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Home My WebLink AboutSR - R23390 CA6 - Falcon Crest & La RoccaPALM DESERT REDEVELOPMENT AGENCY REQUEST: SUBMITTED BY STAFF REPORT APPROVE AMENDMENT NO. 6 TO THE DEVELOPMENT AGREEMENT (CONTRACT NO. R23390) WITH COMDYN PD, LLC, FOR A NO -COST, THIRTY-FIVE CALENDAR DAY EXTENSION TO THE CONSTRUCTION SCHEDULE FOR THE LA ROCCA VILLAS CATHERINE WALKER, SENIOR MANAGEMENT ANALYST DEVELOPER: COMDYN PD, LLC 2800 28T" STREET, SUITE 206 SANTA MONICA, CA 90405 DATE: MARCH 22, 2007 CONTENTS: AMENDMENT NO. 6 TO CONTRACT NO. R23390 Recommendation: By Minute Motion, that the Agency Board approve Amendment No. 6 to Contract No. R23390 with ComDyn PD, LLC for a no cost, thirty-five calendar days time extension to the construction schedule for the La Rocca Villas. Executive Summary: Acceptance of this recommendation will authorize ComDyn PD, LLC to add thirty-five days to their construction schedule in order to accommodate Agency delays in surveying the Management/Laundry Facility at the La Rocca Villas, to develop design solutions to accommodate accessibility, as well as address usability issues, with minimal impact to the frame or external design of the structure as possible. After working closely with both ComDyn (Developer) and Kristi Hanson and Associates (Architect), Agency staff decided to move forward with the original design of the facility, and make appropriate adjustments to the layout, as necessary, once the total utility of the space has been determined. As currently conceived, the Management/Laundry Facility will meet the immediate needs of the twenty-seven future residents and management staff. Discussion: At its meeting of February 12, 2004, the Palm Desert Redevelopment Agency approved the Agreement between Kristi Hanson Architects, Inc. (KHA) for architectural design services for the 27-unit La Rocca Villas and a G vda�Cathy Walker Word DatatSiAFF REPORMStaH COMDYN Change Order No 5 time doc doc Staff Report Approve Amendment No. 6 to Contract R23390 (ComDyn PD LLC) for No Cost 35- Day Extension to Construction Schedule — La Rocca Villas Page 2 of 2 March 22, 2007 management/laundry facility. At the onset of construction, the Agency identified possible issues with functionality, use, and accessibility that were not fully understood until construction commenced on the management/laundry facility. For example, the management office will be open five days a week, typical of other Agency properties, and work to address residents' concerns effectively and timely, while the laundry facility will be available seven days a week to tenants. After the 35-day review, Staff has determined the building is functional, and will meet the immediate needs of the tenants/management staff as designed. Future improvements will be made, as needed, in order to accommodate the above - mentioned uses. La Rocca Villas Original Final Completion Date: 3/12/07 New Final Completion Date: 4/16/07 Submitted By: Department Head: Catherine Walker `—'have Yri Senior Management Analyst Direct edevelopment/Housing u1i Approval: Paul S. Gibson, Direc or of Finance Carlos L. Ort a Executive Director /dtlbd BY RDA ON e9,�( -O� VERIFIED BY 01� n Original on file with City erk's Office PALM DESEET R-EDEVEL OFNENT, AGENCY P ESSI A L SIRWE A N NT Contract Purpose Develop affordable housing on 20AC site Consultant's Name ComDyn PD,LLC Address: 2800 281h Street, Suite 206 Santa Monica, CA 90405 Contract # / P.O. # I R23390 13549 Amendment/ 6 Change Order No. Contingency: YES NO X Account No. 870-4698-466-4001 Project No. Vendor No. 18948 You are hereby requested to comply with the following changes from the contract plans and specifications: DECREASE INCREASE DESCRIPTION OF CHANGES In Contract Price In Contract Price Time extension only - 35 days TOTALS: - NET CHANGE IN CONTRACT PRICE: - JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + CONTINGENCY: Less: Expend. & Encumb. To Date: - Amount Approved by Board: + Less: This Change Order Amount: - Less: Prior Amendment(s): - BALANCE OF BUDGET Less: This Amendment: - REMAINING FOR PROJECT: - Balance Remaining of Contingency: - The amount of the Contract will be (Decreased) Increased by the Sum of: -0- Dollars ($ 0.00). G \rda\Beth Longman\Staff Reports\Walker\ComDyn Amend No 6 Form doc See reverse Contract R23390 Amendment No. 6 Continued from front This Professional Service Amendment covers changes to the subject contract as described herein. The consultant shall perform all work as necessary or required to complete the Professional Service Amendment items for a lump sum price agreed upon between the Consultant and the Palm Desert Redevelopment Agency, otherwise referred to as Owner. Contract Time Extension -35- Days. Revised Contract Total $29,125,986.27 The undersigned Consultant approves the foregoing Professional Service Amendment # 5 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Professional Service Amendment # 5 . The Consultant agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Professional Service Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Contract Amendment shall be effective when approved by the Owner. Execution of this Professional Service Amendment by the Consultant constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Professional Service Amendment, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: CERTIFIED FUNDS AVAILABLE: EXECUTIVE DIRECTOR FINANCE DIRECTOR NOTE: No payments will be made prior to Executive Director and Agency Board approval 2. ACCEPTED BY: CONSULTANT Date Accepted 4. APPROVED BY: 3/22/07 RICHARD S. KELLY, CHAIRMAN Date Approved 3/22/07 SECRETARY Date Approved G \rda\Beth Longman\Staff Reports\Walker\ComDyn Amend No 6 Form.doc See reverse