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Home My WebLink AboutSR - R24310 CA1 - Alessandro AlleyV... C PALM DESERT REDEVELOPMENT AGENCY REQUEST: SUBMITTED BY STAFF REPORT AUTHORIZE PROFESSIONAL SERVICE AMENDMENT NO. 1 IN AN AMOUNT NOT -TO -EXCEED $5,000 TO STANTEC CONSULTING, INC. (CONTRACT NO. R24310) FOR ADDITIONAL SERVICES FOR THE ALESSANDRO ALLEY IMPROVEMENTS BRYCE L. WHITE, PROJECT ADMINISTRATOR CONTRACTOR: STANTEC CONSULTING, INC. 73-733 FRED WARING DRIVE, STE. 100 PALM DESERT, CA 92260 DATE: MARCH 22, 2007 CONTENTS: PROFESSIONAL SERVICE AMENDMENT NO. 1 ALESSANDRO ALLEY IMPROVEMENTS ADDITIONAL SCOPE OF WORK Recommendation: By Minute Motion, that the Agency Board: Authorize professional service Amendment No. 1 in an amount not -to - exceed $5,000 to Stantec Consulting, Inc. (Contract No. R24310) for additional services for the Alessandro Alley Improvements; and 2. Authorize Finance Director to move $5,000 from contingency balance of $31,237 (Account No. 850-4341-433-4001) to base for the subject amendment. Discussion: The Alessandro Alley runs behind the commercial area on the north side of Highway 111 from Las Palmas Avenue to approximately 300 feet east of Monterey Avenue. The conceptual plan will widen the alley by 26.5 feet to a total width of 46.5 feet; providing parking at a 900 angle on the north side of the alley; and close off San Marcos Street from the alley to San Clemente Circle. The conceptual Alessandro Alley design contains 169 parking spaces along the north side with landscaping and a barrier wail protecting the adjoining residential properties. Staff Report Authorize Amendment No. 1 to Stantec Consulting, Inc. (Contract No. R24310) - Alessandro Alley Improvements Page 2 of 2 March 22, 2007 On March 23, 2006, the Redevelopment Agency Board entered into a contract with Stantec Consulting, Inc., for professional engineering services for the Alessandro Alley Improvements. Additional services are required to prepare renderings for submittal to the Architectural Review Commission identifying the proposed alley improvements including landscape, wall, pilasters, and light fixtures in an amount not -to -exceed $5,000 which Staff recommends approval,10. Submitted by: A Bry e . Whi P ' ct Ad jniat7or* mh Approval: J ti McCarthy, AC development Carlos l!�eg , Executive Director Department Head: �ve Yrigc Director of nt/Housing Paul S. Gibson, Director of Finance wr BY RDA ON 1-�5 . -� G% VERIFIED BY �irl`lYl J Original on file with City Clerk's Office Wrda\Maria Hunt\WPDATA\HOUSING\WHITE\stfrpts\032207Amendl ContractR24310.doc PALM DESERT R-09YELOnUNT AGENCY PREWESSIONAL SERA E- ANNNSWNT Contract Purpose Engineering services for Alessandro Alley project Consultant's Name Stantec Consulting, Inc. Address: 73-733 Fred Waring Drive, Suite 100 Palm Desert, CA 92260 Contract # / P.O. # R24310 13050 Amendment/ 1 Change Order No. Contingency: YES X NO Account No. 850-4341-433-4001 Project No. Vendor No. 1 8991 You are hereby requested to comply with the following changes from the contract plans and specifications: DECREASE INCREASE DESCRIPTION OF CHANGES In Contract Price In Contract Price Additional engineering services 5,000.00 TOTALS: NET CHANGE IN CONTRACT PRICE: JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 317,375.00 Less: Expend. & Encumb. To Date: - 317,375.00 Less: This Change Order Amount: - 5,000.00 BALANCE OF BUDGET REMAINING FOR PROJECT: (5,000.00) CONTINGENCY: Amount Approved by Board: Less: Prior Amendment(s): Less: This Amendment: Balance Remaining of Contingency: 5,000.00 5,000.00 + 31,237.00 - 5,000.00 26,237.00 The amount of the Contract will be (119s€eased) Increased by the Sum of: Five Thousand and no/100 Dollars ($5,000.00). G \rda\Beth Longman\Staff ReOorts\White\Prof Svc Amend No 1 Form.doc See reverse Contract R24310 Amendment No. 1 Continued from front This Professional Service Amendment covers changes to the subject contract as described herein. The consultant shall perform all work as necessary or required to complete the Professional Service Amendment items for a lump sum price agreed upon between the Consultant and the Palm Desert Redevelopment Agency, otherwise referred to as Owner. Contract Time Extension -0- Days. Revised Contract Total $317,375.00 The undersigned Consultant approves the foregoing Professional Service Amendment # 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Professional Service Amendment # 1 . The Consultant agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Professional Service Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Contract Amendment shall be effective when approved by the Owner. Execution of this Professional Service Amendment by the Consultant constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Professional Service Amendment, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: 3. CERTIFIED FUNDS AVAILABLE: EXECUTIVE DIRECTOR FINANCE DIRECTOR NOTE: No payments will be made prior to Executive Director and Agency Board approval 2. ACCEPTED BY: CONSULTANT Date Accepted 4. APPROVED BY: 3/22/07 RICHARD S. KELLY, CHAIRMAN Date Approved 3/22/07 SECRETARY Date Approved G:\rda\Beth Longman\Staff Reports\White\Prof Svc Amend No 1 Form doc See reverse CITY OF PALM DESERT REDEVELOPMENT AGENCY ALESSANDRO ALLEY IMPROVEMENTS ADDITIONAL SCOPE OF WORK PROFESSIONAL CONSULTING SERVICES I. ARCHITECTURAL REVIEW COMMITTEE RENDERINGS TASK I: Conceptual Rendering Development In coordination with City Staff and the project team, Stantec will prepare renderings that identify the proposed alley improvements including: landscape, wall, pilaster, light fixture with alternate ornamental light fixture options. ..............................................................................Fixed Fee. $ 3000.00 TASK II: Project Management Services Stantec will attend additional meetings for coordination, and presentations with the City, consultant team, and agency committees, during the conceptual rendering approval. These services will be charged on a time and materials basis against this budgeted amount. Budgeted amounts shall not be exceeded without Client's authorization. ..............................................................................T&M 2 Budget: $ 000.00 FEE SCHEDULE FOR ADDITIONAL WORK AUTHORIZATION February 13, 2007 Stantec will provide the Additional Scope of Services according to the following Fee Schedule. TASK I: Conceptual Rendering Development .......................... Fixed Fee: $ 3,000.00 TASK II Project Management Services ................................. T&M Budget: $ 2,000.00 Total.............................................................................. $5,000.00 • The following items are not included in this scope of work: • Landscape Construction Documents • Architectural Design • Architectural Color Boards • Off -site studies or improvements • Electrical Engineering / Lighting Design • Graphic Design • Structural Design O \201 1029\201_102900\dues\addendum\07-02-13 Allesandro ARC Scope and Fee (3).duc