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Home My WebLink AboutSR - R23390 - CA8 - Falcon Crest & La Rocca VillasPALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: AUTHORIZE CONTRACT AMENDMENT NO. 8 TO CONTRACT NO. R23390 BETWEEN THE PALM DESERT REDEVELOPMENT AGENCY AND COMDYN PD, LLC IN AN AMOUNT NOT TO EXCEED $16,773.40 FOR THE PURPOSE OF THE CONSTRUCTION OF A TRASH ENCLOSURE TO SERVICE THE LA ROCCA VILLAS SUBMITTED BY: CONTRACTOR: DATE: CONTENTS: Recommendation: CATHERINE WALKER, SENIOR MANAGEMENT ANALYST COMDYN PD, LLC 2800 28th STREET, SUITE 206 SANTA MONICA, CA 90405 MAY 10, 2007 CONTRACT AMENDMENT NO. 8 By Minute Motion, that the Agency Board: Authorize Contract Amendment No. 8 in an amount not to exceed $16,773.40 to ComDyn PD, LLC (Contract No. R23390) for the purpose of constructing a trash enclosure to service the La Rocca Villas; and 2. Authorize the Chairman to execute the same. Funds are available in Account No. 870-4698-466-4001. Executive Summary When initially conceived, the La Rocca Villas were treated as 27 individualized affordable senior dwelling units and was approved as such, each to have their own address and trash pick-up. After considering the hardscape and existing pathways for pedestrian movement, staff now recommends the construction of one centrally located trash enclosure to include both recycling and standard trash pick-up. Discussion: The cost outlined below includes engineering; design, demolition and replacement of existing curb, and permit fees. The proposed design allows for a fluid continuation of the existing architecture at the La Rocca Villas and incorporates key architectural elements into the trash enclosure, which include: stucco, brick cap, metal gate, and painting. The trash enclosure is Staff Report Authorize Contract Amendment No. 8 (Contract R23390) for construction of a trash enclosure Page 2 of 2 May 10, 2007 situated at the western parking lot entry, and is readily accessible for residents as well as waste pick-up. ComDyn's proposal has been vetted through Agency staff, reviewed against materials submitted to the Special Programs Department (which handles recycling and waste management), and has been reviewed against current City standards. ComDyn is already mobilized at the La Rocca Villas site, and has a working knowledge of the current grading. Estimated Trash Enclosure Costs Block Wall $ 4,400.00 Stucco 1,870.00 Brick Cap 385.00 Metal Gate 3,025.00 Painting 550.00 Site Work Demo Fee 1,100.00 Site Work Replacement Fee 3.190.00 Subtotal 14,520.00 CDI Fees (4.5% of cost of work) 653.40 Engineering approximately 1,100.00 Permits and Fees approximately $ 500.00 TOTAL $ 16,773.40 Staff recommends approval of the inclusion of a trash enclosure to ComDyn's scope of work to service the La Rocca Villas. The trash enclosure will work to keep the development free from debris, consolidate trash pick-up, and provide residents with easy accessibility to waste removal, while not detouring from the established aesthetic of the development. Submitted by: Catherine Walker Senior Management Analyst Approval: c rthy, ACM �.PA4 u Carlos L. Ortega, E cWutive Director Department Head: LiY&e Yrigoye evelopment/HousingDirecto Paul S. Gibson, Director of Finance FT Aq�ur-&U"Y RDA ON VERIFIED BY Original on file with City Clerk's Office 20/40 AC - betw 42d & MERLE west of COOK REMAINING 20-ACRE DEVELOPMENT SUMMARY OF CONTRACT CHANGE ORDERS ComDyn PD, LLC CONTRACT NO. R23390 Original Appropriation Allocated to THIS CONTRACT 870-4698-466-4001 (not to entire project) ORIGINAL CONTRACT ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, \\\\\\\\\\\\\\ 25, 674, 845.00 ,,,,................ \ R a»»»»»»»........ ORIGINAL CONTINGENCY \ - ......... \ 111 ORIGINAL TOTAL \\\\\\\\\\\\\\\\\\ - CONTRACT CO # Change Order Description 1 68 calendar day extension 2 Stipulated sum adjustment Photovoltaic at Falcon Crest & 3 LaRocca Villas --- Per Exhib B.3-F 4 CaIHFA Forward Commitment 5 Modify LaRocca Villas 6 35 day extension 7 Landscape modif, Falcon Crest 8 Trash enclosure, La Rocca Villas TOTALS Change Order Amount 509,284.00 1,425, 347.00 1,245,490.88 220,000.00 51,019.39 3,931.50 16,773.40 3, 471, 846.17 % of Contract 0.00% 1.98% 5.44% 4.51 % 0.76% 0.18% 0.00% 0.01 % 0.06% 12.95% FUNDING Additional Revised Appropriations Contingency Contract allocated to THIS Balance for this Total CONTRACT contract 25,674,845.00 - - 26,184,129.00 509,284.00 - 27,609,476.00 28,854,966.88 29,074,966.88 29,125,986.27 29,125,986.27 29,129,917.77 29,146,691.17 For Internal Use Only - DO NOT SEND TO VENDOR 1,425, 347.00 1,245,490.88 51,019.39 3,231,141.27 PALM DESERT REDEVELOPMENT AGENCY Contract # / P O # R23390 Amendment/ 7 PROFESSIONAL SERVICE AMENDMENT Change Order No Contingency YES I NO X Contract Purpose Develop affordable housing on 20 AC site Account No 870-4698-466-4001 Consultant's Name ComDyn PD, LLC Protect No Address 2800 28'h Street, Suite 206 Vendor No 8948 Santa Monica, CA 90405 You are hereby requested to comply with the following changes from the contract plans and specifications: DECREASE INCREASE DESCRIPTION OF CHANGES In Contract Price In Contract Price Trash enclosure for La Rocca Villas 16,773.40 TOTALS: NET CHANGE IN CONTRACT PRICE: JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 29,129,917.77 Less: Expend. & Encumb. To Date: - 29,129,917.77 Less: This Change Order Amount: - 16,773.40 BALANCE OF BUDGET REMAINING FOR PROJECT: (16,773.40) Amount Approved by Board: + Less: Prior Amendment(s): - Less: This Amendment: - Balance Remaining of Contingency: 16,773.40 16,773.40 The amount of the Contract will be (Decreased) Increased by the Sum of: Sixteen Thousand, Seven Hundred Seventv-three and 40/100 Dollars ($16,773.40). W \Agenda Items\2007 May 10\ComDyn Amend No 8\ComDynChng 8 doc See reverse Contract R23390 Amendment No. 8 Continued from front This Contract Amendment covers changes to the subject contract as described herein. The consultant shall perform all work as necessary or required to complete the Contract Amendment items for a lump sum price agreed upon between the Consultant and the Palm Desert Redevelopment Agency, otherwise referred to as Owner. Contract Time Extension Days. Revised Contract Total $3,471,846.17 The undersigned Consultant approves the foregoing Contract Amendment # 8 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Contract Amendment # 8 . The Consultant agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Contract Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Contract Amendment shall be effective when approved by the Owner. Execution of this Contract Amendment by the Consultant constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Contract Amendment, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: CERTIFIED FUNDS AVAILABLE: EXECUTIVE DIRECTOR FINANCE DIRECTOR NOTE: No payments will be made prior to Executive Director and Agency Board approval 2. ACCEPTED BY: CONSULTANT 4. APPROVED BY: RICHARD S. KELLY, CHAIRMAN SECRETARY 5/10/07 Date Approved 5/10/07 Date Approved W \Agenda Items\2007 May 10\ComDyn Amend No 8\ComDynChng 8 doc See reverse