HomeMy WebLinkAboutSR - R24310A - CA1 - Allesandro Alley ImprvmntsPALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: AUTHORIZE PROFESSIONAL SERVICES CONTRACT
AMENDMENT NO. 1 IN AN AMOUNT NOT -TO -EXCEED $3,200
TO OVERLAND, PACIFIC & CUTLER, INC. (CONTRACT NO.
R24310A) FOR ADDITIONAL ACQUISITION SERVICES FOR THE
PROPOSED ALESSANDRO ALLEY IMPROVEMENTS
FROM: BRYCE LYNN WHITE, PROJECT ADMINISTRATOR
CONSULTANT: OVERLAND, PACIFIC & CUTLER, INC.
41555 COOK ST., STE. 250
PALM DESERT, CA 92260
DATE: MAY 10, 2007
CONTENTS: OVERLAND, PACIFIC & CUTLER, INC. REQUEST FOR
CONTRACT AMENDMENT
CONTRACT AMENDMENT NO. 1
Recommendation:
By Minute Motion, that the Agency Board:
1. Authorize Professional Services Contract Amendment No. 1 in an amount
not -to -exceed $3,200 to Overland, Pacific & Cutler, Inc. (Contract No.
R24310A) for additional acquisition services for the proposed Alessandro
Alley Improvements;
2. Authorize Finance Director to move $3,200 from contingency (Account
Number 850-4341-433-4001) to base for amendment; and
3. Authorize Chairman to execute said amendment.
Funds are available in Account No. 850-4341-433-4001.
Discussion:
On November 16, 2006, the Agency Board authorized an award of Professional
Services Contract No. R24310A to Overland, Pacific & Cutler, Inc. for acquisition,
relocation, and coordination services for the proposed Alessandro Alley Improvements.
Additional professional acquisition services are required for an additional parcel
required for the proposed right-of-way. The acquisition activities include negotiation
G \raa\Mana Hunt\WPDATA\HOUSING\WHITE\Stlrpts\05t007amenotoverland ooc
Staff Report
Authorize Contract Amendment No. 1 to Overland Pacific & Cutler, Inc. Contract R24310A
Page 2 of 2
May 10, 2007
with the property owner and coordination of the activities of outside firms in the process
of acquisition.
The proposed Alessandro Alley Project includes the alley behind the commercial
properties on the north side of Highway 111 from Las Palmas Avenue to approximately
300 feet east of Monterey Avenue. The proposed improvements will widen the right-of-
way by an additional 26.5 feet providing a 24-foot wide alley roadway and parking. The
balance of the right-of-way design along the north side of the proposed Alessandro
Alley contains parking spaces set at a perpendicular 90" angle bordered by
landscaping, with an eight -foot high slumpstone block wall providing a barrier between
the alley and the adjoining residential properties. The proposed project would also
eliminate the portion of San Marcos Street between the alley and San Clemente Circle,
and construct in its place a through pedestrian path with bordering landscape
improvements.
Staff recommends approval of Professional Services Amendment No. 1 in an amount
not -to -exceed $3,200 to Overland, Pacific & Cutler, Inc. (Contract No. R24310A) for
additional acquisition services for the proposed Alessandro Alley Improvements.
Submitted by:
BV�e hit , Projedrr�nistrator
Pr9 mi istrator
mh
Department Head:
Dave Yrigoye
Director of development/Housing
Carlos L. O t Executive Director
JOartin Alvarez
Redevelopment Manager
Approval:
Paul S. Gibson, Director of Finance
VERIFIED BY Pam(//) x
Original on file with City rk's office
El.
ALESSANDRO ALLEY
SUMMARY OF CONTRACT CHANGE ORDERS
CONTRACTOR: OVERLAND. PACIFIC & CUTLER. INC. CONTRACT NO. R24310A
ORIGINAL CONTRACT
ORIGINAL CONTINGENCY
ORIGINAL TOTAL
CO # Change Order Description
1 Additional acquisition services
2
3
4
5
TOTALS
CONTRACT
Change
Order
Amount
3,200.00
$ 3,200.00
% of
Contract
3.88%
3.88%
Original Appropriation Allocated to THIS CONTRACT
not to entire pro*ect)
FUNDING
Additional
Revised Appropriations Contingency
Contract allocated to THIS Balance for this
Total CONTRACT contract
85, 600.00 5,040.00
For Internal Use Only - DO NOT SEND TO VENDOR
g/rda/Beth Longman/Staff Reports/OPC CO Log.xls
PALM DESERT REDEVELOPMENT AGENCY
PROFESSIONAL SERVICE AMENDMENT
Contract Purpose
Acquisition, relocation & coordination services for
Alessandro Alley project
Consultant's Name Overland, Pacific & Cutler, Inc.
Address 41555 Cook Street, Suite 250
Contract # / P O # R24310A 13681
Amendment/ 1
Change Order No
Contingency YES X I NO
Account No 850-4341-433-4001
Protect No
Vendor No 1 7879
You are hereby requested to comply with the following changes from the contract plans and specifications:
DECREASE INCREASE
DESCRIPTION OF CHANGES In Contract Price In Contract Price
Additional acquisition services 3,200.00
TOTALS:
NET CHANGE IN CONTRACT PRICE:
JUSTIFICATION:
TOTAL BUDGET FOR PROJECT: + 82,400.00
Less: Expend. & Encumb. To Date: - 82,400.00
Less: This Change Order Amount: - 3,200.00
BALANCE OF BUDGET
REMAINING FOR PROJECT: (3,200.00)
%L3111I"quCi4i" �'E
- 3,200.00
3,200.00
Amount Approved by Board: + 8,240.00
Less: Prior Amendment(s): - -
Less: This Amendment: - 3,200.00
Balance Remaining of Contingency: 5,040.00
The amount of the Contract will be Increased by the Sum of: Three Thousand Two Hundred and
no/100 Dollars ($3,200.00).
W \Agenda itemst2007 May 10tAless Ailey OPC Amend No 1t01DC Amend No 1 Ai Ailey doc See reverse
Contract R24310A Amendment No. 1 Continued from front
This Professional Service Amendment covers changes to the subject contract as described herein. The consultant
shall perform all work as necessary or required to complete the Professional Service Amendment items for a lump
sum price agreed upon between the Consultant and the Palm Desert Redevelopment Agency, otherwise referred to as
Owner.
Contract Time Extension -0- Days.
Revised Contract Total $85,600.00
The undersigned Consultant approves the foregoing Professional Service Amendment # 1 as to the changes, if any,
in the contract price specified for each item including any and all supervision costs and other miscellaneous costs
relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on
account of said Professional Service Amendment # 1 . The Consultant agrees to furnish all labor and materials and
perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required
to complete the Professional Service Amendment items. This document will become a supplement of the contract and
all provisions will apply hereto. It is understood that the Contract Amendment shall be effective when approved by the
Owner.
Execution of this Professional Service Amendment by the Consultant constitutes a binding accord and satisfaction that
fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or
equity, arising out of or related to the subject of the Professional Service Amendment, whether known or unknown,
including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of
productivity, as well as any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
REQUESTED BY:
CERTIFIED
FUNDS AVAILABLE:
EXECUTIVE DIRECTOR
FINANCE DIRECTOR
NOTE: No payments will be made
prior to Executive Director and
Agency Board approval
2. ACCEPTED BY:
CONSULTANT Date Accepted
4. APPROVED BY: 5/10/07
RICHARD S. KELLY, CHAIRMAN Date Approved
5/10/07
SECRETARY Date Approved
W \Agenda itemst2007 May 10tAless Ailey OPC Amend No 1\OPC Amend No 1 Ai Ailey doc See reverse
January 30, 2007 760.776.1238 ph
760.776.1636 fax
www.OPCservices.com
Bryce White
Senior Construction Contract Administrator
Palm Desert Redevelopment Agency
73-510 Fred Waring Drive
Palm Desert, CA 92260
Subject: Request for Contract Amendment — Alessandro Alley
Dear Bryce,
As the Acquisition Consultants for the Palm Desert Redevelopment Agency ("Agency")
on the Alessandro Alley Improvement Project, Overland, Pacific & Cutler, Inc. ("OPC")
is contracted for Right -of -Way services. Stantec has identified another parcel needed
for right-of-way, APN 627-071-061.
OPC requests an additional amount of $3,200 for the following:
• Acquisition Services (1 parcel) $3,200
Total $3,200
Please feel free to contact me at (760) 776-1238 with any questions.
Sincerely,
Overland, Pacific & Cutler, Inc.
k'"
Bob Stoddard
Acquisition Project Manager