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Home My WebLink AboutR25590 - CO2 - Cvl Imprvmnts @ Entraday1 E PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: APPROVE CONSTRUCTION CHANGE ORDER NO. 2 TO JACOBSSON ENGINEERING CONSTRUCTION, INC. (CONTRACT NO. R25590) IN THE AMOUNT OF $22,088 FOR THE PHASE 2 CIVIL IMPROVEMENTS AT ENTRADA DEL PASEO SUBMITTED BY: MISSY WIGHTMAN, PROJECT COORDINATOR CONTRACTOR: JACOBSSON ENGINEERING CONSTRUCTION, INC. P.O. BOX 14430 PALM DESERT, CA 92255-4430 DATE: OCTOBER 25, 2007 CONTENTS: CHANGE ORDER NO. 2 (C.O.R. NOS. 9, 12, and 14) Recommendation: By Minute Motion, that the Agency Board: (1) Approve Change Order No. 2 to Contract No. R25590 for the change order requests 9, 12, and 14 in the amount of $22,088 for the Phase 2 Civil Improvements at Entrada del Paseo; and (2) Authorize the Finance Director to move this amount from contingency to base. Executive Summarv: Approval of the recommendation will allow the General Contractor to move ahead as scheduled with modifications to the light pole specifications, additional construction staking services and the phasing of the final pavement installation as referenced in the attached change order requests. The above -referenced requests create Change Order No. 2 in the amount of $22,088. Discussion: On 13 July 2006, the Agency Board authorized the award of Contract No. R25590 in the amount of $695,584.80 to Jacobsson Engineering Construction, Inc. (JEC) for the construction of the Phase 2 Civil Improvements at the Entrada del Paseo site. Staff Report Approve Construction Change Order No. 2 to Jacobsson Engineering Construction, Inc. (Contract No. R25590) for Phase 2 Civil Improvements Page 2 of 2 October 25, 2007 During the construction of the Phase 2 Civil Improvements at Entrada Del Paseo, JEC discovered that the light pole specifications provided in the bid package did not match the existing ones on site. After review of the specifications, it was agreed that all site lighting should match the existing both in size and finish. Change Order Request No. 9 allows for the contractor to match the new light poles with the ones currently on site. The total cost for this modification is $4,130. Change Order Request No. 12 allows the Agency to reimburse JEC for additional construction staking services paid to Stantec Engineering in the amount of $4,025. These services were not included in the original bid package and included additional staking for street lights, curb and gutter required after revisions were made to the design to better accommodate access points to the site. In an effort to avoid damage to the finished pavement by construction vehicles/equipment while construction continues at La Spiga Restaurant and the Henderson Community Building, our construction manager and contractor recommended installing the final pavement lift at a later date. The base layer would be placed in the meantime, while the final placement would be done at a later date. This phasing will allow large equipment to get in and out of the site and minimize damage during construction. The total cost to phase the work is $13,933. Based on the Architect's, Construction Manager's, and staff's review, Change Order No. 2 is the amount of $22,088 is recommended for approval to allow the construction of the Phase 2 Civil Improvements at Entrada Del Paseo to move forward towards completion. Submitted by: Missy W' hiRfan Project Coordinator Department Head: Dave Yri oy Director o edevelopment/Housing Carlos L. Ortega, Executive Director 0 actin Alvarez edevelopment Manager a) p °c U v Approval: �D CO McCarthy AMC Redevelop ent ILL`= o > �, o Paul S. Gibson, Director of Finance G \rda\Melissa Wightman\Entrada del Paseo Civil Improvements\Staff Report- Change Order2 doc U , z f 00 Z ►l- U / O . w ) (D� O p C a j Ln � G CO j M c j O o O Z Q °oCL Ix U cc LO W c Z / OO 0 Z V 2 Z W U R Z U W a�z Z Z Q Z W O U Z ON � m QO U fnai O U U ZO U w Q U Z Z F- 0 0 Q J J J _Z _Z Z_ O O O 0 0 cn O O >+L LO O ti O c L ItO C� fli 4- � c M (' 0 O m U Z U 0 m Z U) LL c T F- ol-U c-0 O M Oc a F- o Z Q0.0 0OU 00 00 -0 U v7 c) N O L C O O N O F- ti � U rn� �. cv O " E � N UOa Z O U O N M ICt (r0 U 0 O L6 0 0 ri LO LO (o C) U) J Q F- 0 i x a� 0 J 0 U c 0 U) U) O U (0 N O O. N Q m U) c f0 CY) C O J L N m m CONS UJCT i CRANGS . R Contract Purpose Construction of La Spiga Phase 2 Civil Imprvmts Consultant's Name Jacobsson Engineering Address: P.O. Box 14430 Palm Desert, CA 92260 Contract # / P.O. # R25590 13697 Change Order No. 2 Contingency: YES X I NO Account No. 850-4358-433-4001 Project No. Vendor No, 1 2883 You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans, Specifications, and Directives dated Attached) In Contract Price In Contract Price C.O.R. Nos. 9 (site lighting), 12 (reimb of staking svcs provided by Stantec), and 14 (place asphalt in two lifts) 22,088.00 TOTALS: - 22,088.00 NET CHANGE IN CONTRACT PRICE: 22,088.00 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + CONTINGENCY: Less: Expend. & Encumb. To Date: - Amount Approved by Board: + 69,560.00 Less: This Change Order Amount: - Less: Prior Change Order(s): - 14,465.00 BALANCE OF BUDGET Less: This Change Order: - 22,088.00 REMAINING FOR PROJECT: - Balance Remaining of Contingency: 33,007.00 The amount of the Contract will be (rleer-esGed) Increased by the Sum of: Twentv-two Thousand Eiahtv-eiaht and 00/100 Dollars ($22,088.00). G Voa\Beth Longman\Staff Reports\Wightman\Jacobsson CO 2 Fcrm.doc See reverse Contract R25590 Change Order No. 2 Continued from front This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and the Palm Desert Redevelopment Agency, otherwise referred to as Owner. Contract Time Extension -0- Days. Revised Contract Total $732,237.80 The undersigned Contractor approves the foregoing Change Order # 2 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order # 2 . The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: CERTIFIED FUNDS AVAILABLE: EXECUTIVE DIRECTOR FINANCE DIRECTOR NOTE: No payments will be made prior to Executive Director and Agency Board approval 2. ACCEPTED BY: CONTRACTOR Date Accepted 4. APPROVED BY: RICHARD S. KELLY, CHAIRMAN 10/25/07 SECRETARY 10/25/07 G \rda\Beth Longman\Staff Reports\WightmanWacobsson CO 2 Form doc See reverse RECEIVED ,101 . l 41;l' douglas e. barnhart, inc. PalmDesertRDA August 30, 2007 Melissa Wightman Project Coordinator City of Palm Desert, Redevelopment Agency 73-510 Fred Waring Drive Palm Desert, CA 92260-2578 Subject: deb Project #6016 PDRDA # 967-06 Entrada del Paseo Phase II Civil Improvements Highway 111, Palm Desert Re: Recommendation for award of Change Orders #9, #12, #13 and #14 — Jacobsson Engineering Construction Inc. Change Order Request # 9: Increase (7) lightpole bases to 36" diameter from 24" to match existing lightpole bases. Amount $ 4,130.00 Change Order Request # 12: Staking for SCE transformer and electrical pedestal pads on 6/28/07. Staking for street lights and revised curb and gutter on 7/25/07. Amount $ 4,025.00 Change Order Request # 14: Place asphalt paving in two lifts. This will minimize damage due to continued construction at the La Spiga restaurant and Henderson Community Center. Amount $ 13,933.00 Sincerely, Michael ugo-Thompson Project Manager douglas e barnhart, inc. CHANGE ORDER REQUEST Page 1 From: Jacobsson Engineering Construction, Inc. P.O. Box 14430 Palm Desert, CA 92255-4430 (760) 340-0194 Fax (760) 340-1574 License: 650389 To: Palm Desert Red. Agency 73510 Fred Waring Drive Palm Desert, CA 92260-2578 Request No.: P009 Request Date: 07/05/07 Project: Entrada Del Paseo Hwy 111 & E1 Paseo Palm Desert, CA 92260 We hereby request that the Original Construction Agreement be modified and amended by the following deviations from original plans and specifications: Increase concrete and rebar in lightpole base. Plan showns 24" diameter, increase to 36" diameter. 1. INCREASE LIGHT BASE 7 EA $ 590.00 $ 4.130.00 It is mutually agreed that for such change the contract price is increased by $4,130.00 (Four Thousand One Hundred Thirty and 00/100) payable with the payments due under the original construction agreement. Time for completion of the above cited work is hereby extended 0 days beyond any completion date set forth in the original contract for such work. All other provisions of the original contract and agreement shall remain in full force and effect without change because of the above deviations. JACOBSSO NGINEEERING CONSTRUCTION, INC. Signed Dated: Title: 2" Attachment B L MNAiM ASSEMBLY. REF. LUNINAIRE SCHEDULE FOR PART NUNRER. ROUND NON -TAPERED STEEL POLE. WHrrCO CAT NO. WISP-25-50-93-AIL CONFIRU FINISH OF POLE AND LUNINAIRE AM OYMER PRIOR TO CRDERINC. CONTRACTOR TO PROVIDE POLL FOOTING. ANCHOR BOLTS, LULIWAIRF.S AND IAOUNRNO HARDWARE BOLT CIRCLE BASE PLATE BASE COVER BASE PLATE PROMOF REMO NUT INSIDE •�•� POLE FOR GROUNDING PER VIED ARTICLE 00-15(2) HANDHOLE NLTH RTNOVABLE COVER PROVIDE W/OASE COVER 4 AT T n 2 SE PLATE FOR LEVELING AT TOP a� BASE PLATE L CROUT AFTER LEVELING ANCHOR BOLT 7YP N6[F,I ANCHOR t' BOLTS ARE TO DE BOTH LENGTH LESSER LENGTH SUBMITTAL WILL BE REJECTED - OIA/ETER IS TO �•�,..• - '':v • BE PER MANUFACTURER'S SPECIRCATOH SHEET. r:i,,-.i\-(J TIES 012' O.C. I • �:•; S : i' �::: �413 VERTICAL nEOAR (EOUAILY SPACED) PION METALLIC CONDUIT+ --NON METALLIC CONOIRT f. N'• TO NEXT POLE � ^I•'- FROM PREVIOUS POLE FOUNDATION (20DO P.S.I.) CONCRETE. 2r NO SCALE CHANGE ORDER REQUEST Page 1 From: Jacobsson Engineering Construction, Inc. P.O. Box 14430 Palm Desert, CA 92255-4430 (760) 340-0194 Fax (760) 340-1574 License: 650389 To: Palm Desert Red. Agency 73510 Fred Waring Drive Palm Desert, CA 92260-2578 Request No.: P012 Request Date: 08/24/07 Project: Entrada Del Paseo Hwy 111 & El Paseo Palm Desert, CA 92260 We hereby request that the Original Construction Agreement be modified and amended by the following deviations from original plans and specifications: Staking for dry utilities: Invoice 159590 (Stantec) $ 1,750.00 Invoice 154906 (Stantec) $ 1,750.00 15% Mark-up $ 525.00 TOTAL $ 4,025.00 This request replaces PO10 It is mutually agreed that for such change the contract price is increased by $4,025.00 (Four Thousand Twenty -Five and 00/100) payable with the payments due under the original construction agreement. Time for completion of the above cited work is hereby extended 0 days beyond any completion date set forth in the original contract for such work. All other provisions of the original contract and agreement shall remain in full force and effect without change because of the above deviations. JACOBSSON N)GINEERING CONSTRUCTION, INC. Signed • Dated: Title: Stantec Bill To Jacobson Engineering Accounts Payable 41625 Eclectic, Suite 1-1, Palm Desert CA 92260 United States INVOICE -o=r= cn Page 1 Invoice Number 159590 Invoice Date July 25, 2007 Customer Number 9247 JACOBSON ENG, CONTR., INC. Project Number 2016073812 Project Entrada Project Manager Current Invoice Total (USD) Please Remit To Stantec Consulting Inc. (SCI) 13980 Collections Center Drive Chicago IL 60693 United States Mullins, Russell John Contract Upset 3,500.00 (Russ) Contract Billed to Date 3,500.00 1,750.00 For Period Ending July 13, 2007 Task 200 Stkg Dry Utilities Professional Services Task Subtotal Current Hours Usage - 2-Person Survey Crew 8.00 Mullins, Russell John (Russ) 0.93 Subtotal Professional Services 8.93 Total Fees INVOICE TOTAL (USD) Due on Receipt Rate Current Amount 200.00 1.600.00 161.00 150.00 1,750.00 1.750.00 1,750.00 1,750.00 stantec.com LX U INVOICE Page 1 Invoice Number 154906 --}^n Invoice Date June 28, 2007 1.Q Customer Number 9247 Project Number 2016073812 Bill To Jacobson Engineering RECEIVE® Please Remit To Stantec Consulting Inc. (SCI) Accounts Payable 13980 Collections Center Drive 41625 Eclectic, Suite L1 ,. Palm Desert CA 92260 Chicago IL 60693 United States JpCOBSON ENG. CONTR., INC. United States Project Entrada Project Manager Mullins, Russell John Contract Upset 3.500.00 (Russ) Contract Billed to Date 1.750.00 Current Invoice Total (USD) 1,750.00 For Period Ending June 15, 2007 Task 200 Stkg Dry Utilities Professional Services Task Subtotal Usage - 2-Person Survey Crew Spurkosky, Michael A Mullins, Russell John (Russ) Subtotal Professional Services Current Hours 6.00 2.00 2.00 Total Fees INVOICE TOTAL (USD) Due on Receipt 10.00 Rate Current Amount 200.00 1,200.00 114.00 228.00 161.00 322.00 1,750.00 1,750.00 1,750.00 1,750.00 stantec.com CHANGE ORDER REQUEST Page 1 From: Jacobsson Engineering Construction, Inc. P.O. Box 14430 Palm Desert, CA 92255-4430 (760) 340-0194 Fax (760) 340-1574 License: 650389 To: Palm Desert Red. Agency 73510 Fred Waring Drive Palm Desert, CA 92260-2578 Request No.: P014 Request Date: 08/24/07 Project: Entrada Del Paseo Hwy 111 & El Paseo Palm Desert, CA 92260 We hereby request that the Original Construction Agreement be modified and amended by the following deviations from original plans and specifications: Per Owner's request, place asphalt paving in two (2) separate move -ins. Price includes paving mobilization, one day cleaning, tack and overlay. 1. ASPHALT SECOND LIFT 17091 SF $ 0.70/SF 2. CLEANING (1 DAY) 1 LS $ 1970.00/LS $ 11,963.70 $ 1,970.00 $ 13,933.00 It is mutually agreed that for such change the contract price is increased by $13,933.00 (Thirteen Thousand Nine Hundred Thirty -Three and 00/100) payable with the payments due under the original construction agreement. Time for completion of the above cited work is hereby extended 0 days beyond any completion date set forth in the original contract for such work. All other provisions of the original contract and agreement shall remain in full force and effect without change because of the above deviations. JACOBSSON INEERING CONSTRUCTION, INC. Signed: Dated. Title: r- J O N < N T m p 61>6061) 6c.� co Q Z CD 0 I a m C9 O J C3� N T Q T � a Q�»(13,(fl(swOf Q Z Z J J w w w 0 Q z 0 m Q Q Z Z Z W .II Q M W z' z 01 �I LLJ Z >-z ac) w J0 Qa a Q } J Z 0 U) Z w 0 �wCV N m T O O Z m '7 Q a i- LO o T Z op000p 0 (D 00 Lf T w a 6�� Z1l-aNO 0OMM(D F- (D 1-- fr) � T w a613� 69� 6co. &3� 0 0 O O ER EH N N Z O o T 0 0 T T CO O cD CD •— CD -- CD m w a- to Z M O N F— O ems- M 0 ~ ULU w a T � I- M NOG c O T OQ cV U') 619, 6s64 LUo 0 N (MD J to (A a' QQO O F-- O F- O N N W J M O O 0 0 = o aNLO OOTM Q'� o Q LU m O a Q (A 69 Q m U J a m Z Z } z Z Z 00000 a>a oQ N°� F- a F- cwi�cwncwnIwauUQ.Qn-a.2 pw Qz mZo� �� O >aU�2Y=ONQmU 0�"w Oc~n�cn apJ pw�-�Q�wW�zzz} a�ocnt)oQ� Wo<C� UMDR<iaw�Ooog oQ <z w� z �wUw�OaozF=F-f=Of Zzoo?�ww �Uwo a(WJ)LL -mmraa000w jz0 >wF-a C90E-� U Q LL Q> » w w w> a O w c a w Q� O Z Q Qm02(f) zClwwwo aF-a aa.o2co ax2(D ASPHALT PAVING WORKSHEET PROJECT NAME: SECTION A SECTION B SECTION C OVERLAY ONLY AC PRICE (PER TON) BASE PRICE (PER TON) DIFFICULTY FACTOR MATERIAL MARK-UP SUB MARK-UP LABOR/EQUIP MARK-UP NUMBER OF MOVE -INS QUANTITY SUMMARY SECTION A SECTION B SECTION C OVERLAY PAVING PRODUCTION TONNAGE PER DAY PROD. DAYS BID DAYS PAVING COST CREW COST MATERIAL COST SUPERVISION AGGREGATE BASE KNOCKDOWN PROD MATERIAL COST GRADING COST IN) I BASE $ 2.33 $ NA $ 0.10 INCLUDING TAX AND DELIVERY INCLUDING TAX AND DELIVERY PAVING MOVE -INS ONLY BID kSE TOTAL 0.96 $ 3.29 NA $ 0.10 ASPHALT BASE 309 412 0 0 0 0 0 309 412 350 1 1 PER TON PER TON $ 11, 500.00 1 $11, 500.00 $ 37.23 $ 42.82 $ 73.00 $ 83.95 $ 500.00 1 $ 500.00 $ 1.62 $ 2.02 $ 111.85 $ 128.79 COST BID PER HR TOTAL HRS HRLY RATE PER TON PER TON 50 8 $ 265.00 $ 2,182.71 $ 5.30 $ 6.10 $ 14.00 $ 16.10 1850 9 $ 635.00 $ 5,866.37 $ 14.24 $ 17.81 $ 0.34 $ 33.54 $ 40.00