HomeMy WebLinkAboutR23390 - CA15 - Falcon Crst & La Rocca VillasPALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: APPROVE AMENDMENT NO. 15 TO THE AGREEMENT (CONTRACT
NO. R23390) WITH COMDYN PD, LLC FOR THE DEVELOPMENT OF
AN EMERGENCY ACCESS LOCATED AT THE FALCON CREST
DEVELOPMENT IN AN AMOUNT NOT -TO -EXCEED $33,821.62
SUBMITTED BY: CATHERINE WALKER, SENIOR MANAGEMENT ANALYST
DEVELOPER: COMDYN PD, LLC
2800 28T" STREET, SUITE 206
SANTA MONICA, CA 90405
DATE: OCTOBER 25, 2007
CONTENTS: 1) AMENDMENT NO. 15 TO CONTRACT NO. R-23390
2) SLADDEN ENGINEERING LETTER DATED MAY 4, 2007
3) INVISIBLE STRUCTURES' MEMO DATED APRIL 18, 2007
4) PALM DESERT FIRE DEPARTMENT FIRE PREVENTION BUREAU
LETTER DATED MAY 21, 2007
Recommendation:
By Minute Motion, that the Agency Board:
1. Approve Amendment No. 15 to the Development Agreement (Contract No.
R23390) in an amount not -to -exceed $33,821.62 for the development of an
emergency access at the Falcon Crest Development; and
2. Approve appropriation of $33,821.62 from unobligated 20% Housing Set -
aside fund monies to Account No. 870-4698-466-4001.
Executive Summarv:
Approval of staff's recommendation will allow for completion of an emergency fire access to be
located on Lot "I" of the Falcon Crest Development. The emergency access is intended to
service the Hovely Gardens development as necessary. The amendment is for materials
(decomposed granite pave) to be implemented in the 24 ft. vehicle access, support materials,
and the implementation of a driveway, which will provide easy access to the space in case of
emergency.
Discussion:
On July 14, 2005, the Palm Desert Redevelopment Agency Board awarded a contract to
ComDyn PD, LLC for the development of affordable housing on the 20-acre site, currently
known as Falcon Crest and the La Rocca Villas. Throughout the planning process, Lot "I" has
been called out as an Emergency Access servicing the Hovely Garden Apartments. The
Staff Report
Approve Amendment No. 15 to Contract R23390 (ComDyn PD LLC) Emergency Access
Falcon Crest
Page 2 of 2
October 25, 2007
peripheral landscaping on the eastern and western borders of the lot have been completed in
congruence with the landscape throughout the Falcon Crest development. ComDyn is
proposing a new product that has been reviewed and approved by the Landscape Maintenance
Department and by the Fire Inspector's office. The topical material consists of decomposed
granite that covers the GravelPave 2 reinforcement materials. These materials meet all
specifications/requirements, as outlined by the Fire Department. The access path will easily
blend with the aesthetics of the development, while meeting all parameters set forth by the Fire
Department. The existing straight curb is to be demolished and replaced with a driveway access
as per the direction of the Public Works Department, as identified in the approved precise
grading plans.
Staff recommends approval of the recommendation in the not -to -exceed amount of $33,821.62,
in order to meet the current construction schedule, as set forth by ComDyn for the remainder of
the Falcon Crest and La Rocca Villas developments.
Submitted By:
Catherine Walker
Senior Management Analyst
mh
Approval:
l /
cCarthy, ACM Redev lopment
Department Head:
eve Yrigo5'evelopment/Housing
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Director of
Paul S. Gibson, Director of Finance
r'
Carlos L. Orte , Executive Director
8OX6t�(-d BY RDA S-C�
ON /0 9-S-- C�
VERIFIED BY (Z-Ok- 1'fG1Q1
Original on file with City Clerk's Officn
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PALM DESERT REDEVELOPMENT AGENCY
PROFESSIONAL SER? E AIXN N l
Contract Purpose Develop affordable housing on 20 AC site
Consultant's Name ComDyn PD, LLC
Address: 2800 28`h Street, Suite 206
Santa Monica, CA 90405
Contract # / P.O. # R23390
Amendment/ I 15
Change Order No.
Contingency: YES NO X
Account No. 870-4698-466-4001
Project No. I I
I
Vendor No. 8948
You are hereby requested to comply with the following changes from the contract plans and specifications:
DECREASE INCREASE
DESCRIPTION OF CHANGES In Contract Price In Contract Price
Add Emergency Access at Falcon Crest
TOTALS:
NET CHANGE IN CONTRACT PRICE:
JUSTIFICATION:
TOTAL BUDGET FOR PROJECT: + 29,544,967.22 CONTINGENCY:
Less: Expend. & Encumb. To Date: - 29,544,967.22 Amount Approved by Board: +
Less: This Change Order Amount: - 33,821.62 Less: Prior Amendment(s): -
BALANCE OF BUDGET Less: This Amendment: -
REMAINING FOR PROJECT: (33,821.62) Balance Remaining of Contingency:
33,821.62
33,821.62
33,821.62
The amount of the Contract will be (DesFeasedG) Increased by the Sum of: Thirtv-three Thousand Eictht
Hundred Twenty-one and 62/100 Dollars ($33,821.62).
G:Vda\Mana Hunt\WPDATA\Staff Reports'Amend 15 GomDyn.doc See reverse
Contract R23390 Amendment No. 15 Continued from front
This Contract Amendment covers changes to the subject contract as described herein. The consultant shall perform
all work as necessary or required to complete the Contract Amendment items for a lump sum price agreed upon
between the Consultant and the Palm Desert Redevelopment Agency, otherwise referred to as Owner.
Contract Time Extension -0- Days.
Revised Contract Total 29,578,788.84
The undersigned Consultant approves the foregoing Contract Amendment # 15 as to the changes, if any, in the
contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to
the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said
Contract Amendment # 15 . The Consultant agrees to furnish all labor and materials and perform all other necessary
work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Contract
Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is
understood that the Contract Amendment shall be effective when approved by the Owner.
Execution of this Contract Amendment by the Consultant constitutes a binding accord and satisfaction that fully
satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity,
arising out of or related to the subject of the Contract Amendment, whether known or unknown, including but not
limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well
as any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
REQUESTED BY:
3. CERTIFIED
FUNDS AVAILABLE:
EXECUTIVE DIRECTOR
FINANCE DIRECTOR
NOTE: No payments will be made
prior to Executive Director and
Agency Board approval
2. ACCEPTED BY:
CONSULTANT
4. APPROVED BY:
RICHARD S. KELLY, CHAIRMAN
SECRETARY
10/25/07
Date Approved
10/25/07
Date Approved
G*\rda\Maha Hunt\WPDATA\Staff ReporWAmend 15 ComDyn.doc See reverse ...
Madden Engineering
77.72S En leld Lane, Suite 100, Palm Desert, CA 92211(760) 771-3093 Nat (760) 772-,1893
6782 Stanton Ave., Suite A, Rucna Park, CA 9Mi21 (714) 523-0952 Fax (714) 523-130
450 Egan Avenue, 8eautnont, CA 92223 (951) 945.7743 FAx (951) 845-8863
15438 tbolama Road, Suito A. Victorville, CA 92392 (760)962.1868 Fax (760) 962.1878
May 4, 2007 Project No. 544-9085
07-05-3.%
Community Dynamics
2800 2V1 Stre4 Suite 206
Santa Monica, California 90405
Attention: Mr. Frank Chen
Project; Palcon Crest — Lot A
Palm Desert, California
Subject, Fire & Emergency Vehicle Access
This memo was prepared to provide formal confirmation of our recent telephone conversations
regarding the preparation of the onsite roadways for temporary fire and emergency Vehicle
access. As indicated in the previous geotechnical reports, the site soil is comprised primarily of
fine-grained windblown sand. The site soil has an R-Value in excess of 60. Based upon this, it is
our opinion that the proposed Gravelpave2 system should provide adequate support for fire and
emergency vehicles up to 80,000 pounds. It is our opinion that the aggregate base section
beneath the Gravelpave2 system may be safely reduced to 6.0 incites.
If you have any questions regarding this memo, please contact the undersigned.
Respectfully submitted,
Brett L. Andeftif v ' NQ'""t,V389
Principal Engineer
*. Exp. s.sa.aooe
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Copies: 4/Community- Dynamics
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Structures" Memo
Via Fax 1#: 310-399-9777
Date:
4-1.M7
To:
Frank Chen
From:
Kate Wright
Re Project: Falcon Crest, Lot A, Emergency Access
Frank,
This memo is regarding a soils report you sent to me for review. The
intent of the review was to recommend a base thickness based on this
provided information and the known application of a Gravelpave2
fixelane.
After careful review of the soils report you sent, I would recommend 12
inches of Class 2 aggregate base be installed as and compacted to 95%
modified Proctor for use under the Gravelpave2 product. This will
support the 80,000 lb load requirement. This is based on the listed R-value
of your soils of 60 in the Sladden Engineering Geotechnical Investigation
dated June 21, 1999. If this value has tested out differently since this
investigation 8 years ago, this recommendation would change.
Please contact me directly if you have any questions — 303-395-1809.
Thanks,
Kate Wright
Staff Engineer
Invisible Structures, Inc. • www.invisiblesti,uctLires.com
1600 Jackson St., Suite 310 • Golden, Colorado 80401
USA / Canada Toll -Free Ph: 800-233-1510 Fax; 800-233-1522
Local and Oversees Ph: (USA.)303-233-8383 Fax: (USA)303.233-8282
Palm Desert Fire Department
Fire Prevention Bureau
In couperation with Riverside County Fire Department
73710 Fred Wining Or. Siutc 102 Palm Desert Ca 92260 760-346-1870 Fax 700-779-1959
May 21, 2007
To: MSA
Re: Palm Desert Redevelopment Agency
Tract # 30795
Lot "A" Emergency Access Road
Palm Desert Ca 92260
Case # Access-07-242
With respect to the conditions of approval regarding the above reference plan check,
the Fire Department recommends the following fire protection measures be provided in
accordance with City Municipal codes, appropriate NFPA Standards, CFC, C.BC and/or
recognized Fire Protection Standards.
After reviewing the plans provided to the Fire Marshal Office for the Fire Access to be
installed at the above address the Fire Marshal office has Approved the submitted plans
with the following conditions.
1) Access shall be all weather maintainable surfaces.
2) Shall be not less then 24' unobstructed width.
3) Surface shall be able to support 80,000 pounds at All times wet and
dry.
4) All gates shall be provided with electric Knox key over -ride or Knox
pad locks no exemptions.
5) Fire hydrant shall be within 165 feet of all portions of the building
via vehicular travel.
6) Appropriate signage shall be posted to read fire lane no parking
with Vehicle code #
Any questions regarding the meaning of these conditions should be referred tcs the Palm
Desert Fire Marshals office at 760-346-1870, located at 73710'Fred Waring Suite #102 Palm
Desert, Ca 92260,
Respectfully,
Jorge Rodriguez
Fire Marshal
By:
Neal Stephenson
Fire Safety Specialist