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Home My WebLink AboutSR - R24780 - CA2 - Const Mngmnt Svc Henderson Cmty BldgPALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: APPROVE CONTRACT AMENDMENT NO. 2 IN THE AMOUNT OF $56,000 TO DOUGLAS E. BARNHART, INC., (CONTRACT NO. R24780) FOR CONTINUED CONSTRUCTION MANAGEMENT SERVICES FOR THE HENDERSON COMMUNITY BUILDING SUBMITTED BY: MISSY WIGHTMAN, PROJECT COORDINATOR CONTRACTOR: DOUGLAS E. BARNHART, INC. 41-945 BOARDWALK, SUITE D PALM DESERT, CA 92211 DATE: SEPTEMBER 27, 2007 CONTENTS: DOUGLAS E. BARNHART, INC. PROPOSAL CONTRACT AMENDMENT NO. 2 Recommendation: By Minute Motion, that the Agency Board: 1. Approve Contract Amendment No. 2 in the amount of $56,000 to Douglas E. Barnhart, Inc., (Contract No. R24780) of Palm Desert, California for continued construction management services for the Henderson Community Building. Funds are available in Account No. 850-4358-433-4001. Executive Summarv: Approval of the staff recommendation will approve Contract Amendment No. 2 to allow Douglas E. Barnhart, Inc., to continue construction management services beyond their original contract and through the completion of the Henderson Community Building and Phase 2 Landscaping. At its regular meeting of January 26, 2006, the Palm Desert Redevelopment Agency authorized award of contract with Douglas E. Barnhart, Inc., for Construction Management Services at Entrada del Paseo to oversee the Henderson Community Building, the Phase II Civil Improvements, and the Phase 2 Landscaping. The complexities of construction on the Henderson Community Building and additional scope in the Phase 2 Landscaping have occupied more time than originally anticipated in the construction manager's initial proposal. Discussion: Due to the complexity of construction on the Henderson Community Building and the non- performance of a critical subcontractor, the Henderson Community Building project will require additional time for the construction manager to oversee construction through project completion. The entire building is now 85% framed. The subcontractor responsible for the framing and the shotcrete process of the walls has delayed the project. Steton Construction, the general Staff Report Douglas E. Barnhart, Inc. Contract Amendment No. 2 (Contract No. R24780) Page 2 of 2 September 27, 2007 contractor, requested a substitution of this subcontractor and staff held the required administrative hearing to allow the general and the sub -contractor to state their cases to a mediator not involved on the project. At the conclusion of the hearing, it was determined that Steton's request for substitution was valid due to the sub -contractor's non-performance in adhering to the contracted schedule and the lack of valid worker's compensation insurance. Steton has now taken responsibility for this work and construction has resumed. The project is now estimated to be complete by the end of December 2007. The requested contract amendment would allow Douglas E. Barnhart, Inc., to continue to provide construction management services through project completion on Henderson and the recently awarded Phase 2 Landscaping at Entrada del Paseo. Phase 2 Landscaping will begin in mid -October and is scheduled to be complete by mid -February. Their services include the coordination and work involved to resolve contractor issues in the field, review and issue responses to Requests for Information, review and issue Architect's Clarification Directives, review and enforce project specifications and contract documents, and conduct bi-weekly construction meetings. The construction manager also acts as the liaison between the Owner and the general contractor, sub -contractors, architect, materials and soils testing engineers, and all other consultants that are providing services to this project. Based on this increased scope of work and the attached projected hour breakdown, staff recommends approval of Contract Amendment No. 2 to allow continued construction management services for the Henderson Community Building. Submitted by: Missy Wigt!p6n, Project Coordinator Department H/ead:: Gave Yrigoyery bir. Red./Housing Carlos L. Orte , Executive Director rtin Alvarez, Re evelopment Manager Approval: sti Mc hy, ACM R velopment A14� Paul S. Gibson, Director of Finance BY RDA ON VERIFIED BY PDK��l�%✓l'� Original on file with City CIl's Office G \rdaWelissa Wightman\Henderson Community Building\Staff Reports\debcontractamndmt2.doc HOaN3A 01 aN3S ION 00 - Alu0 ash iume ul ao3 00' 06L't70£ (00'999'6Z) 00'06L'9VZ loejluoo 10VLliN00 lelol slyl aol 93uele8 SIHI of Paleoolle loealuoO Aoua6ulluoO suo13eudoaddy pasiAaa Ieu0il!pp`d WaNn=i %5Z'Ltl 00'05£'S0l $ qap 6ol 00/sliodaa j4ejs/uew6uol glas/ePi/6 S- viol % l5'ZZ 00'000'99 soAs lw6w uollonalsuoo leuollippy %t7L'VZ 00'05£`617 sons lw6w uollonilsuoo leuolllppy loeiluoO lunowy uollauosaa aapa0 anueyO to % aapi0 a6ue40 1OV81NOO Z $ ,;,,...;,, . 1d101 WN191110 00 t,69'6l $ ;; AON39NUNOO WN191HO .,',,\....,............ r, 00'Otit; 661 $ 10VUiN00 WN19180 (loa oid ajllue ol`lou) 10VUIN00 SIHl of paleoolly uolieudoaddy Ieul6u0 09LVZU 'ON 1OV81NOO 'oul •lae4uae8 •3 selpnoa :801OV81NO3 SUMHO 3JNVHO IOdalNOO 30 AuvwwnS JNIQlins AlWWWOO NOS83aN3H PALM DESERT REDEVELOPMENT AGENCY PROFESSIONAL L SERVICE E AMWN NT Contract Purpose Construction Mgmt Services for Henderson Community Bldg. Consultant's Name Douglas E. Barnhart, Inc. Address: P.O. Box 270399 San Diego, CA 92198-2399 Contract # / P.O. # I R24780 12968 j Amendment/ 2 Change Order No. Contingency: YES NO X Account No. 1850-4358-433-4001 Project No. I I Vendor No. 14594 You are hereby requested to comply with the following changes from the contract plans and specifications: DECREASE INCREASE DESCRIPTION OF CHANGES In Contract Price In Contract Price Additional construction management services 56,000.00 TOTALS: NET CHANGE IN CONTRACT PRICE: JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 248,790.00 Less: Expend. & Encumb. To Date: - 248,790.00 Less: This Change Order Amount: - 56,000.00 BALANCE OF BUDGET REMAINING FOR PROJECT: (56,000.00) CONTINGENCY: Amount Approved by Board: Less: Prior Amendment(s): Less: This Amendment: Balance Remaining of Contingency: 56,000.00 56,000.00 + 19,694.00 19,694.00 The amount of the Contract will be (gear -eased) Increased by the Sum of: Fifty-six Thousand & NO/100 Dollars ($56,000.00). GlydalBeth Longman\Staff Reports\Wightman\DEB Amend 2 Form doc See reverse Contract R24780 Amendment No. 2 Continued from front This Professional Service Amendment covers changes to the subject contract as described herein. The consultant shall perform all work as necessary or required to complete the Professional Service Amendment items for a lump sum price agreed upon between the Consultant and the Palm Desert Redevelopment Agency, otherwise referred to as Owner. Contract Time Extension -0- Days. Revised Contract Total $304,790.00 The undersigned Consultant approves the foregoing Professional Service Amendment # 2 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Professional Service Amendment # 2 . The Consultant agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Professional Service Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Contract Amendment shall be effective when approved by the Owner. Execution of this Professional Service Amendment by the Consultant constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Professional Service Amendment, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: 3. CERTIFIED FUNDS AVAILABLE: EXECUTIVE DIRECTOR FINANCE DIRECTOR NOTE: No payments will be made prior to Executive Director and Agency Board approval 2. ACCEPTED BY: CONSULTANT Date Accepted 4. APPROVED BY: 9/27/07 RICHARD S. KELLY, CHAIRMAN Date Approved 9/27/07. SECRETARY Date Approved G \rdaSeth Longman\Staff Reports\WightmanlDEB Amend 2 Form doc See reverse J90100 Barnhart, inc. RECEIVED September 10, 2007 Martin Alvarez, Redevelopment Manager Missy Wightman, Project Manager Palm Desert Redevelopment Agency 73-510 Fred Waring Drive Palm Desert, CA 92260-2578 Re: Henderson Community Building — DEB Project #6016 Extension of CM Services — Change Order #2 Proposal Dear Mr. Alvarez and Ms. Wightman, SEP 112007 PaJmDesertRDA Please review the attached for additional extension of construction management services for the Entrada del Paseo projects. As previously discussed, additional oversight of the project is required due to postponement of the bid of the Landscape Park Project from June, 2007 to August, 2007 with a new anticipated completion at end of January, 2008. Per the attached chart, time is divided between the Henderson Building Project and the Landscape Park Project during the months of August — December, 2007. The anticipated completion of the Henderson Building in November/December places our management on a full- time basis overseeing the completion of the Landscape Park Project by the end of January, 2008. The net increase to our adjusted contract amount of $246,290.00 is $56,000.00, further adjusting our contract amount to $302,290.00. If you have any questions regarding this proposal, do not hesitate to contact me at your earliest convenience. Sincerely, douglas e. barnhart, inc. 4�X W LaYn Arthur Vice President Attachments (1) Cc: Mark Chappell, Senior Project Manager (Barnhart) Micheal Lugo -Thompson, Project Manager (Barnhart) Post Office Box 270399, San Diego, California 92198-2399, (858) 385-8200, FAX (858) 385-8201 Offices in Orange County, Palm Springs, Riverside, Central Valley, Ventura and San Diego, California License No. 439407 www.debinc.com 000'99$ 000'99$ 0$ 0$ nso0 penewl123 OSC'6VS 06Z'9VZS 09£'0£$ 009's6$ 099'90 L $ 0£9'£L$ nso0 panewlnS3 01W9M 099'LS$ 09s'0£ L $ OOL'9$ WOO p8lew463 ow 'uegweq 09S 09L 09 09 09 09 09 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Slenol 099 09L 09 09 09 09 09 OOL$ 186eueW PDIOJd uosdwo4l-06nl W 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OZL$ ja6euey4 uoilonilsuoo IladdeUO )ueW 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 917l$ o6je40 uI lediouud jn4vV awlel smoH uer 080 AON po des 6nV Inf unr AeW AV jeW qaj uer 380 noN lo0 daS 6nV InP unr AeW add Jew qej uer area !lens !lens lenol BOOZ LOOZ 900Z :PeJnu00 IeuI6u0 on aseaJoul WN £L£`Z 0 09 09 V9 V9 09 VZL bZL 17Zl 9ll 9l1 6Zl Lll L£l LLL COL ZLL £lL 99 Z9L L9 LS ZS 9£ 0 V£V 0 0 0 0 0 0 0 0 0 0 0 0 9£ 04 V9 0£ LV SZ S£ 99 9Z 9Z 9l 8 0 996 0 09 09 09 09 09 OZL OZL OZL 09 09 9£ 699 0 0 0 0 0 0 0 0 0 Z£ Z£ 69 SL Z6 L6 99 99 99 917 Lll £Z £Z ZE VZ 0 V6 0 0 0 V V V V V V V 4 V V 9 Z 9 £ Z V 9 9 9 V V 0 smoH uer oaa AoN 430 des 6nV Inf unr AeW AV ieyy qaj uer 3a0 noN nap daS 6nV Inf un£ AeW AV jeW qaj uer lenol 900Z LOOZ 900Z ZL6'L 09 V9l 9VL 9VL 9VL 91?L 9VL SVL 9VL 9VL 9VL V9L V9L Z9 9£ 0 4Z8 Z£ 179 V9 V9 V9 V9 179 V9 V9 179 V9 V9 V9 91 9 0 990'L VZ 96 09 09 09 09 09 09 09 09 09 96 96 Z£ VZ 0 09 V 4 V V V V V V V V V V 4 V V 0 sinOH nap deg 6nV (nf unr AeW AV jeW qaj uef aa0 noN 130 daS 6nV Inf un£ AeW AV JeW qej uer lelol LOOZ 900Z n t J l O B C i vL 1 N V W 0 3 a V d l 0 l 3 0 3 f O b V O V tl 1 N i !DN 1a-11 nog A31 Nn W Woo N o s 8 3 a N 3 H -oui 'aieyujaq %P Z# japi0 a6uell0 - sinoH panoafojd pue lennoV nua.un0 slelol OL$ JOlewP000 ioalad lloel ue4S 003 J06eueyy PO10Jd uosdwogl-o6nl yy OZL$ ja6euelN uoilonilsuo0 Iladdey0 veyy SVL$ 96je40 ul Iedlouud ingliV oudel OWN llelS Nels L# japi0 e6ue40 - smoH panoafoJd pue lennoV nuaLnO Slenol OL$ JOWUP000 loalwd Aoe-I ue4S OZL$ Ja6euey4 u01norunsu00 lladde40 )uepy 9173 a6jeg0 ul ledruuud mgvV auAel anew "ens !lens n3eJlu00 gad wnoH Panoafojd OW 1N`d nVIS321 2103 S1N3W3AObdW1 311S AaVd 3dVOSONVl ONIOIi(10 A11Nf1WW00 N0SH30N3H 1a3S30 WIVd 30 A110 - S831NaS nuawa6eueW u0143runs1100