HomeMy WebLinkAboutSR - R21090A CO1- Entrada Del Paseo Phase 2 LndscpingContract No. R21090A
PALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: APPROVE CHANGE ORDER NO. 1 (NO COST) EXTENDING
THE CONTRACT COMPLETION DATE TO MAY 14, 2008, FOR
CONTRACT NO. R21090A WITH SIERRA LANDSCAPE
COMPANY, INC., FOR CONSTRUCTION OF THE ENTRADA DEL
PASEO PHASE 2 LANDSCAPING
SUBMITTED BY: MARTIN ALVAREZ, REDEVELOPMENT MANAGER
CONTRACTOR: SIERRA LANDSCAPE COMPANY, INC.
P.O. BOX 14247
PALM DESERT, CA 92255-4247
DATE: APRIL 24, 2008
CONTENTS: CHANGE ORDER NO. 1
Recommendation:
By Minute Motion, that the Agency Board:
(1) Approve Change Order No. 1 (no cost), extending the completion
date to May 14, 2008, for Contract No. R21090A with Sierra
Landscape Company, Inc., for the construction of Entrada del
Paseo Phase 2 landscaping
Executive Summary:
Approval of staff recommendation will approve a no -cost change order to modify the
Eric Johnson Phase 2 Landscaping project completion date from February 25, 2008, to
May 14, 2008. Staff recommends approval.
Discussion:
On September 13, 2007, the Agency Board award Contract R21090A to Sierra
Landscape Company, Inc., in the amount of $2,440,600 for the Entrada del Paseo
Phase 2 Landscaping. The project includes the following components:
• Eric Johnson Landscaping Phase II (Indian Canyon);
• Multi -Sensory Gardens (north of Henderson Building);
• Landscaping surrounding La Spiga Restaurant;
• Landscaping adjacent to the Palm Valley Storm Channel
Staff Report
Approve Change Order No. 1 to Contract R21090A to Sierra Landscape Company, Inc. for
construction of the Entrada del Paseo Phase 2 Landscaping
Page 2 of 2
April 24, 2008
The Notice to Proceed was issued on October 29, 2007, with a 120 day completion
(February 25, 2008). The project has made significant progress and is 85 percent
complete. The Indian Canyon landscaping section (north of Visitor Center) encountered
a delay in securing the specialized granite slabs required to complete the Parson Walls.
The delivery of the slabs was delayed 78 days due to weather conditions (snow pack) in
the Sierra Nevada region where the product is mined. Being a critical path component
of the Indian Canyon section, no other work could be performed in this area until the
Parson Wall system was installed. Sierra Landscaping has requested a change order
to modify their contract completion date from February 25, 2008, to May 14, 2008.
The Agency's Construction Manager and staff have reviewed the request and believe it
is justifiable. Therefore, Staff recommends approval of a no -cost change order to
extend the contract completion date to May 14, 2008.
Submitted by:
Merin Alvarez, Redevelopment Mgr.
Department Head:
Dave Yrig?Y01", Dir. of Red./Housing
&4�tlw
Carlos L. Ort4ya, Executive Director
BY RDA
ON q-C�-
VERIFIED BY
J
Original on file with City Clerk's Office
Approval:
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ALM DESERT REDEVELOPMENT AGENCY
'ONSTRUCTION: CHANGE: ORDER
),tract Purpose Construct Entrada del Paseo Phase 2 Landscaping
►nsultant's Name Sierra Landscape Company, Inc.
(dress: 73-771 Dinah Shore Drive, Suite 200
Palm Desert, CA 92211
contract # / P.O. # R21090A 14543
Change order No. 1
contingency: YES NO X
Account No. 850-4358-433-4001
Project No.
Vendor No.
:)u are hereby requested to comply with the following changes from the contract plans and specifications:
IESCRIPTION OF CHANGES DECREASE INCREASE
I
upplemental Plans, Specifications, and Directives dated Attached) In Contract Price in Contract Price
construction time extension only
TOTALS: - NET CHANGE IN CONTRACT PRICE: -
JSTIFICATION:
OTAL BUDGET FOR PROJECT: + 2,440600.00 CONTINGENCY:
Less: Expend. & Encumb. To Date: - 2,440:600.00 Amount Approved by Board: +
Less: This Change Order Amount - Less: Prior Change Ordegs): -
BALANCE OF BUDGET Less: This Change Order: -
REMAINING FOR PROJECT: - Balance Remaining of Continqency. -
f: 9 91ar.6 ($ ).
-OYMth LonW w %" R.P"WvanzWWM 00 1A%C see reverse ...
►ntract R21090A Change Order No. 1 Continued from front
pis Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish
uipment and materials, and perform all work as necessary or required to complete the Change Order items for a
np sum price agreed upon between the Contractor and the Palm Desert Redevelopment Agency, otherwise referred
as Owner.
)ntract Time Extension 78 Days (to May 14, 2008).
3vised Contract Total $2,440.600.00
ie undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract
ce specified for each item including any and all supervision costs and other miscellaneous costs relating to the
ange in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said
range Order # 1 The Contractor agrees to furnish all labor and materials and perform all other necessary work,
;lusive of that directly or indirectly related to the approved time extension, required to complete the Change Order
ms. This document will become a supplement of the contract and all provisions will apply hereto. It is understood
3t the Change Order shall be effective when approved by the Owner.
:ecution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies,
gives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of
related to the subject of the Change Order, whether known or unknown, including but not limited to direct and
jrect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as
iy and all consequential damages.
its document will become a supplement to the Contract and all provisions will apply hereto, all items included above
ust have required signatures as per the purchase resolution.
REQUESTED BY:
CERTIFIED
FUNDS AVAILABLE:
EXECUTIVE DIRECTOR
FINANCE DIRECTOR
NOTE: No payments will be made
prior to Executive Director and
Agency Board approval
2. ACCEPTED BY:
CONTRACTOR Date Accepted
4. APPROVED BY:
JEAN M. BENSON, CHAIRMAN 4/24/08
SECRETARY 4/24/08
ra.wa, LoWran~ R.p«e Wvw*tSWm CO I.dw See reverse ...
Mailing Address
bierra P.O. Box 14247
Palm Desert, CA 92255
DSCE�(760) 345-5959
LAN1%
(760) 345-03280328 (0
To: Mike Lugo Thompson
City of Palm Desert
Attn: Public Works
73510 Fred Waring Dr.
Palm Desert CA 92260
Proposed Change Order #
6-A
Date: )3110/2008
Project: Entrada del Paseo
Attn: Public Works
EL PASEO/PAINTER'S PATH
Palm Desert CA 92260
Description of Work Amount
Additional Schedule Days
Add Days to Schedule - 78 Days
Project Completion Date May 14, 2008
PARSONS BOULDER WALL - CRITICAL PATH ITEM, NO OTHER WORK ABLE TO START WITHOUT BACKFILL OF
WALL/GRADING AFTER WALL COMPLETE.
FINAL APPROVAL OF RED MOUNTAIN STONE MATERIAL/START OF PROCUREMENT 12/21/07.
RECEIPT OF RED MOUNTAIN SLABS FROM SOLE SOURCE SUPPLIER 313108
Total Change: $0.00
Aoaroval Slanature:
Auth. Rep.: Date:
Entered I3y:308 CrisOne Dzlelak
Sierra Rep.:_Date: �'I r I d 7072 Rac# 1406
douglas e. barnhart, inc.
March 31, 2008
Melissa Grisa
Project Coordinator
City of Palm Desert, Redevelopment Agency
73-510 Fred Waring Drive
Palm Desert, CA 92260-2578
Subject: deb Project #6016
Entrada del Paseo
Landscape Phase II
Highway l I I & Painters Path, Palm Desert
Re: Recommendation for awards of Change Order — Sierra Landscape Company, Inc.
Ms. Grisa,
We have reviewed the attached documentation received for Change Order Requests listed below from Sierra
Landscape Company, Inc. for the above named project.
Based on our review, we recommend award as follows:
Multiple added scope including contract extension per COR #6
COR Descriotion Amount
006 Requested 78 calendar day schedule completion extension $0
Total: $0
Original Contract Value: $2,440,600
Previous Change Orders: $0
Current Contract Value: $2,440,600
Amount of current Change Order (C/O #1): $0
New Contract Value including this Change Order (C/O #1): $2,440,600
New Contract duration will be changed by: 78 Days
Revised Substantial Completion date as of this Change Order: May 14, 2008
Sincerely,
Mark C appell, Senior Project Manager
douglas a barnhart, inc.