HomeMy WebLinkAboutSR - R22600A CO5 - Henderson Cmty Bldg�L
PALM DESERT HOUSING AUTHORITY Contract No. R22600A
STAFF REPORT
REQUEST: APPROVE CONSTRUCTION CHANGE ORDER NO. 5 TO STETON
CONSTRUCTION GROUP (CONTRACT NO. R22600A) IN THE
CUMULATIVE AMOUNT OF $46,916.93 FOR THE HENDERSON
COMMUNITY BUILDING
SUBMITTED BY: MISSY GRISA, PROJECT COORDINATOR
CONTRACTOR: STETON CONSTRUCTION GROUP
145 S. STATE COLLEGE BLVD., SUITE 450
BREA, CA 92821-5818
DATE: APRIL 24, 2008
CONTENTS: CHANGE ORDER NO. 5 (C.O.R. NOS. 83, 87R1, 104, 106, 111, 112,
114, 118, 119)
Recommendation:
By Minute Motion, that the Agency Board:
Approve Change Order No. 5 to Contract No. R22600A with Steton
Construction Group in the cumulative amount of $46,916.93 for items not
included in the original contract;
2. Authorize the Chairman to execute the said documents; and
3. Authorize the Finance Director to transfer $46,916.93 from contingency to
base for Change Order No. 5.
Executive Summary:
The Henderson Community Building is 85 percent complete. Approval of staffs
recommendation will authorize Change Order No. 5 in the amount of $46,916.93 to address
minor unforeseen site and building modifications, landscape improvements, and modification to
the electrical room door. The proposed modifications will improve the project's over-all safety
and quality. Below please find a summary table with itemized costs:
Unforeseen Site and Building Modifications: Cost
Installation of Mail Box (not shown on plans) $ 959.03
Landscape Lighting Glare Shields (not shown on plans and required to $1,651.97
meet City ordinance)
Revised Bike Rack (New design will match the Visitor Center $1,186.13
installation)
Remote HVAC Balancing Damper Controls (Location Height Does Not $1,447.50
Allow for Movement without this Change)
Added Roof Drain (Required to meet Appropriate Drainage Slopes) $1,819.13
Staff Report
Approve Change Order No. 5 to Contract No
Page 2 of 3
April 24, 2008
R22600A — Henderson Community Building
Grouting of Saw Cuts (not shown on plans)
Installation of Hat Channel at Metal Roof (Required and not shown on
Plans)
Landscape Improvements:
Additional Landscaping at East Berm / Installation of Monument Sign
Electrical Room Door Modification:
Removal of Roll -Up Door and Installation of Swing Doors at Electrical
Room (Roll Up Door Installed per Plan, but Rejected by Southern
California Edison)
Cumulative Total:
Discussion:
$9,264.00 j
$2,028.70
$10,686.76
$17,873.71
$46,916.93
The Henderson Community Building project continues to make progress and is approximately
85 percent complete. The project is scheduled for completion in early May 2008. Change
Order No. 5 consists of three categories required to address unforeseen site and building
modifications, additional landscape improvements, and a revision to the electrical room door
required by Southern California Edison (SCE).
Unforeseen Site and Building Modifications:
The above unforeseen site and building modifications are required to address minor
modifications that were not addressed in the construction plans. The additions will address
building code requirements and modifications necessary to complete the project. The total cost
to address these unforeseen site and building modifications is $18,356.46.
Landscape Improvements:
The additional landscape improvements will address a pedestrian roof access concern raised by
the City's Risk Manager. In order to eliminate pedestrian roof access via the existing east berm,
staff and the Landscape Department proposes the installation of addition landscaping at the top
of the mound. Additional plant materials such as Jumping Cholla cacti, Firecracker Penstemon,
and Perry Penstemon are suggested to be installed between the originally specified
landscaping. This line item also includes the installation of the monument sign for Chamber
Signage. The total cost for this category is $10,686.76.
Electrical Room Door Modification:
The electrical room roll up door is required to be modified by SCE. The roll up door was installed
per plan, but after an SCE inspection, the contractor was informed that a roll -up door was not in
compliance with their safety requirements. SCE is concerned that the roll up door can come
down and close on a SCE technician while servicing the electrical panel. The roll up door has to
be modified from a roll up door to 3 standard swing doors, with the appropriate structure and
hardware to receive SCE and Building Department final inspection. The total cost for this
modification is $17,873.71.
G \rdaWehssa Wightman\Henderson Community 8wldmg\Staff Reports\Staff Report- Change Order5 doc
Staff Report
Approve Change Order No. 5 to Contract No. R22600A — Henderson Community Building
Page 3 of 3
April 24, 2008
Based on review by the Construction Manager, Architect and staff, Change Order No. 5 is
recommended for approval to allow the construction of the Henderson Community Building to
move forward towards completion. If Change Order No. 5 is approved, the project will have
$251,438.61 remaining as contingency.
Submitted by: f
�r
Missy Gria artin Alvarez
Project Coordinator Redevelopment Manager
Department Head:
Dave Yrigoyen
Director of Red lopment/Housing
A
Carlos L. Ortega, E utive Director
BY RDA
ON
VERIFIED BY ")6
Original on fife with City Clerk's Office
Approval:
e
in M
cCarthy
-development
i
Paul S. Gibson, Director of Finance
G \rdaWelissa Wightman\Henderson Community Building\Staff Reports\Staff Report- Change Orde6doc
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PALM DESERT REDEVELOPMENT AGENCY
CONSTRUCTION CHANGE ORUR
Contract Purpose Construction of Henderson Community Building
Consultant's Name Steton Construction Group
Address: 145 South State College, Suite 450
Brea, CA 92821
Contract # / P.O. # I R22600A 13386
Change Order No. I 5
Contingency: YES X I NO
Account No. 850-4358-433-4001
Project No.
Vendor No. 9494
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES DECREASE INCREASE
(Supplemental Plans, Specifications, and Directives dated Attached) In Contract Price In Contract Price
COR Numbers 83, 87R1, 104, 106, 111, 112, 114, 118, 119 to address 46,916.93
minor unforeseen site and building modifications, landscape improvements,
and modification to the electrical room door required by SCE.
TOTALS:
NET CHANGE IN CONTRACT PRICE:
JUSTIFICATION:
TOTAL BUDGET FOR PROJECT: + 4,695,644.46
Less: Expend. & Encumb. To Date: - 4,695,644.46
Less: This Change Order Amount - 46,916.93
BALANCE OF BUDGET
REMAINING FOR PROJECT: (46,916.93)
CONTINGENCY:
Amount Approved by Board:
Less: Prior Change Order(s):
Less: This Change Order:
Balance Remaining of Contingency.
N
46,916.93
46,916.93
454, 0 00.00
155,644.46
46,916.00
251,439.54
The amount of the Contract will be #Gaefeas Increased by the Sum of: Fortv-six Thousand Nine Hundred
Sixteen and 93/100 Dollars ($46,916.93).
G \rdaZeth Longman\Staff Reports\Gnsa\Steton CO 5 Form.doc See reverse
'ALM DESERT REDEVELOPMENT AGENCY
;ONSTRUCTION CHANGE ORDER
ontract Purpose Construction of Henderson Community Building
onsultant's Name Steton Construction Group
ddress: 145 South State College, Suite 450
Brea, CA 92821
Contract # / P.O. # R22600A 13386
Change Order No. 5
contingency: 1 YES X I NO
Account No. 1 850-4358-433-4001
Project No.
Vendor No. 9494
'ou are hereby requested to comply with the following changes from the contract plans and specifications:
)ESCRIPTION OF CHANGES DECREASE INCREASE
Supplemental Plans, Specifications, and Directives dated Attached) In Contract Price In Contract Price
AR Numbers 83, 87R1, 104, 106, 111, 112, 114, 118, 119 to address 46,916.93
ninor unforeseen site and building modifications, landscape improvements,
ind modification to the electrical room door required by SCE.
TOTALS:
NET CHANGE IN CONTRACT PRICE:
USTIFICATION:
46,916.93
46,916.93
I.OTAL BUDGET FOR PROJECT: + 4,695,644.46 CONTINGENCY:
Less: Expend. & Encumb. To Date: - 4,695,644.46 Amount Approved by Board: + 454,000.00
Less: This Change Order Amount - 46,916.93 Less: Prior Change Order(s): - 155,644.46
BALANCE OF BUDGET Less: This Change Order: - 46,916.00
REMAINING FOR PROJECT: (46,916.93) Balance Remaininq of Contingency. 251,439.54
'he amount of the Contract will be (119arieased) Increased by the Sum of: Fortv-six Thousand Nine Hundred
iixteen and 93/100 Dollars ($46,916.93).
:VdaSeth Longman\SW Repo \rnsa\Steton CO 5 Fonn.doc .See reverse
douglas e. barnhart, inc.
April 14,2008
Melissa Grisa
Project Coordinator
City of Palm Desert, Redevelopment Agency
73-510 Fred Waring Drive
Palm Desert, CA 92260-2578
Subject: deb Project #6016
Henderson Community Building
Entrada del Paseo
72-559 Highway I 11, Palm Desert
Re: Recommendation for awards of Change Order # 5 — Steton Construction Group
Ms. Grisa,
We have reviewed the attached documentation received from Steton Construction Group. For Change Order
Requests Listed below referencing the above named project, we recommend award as follows:
I. COR#83: Mail Box. $959.03
Mail box not shown on the plans. Owner requested.
2. COR 87R1: Grouting of saw cuts. $9.264.00
Architect requested.
3. COR 104, Landscape lighting $1651.97
Added glare guard required to meet City ordinance, not part of contractor's original scope.
4. COR 106: Revised Bike Rack
Revised to match existing City Building.
$1186.13
5. COR 111: Remote HVAC balancing Dampers controls. $1447.50
Damper controls revised to meet ceiling height at Foyer
6. COR 112: Additional Landscape and Building monument, $10,686.76
Landscape added to detour foot traffic near the top of the building.
7. COR 114: Added Roof Drain $1819.13
An added roof drain was installed to meet the slope of the insulated foam roof.
8. COR H 8: Added Doors to the Electrical Closet. And Panel Distribution Room $17.873.71
Edison Electric requirement. Not part of contractor's scope of work.
9. COR 119: Installation of Hat Channel at Metal Roof $2028.7
Additional fastening required by the manufacture. Not part of the contractor's scope of work
The total for Change Order # 5 is $46,916.943.
Sincerely,
Ale 6
Michael Lugo -Thompson
Project Manager
douglas a barnhart, inc.
Post Office Box 270399, San Diego, Californla 92198-2399, (858) 385-8200, FAX (858) 385-8201
www.debconstruct.com
Contract R22600A Change Order No. 5 Continued from front
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish
equipment and materials, and perform all work as necessary or required to complete the Change Order items for a
lump sum price agreed upon between the Contractor and the Palm Desert Redevelopment Agency, otherwise referred
to as Owner.
Contract Time Extension -0- Days.
Revised Contract Total $4.742,561.39
The undersigned Contractor approves the foregoing Change Order # 5 as to the changes, if any, in the contract
price specified for each item including any and all supervision costs and other miscellaneous costs relating to the
change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said
Change Order # 5 . The Contractor agrees to furnish all labor and materials and perform all other necessary work,
inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order
items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood
that the Change Order shall be effective when approved by the Owner.
Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies,
waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of
or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and
indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as
any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
REQUESTED BY:
3. CERTIFIED
FUNDS AVAILABLE:
EXECUTIVE DIRECTOR
FINANCE DIRECTOR
NOTE: No payments will be made
prior to Executive Director and
Agency Board approval
2. ACCEPTED BY:
CONTRACTOR Date Accepted
4. APPROVED BY:
JEAN M. BENSON, CHAIRMAN 4/24/08
SECRETARY 4/24/08
G:VdaZedr Longmsn\Staft Reports\Gdsa\Steton CO 5 Form.doc See reverse ...