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Home My WebLink AboutPRELIM - RDA 07/10/08DRAFT PRELIMINARY MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING THURSDAY, JULY 10, 2008 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Benson convened the meeting at 3:00 p.m. II. ROLL CALL Present: Member Jim Ferguson Member Cindy Finerty Member Richard S. Kelly Vice Chairman Robert A. Spiegel Chairman Jean M. Benson Also Present: Carlos L. Ortega, City Manager/RDA Executive Director David J. Erwin, City Attorney Sheila R. Gilligan, ACM for Community Services Homer Croy, ACM for Development Services Justin McCarthy, ACM for Redevelopment Rachelle D. Klassen, City Clerk Bo Chen, City Engineer Russell Grance, Director of Building & Safety Lauri Aylaian, Director of Community Development Janet M. Moore, Director of Housing Mark Greenwood, Director of Public Works David Yrigoyen, Director of Redevelopment & Housing Frankie Riddle, Director of Special Programs J. Luis Espinoza, Assistant Finance Director John Rios, Battalion Chief, Palm Desert Fire/Riverside Co. Frank Taylor, Asst. Chief, Palm Desert Police/Riverside Co Grace L. Mendoza, Deputy City Clerk III. ADJOURN TO CLOSED SESSION Reauest for Closed Session: Fire Dept./Cal Fire . Sheriff's Dept. Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: PRELIMINARY MINUTES DRAFT PALM DESERT REDEVELOPMENT AGENCY MEETING JULY 10, 2008 1) Property: 73-196 Highway 111 (APN 627-071-041) Negotiating Parties: Agency: Justin McCarthy/Martin Alvarez/ Palm Desert Redevelopment Agency Property Owner: John Argyros Under Negotiation: x Price x Terms of Payment On a motion by Spiegel, second by Ferguson, and unanimous vote of the Agency Board, Chairman Benson adjourned the meeting to Closed Session at 3:03 p.m. She reconvened the meeting at 4:00 p.m. IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None V. AWARDS, PRESENTATIONS, AND APPOINTMENTS None VI. CONSENT CALENDAR A. MINUTES of the Regular Redevelopment Agency Meeting of June 26, 2008. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE AGENCY TREASURY - Warrant Nos. 278RDA, 281 RDA, 286RDA, 278-Housing, 282-Housing, 287-Housing, 283HA, and 288HA. Rec: Approve as presented. C. REQUEST FOR ACCEPTANCE OF WORK for Contract No. HA25760 — Interior, Exterior, and Site Renovation for the Laguna Palms Apartments (Portrait Homes, Inc., Corona, CA) (Joint Consideration with the Palm Desert Housing Authority). Rec: By Minute Motion, accept the work as complete and authorize the City Clerk to file a Notice of Completion for the subject property. Upon motion by Spiegel, second by Finerty, and 5-0 vote of the Agency Board, the Consent Calendar was approved as presented. E DRAFT PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING JULY 10, 2008 VII. CONSENT ITEMS HELD OVER None Vill. RESOLUTIONS None IX. NEW BUSINESS A. REQUEST FOR AUTHORIZATION FOR THE CHAIRMAN TO EXECUTE A QUITCLAIM DEED CONVEYING THE HENDERSON COMMUNITY BUILDING AND PARCEL TO THE CITY OF PALM DESERT. Vice Chairman Spiegel moved to, by Minute Motion, authorize the Chairman to execute a Quitclaim Deed conveying the Henderson Community Building and parcel to the City of Palm Desert. Motion was seconded by Finerty and carried by a 5-0 vote. B. REQUEST FOR APPROVAL OF PROFESSIONAL DESIGN SERVICES AGREEMENT IN AN AMOUNT NOT TO EXCEED $445,445 WITH FORMA DESIGN, INC., FOR EL PASEO REVITALIZATION PROJECT (CONTRACT NO. R27990). Responding to question, Project Administrator Bryce L. White responded the Agency conducted an extensive solicitation of local firms and advertised for designers in the Desert Sun. The Agency received an excellent response from fifteen firms, and six of those firms were selected for interviews; however, from the six interviewed, three of the local firms had heavy ties to projects. In the interview selection process, additional points were granted to local firms, and in the end, Forma Design, Inc. scored the highest in terms of their ability to design the project and the overall fee for doing the work. He said the participants in the firm had national and international exposure, which staff felt was needed for the El Paseo project. Furthering responding, he said staff unanimously selected Forma Design, Inc. because it had extensive streetscape design, their lighting consultant was nationally known, and it was the company that best represented what the City wanted. He said El Paseo had national name recognition, but staff wished to enhance it for many, many years. Vice Chairman Spiegel moved to, by Minute Motion: 1) Approve the subject agreement for Professional Design Services in an amount not to exceed $445,445 with FORMA Design, Inc., Costa Mesa, California; 2) authorize the Director of Finance to set aside $44,545 as 10% contingency for the project (use of contingency requires additional action); 3) authorize the Chairman to execute said agreement — funds are available in Account No. 850-4679-464-4001. Motion was seconded by Kelly and carried by a 5-0 vote. 3 DRAFT PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING JULY 10, 2008 Chairman Benson recalled this was the third time Council had approved thousands to redesign El Paseo, and the City had done nothing; she hoped this was the last time. C. REQUEST FOR AUTHORIZATION TO ACQUIRE PROPERTY KNOWN AS 43-880 BLUEBERRY LANE (APN 634-061-021) - DESERT ROSE - PALM DESERT. Member Kelly moved to, by Minute Motion: 1) Authorize acquisition of the subject property for the purpose of retaining affordability covenants and resale, if necessary, in anticipation of the expiration of the 60-day Right -of -Refusal Period; 2) approve a Silent Second Trust Deed in an amount necessary to secure an affordable housing cost pursuant to Redevelopment Law for either a direct sale or Agency sale; 3) authorize the Executive Director to execute any documents necessary to facilitate this transaction — funds are available in the Housing Set -aside Fund. Motion was seconded by Ferguson and carried by a 5-0 vote. D. REQUEST FOR APPROVAL OF ONE-YEAR CONTRACT WITH RITE RATE BUSINESS SOLUTIONS FOR OPERATION OF THE EL PASEO COURTESY CART SERVICE (CONTRACT NO. R26891). Member Ferguson moved to, by Minute Motion: 1) Approve contract with Rite Rate Business Solutions, Palm Desert, California, in the amount of $198,000 for operation of the El Paseo Courtesy Cart Service for an 11-month period commencing August 30, 2008, through July 5, 2009; 2) authorize the Director of Finance to set aside the total amount of $19,800 as 10% contingency forthe service (use of contingency requires additional action); 3) authorize staff to add third cart to operate on Sundays through season; 4) authorize an additional $15,000 for complete refurbishment of the three carts; 5) authorize an additional $7,000 for preventative maintenance and repairs to the vehicle; 6) appropriate an additional $20,000 to cover refurbishment and cost increases to Account No. 850-4416-414-3681; 7) authorize Chairman to execute said contract — funds are available in Account No. 850-4416-414-3681. Motion was seconded by Spiegel and carried by a 5-0 vote. X. CONTINUED BUSINESS None XI. OLD BUSINESS None C! PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING JULY 10, 2008 XII. PUBLIC HEARINGS A. REQUEST FOR ADOPTION OF RESOLUTIONS OF THE CITY COUNCIL AND THE PALM DESERT REDEVELOPMENT AGENCY, APPROVING A COOPERATIVE AGREEMENT BETWEEN THE PALM DESERT REDEVELOPMENT AGENCY AND THE COUNTY OF RIVERSIDE CONCERNING THE CONSTRUCTION, FINANCING, AND ACQUISITION OF LAND FOR A SHERIFF STATION (CONTRACT NO. C27980) (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). Mr. McCarthy noted this was a Cooperative Agreement between the County and the Redevelopment Agency. He said the terms of the transaction were in the staff report in brief; it was an exchange of 10.087 acres located on Gerald Ford Drive between Monterey Avenue and Portola Avenue for the Civic Center Sheriff Station. Vice Chairman/Mayor Pro Tem Spiegel asked if the Sheriffs station would continue to be at the Civic Center. Mr. McCarthy said it was his understanding the traffic detail and possibly the dispatch element would remain at the Civic Center, but the terms for their retention there had not been negotiated. Further responding, he said the transaction was an exchange of raw land for improved property, and based on the appraisals, it was a fair transaction that merited recommendation for approval. Chairman/Mayor Benson declared the public hearing open and invited testimony in FAVOR of or in OPPOSITION to this matter. MR. VINCENT YZAGUIRRE, Director of Real Estate for the County of Riverside, stated he had been working with the City's excellent staff on this project for more than a year. On behalf of the County of Riverside, Supervisor Wilson and Board of Supervisors, as well the Sheriff of Riverside County, he thanked the City Council and staff. In particular, Mr. Justin McCarthy who was diligent in working on this project and assisted in having this state of the art public safety project moved forward. He said the new Palm Desert Sheriff's station was a mentor commitment and enhancement of public safety that will benefit the residents of Palm Desert as well as the Cove Community for decades to come. The County of Riverside was proud to partner with the City and this Council in improving the quality of life for all Palm Desert residents. With no further testimony offered, Chairman/Mayor Benson closed the public hearing. 5 DRAFT PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING JULY 10, 2008 Member/Councilman Ferguson inquired if the City/Agency was receiving more than just improved property in consideration for the disposition of this acreage, and if it was also getting termination of the lease agreement from the County for the substation. Mr. McCarthy confirmed it was, and the monetary value associated with the 10 acres was $6 million. Member/Councilman Kelly moved to waive further reading and adopt: 1) City Council Resolution No. 08-74, authorizing sale by the Palm Desert Redevelopment Agency of certain property to the County of Riverside for the construction of a Sheriff Station thereon by the County, making certain findings, and approving a Cooperative Agreement in connection therewith; 2) Redevelopment Agency Resolution No. 551, authorizing the sale of certain property to the County of Riverside for the construction of a Sheriff Station thereon by the County, making certain findings, and approving a Cooperative Agreement in connection therewith. Motion was seconded by Ferguson and carried by a 5-0 vote. XIII. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AGENCY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AGENCY None XIV. ADJOURNMENT On a motion by Spiegel, second by Kelly, and unanimous vote of the Agency Board, Chairman Benson adjourned the meeting at 5:39 p.m. ATTEST: JEAN M. BENSON, CHAIRMAN RACHELLE D. KLASSEN, SECRETARY PALM DESERT REDEVELOPMENT AGENCY 0