HomeMy WebLinkAboutSR - R24780 CA5 - Henderson Cmnty BldgPALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: RATIFICATION OF CONTRACT AMENDMENT NO. 5 IN THE AMOUNT
NOT -TO -EXCEED $25,000 WITH DOUGLAS E. BARNHART, INC.,
(CONTRACT NO. R24780) FOR CONTINUED CONSTRUCTION
MANAGEMENT SERVICES FOR THE HENDERSON COMMUNITY
BUILDING
SUBMITTED BY
CONTRACTOR:
DATE:
CONTENTS
Recommendation:
MARTIN ALVAREZ, REDEVELOPMENT MANAGER
DOUGLAS E. BARNHART, INC.
41-945 BOARDWALK, SUITE D
PALM DESERT, CA 92211
AUGUST 28, 2008
DOUGLAS E. BARNHART, INC. PROPOSAL
CONTRACT AMENDMENT NO. 5
By Minute Motion, that the Agency Board:
1. Ratify Contract Amendment No. 5 in the amount not -to -exceed $25,000 with
Douglas E. Barnhart, Inc., (Contract No. R24780) of Palm Desert, California
for continued construction management services at the Henderson
Community Building.
Funds are available in Account No. 850-4358-433-4001.
Executive Summanr:
Approval of the staff recommendation will ratify Contract Amendment No. 5 with Douglas E.
Barnhart, Inc. (DEB), to provide construction management services beyond their original
contract. The Henderson Community Building is substantially complete, with only punch list
items remaining. Staff recommends ratification of contract amendment with DEB in the amount
not -to -exceed $25,000 services rendered in July and August 2008.
Discussion:
Due to the complexity of construction and non-performance of a critical subcontractor, the
Henderson Community Building project has been delayed. The new completion date is August
2008. The proposed contract amendment will ratify a contract amendment with Douglas E.
Barnhart approved by the Executive Director in the amount not -to -exceed $25,000 for
construction management services rendered in July and August 2008.
Staff Report
Douglas E. Barnhart, Inc. Contract Amendment No. 5 (Contract No. R24780)
Page 2 of 2
August 28, 2008
The construction management services include the coordination and work involved to resolve
contractor issues in the field, review and issue responses to Requests for Information, review
and issue Architect's Clarification Directives, review and enforce project specifications and
contract documents, and conduct bi-weekly construction meetings. The construction manager
also acts as the liaison between the Owner and the general contractor, sub -contractors,
architect, materials and soils testing engineers, and all other consultants that are providing
services to this project.
Based on the extended project completion date, staff recommends approval of the ratification of
Contract Amendment No. 5 for construction management services rendered in July and August
of 2008 and through the completion of the project.
Submitted by:
Y6rtin Alvarez, Red velopment Manager
Approval:
6
J in cCarthy, ACM Redev lopment
Pop- Carlos L. Ortega x utive Director
Department Head:
Dave Yrigo , Dir. Red./Housing
Paul S. Gibson, Director of Finance
BY RDA
ON
VERIFIED BY - 1�
Original on file with City Clerk' Office
G:\rda\Martm Alvarez\2008\SR\debcontractamndmt5.doc
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PALM DESERT REDEVELOPMENT AGENCY
PROFESSIONAL SERVICE AMENDMENT
Contract Purpose Construction Mgmt Services for Henderson
Community Bldg.
Consultant's Name Douglas E. Barnhart, Inc.
Address: P.O. Box 270399
San Diego, CA 92198-2399
Contract # / P.O. # R24780 12968
Amendment/ 5
Change Order No.
Contingency: YES NO X
Account No. 1850-4358-433-4001
Project No.
Vendor No. 14594
You are hereby requested to comply with the following changes from the contract plans and specifications:
DECREASE INCREASE
DESCRIPTION OF CHANGES In Contract Price In Contract Price
Continued construction management services 25,000.00
TOTALS:
NET CHANGE IN CONTRACT PRICE:
JUSTIFICATION:
TOTAL BUDGET FOR PROJECT: + 419,050.00
Less: Expend. & Encumb. To Date: - 419,050.00
Less: This Change Order Amount - 25,000.00
BALANCE OF BUDGET
REMAINING FOR PROJECT: (25,000.00)
CONTINGENCY:
Amount Approved by Board:
Less: Prior Amendment(s):
Less: This Amendment:
Balance Remaining of Contingency.
25,000.00
25,000.00
+ 19,694.00
- 19,694.00
The amount of the Contract will be sed) Increased by the Sum of: Twentv-five Thousand & NO/100
Dollars ($25,000.00).
G:\rda\Beth Longman\Staff Reports\Gnsa\DEB Amend 5 Form.doc See reverse ...
Contract R24780 Amendment No. 5 Continued from front
This Professional Service Amendment covers changes to the subject contract as described herein. The consultant
shall perform all work as necessary or required to complete the Professional Service Amendment items for a lump
sum price agreed upon between the Consultant and the Palm Desert Redevelopment Agency, otherwise referred to as
Owner.
Contract Time Extension -0- Days.
Revised Contract Total $444,050.00
The undersigned Consultant approves the foregoing Professional Service Amendment # 5 as to the changes, if any,
in the contract price specified for each item including any and all supervision costs and other miscellaneous costs
relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on
account of said Professional Service Amendment # 5 . The Consultant agrees to furnish all labor and materials and
perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required
to complete the Professional Service Amendment items. This document will become a supplement of the contract and
all provisions will apply hereto. It is understood that the Contract Amendment shall be effective when approved by the
Owner.
Execution of this Professional Service Amendment by the Consultant constitutes a binding accord and satisfaction that
fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or
equity, arising out of or related to the subject of the Professional Service Amendment, whether known or unknown,
including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of
productivity, as well as any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
REQUESTED BY:
3. CERTIFIED
FUNDS AVAILABLE:
EXECUTIVE DIRECTOR
FINANCE DIRECTOR
NOTE: No payments will be made
prior to Executive Director and
Agency Board approval
2. ACCEPTED BY:
CONSULTANT Date Accepted
4. APPROVED BY:
JEAN M. BENSON, CHAIRMAN
SECRETARY
8/28/08
Date Approved
8/28/08
Date Approved
G \rdatBeth LongmamStaff ReporWGnsMDEB Amend 5 Form.doc See reverse