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Home My WebLink AboutSR - R23390 CA16 - Falcon CrestVL*b PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: APPROVE AMENDMENT NO. 16 FOR WORK AT FALCON CREST (CONTRACT NO. R23390) WITH COMDYN PD, LLC IN THE CUMULATIVE AMOUNT OF $1,624.32 SUBMITTED BY: CATHERINE WALKER, SENIOR MANAGEMENT ANALYST DEVELOPER: COMDYN PD, LLC 2800 28T" STREET, SUITE 206 SANTA MONICA, CA 90405 DATE: FEBRUARY 14, 2008 CONTENTS: AMENDMENT NO. 16 TO CONTRACT NO. R23390 Recommendation: By Minute Motion, that the Agency Board: 1. Approve Amendment No. 16 in the cumulative amount of $1,624.32. Representing a deductive contract amendment in the amount of ($16,261.75), and an additive contract amendment in the amount of $17,886.07 for changes to the scope for the Falcon Crest development (Contract No. R23390). Executive Summarv: Approval of staffs recommendation will allow for a cumulative amendment in the amount of $1,624.32. This request is comprised of two amendments. The first represents a deduction to the scope of work at the Falcon Crest development. This will result in a ($16,261.75) credit to the Agency for the removal of a block wall from ComDyn's contractual scope of work. The second represents an additive amendment in the amount of $17,886.07 for drainage reconfiguration at the Emergency Access Lot "I". Discussion: On July 14, 2005, the Palm Desert Redevelopment Agency Board authorized an agreement with ComDyn PD, LLC for the development of affordable housing on the 20-acre site, currently known as Falcon Crest and the La Rocca Villas. Staff Report Approve Amendment No. 16 to Contract No. R23390 (ComDyn PD, LLC) February 14, 2008 Page 2 of 3 During the time of execution of the contract, all rough grading plans represented a block wall condition along the western boundary of the well site. In subsequent approved rough grading plans, the wall condition has been changed to that of a permanent fence along the western boundary to the well site, and is called out as such on the amended rough grading plans. As per Ordinance No. 1091A, a chain link fence cannot be a permanent wall condition in the City of Palm Desert, and will not be installed. The fence was implemented to accommodate CVWD's irrigation line/conditions of approval; however, this is not an acceptable permanent condition. The change in scope detailed below represents a deductive change order to the Agency for the original block wall condition. It will also allow for a comprehensive plan to be considered for the adjacent lot to accommodate use by the La Rocca Villas for the purpose of storage. CVWD Well Site Deductive Amendment Material Units Quantity Cost/Unit Total 6' Slump Block LF 194.54 $ 62.00 ($ 12,061.48) Wall Iron Gate EA 1 $ 3,500.00 ($ 3,500.00) Developer's 4.5% ($ 700.27) Fee I I Total ($16,261.75) At the October 25, 2007 meeting of the Agency Board, Lot "I" (the Emergency Access lot at Falcon Crest), was added to ComDyn's scope of services in a not - to -exceed amount of $33,821.62. Upon further review by the Public Works Department, the drainage solution, as originally conceived at the time of the approval, was not practical or efficient in the field. Public Works requested resolution of the potential flooding and storm drainage from the adjacent Hovley Gardens property. The solution, as approved by Public Works, represents additional work not conceived in the initial project costs in the amount of $17,886.07. This solution will accommodate the drainage from Hovley Gardens and preserve the Emergency Access topical materials implemented for Fire Department use. Emergency Access Lot "I" Storm Drain Improvements $ 13,715.00 Landscaping/Irrigation 3,400.86 Developer fee 770.21 Total $ 17,886.07 G.bda\Cathy WalkerlWord Dala1STAFF REPORTSNComDyn deductwewaJI doc Staff Report Approve Amendment No. 16 to Contract No. R23390 (ComDyn PD, LLC) February 14, 2008 Page 3 of 3 Approval of this amendment will remedy the storm drainage at Lot "I", the fence condition, and allow for the consideration of a storage facility for the La Rocca Villas, which could incorporate this western boundary into its design. Therefore, staff requests approval of Amendment No. 16 in the amount of $1,624.32. Submitted By: Department Head: r �� i2T/[ti Catherine Walker 4ave Yngoy Senior Management Analyst Director o edevelopment/Housing mh Approval: Justi cCarthy A R development Carlos L. Ortega, ecutive Director Paul S'. in Directdr bf Finance Cl BY RDA ON ` l- C9 5 �� VERIFIED BY f(''X //> )c Original on file with City Clerk's Office G \rda\Cathy Walker\Word Data\STAFF REPORTS\ComDyn deductivewall.doc 68*Z96'b9Z'£ Z9' LZ8`££ 6E6 LO` L5 8806�`9�Z` L 00117E`SZt7` L 00't78Z`609 joej}uoo 1OV2JiNOO slid jo; aouelee SIHl 01 paWoolle Aoua6ulluoO suol;eudoiddy leuoi}lppy ONIONnzi 9 L £ Lt�`085`6Z ti888L`8L5'6Z ZZ*L96`17175`6Z 9L't78E`ZO9'6Z 9L*t7EE`Z99`6Z 6E'LV5`EL9`6Z V L * LZ6`9t,9'6Z L9*6ZL`LLL`6Z L L * L69`9K `6Z LL16`6ZL`6Z LZ'986'SZ L'6Z LZ'986`5Z L `6Z 88*996`17L0`6Z 88*9961799'9Z 00'9LV609`LZ 00'6ZL`nL`9Z 00'9t78`17L9`9Z le}ol toejtuoO paslAa�j %£NAVE %L0*0 %LL'O %K'0 %t7S'0- %t70'0- %£t7*0 %LZ* L %WO %90'0 %LO'0 %00 * 0 %8L*0 %9L * 0 %LS*17 %tlt7*9 %86' L %00'0 4oej4uoO 10 % 9 V 99S' 906' £ ZE*bZ9` L Z9* LZ8`£E 9t7*ZE9'Zti l00.000 `09 L ) tE9'Z L Z' L 0 SZ'9Z9`9Z L Ltv' L6L`69E 09'8£i7`OE Ot7'ELL`9 L 05LE6`E 6E'6 L0` L9 00'000`OZZ 88'0617`517Z` L 00*Lt7E`5ZV L OO*b8Z`609 }unowy japj0 abuego IIeM tonpap/uooaj abeulejp ppy ssaooy Aoua6jaw3 Od �Jed aAlssed Od tuawtiwwoO pjenruo3 V-�ReO s6uijan00 mopuim tonpap A81 sapejbdn u6isap `saaJ/stiwaad-ndl �joM}o adooS a6uego sauilapin6 jets A6j9u3 M@u IGGA sell!A e000d el `ajnsoloue gsejl isajO uoole3 -ppow adeospuel uolsuaixa Aep 9Z sellln e0002iel 4PoW tuawtiwwoO pjenruo3 d3Hle0 sellln e000Hel �R 1SWO uoole_� le 01etlon010yd tuawisn(pe wns patelnditS uolsuatxa Aep jepualeo 89 uoliduosaa japj0 abuego 13VNiNO3 ld101 IVN I O N O AON3ONllN00 IVNIO1210 00.5ti8 `l7L9 `9Z IDVRUN OO TdN I D NO (; aio1d aillue 01IOU 100V-9917-86917-OL8 i0V8iNO3 SIHl 01 pa;eoolly uoaleljdaddy leul6lj0 06E£Z2i 'ON 13Vd IlNOO 011 `ad uAawoO selllA e000bel -2 IsaJO uoolezl - SN30NO 30NVHO 10d2I1N00 40 Al ivwWf1S 1NMdOl3AM 3NOb-0Z JNINIVW3N NOOO jo;sem 31?J3W I? pZis Aqaq - Od 0jr/OZ 9L SL t7 L EL ZL LL OL 6 8 L 9 9 ti 0 PALM DESERT REDEVELOPMENT AGENCY Contract # / P.O. # I R23390 13549 Amendment/ 16 PROFESSIONAL SERVICE AMENDMENT Change Order No. Contingency: I YES I NO X Contract Purpose Develop affordable housing on 20AC site Account No. 1870-4698-466-4001 Consultant's Name ComDyn PD,LLC Project No. Address: 2800 28th Street, Suite 206 Vendor No. 18948 Santa Monica, CA 90405 You are hereby requested to comply with the following changes from the contract plans and specifications: DECREASE INCREASE DESCRIPTION OF CHANGES In Contract Price In Contract Price Removal of block wall on west side of Lot K from scope of work 16,261.75 Addition for drainage reconfiguration at Emergency Access Lot 1 17,886.07 TOTALS: 16, 261.75 17, 886.07 NET CHANGE IN CONTRACT PRICE: 1,624.32 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 29,578,788.84 CONTINGENCY: Less: Expend. & Encumb. To Date: - 29,578,788.84 Amount Approved by Board: + Less: This Change Order Amount: - 1,624.32 Less: Prior Amendment(s): - BALANCE OF BUDGET Less: This Amendment: - REMAINING FOR PROJECT: (1,624.32) Balance Remaining of Contingency: - The amount of the Contract will be Increased by the Sum of: One Thousand Six Hundred Twenty- four and 32/100 Dollars ($1,624.32). G.\rda\Beth Longman\Staff Reports\Walker\ComDyn Amend No 16 Form doc See reverse Contract R23390 Amendment No. 16 Continued from front This Professional Service Amendment covers changes to the subject contract as described herein. The consultant shall perform all work as necessary or required to complete the Professional Service Amendment items for a lump sum price agreed upon between the Consultant and the Palm Desert Redevelopment Agency, otherwise referred to as Owner. Contract Time Extension -0- Days. Revised Contract Total $29,580,413.16 The undersigned Consultant approves the foregoing Professional Service Amendment # 16 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Professional Service Amendment # 16 . The Consultant agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Professional Service Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Contract Amendment shall be effective when approved by the Owner. Execution of this Professional Service Amendment by the Consultant constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Professional Service Amendment, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: 3. CERTIFIED FUNDS AVAILABLE: EXECUTIVE DIRECTOR FINANCE DIRECTOR NOTE: No payments will be made prior to Executive Director and Agency Board approval 2. ACCEPTED BY: CONSULTANT Date Accepted 4. APPROVED BY: 2/14/08 JEAN M. BENSON, CHAIRMAN Date Approved 2/14/08 SECRETARY Date Approved G \rda\Beth Longman\Staff Reports\Walker\ComDyn Amend No 16 Form doc See reverse ... PINK INC Jan 1ii US 04' 35P QUOTATION PM11(o INC. Landscape - Maintename - Golf Coxwse Construction 760-340-09945 FAX Lic, # 69349:2 P.Q. Box 1012 /// -7/per Palm Dcscrt, CA 92261-101:0 �,vW/l lint dA.,e q1 3. 7- 2 3. f5p C e6 TOTAL CHANGE ORDER REQUEST From: Jacobsson Engineering Construction, Inc. P.O. Box 14430 Palm Deseret, CA 92255-4430 (760) 340-0194 Fax (760) 340-1574 License: 650389 To: Community Dynamics 2800 28th Street Suite 206 Santa Monica. CA 90405 Page 1 Request No.: P040 Request Date: 01/16/08 Project; Hoviey Gardens 42095 Hovley Gardens Palm Desert. CA 92260 We hereby request that the Original Construction Agreement be modified and amended by the following deviations from original plans and specifications: STORM DRAIN Mobilization Remove & Replace Geo-Block Remove & Replace Dee Gee 18" HDPE 18" x 22.25 Bend 36" x 36" Brooks Box Modify Existing Catch Basin Potholing 1 EA 0 $ 1,000.00 $ 1.000.00 100 SF @ $ 10.00 $ 1,000.00 500 SF @ $ 3.00 $ 1.500.00 100 LF @ $ 50.00 $ 5,000.00 1 EA @ $ 265.00 $ 265.00 1 EA @ $ 3,200.00 $ 3.200.00 1 LS & $ 1.500.00 S 1.500.00 1 LS @ $ 250.00 $ 250.00 TOTAL: ;,'S'13,715.00' It is mutually agreed that for such change the contract price is increased by $13.715.00 (Thirteen Thousand Seven Hundred Fifteen and 00/100) payable with the payments due under the original construction agreement. Time for completion of the above cited work is hereby extended 0 days beyond any completion date set forth in the original contract for such work. All other provisions of the original contract and agreement shall remain in full force and effect without change because of the above deviations. JACOBSSON ENGINEERING CONSTRUCTION. INC. Signed: ✓J% �� Dated: /- ?-.P- -P.9 Title: A00419W'- ,*1A&eAA A,0 30796,411Pi oat7y� 7 COST -TO -COMPLETE ��tJ FTHE MOOTE GROUP CheBOMMUNITY DYNAMICS 28 F. Warner Avenue, Suito 57 2800 Twenty -Eighth Street, Suite 206 Santa Ana, CA 92705 Santa Monlca, CA 90406 Tel: (714) 751-5557, Fax: 751-4552 Tel: (310) 399-9555, Fx: 399-9777 PRELIMINARY OFFSITE COST ESTIMtofsAC: 17.96 SFD: 108 Project: Tract 30796 SENIOR HOUSING: 26 133 DWELLING UNITS Total AC: 17.96 TOTAL DU: 133 City of Palm Desert Avg. SF/DU: 1'660 ITEM O. ROUGH GRADING (1) 1. Mobilization 2 Cloar & Grub 3. Remove & Dispose Dense Trees & Root System @ 4 Remove & Dispose Existing AC Along Rose Court, Verbena, Saguaro & Lot "A" 5. Remove Existing Sand Fence, Wood Picket 6. Water Development, Meter 7. Pro -Watering - Entire Site 8. Excavation (Quantity Check by Digitized Plans) 9. Over Excavation of Lots "Under" Stockpile, 3.0' Deep 10. Export (Quantity Check by Digitized Plans) 11. Pad Finish (+/- 0.1'), Entire Site 12. Erosion Control, Sand Bags, 1 Season 13. SWPPP Compliance/Malntenanco, 1 Season 14. Remove Existing Chainlink Fence w/ Fabric Density: 7.4 UNIT MEAS QUAN PRICE IOUNT AMOUNT LS 1 25,000.00 25,000 AC 17.95 600.00 10,770 LS 1 65,000.00 65,000 SF 26,080 2.00 52,160 LF 2,860 1.00 2,860 LS 1 750.00 750 AC 17.95 1,000.00 17,950 CY 63,387 2.50 158,468 CY 13,764 2.50 34,410 CY 45,920 8.00 367,360 AC 17.95 4,356.00 78,190 AC 17.95 1.000.00 17,950 AC 17.95 500.00 8,975 LF 1,260 3.00 3,780 Sub -Total, ROUGH GRADING................................................................................................... $ID.0.............................................................................................................................................. 843,623 6,343 "1 The site was substantially rough graded at some point In time to a different land plan than the one shown. Any prior a of the project by the Civil or Soils Engineers will be void. However, we did assume any over excavations were comple accepted, accept under the stockpile. Costs shown above are to re -grade the entire site to tho new land plan. EROSION CONTROL - PM 10 1. Silt Fences for Erosion Control LF 0 3.50 Existing 2, Security 6' Chain Link Fence with Wind Screen LF 0 3.00 Existing 3. Chain Link Gate EA 0 175.00 Existing 4. Dust Control Monitor during Grading, Infrastructure & Export MO 4 18,000.D0 72,000 5. Street Cleaning, During Construction (4 Hr/Day, 3 Days[Week) MO 4 10,500.00 42,000 6. Soil Sealant for Dust Control Site AC 17.95 800.00 14,360 Sub -Total, EROSION CONTROL - PM 10....................................................................................... 128.360 $ID. U............................................................................................................................................. 965 PERIMETER WALLS & FENCING 6' Perimeter Slump Block Wall with a Decorative 1. Cap LF 2,990 62.001 185,380 2. Fence - Tubular Steel for Detention Basin LF 600 t50) 15,000 3. Pilasters Slump Block with a Cap, Hm6.5' EA 53 550.00 29,150 4. Gates for Detention Basin, Tubular Steel EA 2 1,000.00 2,000 ( 5. Gate for Well -Site. Solid Iron (Lot "D"1 EA 1 3,5uU,W -'' NW � Sub -Total, PERIMETER WALLS & FENCING.................................................................................. :�ae�,ear 235,030 $/D. U.............................................................................................................................. . Jan P1 2011£1 1:37PM 14P I_(IS FRJ£.i FAX F. 1 i� COMPANY, INC. December 7, 2007 Mr. Frank Chen Community Dynamics 42095 Hovley Gardens Drive Palm Desert, CA 92260 Pll: 310-399-9555 X205 Fax, 310-399-97777 Frank, Per our discussion regarding chain link fencing at. above noted project, please review the following information: A & A Fence Company proposes to supply and install 202' of 6' tall, 9 gauge chain link fence with 1 5/8" top rail and 7 gauge tension wire. Corner posts will be 2 7/8" 80H40 and line posts will be 2 3/8" SCH40. The price for 202' would be fYM; Please call me if you would like to proceed. RLeggards, ;P4-44 / Pete Vas ue S79 E. Lincoln St.,13anning,CA 92220 • (M) 849-85I5 Fax (951) 849-8518 www.aandafence.com