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PALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: APPROVAL OF CONTRACT AMENDMENT NO. 4 TO
CONTRACT NO. R25620 (RANDY PURNEL LANDSCAPE
ARCHITECTS) FOR PROFESSIONAL LANDSCAPE DESIGN
SERVICES
SUBMITTED BY
CONTRACTOR:
DATE:
CONTENTS
Recommendation:
MISSY GRISA, PROJECT COORDINATOR
RANDY PURNEL LANDSCAPE ARCHITECTS
70390 HIGHWAY 111, SUITE A
RANCHO MIRAGE, CA 92270
FEBRUARY 14, 2008
CONTRACT AMENDMENT NO. 4
By Minute Motion, that the Agency Board:
1. Approve Contract Amendment No. 4 to Contract No. R25620 with
Randy Purnel Landscape Architects in the amount of $2,300 for an
additional scope of work related to design services required in
response to the design of an additional 24 parking spaces around the
new fire access road between Henderson and La Spiga; and
2. Authorize Executive Director to execute the amendment.
Funds for this work are available in Account No. 850-4358-433-4001.
Executive Summarv:
Acceptance of the recommendation will authorize additional landscape architecture
design services to modify a turf block fire access lane and provide additional parking
spaces at Entrada del Paseo. The design services will address the City required shade
tree ordinance and water efficient landscape ordinance. Staff recommends approval.
Staff Report
Approval of Contract Amendment No. 4 to Contract R25620 (Randy Purnel Landscape
Architects)
Page 2
February 14, 2008
Discussion:
At its meeting of August 24, 2006, the Palm Desert Redevelopment Agency approved
the Agreement between Randy Purnel Landscape Architects for landscape architecture
design services. The contract between the Agency and Randy Purnel Landscape
Architects currently stands at $24,295 for the landscaping design surrounding La Spiga
restaurant, the Palm Valley Storm Channel, and reimbursable expenses. Approval of
Contract Amendment No. 4 will bring this total up to $26,595 to complete the design
necessary to approve the additional parking spaces plans and meet the City's shade
tree requirement.
Agency staff proposes to approve Contract Amendment No. 4 so that a complete
landscape design can be achieved. This recommendation is hereby presented to the
Agency Board for approval.
Submitted by:
61�
Missy Gnsa Martin Alvar
Project Coordinator Redevelopment Manager
Department Head: Approval:
Dave Yri n
Directo f Redevelopment/Housing
Approval:
Carlos L. Orte4gg'00
xecutive Director
, 4-�
sti McCarthy, ACM elopment
Paul S.
r of Finance
BY RDA
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VERIFIED BY r&)K llrk rm
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Cri ir. 1 cn ti;e with City Clerk's Ofticc
G:\rda\Melissa WightmanTa Spigalandscaping\Approval of Staff Report Contract Amendment 4.doc
Ai
PALM DESERT REDEVELOPMENT AGENCY
PROFESSIONAL SERVICE AMENDMENT
Contract Purpose Landscape design service for site surrounding the La
Spiga site at Entrada del Paseo
Consultant's Name Randy Purnel Landscape Architect
Address: 70390 Highway 111, Suite A
Rancho Mirage, CA 92270
Contract # / P.O. # R25620 13199
Amendment/ 4
Change Order No.
Contingency: I YES NO X
Account No. 1850-4358-433-4001
Project No.
Vendor No. 1 9416
You are hereby requested to comply with the following changes from the contras plans and specifications:
DESCRIPTION OF CHANGES In Contract Price In Contract Price
Additional design services required due to additonal scope of work 2,300.00
TOTALS:
NET CHANGE IN CONTRACT PRICE:
JUSTIFICATION:
TOTAL BUDGET FOR PROJECT: +
24,295.00
Less: Expend. & Encumb. To Date: -
24,295.00
Less: This Change Order Amount -
2,300.00
BALANCE OF BUDGET
REMAINING FOR PROJECT:
(2,300.00)
Amount Approved by Board: +
Less: Prior Amendment(s): -
Less: This Amendment:
Balance Remaininq of Contingency.
2,300.00
2,300.00
The amount of the Contract will be (Deereased) Increased by the Sum of: Two Thousand Three Hundred and
no/100 Dollars ($2,300.00).
G \rda\Beth Longman\Staff ReportsMightman\Randy Funnel Amend 4 Form doc See reverse ...
Contract R25620 Amendment No. 4 Continued from front
This Professional Service Amendment covers changes to the subject contract as described herein. The consultant
shall perform all work as necessary or required to complete the Professional Service Amendment items for a lump
sum price agreed upon between the Consultant and the Palm Desert Redevelopment Agency, otherwise referred to as
Owner.
Contract Time Extension -0- Days.
Revised Contract Total $26,595.00
The undersigned Consultant approves the foregoing Professional Service Amendment # 4 as to the changes, if any,
in the contract price specified for each item including any and all supervision costs and other miscellaneous costs
relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on
account of said Professional Service Amendment # 4 . The Consultant agrees to furnish all labor and materials and
perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required
to complete the Professional Service Amendment items. This document will become a supplement of the contract and
all provisions will apply hereto. It is understood that the Contract Amendment shall be effective when approved by the
Owner.
Execution of this Professional Service Amendment by the Consultant constitutes a binding accord and satisfaction that
fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or
equity, arising out of or related to the subject of the Professional Service Amendment, whether known or unknown,
including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of
productivity, as well as any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
3
REQUESTED BY:
CERTIFIED
FUNDS AVAILABLE:
EXECUTIVE DIRECTOR
FINANCE DIRECTOR
NOTE: No payments will be made
prior to Executive Director and
Agency Board approval
2. ACCEPTED BY:
CONSULTANT Date Accepted
4. APPROVED BY:
JEAN M. BENSON, CHAIRMAN 2/14/08
2/14/08
SECRETARY Date Approved
G.\rda\Beth Longman\Staff Reports\Wightman\Randy Purnel Amend 4 Form.doc See reverse
Randy Purnel Landscape Architects
70-390 Hwy 111, Suite A
Rancho Mirage, Ca 92270
Ph: 760-324-2682
Fax: 760-202-7012
CHANGE ORDER
Project Name: La Spiga/CVWD contract # R25620
Prime Contact: Missy Wightman
Palm Desert Redevelopment Agency
Address: 73-510 Fred Waring Drive
Palm Desert, CA 92260
Change Order # 4 Dated: 1/22/08 Amount of Change Order: $2,300.00
Original Dollar Amount of Contract: $6,500.00 - 6/26/06
Below is a description of the additional work to be performed:
Within our "original limits of work" for La Spiga and CVWD Storm Channel;
revisions to planting in both areas due to the new parking lot layout. Revisions will
also include updates to the plant legend, notes for irrigation, and an 11x17 exhibit
sheet for each area for submittal to the city of Palm Desert. "Additional areas" for
landscape will include a new planting design, planting plan(which includes legend),
general irrigation notes, printing exhibit and transmittals to the city for submittal.
APPROVED BY DATE
APPROVED BY - - -- DATE