HomeMy WebLinkAboutSR - R22600A CO4 - Henderson Cmty BldgPALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: APPROVE CONSTRUCTION CHANGE ORDER NO. 4 TO STETON
CONSTRUCTION GROUP (CONTRACT NO. R22600A) IN THE
AMOUNT OF $80,354 FOR THE HENDERSON COMMUNITY BUILDING
SUBMITTED BY: MISSY GRISA, PROJECT COORDINATOR
CONTRACTOR: STETON CONSTRUCTION GROUP
145 S. STATE COLLEGE BLVD., SUITE 450
BREA, CA 92821-5818
DATE: FEBRUARY 28, 2008
CONTENTS: CHANGE ORDER NO. 4 (C.O.R. NOS. 59, 77.1, 80R1, 84R1, 88, 89, 91,
92,98)
Recommendation:
By Minute Motion, that the Agency Board:
(1) Approve Change Order No. 4 to Contract No. R22600A for the change
order requests listed above in a cumulative amount of $80,354 for the
Henderson Community Building; and
(2) Authorize the Finance Director to move $80,354 from contingency to
base.
Executive Summary:
Approval of this recommendation will allow the General Contractor to move ahead as scheduled
with the attached, referenced change order requests. The above -referenced change order
requests total a cumulative amount of $80,354. The proposed Change Order No. 4 addresses
modifications to the architectural plans required to complete the project per the Building Code.
The construction manager, architect and staff have reviewed the proposed changes and
recommend approval.
Discussion:
On 13 July 2006, the Agency Board authorized the award of Contract No. R22600A in the
amount of $4,540,000 to Steton Construction Group for the construction of the new 5,800
square foot Henderson Community Building at the Entrada del Paseo site. Construction is
coming to a close and additional modifications to the architectural plans above the original
contract are required to successfully complete the project.
Change Order Requests 59, 77.1, 80R1, 84R1, 88, 89, 91, and 92 are a result of modifications
to various sections of the architectural plans. Specifically, the modifications address incorrect
Staff Report
Approve Construction Change Order No. 4 to Steton Construction Group (Contract No.
R22600A) Henderson Community Building
Page 2 of 2
February 28, 2008
dimensions found in the field, engineered miscalculations, and requirements per the Building
Code that were not shown on the plans. These proposed changes represent labor and materials
required to complete the project.
As part of Change Order No. 3, six security cameras were incorporated into the contract in the
amount of $12,806. The security subcontractor awarded this work by the general contractor
was not aware of the prevailing wage job requirements. Change Order Request 98 in the
amount of $2,268.76 addresses the additional funds necessary to provide prevailing wages.
The new total cost for the installation of security cameras is $15,074.76, which is still below the
other bids submitted to the general contractor. The difference in contract prices is
recommended for approval.
A completion date is now anticipated for April 2008. Based on review by the Construction
Manager, Architect and staff, Change Order No. 4 is recommended for approval to allow the
construction of the Henderson Community Building to move forward towards completion. If
Change Order No. 4 is approved, the project will have $298,355.54 remaining as contingency.
Submitted by:
Missy Grisa """t"
Project Coordinator
Department Head:
Dave YrigoyeK
Director of Redevelopment/Housing
Carlos l_. Orte a Executive Director
i
[in Alvarez
evelopment Manager
Approval:
a •
dt'stMcCarthy
AN Redevelop ent
Paul S. Gibson, Director of Finance
)ix�Z�FC� BY FtOA °�-L
ON � C
VERIFIED BY
J
Original on file with City Clerk's Office
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PALM DESERT REDEVELOPMENT AGENCY
CONSTRUCTION CHANGE ORDER
Contract Purpose Construction of Henderson Community Building
Consultant's Name Steton Construction Group
Address: 145 South State College, Suite 450
Brea, CA 92821
Contract # / P.O. # R22600A 13386
Change Order No. I 4
Contingency: YES X I NO
Account No. 850-4358-433-4001
Project No.
Vendor No. 1 9494
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES DECREASE INCREASE
(Supplemental Plans, Specifications, and Directives dated Attached) In Contract Price In Contract Price
COR Numbers 77.1, 80R1, 84R1, 92, 98, 59, 89, 88, 91 (Tokistar bench 80,354.00
lighting, Glazcon stack wall system, conf rm heat pump, fixture change,
D/A Pacific contract modification, light kit deletion, sprinkler soffit
modification, Pacific West Interiors add'I framing, supervised knox box)
TOTALS:
NET CHANGE IN CONTRACT PRICE:
JUSTIFICATION:
TOTAL BUDGET FOR PROJECT: + 4,615,290.46
Less: Expend. & Encumb. To Date: - 4,615,290.46
Less: This Change Order Amount - 80,354.00
BALANCE OF BUDGET
REMAINING FOR PROJECT: (80,354.00)
CONTINGENCY:
Amount Approved by Board:
Less: Prior Change Order(s):
Less: This Change Order:
Balance Remaining of Contingency.
80,354.00
80,354.00
+ 454,000.00
- 75,290.46
- 80,354.00
298,355.54
The amount of the Contract will be (DeeFeased) Increased by the Sum of: Eighty Thousand Three Hundred
Fiftv-four and 00/100 Dollars ($80,354.00).
G \rda\Beth Longman\Staff Reports\Gnsa\Steton CO 4 Form doc See reverse ...
Contract R22600A Change Order No. 4 Continued from front
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish
equipment and materials, and perform all work as necessary or required to complete the Change Order items for a
lump sum price agreed upon between the Contractor and the Palm Desert Redevelopment Agency, otherwise referred
to as Owner.
Contract Time Extension -0- Days.
Revised Contract Total $4,695,644.46
The undersigned Contractor approves the foregoing Change Order # 4 as to the changes, if any, in the contract
price specified for each item including any and all supervision costs and other miscellaneous costs relating to the
change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said
Change Order # 4 . The Contractor agrees to furnish all labor and materials and perform all other necessary work,
inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order
items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood
that the Change Order shall be effective when approved by the Owner.
Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies,
waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of
or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and
indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as
any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
REQUESTED BY:
3. CERTIFIED
FUNDS AVAILABLE:
EXECUTIVE DIRECTOR
FINANCE DIRECTOR
NOTE: No payments will be made
prior to Executive Director and
Agency Board approval
2. ACCEPTED BY:
CONTRACTOR Date Accepted
4. APPROVED BY:
JEAN M. BENSON, CHAIRMAN 2/28/08
SECRETARY 2/28/08
G.\rda\Beth Longman\Staff Reports\Gnsa\Steton CO 4 Form.doc See reverse ...
douglas e. barnhart, inc.
February 13, 2008
Melissa Grisa
Project Coordinator
City of Palm Desert, Redevelopment Agency
73-510 Fred Waring Drive
Palm Desert, CA 92260-2578
Subject: deb Project #6016
Henderson Community Building
Entrada del Paseo
72-559 Highway I 11, Palm Desert
Re: Recommendation for awards of Change Orders — Steton Construction Group
Ms. Grisa,
We have reviewed the attached documentation received for Change Order Requests listed below from
Steton Construction Group for the above named project. Based on our review, we recommend award as
follows:
1. COR#77. l: Tokistar Bench Liehtina. Approved $20,142.86
The deletion of (11) LI fixtures and replacement with Tokistar Lighting. Original fixture did
not meet local lighting ordinance. ( RFI 72 R1).
2. COR#80R1: Glazcon Stack Wall System. Approved $11,319.21
Glazing modifications to meet constructability of design.
3. COR#84R 1: Additional Heat Pump at Conference room Approved $37,910.56
To meet required CFM/AC loads at full occupancy. (ACD 50.3).
4. COR#92: Fixture change Approved $963.20
Step light called out changed to TL6070MH-S-N-DB
5. COR#98: D/A Pacific Contract Modification Approved $2,268.76
Contract revised to incorporate prevailing wage.
6. COR#59: Light Kit Deletion _ _ Approved ($520.00)
ACD 21 Deletion of Light kits from Solartube.
7. COR#89: Sprinkler Soffit Modification Annroved $4.655.82
Additional Soffit and sprinkler modifications. (ACD 21/ACD 41).
8. COR#88: Pacific West Interiors Additional Framiniz Amwoved $1,991.54
Extra soffit framing need to support both sides of lid at register. (ACD 13).
9. COR#91: Sunervised Knox Box Atwoved $1.621.63
Code requires a supervised Knox Box (Fire Department Key Access)
Sincerely,
TMicha
I Lugo -Thompson
Project Manager
douglas a b"iart, inc.
Post Office Box 270399, San Diego, California 92198-2399, (858) 385-8200, FAX (858) 385-8201
www.debconstruct.com