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Home My WebLink AboutSR - R25590 CO3 - Phase II La SpigaPALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: APPROVE CONSTRUCTION CHANGE ORDER NO. 3 TO JACOBSSON ENGINEERING CONSTRUCTION, INC. (CONTRACT NO. R25590) IN THE AMOUNT OF $137,580 FOR THE PHASE 2 CIVIL IMPROVEMENTS AT ENTRADA DEL PASEO SUBMITTED BY: MISSY GRISA, PROJECT COORDINATOR CONTRACTOR: JACOBSSON ENGINEERING CONSTRUCTION, INC. P.O. BOX 14430 PALM DESERT, CA 92255-4430 DATE: CONTENTS Recommendation: FEBRUARY 28, 2008 CHANGE ORDER NO. 3 COST ESTIMATE SITE MAP By Minute Motion, that the Agency Board: (1) Approve Change Order No. 3 to Contract No. R25590 in the amount of $137,580 for the Phase 2 Civil Improvements at Entrada del Paseo; and (2) Authorize the Finance Director to move $33,007 from contingency to base; and (3) Add the remaining $104,573 to base contract from the approved CIP Budget (Account No. 850-4358-433-4001). Executive Summarv: Approval of this recommendation will allow the General Contractor to move ahead on a new scope of work that will provide asphalt paving for an originally designed turf block fire access lane. In addition to the paving of this road, 24 parking stalls will be constructed to accommodate over -flow parking during peak demand periods, as well as additional parking for future development of the remaining unimproved pad. The above - referenced request creates Change Order No. 3 in the amount of $137,580. Staff recommends approval Staff Report Approve Construction Change Order No. 3 to Jacobsson Engineering Construction, Inc. (Contract No. R25590) for Phase 2 Civil Improvements Page 2 of 2 February 28, 2008 Discussion: On July 13, 2006, the Agency Board authorized the award of Contract No. R25590, in the amount of $695,584.80, to Jacobsson Engineering Construction, Inc. (JEC) for the construction of the Phase 2 Civil Improvements at Entrada del Paseo. The original scope of work for the civil improvements is currently at 95% completion. The second half of an access road to the back of Henderson for emergency fire access remains to be built. The original design called out for this area to be constructed of turf block, as it was not deemed necessary to continue the paving for an emergency access. Since construction has begun and La Spiga has now opened, it has been determined by staff, contracted parking studies, and various owners on location that additional parking is needed during peak demand periods. On September 27, 2007, Amendment No. 3 was approved for the professional drafting and surveying services to Stantec Consulting, Inc. for this specific paving and precise grade plan set. These plans were approved on February 13, 2008 and were issued to the general contractor, Jacobsson, for change order pricing. The dollar amounts of material calculated for this change match the schedule of values from the original low bid contract that was awarded back in 2006. Based on the Architect's, Construction Manager's, and staff's review, Change Order No. 3 in the amount of $137,580 is recommended for approval to allow construction of the new parking stalls and paving of the new fire access lane at Entrada Del Paseo. i Submitted by: JMissy isa �artin Alvarezi Project Coordinator /Redevelopment Manager i Department Head: Approval: Lave Yrig oYe R Director of Redevelopment/Housing Carlos L. O a, Executive Director st McCarthy Redevelopment A9l. , ul S. Gibson, Director of Finance Z G GArdaWelissa Wightman\Entrada del Paseo Civil Improvements\Staff Report- Change Orderldoc O � v ca N � � V c .D tad N N co O N N N N N co U co 0 ° O Z N co U 0 Q ~ O U U � � N M O� U Ai PALM DESERT REDEVELOPMENT AGENCY CONSTRUCTION CHANGE ORDER Contract Purpose Construction of La Spiga Phase 2 Civil Imprvmts Consultant's Name Jacobsson Engineering Address: P.O. Box 14430 Palm Desert, CA 92260 Contract # / P.O. # I R25590 13697 Change Order No. I 3 Contingency: I YES X I NO Account No. 1850-4358-433-4001 Project No. Vendor No. 1 2883 You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans, Specifications, and Directives dated Attached) In Contract Price In Contract Price Co nstruction of 24 pa rking spa ces and pa ving of th a new fi re access Ian e 137, 580.00 TOTALS: - 137,580.00 NET CHANGE IN CONTRACT PRICE: 137,580.00 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 732,137.80 CONTINGENCY: Less: Expend. & Encumb. To Date: - 732,137.80 Amount Approved by Board: + 69,560.00 Less: This Change Order Amount: - 137,580.00 Less: Prior Change Order(s): - 36,553.00 BALANCE OF BUDGET Less: This Change Order: - 33,007.00 REMAINING FOR PROJECT: (137,580.00) Balance Remaining of Contingency. - The amount of the Contract will be ased) Increased by the Sum of: One Hundred Thirty-seven Thousand Five Hundred Eiqhtv and 00/100 Dollars ($137,580.00). G \rda\Beth Longman\StaH Reports\Gnsa\Jacobsson CO 3 Form doc See reverse ... Contract R25590 Change Order No. 3 Continued from front This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and the Palm Desert Redevelopment Agency, otherwise referred to as Owner. Contract Time Extension -0- Days. Revised Contract Total $869,717.80 The undersigned Contractor approves the foregoing Change Order # 3 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order # 3 . The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: EXECUTIVE DIRECTOR CONTRACTOR Date Accepted 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR JEAN M. BENSON, CHAIRMAN 2/28/08 NOTE: No payments will be made prior to Executive Director and Agency Board approval SECRETARY 2/28/08 G.\rda\Beth Longman\Staff Reports\Gnsa\Jacobsson CO 3 Form doc See reverse ... }� 000°oo,00h�°o,°o,go°,r1bi,00°o,°o,ogo°o,°a,gggo'°n Q 8l18$N,R0r8w<°olcla:g°l0o.an �Wrir�40r4,16,f 4 .� 6 4ia �6 - �d Ya o �Y U ` y 0 a NINxAtNW1iN atiNMNIN+NNMNxAININ NIM N NNwMNMWI j u Q aa,1ooan149101ao000,0°0°ooglao°a11888 >� 7 IOO�i1 M n 00001000v) 010001minrplNocoraco ° �wC M ohno irroornoo; £ • Q�na�p nm MIV Nn0 110o,$ 0 0 ° 4� d NNNNtNW1 N YNNIWININ k1NINNAINNMYNNNMN aMN w C = u °° o �003(AL61L�ittJWLlLJ�U.315ILI L�„>� `t E n E Y n ?JiJiJJ711NpJJH J J W J JJ C a W& A. 7p 0 ° 2 } F.x y u /,OU�jM '� V 0 F 0n0i0 00 Y'0 ��'�h0000pj10a��p1Aar�orN017N�OMr� 11; Yl�0 OWN<0z tL W N q 1 aa��p>1 C Z 1° 0 m Cilozia U00 A 0 c ° o° 0 °n z� Gar a ��o m �tN 6 e° O tu`�3�e 7� �w 1 z w 0 v x o g,'1gf vfA ti�� a u w E«g°J =1 00010 m � o m0U01�° asol L J EO 0 N 00' oAfl1�k�0)C ]�°Ep 0,« o-O p°R Wp o o ynyp��>7�aH1.WW U EEO cc °� orb$-ro=M Q r a«�IO�ouu3e�aaa9lo�-'ax�� intow 100 J d Had«1 1=°_-r) °C p—EMA d E ° a ca3"��da>'X2I;Fa�c?3a '`l.14tA� d Orq Y M O��aV�00�: Imc:�WiOo7rII�cOa710 0074�1�1) 4 Add �IidW�R'ILMiM64 rAiJC10JS�,J ZZ0Z,.0a4D N m A 4 A UirNMdDoil 70al1rrN;Tr�ON too it F'�NMdd ID W� 0 3 4 0 0 CD LO Z ('�1� •, d\ � 9', 1. / -`�5'�Or `''•\ �\ r I .. � /�!�1S.y" � _ _ `fir-_ ':�+ /~ � ' ''A J ��"y'Cf ` -� Lo tiii OZ rye/_ �.•A \ 1 ✓. r % 6 �%+~� i 1 �4 e�';�''+ l,}. � elf i�-6Zf't/ '/ro ,:, t�� - n'a ,L i J .mii r. �.,s� �.' 1 \ V % � - �'-,%'f t\`',�. � ''�( �i`-' .�57• f /:sy �• y , Via, J' rn,r�•d,c /�' � �,` a�' � •� ��_., _,�� , : � - ,,l � , /fir L �4 r t'+'iY awn 'vw IN