HomeMy WebLinkAboutSR - R23210 CO2 - Const. of Freedom ParkCITY OF PALM DESERT/PALM DESERT REDEVELOPMENT
DEVELOPMENT SERVICES
STAFF REPORT
REQUEST: Approve the Required Changes to the Freedom Park Concession
Building by the Riverside County Department of Environmental Health
SUBMITTED BY: Jay Niemczak, Parks Facilities Manager
CONTRACTOR: Simon Contracting
P.O. Box 10990
Indio, CA 92202
DATE: January 10, 2008
CONTENTS: 1. Simon Contracting Change Order No. 8 ( c/o #2 to R23210)
2. Riverside County Department of Environmental Health Inspection
3. Letter from Harris and Associates
Recommendation:
By Minute Motion:
1. Approve the Riverside County Department of Environmental Health
required changes to the Freedom Park concession building.
2. Allocate funds for the required changes to the Freedom Park concession
building in the amount of $23,765.75 from the Freedom Park contingency
Account No. 851-4670-454-4001.
Executive Summary:
On May 31, 2007, the Riverside County Health Department conducted a final inspection of
the concession building at Freedom Park. The following changes would have to be made
before the concession stand at Freedom Park could be opened.
• Furnish and install a 30 gallon water heater
• Furnish and install a door vent
• Furnish and install an air curtain at the front door to eliminate insect intrusion
• Furnish and install shatter proof light covers
• Furnish and install a roll up door cover to eliminate pest intrusion
• Furnish and install fiberglass reinforced plastic in storage and mop area
Staff Report
Approval of Required Changes to Freedom Park Concession Building
January 10, 2008
Page 2 of 2
• Add two stainless steel shelves in mop area
• Pay Health Department inspection fees
Staff recommends that the City Council approve Change Order No. 8 for the required
County of Riverside Health Department changes to the Freedom Park concession building
in the amount of $23,765.75. Funds are available in the Freedom Park Contingency
Account No. 851-4670-454-4001.
Submitted By:
ZsNieFnczak
Facilities Manager
Approval:
0� _
Homer Croy
ACM for Devel ment Services
Just n Carthy
f AC r Redevelopment
Carlos L. brtega
City Manager
:ITY COUNCIL/ACTION:
APPROVED �/. DENIED .. .
RECEIVED OTHER
Department Head:
is Steele
Parks and Recreation Services Manager
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Paul S. Gi or
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PALM DESERT REDEVELOPMENT AGENCY Contract # / P.O. #
CONSTRUCTION CRAI<NGE ORDER Change Order No.
Contingency:
Contract Purpose Freedom Park Construction Account No.
Contractor's Name Simon Contracting Project No.
Address: P. O. Box 10990, Indio, CA 92202 Vendor No.
R23210 1 13990
2
YES x I NO x
851-4670-454-4001
933
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES DECREASE INCREASE
(Supplemental Plans, Specifications, and Directives dated Attached) In Contract Price In Contract Price
Riverside County Department of Environmental Health
required changes to concession building
TOTALS:
NET CHANGE IN CONTRACT PRICE:
JUSTIFICATION:
TOTAL BUDGET FOR PROJECT: + 10,940,838.70
Less: Expend. & Encumb. To Date: - 10,940,838.70
Less: This Change Order Amount: - 23,765.75
BALANCE OF BUDGET
REMAINING FOR PROJECT: (23,765.75�
CONTINGENCY:
Amount Approved by Board:
Less: Prior Change Order(s):
Less: This Change Order.
Balance Remaining of Contingency:
23, 765.75
23,765.75
23, 765.75
+ 2,461,396.75
2,437,631.00
23,765.75
The amount of the Contract will be (OeGFeased) Increased by the Sum of: Twenty-three Thousand. Seven
Hundred Sixtv-five and 75/100 Dollars ($23,765.75).
G. rda\Laurel Knutson\Word Data\RDA\Amndmts - Chng Ordrs\J E Simon R23210-2.doc See reverse
Contract R23210 Change Order No. 2 Continued from front
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish
equipment and materials, and perform all work as necessary or required to complete the Change Order items for a
lump sum price agreed upon between the Contractor and the Palm Desert Redevelopment Agency, otherwise referred
to as Owner.
Contract Time Extension Days.
Revised Contract Total $23,765.75
The undersigned Contractor approves the foregoing Change Order # 2 as to the changes, if any, in the contract
price specified for each item including any and all supervision costs and other miscellaneous costs relating to the
change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said
Change Order # 2 . The Contractor agrees to furnish all labor and materials and perform all other necessary work,
inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order
items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood
that the Change Order shall be effective when approved by the Owner.
Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies,
waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of
or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and
indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as
any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
REQUESTED BY:
3. CERTIFIED
FUNDS AVAILABLE:
EXECUTIVE DIRECTOR
FINANCE DIRECTOR
NOTE: No payments will be made
prior to Executive Director and
Agency Board approval
2. ACCEPTED BY:
CONTRACTOR
4. APPROVED BY:
JEAN M. BENSON, CHAIRMAN
SECRETARY
1 /10/08
Date Approved
1 /10/08
Date Approved
G1rda\Laurel Knutson\Word Data\RDAWmndmts - Chng OrdrsU E Simon R23210-2.doc See reverse
City of Palm Desert
Freedom Park Project
Hams & Associates
CONTRACT CHANGE ORDER NO. 00008
To: Roger Wallentine
James E. Simon Co.
35905 Dillon Rd
Box 10990
Indio, CA 92202
Subject: Health Dept Inspection Corrections
Date: October 23, 2007
Reference Spec. Section:
Gentlemen:
You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not
included in the plans and specifications of this contract. All new work herein described shall be done in accordance with the applicable
provisions of the plans and specifications, except as modified by this contract change order. NOTE: This change order is not effective
until approved by the Owner, or until an authorized Field Directive is executed.
DESCRIPTION OF CHANGE/REASON FOR CHANGE:
The contractor was directed to proceed with the corrections required to satisfy Health Dept., Fire Dept., CVWD and
Building and Safety issues, concerns and required changes to the project.
These changes included 30gal Water Heater; Door Vent & Holders; Bern Air Curtain; Stainless Steel Shelves;
Shatterproof Light Cover; Rollup Door Covers, Protective wall covering (FRP) in Storage & Mop Sink Area; CVWD &
Health Dept Fees and additional electrical outlet.
For this work the contractor will be paid a negotiated and agreed lump price of $23,765.75 which includes all markups
and surcharges allowed.
COST OF CHANGE: $23,76S.7S
CON0 Days
TRACT TIME ADJUSTMENT
This change order constitutes full and complete compensation for all labor, equipment, materials, overhead, profit any and all
indirect costs, and time adjustment to perform the above described change. All other costs are non-compensable.
Recommended By:� DDate: LAccepted By: .Date:
Ap
Jam4a E. Simon Co.
arris & Associates City of Pal eskrt
File No.: 052-0395 Page I of I V
Issue File:
73 -5 10 Fred Waring Drive Palm Desert, CA 92260-2578 Phone (760) 346-061 1 FAX (760) 340-0574 iniemczak@ci.palm-desertca.us f_a_cco01
COUNTY OF RIVERSIDE COMMUNITY HEALTH AGENCY
DEPARTMENT OF ENVIRONMENTAL HEALTH
ENVIRONMENTAL HEALTH SERVICES
SUPPLEMENTAL REPORT TO SAN. FORM #
DATE
SUBJECT
PERMIT NO.
ADDRESS
INSPECTOR
REMARKS:
4
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J
j
VIA i
P4
V
DEH-SAN-1 18 (Rev C/02) Distribution: WHITE --Office; CANARY —Owner; PINK --Office
October 29, 2007
Letter No. 00010
.lay Niemczak
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260-2578
RE: Freedom Park Change Order No. 008
Health Department and Agency Inspection Corrections
Dear Jay,
Harris & Associates
Program Managers
Construction Managers
Civil Engineers
Harris & Associates is in agreement for payment on the items listed below and attached to the
Change Orders. The costs for this work were reviewed by the Designer and seem fair and
reasonable.
The Contractor proceeded with the work required to satisfy the Health Dept. punch list, Building
& Safety Department and Designer requirements. My self and the City were notified that
corrections were required. The contractor proceeded with the extra work required. These issues
were as a result of final inspections by the agencies mentioned above just prior to the Park's
Grand Opening and were required in order to have the Grand Opening as scheduled. We wanted
to make sure that the Grand Opening could move forward as planned and these items listed below
were required by the agencies to be corrected prior to the opening.
Following are the items the Health Department required correcting:
1) Furnish & Install 30gal Water Heater
2) Furnish & Install Door Vent & Holders
3) Furnish & Install Bern Air Curtain
4) Furnish & Install Shatterproof Light Cover
5) Furnish & Install Rollup Door Covers ( to mitigate pest intrusion )
6) Furnish & Install FRP in Storage & Mop Sink Area
7) Add (2) SS Shelves, Relocate Cabinet
8) CVWI) & Health Department Fees
If there are any questions please call me at (760) 340-6111 x 103.
Sincerely,
Harris & Associates
�Q`�-�+
3 0 Marnocha
Construction Manager
43-100 Cook Street, Suite 103 Palm Desert, California 92211 760.340.6111 FAX 760.340.6433 www.hards-assoc.com