HomeMy WebLinkAboutR23980 CA2 - California Villas�uI c
PALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: AUTHORIZE CONTRACT AMENDMENT NO. 2 TO CONTRACT NO.
R23980 (PREST/VUKSIC ARCHITECTS) IN AN AMOUNT NOT -TO -
EXCEED $10,000.00 TO PROVIDE ADDITIONAL LANDSCAPING DESIGN
SERVICES FOR THE CALIFORNIA VILLAS PHASE "B" PROJECT
SUBMITTED BY
CONTRACTOR:
DATE:
CONTENTS:
Recommendation:
MARTIN ALVAREZ, REDEVELOPMENT MANAGER
PREST VUKSIC, INC.
44-530 SAN PABLO AVENUE, SUITE 200
PALM DESERT, CA 92260
MAY 8, 2008
CONTRACT AMENDMENT NO.2 TO CONTRACT NO. R23980
By Minute Motion, that the Agency Board:
1) Authorize Contract Amendment No. 2 to Contract No. R23980 (Prest/Vuksic
Architects) for additional landscape design services at 77-107 California
Avenue in an amount not -to -exceed $10,000, based on the attached
proposal; and
2) Authorize Chairman to execute such amendment and all necessary
documents to facilitate it.
Funds are available in Budget Year 2007-2008, Account No. 871-8680-466-4001.
Executive Summary:
Approval of this request will allow Prest/Vuksic Architects to complete additional landscape design
services for Phase B of the California Villas renovation project. The original contract requires
augmentation in order to address modifications to the landscaping plans resulting from site
improvements to comply with new ADA requirements and introduction of inert landscaping materials
such as boulders, cobble and ground cover.
Discussion:
In July 2005, Prest/Vuksic Architecture was contracted to complete architecture and site renovation
designs for the 141-unit affordable housing project know as California Villas (77-107 California
Avenue). Phase "A" included interior and exterior building renovation and was completed in
January 2007. Phase "B" renovations include site improvements to sidewalks, parking lots, and
new water efficient landscaping.
Staff Report
Authorize Contract Amendment 2 to Prest Vuksic, Inc. Contract R23980
Page 2 of 2
May 8, 2008
The landscaping design for the California Villas renovation project includes replacing the existing
turf and lush landscaping with new water efficient irrigation and landscaping. These plans were
reviewed and approved by the City's Landscaping Department in 2005.
The attached proposal in the amount not -to -exceed $10,000 will allow Prest/Vuksic Architecture to
address landscape design modifications resulting from minor sidewalk changes on the grading plan
to address new ADA requirements. In addition, the landscape design changes will also address
minor relocation of plant materials necessary to further retain nuisance/runoff water on site.
In addition, the proposal will provide design services to incorporate inert landscape materials such
as boulders, cobble, and ground cover to further enhance the landscaping appearance. Since the
original plans were approved in 2005, our Landscape Department has encouraged staff to evaluate
the possibility of incorporating the use of boulders to improve the over-all landscape design at
California Villas. The use of inert landscape materials (i.e. boulders) is recent direction that has
proven to enhance the aesthetics of our landscaping. A recent example of this type of design can
be seen at the recently renovated Laguna Palms housing project.
Once the design of the boulders is completed, staff will evaluate the costs and return to the Agency
Board with a recommendation.
Staff recommends approval of the Contract Amendment No. 2 to complete minor landscaping
design modifications at California Villas Phase B renovation project.
Submitted by:
rtin Alvarez
Redevelopment Manager
Department Head:
Dave Yrigoyen
Director of edev op nt/Housing
arlos L. Ort ga, ecutive Director
Ja et Moore
Director of Housing
Approval:
kustin Mc����rth
ACM Redeve ment
Fa. is4,
Paul S. G(tfsodf, Uldrector of Finance
G\rdaWartin Alvarez\Cal Villas\Phase B\SR\Prest_Vuksic_Amend-2—Contract—Calif _Villas2.doc
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PALM DESERT REDEVELOPMENT AGENCY
CONSTRUCTION CHANGE ORDER
Contract Purpose Architect, engineer and construction observation for
California Villas
Consultant's Name Priest Vuksic, Inc.
Address: 44-530 San Pablo, Suite 200
Palm Desert, CA 92260
Contract # / P.O. # R23980 14162
Change Order No. I 2
Contingency: I YES I NO X
Account No. 1851-8680-466-4001
Project No.
Vendor No. 1 5902
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES DECREASE INCREASE
(Supplemental Plans, Specifications, and Directives dated Attached) In Contract Price In Contract Price
Additional landscape design services 10,000.00
TOTALS: - 10,000.00
NET CHANGE IN CONTRACT PRICE: 10,000.00
JUSTIFICATION:
TOTAL BUDGET FOR PROJECT: + 428,739.00 CONTINGENCY:
Less: Expend. & Encumb. To Date: - 428,739.00 Amount Approved by Board: +
Less: This Change Order Amount - 10,000.00 Less: Prior Change Order(s): -
BALANCE OF BUDGET Less: This Change Order: -
REMAINING FOR PROJECT: (10,000.00) Balance Remaining of Contingency. -
The amount of the Contract will be (Decreased) Increased by the Sum of: Ten Thousand and no/100
Dollars ($10,000.00).
G:\rda\Beth Longman\Staff Reports\Nvarez\Prest Vuksic CA Vill CO 2.doc See reverse
Contract R23980 Change Order No. 2 Continued from front
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish
equipment and materials, and perform all work as necessary or required to complete the Change Order items for a
lump sum price agreed upon between the Contractor and the Palm Desert Redevelopment Agency, otherwise referred
to as Owner.
Contract Time Extension -0- Days
Revised Contract Total $438,739
The undersigned Contractor approves the foregoing Change Order # 2 as to the changes, if any, in the contract
price specified for each item including any and all supervision costs and other miscellaneous costs relating to the
change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said
Change Order # 2 . The Contractor agrees to furnish all labor and materials and perform all other necessary work,
inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order
items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood
that the Change Order shall be effective when approved by the Owner.
Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies,
waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of
or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and
indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as
any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
REQUESTED BY:
3. CERTIFIED
FUNDS AVAILABLE:
EXECUTIVE DIRECTOR
FINANCE DIRECTOR
NOTE: No payments will be made
prior to Executive Director and
Agency Board approval
2. ACCEPTED BY:
CONTRACTOR Date Accepted
4. APPROVED BY:
JEAN M. BENSON, CHAIRMAN
SECRETARY
5/8/08
5/8/08
G \rda\Beth Longman\Staff ReporWAvarezTrest Vuksic CA Vill CO 2 doc See reverse
PREST• VUKSIC
T E C 1 S
ADDITIONAL WORK AUTHORIZATION
To: City of Palm Desert Date: March 14, 2008
Redevelopment Agency
Re: California Villas Apratments Project No: 25073.00
Issued By: John Vuksic
Prest -Vuksic Architects
This Authorization will serve as an Agreement between: Prest Vuksic Architects and City of Palm Desert
2-
The Project: California Villas Amendment #eto Contract
The Owner hereby authorizes Prest Vuksic Architects to:
(X) Proceed with Additional Services
(X) Proceed with Revised Scope of Services
(X) Incur Reimbursable Expenses
Described as follows: Revisions to Landscape Plans and the following related scope of work:
• Kick -Off Meetings - Attend meetings as required, with client and design team to review, analyze and refine
project objectives, existing base data, support documents, and design schedule / key milestones.
• Landscape Revisions - Revise previously prepared landscape construction documents to correspond with the
hardscape changes and add boulders per direction given from the City of Palm Desert.
• Irrigation Plan Clarifications. Provide irrigation clarification to revised areas as required to alleviate
construction delays, and update the water usage calculations for resubmission to CV W D.
• Design Team Coordination - Provide ongoing coordination with all Design Team Members for the purpose of
coordinating work and to secure up to date plans.
• Review Meetings - Attend review meetings, as required, to review and discuss the revisions with client and
design team. (Allows for three (3)meetings).
• Construction Document Plan Refinements - Refine Landscape Construction Documents based on City Plan
Check comments. (Allows for two (2) rounds of refinements).
FEES 0040
300
Architects Additional Scope of Work for Landscape Coordination -
Landscape Architect $5,850.00
Architect's Mark-up on Landscape Architect $ 877.50 Reimbursables for Amendment *!f2- _4fi6(0).08 N1 A 7�1'
Total amount of Amendment W2_ $}fi7'�'1`
Initial
44530 SAN PA.BLO AVE SUITE 200 PALM DESERT CA 92260 T . 760 779 5393 F . 760 779 5395
Additional Work Authorization
California Villas Amendment #i32.
Project No. 25073.00
REIMBURSABLE EXPENSES
Prest . VukSiC Architects
Reimbursable Expenses would be billed using a multiplier of 1.15 (15%) in addition to the Architect's compensation
and include actual expenditures made by the Architect and Architect's employees in the interest of the Project for the
expenses listed in the following subparagraphs:
a. Expenses of transportation and living expenses in the connection with transportation outside of the Coachella
Valley authorized by owner.
b. Long distance communications.
C. Fees paid in securing approvals of authorities having jurisdiction over the project.
d. Computer plotting, reproductions of drawings, specifications and other documents.
e. Postage and special handling of documents.
f. Perspective renderings or models.
g. Data processing and photographic production techniques.
It. Title 24 energy compliance calculations.
i. Topographic survey.
j. Geotechnical studies of existing soils and recompaction.
k. Geotechnical engineer's review of structural drawings, if required by city.
I. Reproduction of drawings, specifications and other documents.
m. Expense of overtime work requiring higher than regular rates, if authorized by the Owner.
n. Expense of additional insurance coverage or limits, including professional liability insurance, requested by the
Owner in excess of that normally carried by the Architect.
HOURLY RATE SCHEDULE
Principal Architect:
$185/hr.
Project Manager:
$145/hr.
Job Captain:
$ l25/hr.
Senior CADD Operator:
$95/hr.
Intermediate CADD Operator:
$85/hr.
Junior CADD Operator:
$75/hr.
Secretary:
$65/hr.
All invoices upon 45 days past date of invoice would be billed at an interest rate of 1.5% per month.
Prest-Vuksic Architects, Authorized Signature
John Vuksic, AIA
Date
Owner Authorized Signature
Redevelopment Agency, City of Palm Desert
Date
Puce 2 rat 2