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HomeMy WebLinkAboutSR - R24780 CA4 - Entrada del Paseo.yI.0 PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: APPROVE CONTRACT AMENDMENT NO. 4 IN THE AMOUNT OF $38,160 TO DOUGLAS E. BARNHART, INC., (CONTRACT NO. R24780) FOR CONTINUED CONSTRUCTION MANAGEMENT SERVICES FOR PROJECTS AT ENTRADA DEL PASEO SUBMITTED BY: MARTIN ALVAREZ, REDEVELOPMENT MANAGER CONTRACTOR: DOUGLAS E. BARNHART, INC. 41-945 BOARDWALK, SUITE D PALM DESERT, CA 92211 DATE: MAY 22, 2008 CONTENTS: DOUGLAS E. BARNHART, INC. PROPOSAL CONTRACT AMENDMENT NO. 4 Recommendation: By Minute Motion, that the Agency Board: 1. Approve Contract Amendment No. 4 in the amount of $38,160 to Douglas E. Barnhart, Inc., (Contract No. R24780) of Palm Desert, California for continued construction management services at Entrada del Paseo. Funds are available in Account No. 850-4358-433-4001. Executive Summary: Approval of the staff recommendation will approve Contract Amendment No. 4 with Douglas E. Barnhart, Inc. (DEB), to provide construction management services beyond their original contract. Contract amendment No. 3 approved in February 2008 provided additional construction management services for the all construction projects at Entrada del Paseo scheduled to be completed by the end of April 2008. Henderson Community Building Entrada Phase II Civil Improvements E.J. Phase II Landscaping The Phase II Civil Improvements and the Eric Johnson Phase II Landscaping projects are substantially complete, with punch list items being addressed. The Henderson Community Building is nearing completion and 90 percent complete. The project is scheduled to be complete in early June 2008. Staff recommends approval of the contract amendment to provide construction management services in the amount of $38,160 to allow proper oversight through the completion of the Henderson Building. Staff Report Douglas E. Barnhart, Inc. Contract Amendment No. 4 (Contract No. R24780) Page 2 of 2 May 22, 2008 Discussion: Due to the complexity of construction and non-performance of a critical subcontractor, the Henderson Community Building project has been delayed. The new completion date is June 2008. The proposed contract amendment will extend the construction management services contract with Douglas E. Barnhart in the amount of $38,160, through completion and closeout of the Henderson Building. The construction management services include the coordination and work involved to resolve contractor issues in the field, review and issue responses to Requests for Information, review and issue Architect's Clarification Directives, review and enforce project specifications and contract documents, and conduct bi-weekly construction meetings. The construction manager also acts as the liaison between the Owner and the general contractor, sub -contractors, architect, materials and soils testing engineers, and all other consultants that are providing services to this project. Based on this increased scope of work and the attached projected hour breakdown, staff recommends approval of Contract Amendment No. 4 to continue construction management services through the completion of the Henderson Building. Submitted by: M in Alvarez, Redevelopment Manager Approval: \Wii I Justin McCarthy, ACM Red elopment J Carlos L. rtega xecutive Director Department Head: Dave Yrig e ir. Red./Housing Paul S. Gibson, Director of Finance BY RDA ' ON VERIFIED BY — Original on file with City Clerk's Office G.\rda\Marhn Alvarez\Entrada\debcontractamndmt4.doc cn O U � � C U CO O 0), 04 U C U' }C— O 0 M U Z Um 25 LL F- O I- U o ° a F- 0 .. Z 6 Q O Q o c 0 0 0 0 0 0 0 0 } r- 00 0 W e cram' U N M m �t 0 0 0 U .�• � Cfl M ca r- LO . - �- O 4 N DO O1 CO N N M �— U 0 0 0 0 0 0 0 0 a) L LO M o o 0 (D �- �- a 0)� � 00 U O Q Q Z O U U U U CO cn N (n cn n E E E E m rn rn rn c E E E E O C D O C O C O C O N U U U U -0 L L L L _ 0 cn _ N _ (n _ N C a O C O C O C O C _ V o y o y O O fZ Q 4t 0 N M 14- LO U v LO v 0 0 0 0 ai N 61) J Q O In w 0 Z W 0 0 Z W N H Z 0 O _ L L O LL A: PALM DESERT REDEVELOPMENT AGENCY PROFESSIONAL SERVICE ICE AMENDMENT Contract Purpose Construction Mgmt Services for Henderson Community Bldg. Consultant's Name Douglas E. Barnhart, Inc. Address: P.O. Box 270399 San Diego, CA 92198-2399 Contract # / P.O. # I R24780 12968 Amendment/ 4 Change Order No. Contingency: YES NO X Account No. 1850-4358-433-4001 Project No. Vendor No. 1 4594 You are hereby requested to comply with the following changes from the contract plans and specifications: DECREASE INCREASE DESCRIPTION OF CHANGES In Contract Price In Contract Price Continued construction management services 38,160.00 TOTALS: NET CHANGE IN CONTRACT PRICE: JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 380,890.00 Less: Expend. & Encumb. To Date: - 380,890.00 Less: This Change Order Amount - 38,160.00 BALANCE OF BUDGET REMAINING FOR PROJECT: (38,160.00) CONTINGENCY: Amount Approved by Board: Less: Prior Amendment(s): Less: This Amendment: Balance Remaining of Contingency. 38,160.00 38,160.00 + 19,694.00 19,694.00 The amount of the Contract will be (6eeFsased) Increased by the Sum of: Thirtv-eight Thousand & One Hundred Sixty-six & NO/100 Dollars ($38,160.00). G:Vda\Beth Longman\Staff Reports\Gdsa\DEB Amend 4 Form.doc See reverse Contract R24780 Amendment No. 4 Continued from front This Professional Service Amendment covers changes to the subject contract as described herein. The consultant shall perform all work as necessary or required to complete the Professional Service Amendment items for a lump sum price agreed upon between the Consultant and the Palm Desert Redevelopment Agency, otherwise referred to as Owner. Contract Time Extension -0- Days. Revised Contract Total $419,050.00 The undersigned Consultant approves the foregoing Professional Service Amendment # 4 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Professional Service Amendment # 4 . The Consultant agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Professional Service Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Contract Amendment shall be effective when approved by the Owner. Execution of this Professional Service Amendment by the Consultant constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Professional Service Amendment, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: EXECUTIVE DIRECTOR CERTIFIED FUNDS AVAILABLE: FINANCE DIRECTOR NOTE: No payments will be made prior to Executive Director and Agency Board approval 2. ACCEPTED BY: CONSULTANT Date Accepted 4. APPROVED BY: JEAN M. BENSON, CHAIRMAN 5/22/08 Date Approved 5/22/08 SECRETARY Date Approved G \rda\Beth Longman\Staff Reports\Gnsa\DEB Amend 4 Form.doc See reverse )a®2®\/ c6 0/§�C.) C§)\©\§f | E |