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HomeMy WebLinkAboutPA4 CMTE - 09/15/081.L L TO: FROM: DATE: SUBJECT: PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM RACHELLE KLASSEN, CITY CLERK MARIA HUNT, SECRETARY TO ACM REDEVELOPMENT WW-- OCTOBER 20, 2008 SUBMISSION OF MINUTES FOR THE CITIZENS' ADVISORY COMMITTEE FOR PROJECT AREA NO.4 Attached is a copy of the approved Minutes from the September 15, 2008, meeting of the Project Area No. 4 Committee. Please let me know if you have any questions or need additional information. Thank you. mh Attachment (as noted) GArdalBeth LongmanlCommitteeslPA #41Minute Transmittal.doc � E 61-0 keo."U' BY RDA �P�uSvn f��2SPi7f� ON 0 - Ok VERIFIED BY P-()a j Original on file with City Clerk's Office PALM DESERT REDEVELOPMENT AGENCY CITIZENS' ADVISORY COMMITTEE FOR PROJECT AREA NO. 4 MINUTES September 15, 2008 I. CALL TO ORDER Vice Chairman Fred Benford called a regular meeting to order on Monday, September 15, 2008, at 3:00 p.m. II. ROLL CALL Members Present: Members Absent: Charles Ash Susan McMillen Fred Benford Jane Daugherty Robert Duncan Roberta Grubb Douglas Luhring Also Present: Lauri Aylaian, Director of Planning Mike Beard, Southern California Edison Kathy DeRosa, Southern California Edison Mark Diercks, P.E., Transportation Engineer Evelyn Estrada, Southern California Edison Ray Glime, Southern California Edison Mark Greenwood, Director of Public Works Dick Kelly, Councilmember Beth Longman, Recording Secretary Justin McCarthy, ACM Redevelopment Ralph Meraz, Herman Weissker, Inc. Arla Scott, Senior Financial Analyst Bob Spiegel, Councilmember Johnny Terfehr, Code Compliance Officer Roger Vargas, Herman Weissker, Inc. Tony Weldon, Herman Weissker, Inc. Dave Yrigoyen, Director of Redevelopment/Housing CITIZENS' ADVISORY COMMITTEE FOR PROJECT AREA NO. 4 MINUTES September 15, 2008 VII. CONTINUED BUSINESS None VIII. OLD BUSINESS None IX. INFORMATIONAL ITEMS A. UPDATE ON UNDERGROUNDING IN THE PALM DESERT COUNTRY CLUB Aria Scott introduced Ralph Meraz with Herman Weissker, Inc., a consultant for Southern California Edison. Mr. Meraz is the planner for the project. Mr. Meraz introduced Ray Glime, Southern California Edison; and Roger Vargas and Tony Weldon, Herman Weissker, Inc. They are still waiting for the base maps of the area to be completed. Because Palm Desert Country Club was originally an unincorporated Riverside County area there are no utility maps of the area, and they needed to locate all utilities for this project. Member Ash noted that there have been people in the area measuring the distance from the street to each home's electrical connection. Mr. Meraz stated that a company called RBF has been hired to actually survey each home, sewer, water, gas, and any other utility that may be buried. Most of the dry utilities (telephone, electric, and cable) are on poles. Member Ash asked about the timetable for completion. Mr. Meraz responded that once the base maps are received, it will be four or five months until the other utilities will receive the information. The majority of this time is for researching information. As far as actually doing the work and what's going to be going underground, Mr. Meraz stated that he already has about 70 percent of that already completed, but he can't put it on paper until he finds out what is already underground. Dave Yrigoyen asked Mr. Meraz to outline the process. Mr. Glime distributed several maps to aid in understanding the process. The maps depict the area divided into four phases. A question was raised inquiring whether the voting will be handled based on these four phases. Ms. Scott said that these phases were established by Southern California Edison (SCE) for their purpose in determining what is already underground, and for preparing the engineering plans. Mr. Meraz noted that there are 1,089 homes, and 989 of them have overhead service. Mr. Glime stated that SCE determined that the area is so large, that it is best to break it up into four phases. There was no particular order to how the phases were selected. There idea G:\rda\Beth Longman\CommitteesTA#4\Minutes\2008 Minutes\Minutes 091508.doc CITIZENS' ADVISORY COMMITTEE FOR PROJECT AREA NO. 4 MINUTES September 15, 2008 Mr. Ash asked if this type of equipment is located in all areas that have utilities underground. Mr. Meraz stated that all undergrounded areas have similar equipment, but that they are able to conceal it well. This system will be state-of-the-art once it is complete. Member Ash asked how long it will take to complete the project from the start of the actual undergrounding work until total completion. Mr. Glime stated that he believes that the construction will be managed by the City with SCE supplying all of the mapping information. He can only make an estimate of the timeframe and believes that it will take approximately one year. The removal of the overhead service will take an additional year. Councilmember Spiegel noted that utility undergrounding was recently performed in his neighborhood and it took approximately two and one-half years to complete. Member Ash asked when the homeowner will be charged for the work. Ms. Scott stated that the costs will be assessed to the homeowners in the tax year following issuance of the bonds. As an example, if the bonds were issued in November 2009 the assessment would reflect in the 2010 tax roll. Councilmember Spiegel noted that 70 percent of the owners in the area must sign a petition requesting that an assessment district be considered. If 70 percent approval is achieved, then approval by 51 percent of the owners who cast votes is required to actually undertake the undergrounding construction. Member Ash asked if a ballpark number could be given. Ms. Scott noted that a rough order of magnitude had been provided to the committee several months ago. She did not have the figure available and stated that she will provide it to Member Ash. Councilmember Spiegel asked if the cost were based on the lot size. Ms. Scott stated that the lot size didn't matter and that the cost would be equally split. Member Ash asked why measurements were being taken. Mr. Glime replied that they are to establish the distance to the meter location on the homes, and to have precise dimensions on the plans. Member Ash asked about the homes that already have their utilities underground. Mr. Glime stated that most of the homes east of Warner Trail already have underground utilities, but are being fed from overhead lines located at the rear of the property lines. Those lines will be brought out to the street and undergrounded, and SCE will have to intercept the power line from the street to the house. Dave Yrigoyen stated that once the utility plans are finalized, the costs will be allocated by MuniFinancial who will do an engineered assessment of the cost for each home based on individual needs. G:\rda\Beth Longman\CommitteesTA #4\Minutes\2008 Minutes\Minutes 091508 doc LH CITIZENS' ADVISORY COMMITTEE FOR PROJECT AREA NO. 4 MINUTES September 15, 2008 talked to a number of the homeowners while he's been in the area. Most are very positive about the undergrounding but want to know the cost. Mr. Glime stated that the plans that are currently being prepared will probably be good for at least ten years. Ms. Scott stated that once the plans are finalized, they should be able to very quickly go out for bid. B. UPDATE ON PALM DESERT COUNTRY CLUB MAINTENANCE FACILITY Lauri Aylaian stated that the representatives from Palm Desert Country Club had indicated that they would not be attending today's meeting. Staff has reviewed the outstanding issues in order to assess where we are on this matter. A number of items that the developers had represented would be completed by now have not been completed. The primary outstanding item is the maintenance facility. The former maintenance facility is still in use and the developer has indicated that they want to convert it to a permanent facility. They said plans would be submitted detailing how this will be accomplished, but no plans have yet been submitted. The golf cart path marking plans were finally submitted and approved, but they are awaiting the Mylars for final signature. The developer did provide temporary paving of the access road leading to the maintenance facility. This road should be adequate until the disposition of the facility is determined. Irrigation for dust control has been installed at the maintenance facility. This appears to have alleviated the complaints concerning dust control. They were required to install a block wall along the east side of the Peterson home. The wall has been built, but without permits being issued for the construction. Landscaping around the temporary maintenance facility was supposed to have been installed to protect residents' sightlines. Some of the landscaping was installed, but it has been allowed to die. There has been an on -going issue with the storage of green waste and debris at the maintenance facility, which is not permitted. Code Compliance has received complaints concerning this matter. Johnny Terfehr noted that this waste has been cleaned up. Councilmember Spiegel recalled that Palm Desert Country Club wanted an extension on the maintenance facility, but would complete numerous other projects by September 1. Ms. Aylaian concurred, and further stated that staff had met with the City Manager who was going to convey to the developer that we would not recommend relief on any of the existing obligations until they completed their earlier obligations. The developer requested that this matter be placed on the agenda for the City Council/Redevelopment Agency meeting of September 25, 2008. This has not been placed on the agenda GArda\Beth Longman\Committees\PA #4\Minutes\2008 Minutes\Minutes M 508.doc 7 CITIZENS' ADVISORY COMMITTEE FOR PROJECT AREA NO. 4 MINUTES September 15, 2008 some modifications. Mr. Yrigoyen stated that there is an architect working on the Casey's renovation and the entry to the entire area. X. REPORTS AND REMARKS A. COMMITTEE CHAIRPERSON/MEMBERS Councilmember Spiegel noted that Kathy DeRosa, the Mayor of Cathedral City, was in attendance. Ms. DeRosa acknowledged the introduction, but noted that she was in attendance as a representative of Southern California Edison. B. AGENCY BOARD LIAISONS None C. PLANNING COMMISSION LIAISON None D. STAFF None XI. ADJOURNMENT The next meeting is scheduled for October 20, 2008, at 3:00 p.m. There being no further business, the meeting was adjourned at 3:57 p.m. Beth Longman, Recording Secretary G \rda\Beth Longman\CommitteesTA #4\Minutes\2008 Minutes\Minutes 091508.doc C