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Home My WebLink AboutSR - R28170 - Deconstruction of the Country Village Apts.PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: AUTHORIZE AWARD OF CONTRACT NO. R28170 TO THREE D SERVICE COMPANY, INC. FOR DECONSTRUCTION OF THE COUNTRY VILLAGE APARTMENTS SUBMITTED BY CONTRACTOR DATE: CONTENTS Recommendation: HEATHER BECK, PROJECT COORDINATOR THREE D SERVICE COMPANY, INC. 1551 E. MISSION BLVD. POMONA, CA 91766 NOVEMBER 20, 2008 CONTRACT NO. R28170 By Minute Motion, that the Agency Board: 1. Authorize the award of Contract No. R28170 in the amount of $313,636 to Three D Service Company, Inc. for the deconstruction of the Country Village Apartments; 2. Authorize the Finance Director to set aside the amount of $31,363 as 10% contingency (use of contingency requires additional action); and 3. Funds are available in Account No. 870-4498-464-4001. Executive Summarv: Acceptance of staff's recommendation will award a contract to Three D Service Company, Inc. (Pomona, California), in the amount of $313,636 for the deconstruction of the Country Village Apartments. The deconstruction will provide for an environmentally friendly deconstruction of 66 dilapidated apartment units. The deconstruction will achieve the reuse or recycling of 75% of the materials and will prepare site for future redevelopment. Staff Report Award of Contract R21870 to Three D Service Company, Inc. — Deconstruction of Country Village Apartments Page 2 of 4 November 20, 2008 Discussion: In November 2005, the Redevelopment Agency acquired Country Village Apartments, 66 studio apartments on Washington Street and Avenue of the States. In August 2006, the Agency contracted with Interactive Design Group (IDC) to provide site utilization and configuration services for the Country Village Apartment site and adjoining properties to the south. On 11 October 2007, the Agency Board approved a contract with IDC to develop a schematic site plan for these properties to include Casey's Restaurant, a future fire station, and an affordable senior apartment project, including a conceptual architectural design. The proposed site includes both the existing Country Village Apartment parcel and the recently acquired 2.6 acres adjacent to the south. The results of the site utilization study concluded that the existing 66 apartment unit complex is not salvageable due to drainage and infrastructure issues. On 24 April 2008, the Agency Board approved Contract Amendment No. 1 with IDC for the preparation of deconstruction and recycling plans for the demolition of Country Village Apartments. The deconstruction plans detail procedures for environmentally friendly removal of the buildings and clearing of the site including: • Deconstruction of the Country Village Apartments which includes the removal of hazardous material and recycling/reuse of building materials with a goal of 75% diversion from the landfill of all building and site components; • Deconstruction of parking lot and underground utilities which includes the recycling/reuse of paving materials on the project site; Removal and green wasting of landscaping at adjacent Agency property; • Rough grading and soil stabilization to prepare the site for future construction. On 2 October 2008, the City Clerk advertised and called for bids for the deconstruction of the Country Village Apartments. IDC designed the approximately 110,000 square foot area deconstruction plans. The advertisement for bids was published in the Desert Sun and plans were available for pick up and distribution through OCB Reprographics' PlanWell site. Twenty-eight contractors picked up plans, thirty-two attended the pre -bid conference held on 9 October 2008, and sixteen attended the 20 October 2008 pre -bid conference. On Friday, 24 October 2008, the fourteen bids submitted were publicly opened and read. Below is a summary of the bid results: G:\rda\Heather Beck\Country Village\Staff Rpt\112008 Award Cont R28170.docx Staff Report Award of Contract R21870 to Three D Service Company, Inc. — Deconstruction of Country Village Apartments Page 3 of 4 November 20, 2008 Responsible Contractor Price Location Bidder Three D Service Co., Inc. ................ $313,636.00 ;Pomona, CA ....... .......... ........ ...... . Yes American Wrecking, Inc. ....... ...... $316,100.00 S. El Monte, CA .................. ............ No ......... Prime Demolition, Inc. ......................... ..... $339,800.00 .................................................................._ :San Pedro, CA ..................... ............ . No 5M Contracting $372,500.00 Tustin, CA No Miller Environmental, Inc. ........ ............ $387,314.00 ........ Anaheim, CA Yes Demo Unlimited, Inc. $391,872.25 :Indio, CA Yes Castlerock Environmental, Inc. $396,147.00 Santa Fe Springs, CA No CST Environmental, Inc. .................... $397,800.00 Brea, CA ............. ................ ................ . ..... Yes J & G Industries ............. ............... $403,650.00 ............. Westminster, CA . , ..................................................... Yes Warren Duncan Contracting .............. .................. $444,051.00 . Devore, CA Yes Total Env.i.r....on...mental. Industry ................ .......... $446,400.00 Fontana, CA Yes Flores Sierra Contracting $492,473.00 Chula Vista, CA Yes US Construction, Inc. .......... ........... .. ......... $546,000.00 ........ . Tustin, CA No Doug Wall Construction $646,079.00 :Bermuda Dunes, CA Yes Staff has reviewed the bids, bid bonds, and the documents required to be submitted at bid time. Three D Service Company, Inc. was the lowest responsible bidder and is based in Pomona, California. Based on staff's review and the bid results, staff recommends award of a contract to Three D Service Company, Inc. in the amount of $313,636. Relocation of the remaining tenants is complete and deconstruction can commence. Deconstruction of the project will start in December 2008 and will be complete in mid -February 2009. Staff is also in the process of designing a 72 unit affordable senior housing project on this site. A concept plan was presented to the Housing Sub -Committee and was received favorably. Staff is proceeding in developing preliminary plans to be presented to the Architectural Review Committee, Planning Commission, and City Council. G:\rda\Heather Beck\Country Village\Staff Rpt\112008 Award Cont R28170.docx Staff Report Award of Contract R21870 to Three D Service Company, Inc. — Deconstruction of Country Village Apartments Page 4 of 4 November 20, 2008 Staff recommends approval of a contract to Three D Service Company, Inc. in the amount of $313,636.00. Submitted by: Heather Beck, Project Coordinator Department Head: Dave Yrigoyen Director of Redevelopment/Housing Janet M. Moore Director of Housing AM49>k Carlos L. Ortg6a, Executive Director artin Alvarez, Redevelopment Mgr. Approval: JeMoM rthy devel men Paul S. Gibson, Director of Finance *Ly-ej— BY RDA (7'6 feY"sdn ON VERIFIED BY k.)d Original on file with City Clerk's Offko G:\rda\Heather Beck\Country Village\Staff Rpt\112008 Award Cont R28170.docx CONTRACT NO. R28170 SECTION 00500 AGREEMENT THIS AGREEMENT is made and entered into this 20th day of November, 2008, by and between Palm Desert Redevelopment Agency, California, hereafter called "OWNER," and Three D Service Comi)anv. Inc. hereinafter called "CONTRACTOR." WITNESSETH RECITALS: CONTRACTOR has submitted to OWNER its CONTRACTOR's Proposal for the construction of OWNER's Project, 1. Country Villaae Deconstruction, PROJECT NO. 969-08, CONTRACT NO. R28170 in strict accordance with the Contract Documents identified below and OWNER has accepted said Proposal, inclusive of the base bid plus the following additive and/or deductive alternates: None. 2. CONTRACTOR states that it has re-examined its CONTRACTOR's Proposal and found it to be correct, has ascertained that its subcontractors are properly licensed and possess the requisite skill and forces, has examined the site and Contract in accordance with the Contract Documents for the money set forth in its Proposal to be paid as provided in the Contract Documents. AGREEMENT: IT IS AGREED BY THE PARTIES AS FOLLOWS: 1. Contract Documents: The entire contract consists of the following: (a) The Notice Inviting Sealed Bids [Section 00200]; (b) The Instructions to Bidders [Section 00300]; (c) Bid [Section 00400]; (d) Bid Schedule [Section 00410]; (e) The Bid Guaranty Bond [Section 00420]; (t) Designation of Subcontractors [Section 00430]; (g) Non -Collusion Affidavit [Section 00450], Certification of Bidder and Qualifications [Section 00470]; (h) The Agreement [Section 00500]; (1) Liability and Insurance Requirements [Section 00600]; Q) Special Insurance Endorsement [Section 00610]; (k) The Faithful Performance Bond [Section 00620]; (1) The Payment Bond [Section 00640]; (m) The Supplementary Conditions; (o) the General Conditions; (p) Modifications to General Conditions [Section 00810]; (q) The Plans; (r) Addenda Nos. 1 and 2; (s) The Determination of Prevailing Wage Rates for Public Work; (t) Any Change Orders issued; (u) Any additional or supplemental specifications, notices, instructions and drawings issued in accordance with the provisions of the Contract Documents. All of said Documents presently in existence are by this reference incorporated herein as if here set forth in full and upon the proper issuance of their documents they shall likewise be deemed incorporated. Palm Desert Redevelopment Agency Country Village Deconstruction G:�rda� Heather Becky Country Village StaffRpt�Contract NoR28170Agreement.docx CONTRACT NO. R28170 2. CONTRACTOR shall commence the work within ten (10) calendar days after the date of the Notice to Proceed and will do all things necessary to construct the work generally described in Recital No. 1 in accordance with the Contract Documents and will complete said work within seventv-five (75) consecutive calendar days from the Notice to Proceed date to the satisfaction of the Owner's Representative. 3. That the CONTRACTOR agrees to indemnify, defend, and hold harmless the OWNER, and its officers, and employees, the ARCHITECT and Owner's Representative from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, material men, laborers, and any other person, firm or corporation furnishing or supplying work, services, materials or supplies in connection with the performance of this Agreement. 4. Attention is directed to Section 00700-6.5, "Liquidated Damages" of the General Conditions. Liquidated damages shall be $1,500 dollars per calendar day of delay. 5. Should any litigation or arbitration be commenced between the parties concerning the works of improvements as referenced herein, the prevailing party in any such litigation, being the OWNER or the CONTRACTOR, should be entitled to a reasonable sum for attorney's fees and costs incurred in any such litigation relating to this Contract. 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. 7. CONTRACTOR shall be paid in the manner set forth in the Contract Documents the amount of its proposal as accepted by OWNER, subject to such additions and deductions as may be made pursuant to the Contact Documents and applicable law. 8. Execution of the Agreement by the parties constitutes their agreement to abide by all applicable provisions of the California Labor Code; constitutes CONTRACTOR's certification that he is aware of the provisions of said Code and will comply with them; and further constitutes CONTRACTOR's certification as follows: "I am aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for worker's compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this contract." Palm Desert Redevelopment Agency Country Village Deconstruction G: �rda�Heather Beck�Country Village � Staff Rpt�Contract No R28170 Agreement.docx CONTRACT NO. R28170 IN WITNESS WHEREOF the parties hereto have executed or caused to be executed by their duly authorized officials, this Agreement which shall be deemed an original on the date first above written. PALM DESERT REDEVELOPMENT AGENCY AM Jean M. Benson, Chair Attest: Rachelle D. Klassen, Secretary Approved as to Form: "CONTRACTOR" (signature to be notarized) AW Attest: Title Dave Erwin, City Attorney Palm Desert Redevelopment Agency Country Village Deconstruction *** END THIS SECTION *** Title G: �rda�Heather Beck�Country Village�Staff Rpt�Contract No R28170 Agreement.docx CONTRACT NO. R28170 SECTION 00620 FAITHFUL PERFORMANCE BOND KNOW ALL PERSONS BY THESE PRESENTS, THAT, WHEREAS, the Palm Desert Redevelopment Agency, hereinafter designated the "Owner," has, on November 20th, 2008, awarded to Three D Service Comoanv. Inc., hereinafter designated as the 'Principal," a Contract for the Deconstruction of Country Villacae Apartments, and WHEREAS, said Principal is required under the terms of said Contract to furnish a bond for the faithful performance of said Contract: NOW, THEREFORE, WE, the Principal, and as Surety, are held and firmly bound unto the Owner the penal sum of Three Hundred Thirteen Thousand Six Hundred Thirtv-six Dollars ($313,636), plus reasonable attorney fees and costs, lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, that if the above bounden Principal, it or its heirs, executors, administrators, successors, or assigns, shall in all things stand to and abide by, and well and truly keep and faithfully perform the covenants, conditions, and agreements in the said contract and any alterations made as therein provided, on it or their part to be kept and performed, at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless, the Owner, its officers and agents as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and virtue. It is acknowledged that the Contract provides for a one-year warranty period, during which time this bond remains in full force and effect. And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract or to the work to be performed thereunder or the specifications accompanying the same shall, in any way, affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract or to the work or to the specifications. Said Surety hereby waives the provisions of Sections 2819 and 2845 of the Civil Code of the State of California. Palm Desert Redevelopment Agency Country Village Deconstruction G: �rda�Heather Beck�Country Village�Staff Rpt�Contract No R28170 Agreement.docx CONTRACT NO. R28170 IN WITNESS WHEREOF, the above bounden parties have executed this instrument under their seals this day of , 200_, the name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative, pursuant to authority of its governing body. Principal (Seal) Signature for Principal Title of Signatory Surety (Seal) Signature for Surety Title of Signatory *** END THIS SECTION *** Palm Desert Redevelopment Agency Country Village Deconstruction G:�rda Heather Beck� Country Village StaffRpt�Contract NoRM70Agreement.docx CONTRACT NO. R28170 SECTION 00630 PAYMENT BOND KNOW ALL PERSONS BY THESE PRESENTS, THAT, WHEREAS, the Palm Desert Redevelopment Agency, hereinafter designated as the "Owner," has, on November 20th, 2008, awarded to Three D Service Comoanv. Inc., hereinafter designated as the "Principal," a Contract for the Deconstruction of Country Villaae Apartments, and WHEREAS, said Principal is required to furnish a bond in connection and with said Contract, providing that if said Principal, or any of it or its subcontractors shall fail to pay for any materials, provisions, or other supplies used in, upon, for, or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, the Surety of this bond will pay the same to the extent hereinafter set forth: NOW, THEREFORE, we, the Principal,and , as Surety, are held and firmly bound unto the Owner the penal sum of Three Hundred Thirteen Thousand Six Hundred Thirtv-six Dollars ($313.636) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, and successors jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, that if said Principal, it or its heirs, executors, administrators, successors, or assigns, shall fail to pay for any materials, provisions, or other supplies used in, upon, for, or about the performance of the work contracted to be done, or for any work or labor thereon of any kind or for amount due under the Unemployment Insurance Act with respect to such work or labor, or for any amounts due, or to be withheld pursuant to Sections 18806 of the Revenue and Taxation Code of the State of California with respect to such work or labor, then said surety will pay the same in or to an amount not exceeding the amount hereinabove set forth, and also will pay in case suit is brought upon this bond, such reasonable attorney's fees to the Owner as shall be fixed by the court. This bond shall insure to the benefit of any and all persons, companies, and corporations named in Section 3181 of the Civil Code of the State of California so as to give a right of action to them or their assigns in any suit brought upon this bond. And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition of the terms of the Contract or to the work to be performed thereunder or the specifications accompanying the same shall, in any way, affect its obligations of this bond, and it does hereby waive notice of any change, extension of time, alteration, or addition to the terms of the contract or to the work or to the specifications. Said Surety hereby waives the provisions of Sections 2819 and 2845 of the Civil Code of the State of California. Palm Desert Redevelopment Agency Country Village Deconstruction Agreement Section 00500 G:�rda Heather Beck� Country Village StaffRpt�Contract NoR28170Agreement.docx CONTRACT NO. R28170 IN WITNESS WHEREOF, the above bounded parties have executed this instrument under their seals this day of , 200_, the name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative, pursuant to authority of its governing body. Principal (Seal) Signature for Principal Title Surety (Seal) Signature for Surety Title *** END THIS SECTION *** Palm Desert Redevelopment Agency Country Village Deconstruction Agreement Section 00500 G: �rda�Heather Beck�Country Village Staff Rpt�Contract No R28170 Agreement.docx