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Home My WebLink AboutR24780 - CA6 - Henderson Cmnty Bldg - Const Mgmt SvcsPALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: APPROVE CONTRACT AMENDMENT NO. 6 IN THE AMOUNT NOT - TO -EXCEED $33,740 WITH DOUGLAS E. BARNHART, INC., (CONTRACT NO. R24780) FOR CONTINUED CONSTRUCTION MANAGEMENT SERVICES FOR THE HENDERSON COMMUNITY BUILDING SUBMITTED BY: MARTIN ALVAREZ, REDEVELOPMENT MANAGER CONTRACTOR: DOUGLAS E. BARNHART, INC. 41-945 BOARDWALK, SUITE D PALM DESERT, CA 92211 DATE: OCTOBER 9, 2008 CONTENTS: DOUGLAS E. BARNHART, INC. PROPOSAL CONTRACT AMENDMENT NO. 6 Recommendation: By Minute Motion, that the Agency Board: Approve Contract Amendment No. 6 in an amount not -to -exceed $33,740 with Douglas E. Barnhart, Inc., (Contract No. R24780) of Palm Desert, California, for additional construction management services at the Henderson Community Building. Funds are available in Account No. 850-4358-433-4001. Executive Summary: Approval of the staff recommendation will approve Contract Amendment No. 6 in the amount not -to -exceed $33,740 with Douglas E. Barnhart, Inc. (DEB), to provide additional construction management services beyond their original contract. The Henderson Community Building is complete, but the Agency requires additional professional services to close out the construction contract, assist with review of as -built construction plans, verify punch list items, and review potential claims. Staff recommends approval. Discussion: The Henderson Community Building is complete and the grand opening is scheduled for October 11, 2008. The contract amendment will allow the Agency to pay for services rendered in September and October during the project closeout process, and additional services required to review potential construction related claims will be on an as -needed basis. Other services that will be provided under this contract include review of as -built plans, completion of punch list items, and complete turnover of all project documentation. The contract with Douglas E. Barnhart is in the amount not -to -exceed $33,740 for construction management services. Staff Report Douglas E. Barnhart, Inc. Contract Amendment No. 6 (Contract No. R24780) Page 2 of 2 October 9, 2008 Staff recommends approval of Contract Amendment No. 6 for additional construction management services not included in the original contract. Submitted by: 'Z"' tin Alvarez, Redevelopment Manager Approval: pment ve Director Department Head: r --�'6ave Yrigo en, ed./Housing Paul S. Gibson, Director of Finance 0-anrovej BY RSA 9 � -U (Fe"' L15c)J"i ON VERIFIED BYI Original on file with City Clerk's Office G.\rda\Martin Alvarez\2008\SR\debcontractamndmt6.doc o_ v m 0 0 v U) ;v CD 0 N_ n O 0 Q (D 0 T1 O CD c U) CD O v O z 0 N rn z v -4 O rn z v M N 0 W cn 0 0 0 0 rn cn w N O n. Q Q CL n Q 0 0 0 .. 0 .r 0 v v v v v v v 0 0 0 0 0 0 CD ai ai con con con rt v�i rt rt O rt -� rt rt O : m :3 =) N cc cQ cn c0 c0 cfl M. 3 3 3 3 3 3' rt '= rt < rt < rt < rt < rt < < cnU)cn��(n n Z M D 0 w N w -I Cn 3 0QL. S Z w cn 00 rn rn co -4 O O W c CD .A o rn o o cn rt cu 0 0 0 0 pp 0 0 0 0 0 o 0 _ N O ZI NA A N CO 00 O O N P W d7 0 0 0 0 0 o a o -N � o 0 CD 4 - 0 0 oo v o o m -j -,j v cD 0 0 cn cn 0 0 0 n 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00-0 0 v a a Q D o -n cn C Z 0 0 () 0 0 cQ W CD 0 � 3 � 0 O O O z z z D D D r r r O O O D zzi z z -+ O z n O cn ,'0 c 0 D z a�v rn m O CO 0 ca0z � O =r-& � 0 c 0 Z D W z �.� Z rnr O 1 O v o 5. Dv0 D M Cl) z 1> 0 0 � o IN - a) 0 % acL )�ojCDCD n n w �� n PALM DESERT REDEVELOPMENT AGENCY PROFESSIONAL SERVICE AMENDMENT Contract Purpose Construction Mgmt Services for Henderson Community Bldg. Consultant's Name Douglas E. Barnhart, Inc. Address: P.O. Box 270399 San Diego, CA 92198-2399 Contract # / P.O. # I R24780 12968 Amendment/ 6 Change Order No. Contingency: YES I NO X Account No. 1850-4358-433-4001 Project No. Vendor No. 1 4594 You are hereby requested to comply with the following changes from the contract plans and specifications: DECREASE INCREASE DESCRIPTION OF CHANGES In Contract Price In Contract Price Continued construction management services (assist with closing out 33,740.00 construction, review as -built plans, verify punch list items, review potential claims) TOTALS: NET CHANGE IN CONTRACT PRICE: JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 444,050.00 Less: Expend. & Encumb. To Date: - 444,050.00 Less: This Change Order Amount - 33,740.00 BALANCE OF BUDGET REMAINING FOR PROJECT: (33,740.00) CONTINGENCY: Amount Approved by Board: Less: Prior Amendment(s): Less: This Amendment: Balance Remaining of Contingency. 33,740.00 33,740.00 + 19,694.00 - 19,694.00 The amount of the Contract will be Increased by the Sum of: Thirtv-three Thousand Seven Hundred Fortv & NO/100 Dollars ($33,740.00). G:\rda\Beth Longman\Staff ReportsWlvarez\DEB Amend 6 Form.doc See reverse ... Contract R24780 Amendment No. 6 Continued from front This Professional Service Amendment covers changes to the subject contract as described herein. The consultant shall perform all work as necessary or required to complete the Professional Service Amendment items for a lump sum price agreed upon between the Consultant and the Palm Desert Redevelopment Agency, otherwise referred to as Owner. Contract Time Extension -0- Days. Revised Contract Total $477,790.00 The undersigned Consultant approves the foregoing Professional Service Amendment # 6 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Professional Service Amendment # 6 . The Consultant agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Professional Service Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Contract Amendment shall be effective when approved by the Owner. Execution of this Professional Service Amendment by the Consultant constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Professional Service Amendment, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: 3. CERTIFIED FUNDS AVAILABLE: EXECUTIVE DIRECTOR FINANCE DIRECTOR NOTE: No payments will be made prior to Executive Director and Agency Board approval 2. ACCEPTED BY: CONSULTANT Date Accepted 4. APPROVED BY: JEAN M. BENSON, CHAIRMAN SECRETARY 10/9/08 Date Approved 10/9/08 Date Approved G \rda\Beth Longman\Staff Reports\A varez\DEB Amend 6 Form doc See reverse ;cnc�roraan f7�no��em�m_wn.-D-CIo Cr --_-.- —- --- -- - - _ - - - - I-IEHDERSOM COMMUNIT`; 6UILDIi l0 JOHNSON LANDSCAPE PARK LF• SPIC„ - SITE IMPROVEMENTS c nia 9 D.• n5t 1rs L 2.ubli 1, 1.- r ?CHIILf.i (l In E:l D nh P1'_L. 1. =1IH i4111- -I - t Projected Hours Per Cc trac, 2005 2007 I Total Estimated Cos[ IBtaff Staff Rate Jan Feb Mar Apr May Jun Jul Aug I Sep Oct I Nov Dee Jan Feb Met Apr Mary Jun Jul Aug Sep Oct Hours I +Layne Arthur Principal in Charge : `145 0 ? 4 4 4 4 4 S 9 4I 4 4 4 4 4 4 I 60 $8.700 I IMarl, Chappell Construction Manager $120 0 24 32 96 96 80 80 DOI 801 901 80 80 80 80 96 24 i,088 $130,560 I IShan Lacy Project Coordinator $70 0 8 16 64 64 64 64 64I 64 64 64 64 64 64 64 32 I 824 I $57,680 I I Totals 0 36 52 164 164 14B 148 1481 1481 1481 148 148 140 148 164 60 I I I 1,91121 $196,940 I Curvet(, Actual and Projected Hours - Change Order ,,,11 I2006 I I 2007 2008 Total Estimated Cost ISiafi Stet; Role Jan Fah Mar Apr May Jun Jul Aug Sep Oct Nov Dec I Jan Feb Mar Aw May Jun Jul Aug SeD Oct Nov Dec Jan Hours Arthur Principal in Charter $145 li 0 li 4 4 8 R e 4I 2 3 B 2 11 4 4 4 4 4 4 4 4 4 4 0 0 0 94 $13,830 ILavra Marh Chappe4 Construction Manager $120 I 0 241 32 23 23 111 46 86 68 65 91 921 75 89 32 32 0 0 0 0 0- 0 0 0 0 869 $106.680 IM.Lugo-Thornpson Protect Manager $100 I I I 36 80 80 12D 120 120 80 80 80 30 80 0 956 :0.95,600 I Shari Lacy Project Coordinator $70 0 BI 16 26 26 651 35I 25 41I 30 841 401 38 0 0 0 0 0 0 0 0 0 0 0 0 434 $30,380 I Totals I 0 36I 52 57 57 182 852 I 113 11703 177I 13-7 117 129 116 116 124 124 124 84 84 84 60 80 0 2,373 $246,290 Net Increase to Original Contract- %49.350 Adjusted Contract Amt: $246.290 Current Actual and Projected Hours - Change Order :.2 2006 2007 I I 2008 Total Estimated Coat IjStafF Rate Jan Feb I Mar Apr Mav Jun Jul Aug Sap Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep -Oct Nov I Dec Jan Hours I ISiafi Layne Arthur in Charge $1,15 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 t. 0' 0 -0 0 0 $0 I (Mari, Chappell (Principal Cansfrwl n Manager $120 0 0I 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OI 0 0 0 $0 lM. Lugo-Trrompsor, Project Manager $100 80 BO 60 80 80 16D 560 $58,000 I Totels� 0 0I 0 0 0 0 0 0 OI 0 0 0 0 0 0 0 0 0 0 B0 80 80 80I 80 160 560 $56,000 I Adjusted Contract Arm: $302.290 Change Order 43 HENDERSON BUILDING 2008 I Total Estimated Cost [staff Staff Rate Fab Mal' :Aar Hours (Layne Arthur PrMapal In Charge $146 4 -'.4 � 2 10 $1,4501 Mail, Chypell Construction Manager $120 . ' 0 $0 M. Lugo -Thompson Project Manager $IOU 160 ' 160 '-160 480 $48,000 I IErm Orlacoll AAmNvsfra0ve Asst $50 20 20 20 60 $3,000 I Totals I 1. 1. 182 550 $52,4501 JOHNSON LANDSCAPE PARE( 2008 Total Estimated Cost I 18tatl Istraff Rafe Feb Mar Aar I Hours ILayno Arthur Principl in Charge $145 4 4 2 10 $1.450 :Marl, ChStall Constnwlbn Mtmeger $120 40 80 40 160 $19,200 IM _Lugo -Thompson Project Manager $100 f 0 $0 i 1Erh Driscoll AdministraRre Asst $50 20 20 20 60 $3,00fi50 I I Totals 64 ID4 62 ii 230 $23,0 I Adjusted Contract Arm $378,390 Change Order e4 HENDERSON BUILDING 2006 Taal Estimated Cost I (Staff Staff Rate Feb Mar Apr Mav (J[m Hours I ILeyne AMur Prr1dltel in Charyle $145 4 4 8 $1,1601 IMarI; Chepyreg Consvuclbn Manager $120 8gl 20 100 $12,000 1 IM. Lupo -Thompson ProjeMan ct ager $100 1 60 220 $22,000 Erin Driscoll Administrat" Asst $50 40� 20 60 $3A00 1 Totals 0 0 284 0-1 0 t- 388 1 $38, 60 Adjusted Contract Amt $416.550 Change Order C5 HENDERSON BUILDING 20M Total Estimated Coat (Staff taff I7 Rete Feb Mar Apr Mar, Jun Jul Aug SEP I Hours ILayno Arthurrincpal h Charge 5145 4 I 4 5580 I Chappell lCon.1intictionManager $120 0 $0 1 iMad, M. Lugo-Thompso t Project Manager $100 120 120 I 240 $24,000 [ [Erin Driscoll IAdministratNe Asst $50 I 0 $0 I I I Tmalsl 01 0 0 0 0 120 724 0 I 1 244 $24,580 1 Proposed Adjusted Contract Arnh $441,130 Proposed - Change Order a6 HENDERSON BUILDING 2008 Total Estimated Cost I Rate Feb Mar Apr Mair Jun Jul Aug SspJ Oct Nov Dec I Hours I 'Staff ILayne_Arthur �Slafi Principal Ht Charge $145 d 4 2 2 12 $1,740 Merle Chappell Construction Manager St. I 0 $0 IM. LuQo-Thompson Protect Manager lArlminisbatim $100 I 7 BO 40 .0 $32,000 (Erin Driscoll Asst $50 4 0 SO 1 I Totals[ 1 0 DI 0 0 0 0 0 1641 84, 42 I 1 332 $33,740