HomeMy WebLinkAboutR29410 - Architctual Svcs for The Carlos Ortega VillasPALM DESERT REDEVELOPMENT AGENCY AND
PALM DESERT HOUSING AUTHORITY
STAFF REPORT
REQUEST: AUTHORIZATION TO NEGOTIATE AND FINALIZE A
PROFESSIONAL SERVICES AGREEMENT FOR
ARCHITECTURAL SERVICES FOR THE CARLOS ORTEGA
VILLAS
SUBMITTED BY: Catherine Walker, Senior Management Analyst
CONTRACTOR: KTGY Group, Inc.' ()U� BY RDA
17922 Fitch Street
Irvine, CA 92614 ON 1 0- - ( C) - C
DATE: December 10, 2009
VERIFIED BY k_0KJ rn�IYI
Original on file with City Clerk's Office
CONTENTS: KTGY Proposal
Contract No. x29410 "
�. BY HOUSG AUTH
Recommendation
ON__ - t U._
VERIFIED BY: 2� �1
By Minute Motion:
Original on fie with City Cle 's flffive
1. Authorize staff to negotiate and finalize a Professional Services
Agreement with KTGY Group Inc. for architectural services for the Carlos
Ortega Villas;
2. Approve Contract No. R29410 substantially as to form; and
3. Authorize the Executive Director to approve and execute the Professional
Services Agreement in an amount not -to -exceed $785,000, plus
reimbursable expenses in an amount not to exceed $39,250. Funds are
available in the Palm Desert Housing Authoritv Capital Budqet for the
Carlos Orteaa Villas, Account No. 871-8691-466-4001.
Commission Recommendation
The Housing Commission will review the recommendation at its regular meeting of
December 9, 2009. Staff will provide a verbal report upon request at the Authority
Board.
Staff Report
Professional Services for the Carlos Ortega Vilas
December 10, 2009
Page 2 of 3
Executive Summary
Approval of staff's recommendation authorizes staff to negotiate an agreement for
professional architectural services in an amount not -to -exceed $785,000, plus an
additional amount not -to -exceed $39,250 for reimbursable expenses for the Carlos
Ortega Villas based on both qualifications and interviews conducted by staff and
members of the housing subcommittee. Approval of staff's recommendation will allow
the Executive Director to execute the final agreement.
Background
As part of the Fiscal Year 2009-2010 budget process, the Agency Board appropriated
funds for the design and construction of a 72-unit affordable senior rental housing
project known as the Carlos Ortega Villas. At the Country Village Study Session held
on September 14, 2007, the Agency Board requested that staff explore the possibility of
creating an affordable senior development on the site once known as Country Village.
Staff proceeded with site exploration, and at the Agency Board meeting of October 11,
2007, Interactive Design was awarded the professional services agreement to provide
schematic design services for the development of the Country Village site. The
schematic designs were vetted through the Housing Commission, the Housing Sub -
Committee, Architectural Review Committee, and the Development Services Staff
Committee. All reviewing entities approved the schematic design (including elevations),
building massing, and architectural elements.
On June 11, 2009, the Agency Board authorized the Palm Desert Redevelopment
Agency to solicit Statements of Qualifications and Fee Proposals from qualified
architects and architectural firms for the preliminary: design, engineering, landscape
design, and entitlements for the Carlos Ortega Villas. Design goals for the project are to
exceed current Title 24 standards for construction, achieve a minimum of LEED Silver
certification, and potentially achieve a goal of net zero energy usage.
Through the Request for Proposals (RFP) process, the Agency sought qualified
architectural firms to assist in taking the project from its current conceptual design
through preliminary design and entitlements for the project. The response was
extensive with 31 proposals received for consideration. Each of the responses received
from the firms was objectively evaluated on the basis of the qualifications of the firms
including: location, history of work experience on similar projects in size and nature,
responsiveness to the proposal, rates and estimated fees, special considerations
including experience with LEED, and sustainable "green" construction.
A committee of staff members from four departments participated in an objective review
process, evaluating all responses to the RFP, and recommended that the top four
ranked firms be invited to interview. The second portion of the review was based on
interviews specifically related to the firms' understanding of the conceptual project and
the process by which they would complete it. The interview panel consisted of
G \rda\Cathy Walker\Word Data\STAFF REPORTS\Staff RFP Arcitect Selection doc
Staff Report
Professional Services for the Carlos Ortega Vilas
December 10, 2009
Page 3of3
representatives from Planning, Redevelopment, Housing, and the Housing Sub -
Committee.
Based on the responses to the RFP and the interviews, staff recommends that the
Agency Board authorize staff to enter intonegations with KTGY Group Inc. This will
allow for finalization of the professional services agreement for architectural services for
the Carlos Oretga Villas, and allow the Executive Director to execute the contract in an
amount not -to -exceed $785,000, KTGY Group's proposed fee for services is well below
the current industry standard for a project of similar size and scope. An additional not -
to -exceed amount of $39,250 has been included for the provision of items such as any
additional renderings, or copies of plans necessary to facilitate the bid process. The
reimbursable expenses will only be utilized as necessary during the project's
development.
Fiscal Analysis
The Carlos Ortega Villas project was budgeted as part of Fiscal Year 2009-2010, the
cost of this contract has been taken into consideration within that budget. Therefore, the
budgeted cost of the project is the immediate fiscal impact; however, upon completion
of the entire project there will be the requirement to operate the property.
Submitted By:
6 � �_ Y.alw
Catherine Walker, Sr. Management Analyst
Department Head:
M'artin Alvarez, Redevelopment Manager
elopment an Moore, Director of Housing
Paul S. Gibson, Director of Finance
Approval:
John M. o muth, Executive Director
G \rda\Cathy Walker\Word Data\STAFF REPORTS\Staff RFP Arcitect Selection doc
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PALM DESERT REDEVELOPMENT AGENCY
REQUEST FOR PROPOSALS (UP)
PRCIFESSIONAL SERVICES
ACMOWLIBDGMENT OF RECEIPT OF ALL ADDENDA FOR
UNTRY VILLAGE AFFORDABLE SENIOR HOUSING DEVELOPMENT
JUNE2009
ACI(NOW-liDGMENT OF RECEIPT OF ALL ADDENDA IS REQUIRED IN ORDER FOR A
PROPOSAL TO BE CONSIDERED RESPONSIVE PLEASE COMPLETE THIS FORM AND
SUBMIT IT WITH YOUR PROF�S&.
THE ARCHITECTIFIRWERSON ACIQIO�EDGES RECEIPT OF ALL 7
(Insert tolal numider of addenda �vecl) ADDENDA ISSUED FOR THIS UP.
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mgn ana
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