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Home My WebLink AboutR29420 - DW Lake View Terrace XpnsnContract No. R29420 PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: AUTHORIZATION TO NEGOTIATE A PROFESSIONAL SERVICES AGREEMENT WITH S.M.S. ARCHITECTS, INC. IN AN AMOUNT NOT -TO -EXCEED $82,300 FOR THE DESERT WILLOW LAKE VIEW TERRACE EXPANSION SUBMITTED BY: CONTRACTOR: DATE: CONTENTS Recommendation Heather Buck, Project Coordinator S.M.S. Architects 18662 MacArthur Blvd. Irvine, CA 92612 December 10, 2009 Agreement for Professional Services Concept Site Plan By Minute Motion: ON BY RDA - 10-cp VERIFIED BY' J-) ?'YA V Original on file with City Clerk's Office 1. Authorize the Executive Director to negotiate an Agreement for Professional Services with S.M.S. Architects, Inc. in an amount not -to - exceed $82,300.00, plus $4,100 for reimbursables for the Desert Willow Lake View Terrace Expansion; 2. Approve a 10% contingency in the amount of $8,230.00; 3. Authorize the Chairman to execute the Agreement; and 4. Appropriate $94,630 from Unobligated Project Area No. 2 Fund to Account No. 851-4663-454-4001. Executive Summary Approval of staff recommendation will authorize staff to negotiate a contract to Smart Michael Siminoff (S.M.S.) Architects in the amount not -to -exceed $82,300, plus an additional amount not -to -exceed $4,100 for reimbursables for the design of the Lake View Terrace Expansion at the Desert Willow Resort. S.M.S. was selected as the most Staff Report Approve Services Agreement with S.M.S. for Desert Willow Lake View Terrace Expansion December 10, 2009 Page 2 of 3 qualified firm that met the Agency's design scope and qualifications. Approval of staff's recommendation will allow the Executive Director to execute the final agreement. Background Agency staff worked with Desert Willow staff (Kemper Sports) and S.M.S. Architects to develop a conceptual plan that provides a variety of amenities to enhance the outdoor dining/seating venue at Desert Willow. The proposed expansion increases the outdoor terrace seating capacity by 100 seats and banquet capacity by 250. In addition, the expansion adds flexibility to host multiple events simultaneously while preserving the ability to service residents and guests (see attached conceptual plan). At the October 15, 2009 Lake View Terrance Study Session, the Agency Board reviewed the conceptual plans for the proposed Lake View Terrace Expansion. On October 22, the Agency Board authorized the Secretary to advertise and issue a Request for Proposals (RFP) for the final design of the expansion. On November 23, 2009, staff received eight (8) proposals for Architectural Services for this project. A review committee comprised of Agency, City, and Desert Willow staff participated in evaluating all responses to the RFP. Each of the responses was objectively evaluated on the basis of qualifications of the firms including history of work experience on similar projects in size and nature, scope of design services presented, fees, and location of firm. Based on the responses to the RFP, S.M.S. was selected as the qualified firm with experience in designing outdoor dining spaces, with a cost well within the industry standard. S.M.S. Architects submitted a proposal that demonstrated thorough knowledge of the project with qualifications that met the Agency's criteria with a reasonable cost. S.M.S. has an office in Palm Desert, completed the conceptual design for this project, and has successfully completed similar projects. The proposals were discussed at the November Presidents Meeting and S.M.S Architects was endorsed. It is anticipated that the design of the project will be completed by March 2010, with bidding taken place in April, and construction commencing in the summer of 2010. Staff recommends that the Agency Board authorize the staff to negotiate with S.M.S. Architects in the amount not -to -exceed $82,300, plus an additional amount not -to - exceed $4,100 for reimbursables for the design of the Lake View Terrace Expansion at the Desert Willow Resort. Fiscal Analvsis The estimated construction cost for the project is $1 M. The preliminary construction cost has been considered and the estimated return on investment is approximately 3-4 years. Additional revenues produced as a result of the expansion may augment future GArda\Heather Beck\Desert Willow\Lakeview Terrace\Staff Report\Apprv_ Prof _Servc_Agrmt_DWLVT_Expansion1.doc Staff Report Approve Services Agreement with S.M.S. for Desert Willow Lake View Terrace Expansion December 10, 2009 Page 3of3 General Fund revenues. Funds are available in the Unobligated Project Area 2 Fund; therefore, there is no immediate fiscal impact to the General Fund. Submitted By: Heather Buck, Project Coordinator Department Head: J ielopment Paul S. Gibson, Finance Director John M cutive Director artin Alvarez, Redevelopment Mgr. GArda\Heather Beck\Desert Willowlakeview Terrace\Staff Report\Apprv_ Prof _Servc_Agrmt_DWWT_Expansiont.doc Terrace - Service C Existing Golf Car Road—Gfass-- Guardrail FF 271.25 FF 271.5 Q\SF UP M9.r New Canopy NEW BA REA (12 FIXED S TS) j NEW DINING AREA- (35 OCC MAX) EXISTING DINING AREA (125 OCC MAX) SUMMARY EXISTING OUTSIDE SEATING NEW OUTSIDE SEATING TOTAL 125 SEATS 275 SEATS 400 SEATS Lobby Golf Course NEW DINING AREA (90 OCC MAX) -W FS 276 Existing Building 255.98 EDGE DF GREEN Parf l—Parf2 New Golf Cah Turn Out 6' Wide Ramp Down to Terrace New Stairs Fire it Planter NEW OVERFLOW TER- & E FOR EXITING AND CIRCUL (75 OCC MAX) NEW FIRE PIT AREA (8 FIXED SETS) Stairs 230 SF Potential Expansion Area 15 seats Existing Ball Room 230 seats +15 additional seats Total 245 seats f� Planters Stairs �256.19 EDGE OF GREEN NEW OVERFLOW TERRACE (49 OCC MAW Palm [ Room FS 278 rl "k,I NEW AREA (6 FIX Guardrail C Fire E oad -95 SF Potential Expansion Area r1.11� I PATIO PLAN -SCHEME A smart - michael simonoff 78662 ur Blvd. Suite 101 � Rbnq CA 926 Irvine, CA 92612 949.757.3240 iui w .sms-archmm ARCHITECTS