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Home My WebLink AboutSR - R28170 CO1 - Deconstructn of Country Village Apt_Aq PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: APPROVE CHANGE ORDER NO. 1 (NO COST) TO CONTRACT NO. R28170 WITH THREE D SERVICE COMPANY, INC. EXTENDING THE CONTRACT COMPLETION DATE TO APRIL 2, 2009 FOR DECONSTRUCTION OF THE COUNTRY VILLAGE APARTMENTS SUBMITTED BY: HEATHER BECK, PROJECT COORDINATOR CONTRACTOR: THREE D SERVICE COMPANY, INC. 1551 E. MISSION BLVD. POMONA, CA 91766 DATE: MARCH 26, 2009 CONTENTS: CHANGE ORDER NO. 1 Recommendation: By Minute Motion, that the Agency Board: (1) Approve Change Order No. 1 (no cost) to Contract No. R28170 with Three D Service Company, Inc. extending the completion date to April 2, 2009 for deconstruction of the Country Village Apartments. Executive Summary: Approval of staff recommendation will approve Village Apartments Deconstruction project April 2, 2009. Staff recommends approval. Discussion: a no -cost change order to modify the Country completion date from March 27, 2009, to On November 20, 2008, the Agency Board awarded Contract R28170 to Three D Service Company, Inc., in the amount of $313,636 for deconstruction of the Country Village Apartments. The project includes the following components: • Deconstruction of the Country Village Apartments, which includes the removal of hazardous material and recycling/reuse of building materials with a goal of 75% diversion from the landfill of all building and site components; • Deconstruction of parking lot and underground utilities, which includes the recycling/reuse of paving materials on the project site; • Removal and green wasting of landscaping at adjacent Agency property; • Rough grading and soil stabilization to prepare the site for future construction. Staff Report Approve Change Order No. 1 to Contract R28170 (Three D Service Company, Inc.) for Deconstruction of the Country Village Apartments Page 2 of 2 March 26, 2009 The Notice to Proceed was issued on January 12, 2009, with a 75-day completion (March 27, 2008). The project is 75% complete and to date has diverted 81 % of construction debris from landfills. From February 9-15, 2009, Three D Service Company, Inc. accommodated valuable fire department training which included: • Approximately 200 firefighters and paramedics from Riverside County including: Moreno Valley, Banning, Beaumont, Coachella, Desert Hot Springs, Calimesa, Temecula, Perris, Indio, Rancho Mirage, Indian Wells, La Quinta, San Jacinto, Office of Emergency Services • Live smoke training simulated exercises • Videotaping for county wide distribution and training • The unique opportunity to train in a realistic environment • Drills performed: command, fire attack, forcible entry, search and rescue, hose deployment, ventilation, and patient treatment (burn victim) Asbestos had to be cleared from the units prior to Fire Department use. During the training the Contractor was not able to begin demolition of these buildings as originally scheduled. Three D Service Company, Inc. has requested a change order to modify their contract completion date by five (5) working days, from March 27, 2009 to April 2, 2009. Staff has reviewed the request and believes it is justifiable. Therefore, staff recommends approval of a no -cost change order to extend the contract completion date to April 2, 2009. Submitted by: 0 MIN M�� N/� Heather Beck, Project Coordinator Department Head: Dave Yrigoyent Director of Re velopment/Housing Approval: IcCarthy r Redevelop nt Joh . \#Iohlmuth, Executive Director 9e .1--lWlartin Alvarez, Redevelopment Manager v Ja et . Moore Director of Housing 0� Paul S. Gibson, Director of Finance *P4 �BY RDA S—C) ON /)Vra)�(�,. L9Gc� VERIFIED BY Original 0�1 iile With City Clerk's Office GArda\Heather Beck\Country Vdlage\Staff Rpt\CO Not ThreeD.doc i N lo cM U � � O G M G f C v O COI U �Z c0 t' 10 Z N o f Mco o m 1 _ �v M M 0 o a O �.. `(U 0 a Z a�i Q m 0 /Q Q 0.�— CO O —~ O% coz �M 1 @� M >(C/ Ci - vM� �4?►— M .r f M ci± /f N o o O N O �'f - fi G O U U O O O O O O O z 0 WC U C) (J{1� U � � o r f auz �r, 4 Q f o W V4 ov O oG 0 �f 5 r u J Z U,f �00 U V f r � O (D 0 N Y Q o V r o c Q U OG 1... g N 'N � � N r Z U O O N O 00 U U U o Q Q 3 00�.. O� 0 9 talu -m- g vi � vlliEl Contract Purpose Deconstruct Country Village Apartments Contractor's Name Three D Service Company, Inc. Address: 1551 E. Mission Blvd Pomona, CA 91766 Contract # / P.O. # R28170 15749 Change Order No. I 1 Contingency: YES X NO Account No. 870-4498-464-4001 Project No. Vendor No. 1 6961 You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans, Specifications, and Directives dated Attached) In Contract Price In Contract Price Five (5) working day contract completion extension - TOTALS: - NET CHANGE IN CONTRACT PRICE: - JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 313,636.00 CONTINGENCY: Less: Expend. & Encumb. To Date: - 313,636.00 Amount Approved by Board: + Less: This Change Order Amount: - = Less: Prior Change Order(s): - BALANCE OF BUDGET Less: This Change Order: - REMAINING FOR PROJECT: - Balance Remaining of Contingency: The amount of the Contract will be (Decreased) Increased by the Sum of: Zero Dollars ($ -0- ). C:\Users\mhunt\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\DAMDR01U\ThreeD R28170 Chng 1.doc See reverse ... Contract R28170 Change Order No. 1 Continued from front This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and the Palm Desert Redevelopment Agency, otherwise referred to as Owner. Contract Time Extension Seven (7) calendar Days. Revised Contract Total $313,636.00 The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: CERTIFIED FUNDS AVAILABLE: EXECUTIVE DIRECTOR FINANCE DIRECTOR NOTE: No payments will prior to Executive Direc be made for and Agency Board approval 2. ACCEPTED BY: CONTRACTOR 4. APPROVED BY: ROBERT A. SPIEGEL, CHAIRMAN March 26, 2009 SECRETARY March 26, 2009 C:\Users\mhunt\AppData\LocaRMicrosoft\Windows\Temporary Internet Files\Content.0utlook\DAMDR01WhreeD R28170 Chng 1.doc See reverse ...