HomeMy WebLinkAboutPDCC Undergrounding Prjct - Time Warner Cable - DepositPALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: AUTHORIZE PAYMENT OF DEPOSIT TO TIME WARNER CABLE
IN AN AMOUNT NOT -TO -EXCEED $9,626 FOR ENGINEERING
DESIGN SERVICES FOR THE PALM DESERT COUNTRY CLUB
UNDERGROUNDING PROJECT
SUBMITTED BY: Catherine Walker, Senior Management Analyst
DATE: November 12, 2009
CONTENTS: Time Warner Cable Email Correspondence
Time Warner Cable Invoice Estimate
Recommendation
By Minute Motion:
1. Authorize payment of a deposit to Time Warner Cable in an amount not -
to -exceed $9,626; and
2. Funds are available in Account No. 854-4256-464-4001, Palm Desert
Country Club (PDCC) Undergrounding.
Background
The franchise agreement between Time Warner Cable and the State of California
("Agreement') has superseded the previous agreement between Time Warner (formally
Palmer Cablevision) and the City of Palm Desert. The new Agreement calls for Time
Warner Cable to be reimbursed for engineering design services in relation to the PDCC
undergrounding. A complete set of plans from all impacted utilities will enable the
assessment engineer, Willdan Financial Services (formally known as MuniFinancial), to
prepare an accurate preliminary assessment amount for PDCC homeowners.
On February 14, 2008, the Agency Board authorized payment of deposits to Southern
California Edison, Verizon Communications, and Willdan Financial Services for the
purpose of providing engineering cost estimates in association with the PDCC
undergrounding. The previous cable agreement called for Time Warner to provide
preliminary engineering estimates at no cost to the City. However, with the new
Agreement, Time Warner is to be reimbursed in the same manner as the other utilities.
Prior to February 2008, the Agency was only able to estimate the potential cost of the
undergrounding by analyzing previous undergrounding project budgets. The
Staff Report
Time Warner Cable Engineering Design Services
Page 2of2
November 12, 2009
procurement of the utility engineering estimates will allow for Willdan to properly
develop the parameters of the assessment, and in turn provide PDCC residents with an
accurate estimate of the assessment.
Southern California Edison has completed all necessary engineering plans and
provided a cost estimate for review. Verizon is in the process of finalizing their
engineering estimates, and Time Warner is the last utility necessary to begin scoping
the potential assessment. Once the utility and construction estimates are received, the
formation process, including processing the report, the public hearing, and balloting will
take approximately seven months.
Staff recommends approval of the funding to Time Warner in an amount not -to -exceed
$9,626, in order to determine the potential assessment costs to PDCC residents.
Fiscal Analvsis
The fiscal impact to the Agency at this time is solely the contract amount of $ 9,626.
However, the impact of the Palm Desert Country Club Undergrounding project cannot
yet be accurately determined, and is contingent upon approval of the assessment
district.
Submitted by:
Catherine Walker, Sr. Management Analyst
Department Head:
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us in McCarthy, ACM for development
roval:
Joh . Wohlmuth, Executive Director
artin Alvarez, RDA Manager
Paul Gibson, Director of Finance
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VERIFIED BY lQOk-10IC,m
Original on file with City C erk's Office
G:\rda\Cathy Walker\Word Data\STAFF REPORTS\Staff Time Warner Cable.doc
Walker, Cathy
From: Ordway, Gary [gary.ordway@twcable.com]
Sent: Wednesday, October 28, 2009 3:05 PM
To: Walker, Cathy
Subject: Engineering Design For PDCC
Attachments: City of Palm Desert.xls
Catherine, after careful review of the proposed Southern California Edison drawings, Time Warner
Cable has determined it will incur an expense of $9,625.50to design an underground cable television
system in Palm Desert Country Club. Per the request of the City, this estimate is being submitted as
a "not to exceed" amount. Should Time Warner Cable experience additional design costs, we will not
seek additional compensation for the design of this undergrounding project.
Let me know if you would like this in another format, or wording.
Gary Ordway
Construction Manager
Time Warner Cable
San Diego Div, Desert Cities Area
83473 Avenue 45
Indio, CA 92201
760.674.5455
This E-mail and any of its attachments may contain Time Warner
Cable proprietary information, which is privileged, confidential,
or subject to copyright belonging to Time Warner Cable. This E-mail
is intended solely for the use of the individual or entity to which
it is addressed. If you are not the intended recipient of this
E-mail, you are hereby notified that any dissemination,
distribution, copying, or action taken in relation to the contents
of and attachments to this E-mail is strictly prohibited and may be
unlawful. If you have received this E-mail in error, please notify
the sender immediately and permanently delete the original and any
copy of this E-mail and any printout.
1
BILL TO: City of Palm Desert
73510 Fred Waring Drive
Palm Desert, CA 92260
Attn: Catherine Walker
Quantity Description
Design Underground System
137 Hours - Design Time
2.5 Hours - Coordination
TAX
SHIPPING AND HANDLING
ESTIMATE
Invoice Number:
Invoice Date: 10/28/2009
Cost
Unit
Extended Cost
$
$ 69.00
$
9,453.00
$ 69.00
$
172.50
Sub -Total
$
9,625.50
TOTAL DUE
$
9,625.50