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HomeMy WebLinkAboutDepartmental BudgetCIT� OF PALM DESERT �PAF�T1VI�l�ITAL� UDC��T�' TUDY � � � I O 1`�I Friday, April 9, 2010 Monday, r�pril 26, 2010 Friday, �pril 30, 2010 1:00 p.m. 9:00 a.m. 1:00 p.m. I�DMINISTR�.TIVE CONFERENCE ROOM �. CfTY OF PALM DESERT CITY MANAGER'S OFFICE To: From: Date: Subject: INTEROFFiCE MEMORANDUM Honorabie Mayor and City Councilmembers John M. Wohimuth, City Manager April 2, 2010 FY 2010/11 General Fund Budget Proposal Presented for your consideration are the proposed Fiscal Year 2010-2011 operational budget expenditures for the City of Palm Desert. The economic downturn being experienced nationally, and here locally in Palm Desert, does impact our budget. As the City of Palm Desert prepares for the next fiscal year, we do so under the realization of the current economic condition. Departments were asked to continue participating in a zera-based budgeting approach that would reduce their expenditures. Within the attached spreadsheet are additional columns reflecting budget adjustments enacted by me upon meeting with departments and the subsequent revised amount, as in this exampfe: Account Department Request Number 2010-2011 Program A $200,000 City Manager Revised FY 2010-2011 Adjustments Bud�et Amount ($80,000) �120,000 I am not recommending any new positions, as the City of Palm Desert currently has a hiring freeze and twelve employees were recently laid-off. The City and its employee organization have approved deferral of this year's cost of {iving adjustment until Jufy 1, 201 � . Although staff is estimating relatively stat9c revenues for next fiscal year, the cost saving measures enacted citywide resulted in a temporary surplus af $272,963, which wi11 fund retiree health cantributions the City deferred for the last two years. This action effectively eliminates any budget surplus, but the City wiN still maintain a balanced budget for FY 2010/11. � C: iUserslraryan iAppDara'�Loca! Microtojtl Windoks'Tempowry Inrernel FIIeslConlenr.0udookiBNCOA6iE'10/0 Genera/ ELnd Budget Message (4J.doc �- ,, . FY 2010/11 General Fund Budget Proposal April 2, 2010 Page 2 of 3 The Palm Desert Police budget reflects an approximately seven percent increase attributable to a retroactive 3.98°lo increase in the patrol rate for sworn personnel in FY 2009i10 and an anticipated 3.5% increase in that same rate for FY 2010/11. Please note that staff proposes a police budget reduction of $235,202.16 through the foilowing recommendations: 1. Closing the Washington Street Substation ($6,500) 2. Elimination of one vacant Community Services Officer I Position ($74,702.16) 3. Reducing the overtime budget by fifty percent ($154,000) �� The City's Public Safety Commission approved these recommendations along with the elimination of a currently filled Community Services Officer I position, which is an additional $74,702.16 in savings. The proposed Fire Department budget has remained relatively flat and reflects a $46,952 decrease over last year. This reduction is primarily attributable to a position reclassification and no longer having to budget start-up costs for the new medic unit based out of Indian Wells Fire Station No. 55. Palm Desert's total proposed operational expenses for FY 2010-2011 amount to a ten percent (10%) reduction �rom the prior year's expenditures as follows: _ _ - General Fund Expenditures Fiscat Year 2009-2010 $46,957,546 Fisca! Year 20'i 0-2011 $42,637,037 Percent Decrease 10% ($4,320,509) Anticipated revenue impacts relating to a downturn in real estate transactions, a drop in hote) room bookings, and a decrease in retail sales are being experienced, which affects Palm Desert's top three revenue streams. When these decreases are partnered with increasing costs for labor, fuel, utilities, and materials, a situation is created that requires ongoing fiscal attention. However, the following revenue enhancements are being enacted: 1. Utilizing AB 939 (Recycling) funds for street maintenance (i.e, rubberized asphalt), purchasing recycled capital equipment for City parks, marketing efforts, solid waste/recycling code compliance enforcement, and a portion of the City's Sustainability Coordinator's salary. 2. Utifizing AB 2766 (Rideshare) funds to offset the Bus She{ter Program. 3. The recently approved increase to the Fire Protection Tax provided approximately $400,000 in additiona! revenue to the Fire Fund. However, Fire '" Fund Reserves will be depleted at the end of the next fiscal year. :��. � FY 2010i11 General Fund Budget Proposat April 2, 2Q10 Page 3 of 3 The total 2010111 Genera! Fund revenues are anticipated to be $42,910,000, which is an 8.4°to decrease from the $46,840,703 in revenues budgeted during FY 2009-2010. The following table illustrates the decreases within some of the City's significant revenue sources: Revenue Source Sales Tax Transient Occupancy Tax Property Tax Building � Grading Permits Fiscal Year 2009-2010 $15,900,000 $8,000,000 $5,700,000 $95Q,000 Fiscaf Year 2010-2011 $13,200,000 $6, 700,000 $5,200,0�0 $670,000 Percent Decrease 17% 17°l0 9°l0 30°l0 Staff is mindful that the budget process is dynamic and anticipates ongoing economic issues that wiH require monitoring as we progress through next fiscal year. That being said, the City is committed to fiscaf responsibility, coupled with effective resource management, to provide the highest level of service to the community. I wish to thank the Mayor and City Council for their continued direction and input toward the preparation of this budget. I wish to afso extend my personal gratitude to all Palm Desert employees for their colfective hard work towards minimizing costs and maintaining the level of public service Paim Desert prides itself on. JMW:SYA:sya `�� PALM DESERT ESTIMATED REVENUES, Exhibit 1 � : CATEGORY / FUND General Fund: 1. Sales tax 2. Transient occupancy tax 3. Property tax 4. Interest 8 Rentai Income (Energy Loans) 5. Transiers in (Gas, Starwood, Office, Int.) 6 Franchises 7. State subventions(VLF) 8. Building, grading 8 other permits 9. Reimbursements 10. Business license tax 11. Timeshare mitigation fee 12. Plan check fees 13. Prope►ty transfer tax 14. Other revenues Totals General Fu�d Fire 7ax Fund: 1. Structural Fire Tax 2. Prop. A. Fire Tax t� � . Reimbursements � 4. Interest Income 5. Interfund Transfers In Totals Fire Tax Fund 70TAL FIRE AND GENERAL FD Actual Actual Actual Budget P�ojected Budget FY 06-OT FY 07-08 FY 08-09 FY 09-10 FY 09-10 �Y 10-11 17,918,375 8.627, 221 5,380,481 4, 740, 689 1,130, 024 2, 907, 062 3, 998, 005 2,551,181 3, 212, 520 1,294,466 782,739 617, 999 671,806 77,398 53, 909, 966 5, 077, 402 1, 592, 526 682, 547 115, 203 1, 852, 000 9, 319, 678 63,229,644 17,195,742 8, 605, 714 5,648,626 4, 758, 617 1,101,610 2,887,727 3, 944, 569 1, 747, 864 5,402,027 1, 349, 962 881, 350 562,930 604,236 163,303 54,854,277 14,474,933 7, 030, 048 4, 895, 863 2,142,915 2, 684, 568 2, 818, 729 4, 054, 502 1, 076, 708 3,323,620 1,258,688 949,871 389, 770 324, 817 1,415,671 46, 840, 703 15, 900, 000 8, 000, 000 5, 700, 000 1, 295, 000 2,586,000 2, 950, 000 3, 700, 000 950,000 2,626,000 1, 325,000 900,000 300,�00 500, 000 250,000 46,982,000 5,516,542 5,381,363 5,270,000 1,620,168 1, 628, 841 2, 039, 000 662,882 755,975 716,212 165,729 82,677 50,000 1, 650, 000 - 9,615,321 7,848,856 8,075,212 64,469,598 54,689,559 55,057,212 13,600,000 6, 700, 000 5, 200, 000 1, 530, 000 2, 684, 000 2, 800, 000 3, 700,000 550,OOQ 3,032,000 1,200,000 1,000,000 200, 000 350, 000 500, 000 43, 046, 000 13,200,000 6,700,000 5,200,000 1,b76,000 2, 700, 000 2,800,000 3, 72b,000 6TQ,OQO 2,993,000 1,200,000 1,000,000 200,000 350,000 597, 000 42,910,000 5,270,000 5,100,000 2,039,000 2,039,000 756,000 756,000 50,000 50.000 8,115, 000 7, 945, 000 51,161,000 50,855,OQQ � AGENDA DEPARTMENTAL BUDGET STUDY SESSION Friday, April 9, 2010 —1 p.m. Administrative Conference Room � REVIEW OF BUDGET ITEMS BY DEPARTMENT PAGE # 1. Police Depa�tment � 2. Fire Department � 2 3. City Manager a. City Council b. City Clerk c. Legislative Advocacy d. Elections e. City Attorney f. Legal Special Services g. City Manager h. Community Services-Admin i. Human Resources 4. Community Development a. Animal Control b. Art in Public Ptaces 5. Building & Safety 6. Recycling 7. Finance a. Finance Department b. Audit c. General Services d. Information Technology e. Unemployment Insurance f. Insurance g. Interfund Transfers h. Outside Agency 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 3$ :� �] POLICE SERVICES B U DG ET FY 1 Q/11 � CITY OF PALM DESERT To: From: Date: Subject: �;: � � PUBLIC SAFETY COMMiSSION STAFF REPORT Palm Desert Pubiic Safety Commission Stephen Y. Aryan, Assistant to the City Manager March 24, 2010 City Manager Recommendation: FY 2010/11 Police Department Budget On March 12, 2010, the City Manager met with Palm Desert Police Department personnei to review their submitted FY 2010/11 budget request. As you will recall, the budget amount indicated to maintain the current level of police services for FY 2010/11 was $16,439,096.29, representing an increase of $1,055,800.29 from the prior fiscal year's adjusted budget. As part of their budget request, the Police Department presented various recommendations and options that the Commission could consider that would reduce the budget by eliminating various positions. The City Manager is recommerrding the fo!lowing action conceming the Police Budget: Action Fiscal Impact Closs the WashingtQn Street Substation $6,500 Eliminate a vacant CSO I position Reduce the overtime budget by 50°k Total Recommended Reducticn: $74,702.16 $154,000 5235,202.16 Notes The new Sheriff Statio� (Gerald Ford/AAonterey) will be occupied in June 201 Q. The existing Clvic Cer�ter station wiN be the new substatiort. This action would leave one remaining CSO I position to staff the Civic Center substation. Although hours will be limited, the public will have sign�cant access. The Department also indicated that for the first six months after vacating the Civic Center substation, it would have full office hours (M-F from 8AM-5PM) as the community transitioned to the new station. The additional support to maintain fuli hours would be provided by an existing CSO II position. There would be a temporary impact to patrol services; however, this would only occur one day a week. After six months, the substation woufd have limited hours. 7here is typicalty an estimate tv+ro percent salary savings p/year within the Potice budget. In lieu of reducing salanes, staff recommends a reduction of the overtime budget, as it is a more manageable cost If the need arises to increase overtime based on usage, it can be discussed at � the mid-year budget revisw. � Police Department Budget Recommendation - March 24, 201 d ,��w Page 2 of 2 If the City Manager's recommendations are implemented, the Police Department budget as origir►ally presented would be reduced by $235,202.16. The Assistant Chief of Police was requested to submit a new FY 2010/11 detaifed budget appropriation request spreadsheet, which reflects the aforementioned cantingency and overtime budget reductions. This document is attached for your review, Staff respectfully requests that the Commission provide the City Manager with their independent recommendation on the FY 2010/11 Police Department Budget as summarized. Please note that the City Council will review the Police 8udget on April 9, 2010. Attachment: 1. Revised FY 2010/11 Police Department Budget Propasal � PALM DESERT PULICE DEPARTMENT r' Served by the River.ride Co►rnty Sheri/�fs Department Stanley Sniff, Sheriff - Coroner TU: City Counci! - City of Palm Desert DATE: March 15, 2010 FROM: Lieutenant Andrew Shouse SUBJECT: Palra Desert Police Department - Budget Proposal FY 10/11 (Revised 3/15/10) Attached, for your review and consideration, are the proposed budget scenarios for FY 10/11. Attachment I discusses the current level of service and itemized eosts associated with maintaining that level of service. The information following includes several "Options" submitted for Council consideration. These items are areas in which Council may choose to reduce police services in an effort to reduce expenditures. This budget proposal has been reviewed by the City Manager and forwarded with his recommendation. Backeround The Palm Desert Police Department currently operates with 80 swom staff (65 dedicated positions, 15 support) and had a budget of $15,383,296 for FY 09/10. Classified staff consists of 1? personnel (10 dedicated positions, 7 support). As part of that classified staff the Palm Desert Police Department funds a portion of our Cove Commission Crime Analyst and Cove Commission Office Assistant at approximately 52% each. The remaining costs of these positions are funded by the cities of Rancho Mirage and Indian Wells. Last years' budget included the addition of a Narcotic Task Force officer. No additional funding was requested for high cost equipment purchases, assets or personnel. FY 09/10 saw a patrol officer rate increase of 3.98% by the Sheriff's Department. This increase was primarily caused by increases in satary to employees of the various bargaining units employed within the Sheriffls Deparhnent. At this time, it is anticipated that the patrol officer rate will increa.se again for FY 10/11 as both sworn bargaining units have increases scheduled in their contracts that will affect rates through FY 11/12. With regard to maintaining a balanced city budget in FY 10/11, while also anticipating reductions in revenue, the Sheriff's Department recognizes the need to reduce costs. The Sheriff s Department too has been struggling with the need to reduce expenditures while maintaining our public safety obligations. It is the desire of the Sheriff's Department to maintain a close working relationship with the City of Palm Desert. We recognize the need of the city to reduce expenditures as a result of reduced revenue, With that in mind, the Police Department cannot make significant reductions in expenditures without reducing personnel. Our goal is to ensure � that any potential reductions in funding, or staffing, result in minimal impact on police ��. services. Officers on the streets, handling calls, reducing collisions and suppressing crime will continue to be our priority. Our current city population is approximately 51,509� over approximately 25 square miles. With our current sworn police force of 80.36 sworn officers, the officer/population ratio of the Palm Desert Police Department is 1.56l1,000. Attachment I fPa�e 11— Current Level of Service This spreadsheet presents a detailed brealcdown of the estimated cost of stafiing for the existing level of service. This spreadsheet is also broken out with cost per individual position. The proposed cost for the current level of service for FY 10/11 is $16,278,596.29, an increase of $895,30i1.29 &om the adjusted FY 09/10 budget. As discussed above, this increase is primarily attributed to a retroactive 3.98% increase in the patrol rate for sworn personnel in FY 09/10 and an anticipated 3.5% increase in that same rate for FY 10/11. The increase includes a previously unbudgeted overtime category. Overtime (extended officer shifts, Investigations Bureau call outs, and Central Homicide Unit overtime, etc.} was previously unbudgeted in the police budget. This was primarily due to consistent vacancy levels that existed in the SherifPs Department for the last severa.l years as it struggled to fill positions. As the SherifPs Department was unable to fill 100% of the requested positions, there remained sufficient salary savings to more than cover any overtime expenditures. However, with the change in economic conditions, it is anticipated that vacant posirions will be increasingly rare and perhaps non-existent in coming years. There are simply less peace officer positions to fill throughout the region, state and nation due to contracting government budgets. As our budget becomes increasingly tight it is vital that the Police Department accurately budget for each and every cost as there is little room for flexibility. This includes the necessity to capture and measure overtime usage and expenditures. The initial overtime request was $308,000.00, but was reduced SO% by the City Manager based on antacipated salary savings in other police positions carried throughout the year. In addition, the increase in budgeted costs this FY reflect and antieipated 10°lo inerease in the mileage rate and an estimated 16% increase in total mileage driven. It is believed that the increase in mileage is as a result of our ability to maintain filled officer positions in recent months. Other costs such as Station Facility Fees, Cal ID Fees, and Jail Booki.ng Fees have also increased. Attachment I fPa�e 2& 3) — Ot�tions This spreadsheet contains a detailed breakdown of Options for FY 10/1 l. "Optians" are areas where, should additional reductions to the police budget be necessary; Council could choose to make additional adjustments. These items are listed beginning with those having the least amount of operational impact and progressing to those areas that would result in more significant operational irnpact. � Based on population estimates provided by California Department of Finance Demographic Research Unit's for 1/1i2009. � Option #1: Eliminate one (1) Community Service Officer I position - VACANT ($74,702.16). lnitiai plans of the Police Department were to move both CSO I's to the Civic Center Substation once the new Palm Desert Sheriffs Station opens in May 2010. This would allow the Police Department to maintain office hours at the Civic Center Substation, Monday-Friday, 8:00 AM to 5:00 PM. Having two CSO I's at this location would provide consistent coverage when one of�cer was sick, on vacation, at training, etc. Maintaining these office hours witl provide Palm Desert residents with access to limited police services from the Civic Center complex. Elimination of one position would provide reduced access by limiting some office hours. However, staffing this locarion with one officer will still provide si�nificant access to the public. Option #2: Eliminate an additional (1) Community Service Officer I position ($?4,702.16). Elimination of both CSO I's would preclude the Police Deparnnent from maintaining office hours at any of our substations. The public would still be able to access police services by calling for services (911 or non-emergency phone numbers) or going to the new Pa1m De§ert Sheriff Station on Gerald Ford Drive. However, a police presence could still be maintained at the Civic Center Substation when patrol officers attd other police staff use the office to write police reports, make telephone calls, use the facilities, etc. Option #3: Eliminate three (3) Community Service Officer II posirions ($270,865.29). These Officers provide support to sworn patrol sta.ff. Of�cers conduct prisoner transports to the jail and juvenile hall, take non-criminal police and traffic reports, man road closures and checkpoints, and perform other support functions as necessary. Elimination of these positions will negatively affect operations as sworn personnel will often be called upon to handle these responsibilities. For example, should no CSO be available to transport a prisoner to jail, the officer will be required to conduct the transport him/herself causing the officer to remain unavailable for regular patrol functions. This will result in increased response times, report completion times, etc. One position would be eliminated from the Traffic Team and two from patrol. Option #4: Eliminate one (1) School Resource Officer at Palm Desert Middle School ($124,852.67). This Officer handles calls for service, criminal and admuustrative investigations, participates in various programs and acts in some capacity as a mentor to middle school students. Elimination of this position witl negatively affect operations as staff and students of the middle school wi11 have reduced access to law enforcement personnel. In addition, calls for service at the middle school, previously handled by the SRO, will now be handled by patrol staff taking them out of the fietd. However, the Police Departrnent still recommends maintaining an SRO at Palm Desert High School which could be used to some extent at the middle school on a limited basis, thereby maintaining a police presence. u ,� Option #5: Eliminate both (2) Multi-Jurisdictional Task Forcc Officers. ($246,021.98). '�" � These Officers participate in both the regiona) Gang Task Force (CWCGTF) and Narcotic Task Force (CVNTF). They conduct complex investigations of cross- boundary offenders (gang members and narcotic traffickers). Elimination of these of�cers would negatively affect operations as the investigations they conduct on a daily basis would have to be conducled by station Investigations Bureau personnel or Palm Desert Police Special Enforcement Team staff. In addition, for the cost of two officers (reduced task force officer rate), the City of Palm Desert gets the benefit and resources of both teams (approximately 20 officers and staf�. Option #bA: Eliminate four (4) Traffic Team Officers ($898,821.32). These Ofiicers conduct traffic and DUI enforcement patrols and operations. They handle fatal, injury and non-injury traffic collision investigations and provide support to patrol personnel. One (1) Officer is assigned as a Commercial Vehicle Enforcement Officer. The function of this position is to conduct patrols focusing on commercial vehicle traffic traveling within and through the city. Elimination of one or more of these positions will negatively affect operations as traffic collisions and investigations previously handled by these officers will now be handled by patrol or motorcycle enforcement o�cers. Option #6B: Eliminate one (1) Dedicated Traffic 5ergeant position ($177,433.78). '�i�- This Supervisor oversees daily operations of the traffic enforcement of�cers and Community Service Officer assigned to the Traffic Team. Other duties include management of equipment assigned to the team, review of traffic collision reports, preparing operation plans for special events, management of various OTS grants and other duties as assigned. Without officers to supervise, this position is not essential. Option #7: Eliminate two (2) Motor Officers ($466,289.94). The mission of these officers is to reduce traffic collisions, specifically injury and fatal collisions, throughout the city. This is achieved by enforcement of traffic laws, conducting special enforcement operations and maintainiug a high level of visibility. These Officers act as a support to patrol staff and can be deployed as regular patrol officers should the need arise. Over the last five years the Palm Desert Police Department, working cooperatively with other city departments, has gradually reduced collisions in the city from 758 in 2005 to 635 in 2009 (a 16% decrease). In 2009, the Police Department issued approximately 77% more citations over 2008. This can be mainly attributed to the increase in stafiing of our Motor Officer positions. A reduction in staffing of these positions will negatively affect operations as it is anticipated that collision numbers will increase. In addition, these Officers allow for a variety of deployment options as they may be deployed in a patrol vehicle to handle routine calls for service if necessary. However, a reduction in these two positions is recommended prior to a reduction in regular patrol stafiing levels. � Attachment Il — Sheriff Sniff Letter in this ]etter, Sheriff Sniff attempts to address the increase in the patrol rate and additional budgetary concerns as they relate to the Sheriff's contract and our current economic environment. 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V � 0 0 � � � � O c a •� O W � c w C � C l0 � � � � O O � y 7 a c 0 :� 0 a v � � .c « 0 U e"- w �°�� o � o n w u`i � � � a � � � � � � � � � � 5 � e6 ed ri ri ri v v oi M N N M M N M M � �d m� m � � � � � � � � � � � �,,� � v v v v � � C"1 f"f (h M fh � N N lV CV fV fV � � � � � � � � Vl f/1 tA U/ N fA N c c G c c c c c O O O O O O O O � � 0 0 � � � � � � � � � � � � o v � vi v a � c a v a v a � � v m' m m m' m' m' m m' � c� � � � � °� � 0 0 0 0 'o 0 0 0 a a u. a a a a a ,'� �o � m �o m �a m t�- t6- 1°- H F F�- ►-� F�- �) � FIRE SERVICES B U DG ET FY 10/11 � �� ��; � � � To: From: Date: Subject: CITY OF PALM DESERT PUBLIC SAFETY COMMISSION STAFF REPORT Palm Desert Public Safety Commission Stephen Y. Aryan, Assistant to the City Manager March 24, 2010 City Manager Recommendation: FY 2070/11 Fire Department Budget On March 12, 2010, the City Manager met with Palm Desert Fire Department personnel to review their FY 2010/11 budget request. Minor modifications were recommended to this budget, as it has remained relatively flat when compared to last year's request. As you wili recali, the budget amount requested is $9,351,340.06 (a $46,952 reduction from FY 2009/10). In addition to this funding amount, the Fire Department also requested $17,300 for the following capital equipment: ITEM Mini Muster Suppties Fire Marshal's Office Code Updates Box Springs/Mattresses aQ Station No. 67 Mattresses a� Station No. 71 AMOUNT $3,000 $8,700 $3,000 $2,600 The City Manager would like to remove the $5,600 requested for bedding. 1 was able to identify $7,000 in grant funds that the Palm Desert Redevelopment Agency has already obtained, which can be used to pay a portion of the mattresses. The remaining beds can be replaced in this year's budget cycle as there is enough savings this tiscal year, or they can be funded next fiscal year, if it is determined they are in satisfactory condition. These grant funds will also be used to (1) purchase a new computer for Fire Station No. 67 and (2) for replacing carpeting at the proposed City Hall location where the Fire Marshall will be relocated. In an effort to improve internal/external customer service, staff is exploring the feasibility of relocating the Fire Marshal's offce to City Hall. Preliminary estimates are that this move will require approximately $2,000 and City personnel to assist in the relocation. Staff is still compiling this information and a more comprehensive cost/benefit analysis will be provided to the Commission at their April meeting, after the City Council's budget review scheduled for April 9, 2010. Staff respectfully requests that the Commission provide the City Manage'r with their independent recommendation on the FY 2010/11 Fire Department Budget as summarized. � � � CITY OF PALM DESERT ��: �> .�' To: From: Date: Subject: Contents: STAFF REPORT �' .�;:_ � r� Palm Desert Public Safety Commission Stephen Y. Aryan, Assistant to the City Manager March 10, 2010 FY 2010/11 Fire Department Budget Proposaf Budget Estimates Spreadsheet White Papers Recommendation Review and make appropriate recommendation(s) to the City Manager on the FY 2010/11 proposed Palm Desert Fire Department Budget. Backaround The FY 2010/2011 Fire Department Budget is presented as two distinct funding scenarios. The first is called the "Schedu/e A Budaef Estimate" reflecting CalFire's policy of budgeting at the top salary tier for all employees. Such a measure is done to produce a more conservative accounting estimate based on State rules. The other scenario, the "Antici�ated Budaet Estimate." is a more pragmatic forecast that takes into account the Fire DepartmenYs best estimate of actual salary levels. The City Manager will present this amount as the FY 2010/11 budget request for consideration by the Public Safety Commission and City Council. Any necessary fiscal adjustments can be made to this budget, if necessary, during the annual mid-year budget review process. The two funding scenarios for FY 2010/11 are outlined betow: Funding Scenario Amount (Before Truck Reimbursements/ Fire Tax Credits) Schedule A Budget Estimate $9,976,40'7.00 Anticipated Budget Esfimate PUBLIC SAFETY COMMISSION $9,351,340.06 Notes Top Salary Tier Estimate A $46,952 reduction from FY 2009/10 Please note that in Fiscal Year 20�9/10 the Public Safety Commission and City Council recommended an "Anticipated Budpet Estimate" of $9,398,292 (this amount excludes the truck reimbursements and estimated fire tax credits), along with various capital requests. � . . ............ '� Fire Department Proposed FY 2010/11 Budget March 10, 2010 Page 2 of 2 The City Council also provided direction last year to move forward with the addition of a fourth medic unit at Indian Wells Station No. 55, to alleviate increased service demands for medica!-aid within the City's northeastem boundary. The FY 2010/11 Fire Budget retains this medic unit (Medic 255) to serve the City. Standard ambulance staffing consists of one Engineer(FAE)/Medic and five Firefighter II/Medics for a total of six (6) positions. The engineer position is included as a higher rank, as this individua! has some oversight responsibilities over EMS/Medic functions and is necessary at each station. However, there is already a FAE/Medic assigned to Fire Station No. 55. Therefore, the Fire Department would like to change this position (currently unfilled) to a FFII/Medic position. This modification results in a slight cost savings to the City (approximately $20,000 at top step), with the understanding that the FAE/Medic position would be filled if a new fire station is introduced in Palm Desert. The total FY 2010/2011 "AnticiQated Budaet Estimate" recommended for aoqroval is $9.351.340.06. This amount excludes budget reductions resulting from the ladder truck reimbursement and estimated Fire Tax Credits. These reimbursements and credits result in a net estimate of $3,396,568.06. The half percent decrease from last years budget is attributable to no longer budgeting start-up costs for the new medic unit (Medic 255) and from reclassification of the FAE/Medic position as outlined above. �J White Paper Reauests The Fire Department also requests funding of the following equipment as part of their budget request totaling $17,300: ITEM Mini Muster Supplies Fire Marshal's Office Code Updates Box Springs/Mattresses � Station No. 67 Mattresses a� Station No. 71 AMOUNT $3,000 $8,700 $3,000 $2,600 Fire Marshal �ce Relocation In an effort to improve intemal/external customer service, staff is also exploring the feasibility of relocating the Fire Marshal's office from the Parkview Office Complex to City Hall. This move will improve customer service, both intemally and extemally, as it provides a one stop shop for permit/plan approval for developers and homeowners. Staff is currently working on the costs associated with the move, including potential revenue from lease of the previous office location. Once these costs are known, staff will provide this information to the Commission as either a staff report or informational item. Staff respectfully requests that the Commission provide the City Manager with their recommendation on the FY 2010/11 Fire Department Budget as presented. The City Manager will review this matter with staff on March 9 2, 2010, before bringing the item to the City Council in Apri! 2010. �� �' 0 � ���^ ��' ITEM Siaffon 33 Engine Medic Unit Station 55 Medic Unit Station 67 Engine Medic Unit Staflon T i Engine Medic Unit Relief Station Sta�r►g Total Truck Staff Truck Supoort Truck Tatal Firoe Marshal Support Services Estimated Direct Charges Fire Engine Use Agreement Truck Cost reimbursement EsGmated Fire Tax Credits Structural Fire Tax Redevelopment Pass Thru Yotal contract trasfer Net Estimated Budget PALM DESERT BUDGET 2010/11 Exhibit "A"' Estbmated �6,221.00 3817,876.00 $T97,803.00 5645�963.00 5684�909.00 $782,635.00 5817,876.00 5639,188.00 iS,672,4T1.fl0 �1,587,8T6.00 3232,947.00 $1,820,823.00 5446,726.00 $1,711,806.U0 $278,431.00 548,150.00 s9.978,4+07.00 -$733,944.00 i9,24Y,463.00 Anticipated"" Estimated $470,785.53 $760,624.68 $�41,956.79 �600,745.59 $836,965.37 $7Q9,250.55 $760,624.68 $594,444.84 �5,275,388.03 $1,476,724.68 $221,299.65 $1,698,024.33 $+F31,301.00 $1,626.215.70 $272,251.00 $48,150.00 59,381,340.06 -$733,94�4.00 S8,S1T,S96.06 -$2,889,302.00 -�3,284,204.00 $952,678.00 �4,021,835.00 -$2�889,302.00 $3,284�ZQ4.QQ $952,678.00 E3,396,56$.06 .. . Update 03/04/10 - Based on "Exhibit-A" DateQ 3/04/10 &"Exhibit A-1" Dated 2l10l10 • Exhibit "A" is an estimate calcufated wilh asaigned empbyeea at top pay step ""Anticipated" ia an esUmate based on historical esdmate-taactual expenditures Page 1 i r� 0 G �Q I H I I ��♦ V � U � N � N C � � � M W � W i 0 o~c�� ;� O � � � � _ ., W � � � i • � 1� i � � � M !Y S � '� � � � •• ! � �1 � • # � � • • .• .• � � � � � � � • r � � � .• � � ,�, � � � � � � I I^ � � � i � � i � � t � � I� � � ..�.i � � I O � 0 � I0 � � � � � � O ... 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I. m n. o. P� Project Area #1 - Legal Project Area #1 — Administration Business Center Energy Department Community Promotions Marketing Visitor Center Project Area #2 - Legal Project Area #2 — Administration Project Area #3 — Legal Project Area #3 — Administration Project Area #4 — Legal Project Area #4 -- Administration Debt Service — 1,2,3,4 Project Areas Housing Fund Housing Authority i. California Villas ii. Candlewood iii. Catalina Gardens iv. Carlos Ortega Villas v. Desert Pointe Apartments vi. Laguna Patms vii. LaRocca Villas viii. Las Serenas ix. Neighbors Garden Apartments x. One Quail Place xi. Palm Village xii. The Pueblos xiii. Sagecrest xiv. 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Wreath Lic�htin�c Ceremony 2 - - -- - ` --- 8,004 I --- ----- -.- ---- Ci S onsored Events•3062 _�.l - - - - , - - --- --------�--- - __ ._ . . _ _,. ._. . . .. . - ---- - CDMOD Duck Piuck � 1,500 ; __ 1,500 ' -' --- - ----- - - - �- -�-- ---- -- -- --- -.. .-. ._ � _ _ _..__ y _. _ � _ Choreography Festival (McCallum� OA Funding _ _ 1 _ __ _ _ 10,000 � _ � - Desert Rose Society Pruning DemolShow__ _^ ,.__, ___!__ ,375 2,375 � Desert Senior fns iration Awards 1 ! 2,500 ? 2,500� � p r - ---- -+ - - - ---t- - - - - � � --- -- - --- __ . . - -- - -- - Fashion Week ___ _ 50,000+ 50,040 - � ------ _ - ----- -- ---- - -- - ---- - - - --- - - - Golf Cart Parade � _} _ 54,965 40,000 � (14,965} j' ---- ---- -- --- ---- - - -� - � - Int I S orts Festival � 26,700 � - - �- -p ---- -- -- - 26,000 , _ (700)4_ ------ - - - - - - -- � - � - Jackie Cochran Air Show 5,000 ' 5,040 - Junior/Senior Gotf Toumament Tfer to Cm Svc 1,OOQ � - - �- -- . ty � -, - -- --- �--- - - - -- i - 1,000 ; ' . - - - - --- - - - ----- --� Open CaH (McCallum) OA Funding _ _�_ _ _ _ __ _ _ 20,000 � - � (20,000) _ Palm Desert Senior Cup Tennis �� � �4,000 ' 4,000 � - _ _ (5,0001, - -� -- ! -- -- - -------_._.`_ ._ ..-•---- - ------� -� � --- - •- - - - RSVP Recognition Luncheon ____,_ __ �_ 2,500 -+ (2,500)� 142,375 - ---- ---- �- - -- � - - . __ . ..- = - - -- - -- - --- � . _ -- --- - ------ ADDITIONAL EVENTS FOR CONSIDERA710N___ _ _ __ _,__ _ __ _ ,_ j • ... __ - -- - ----�- ------- � --- --- ---- Canine Trials i - 2,000 2,000 � ,-- -- -- ------- -- --- --- __--- - ___. . ._ �..� ----� -- --. . . _ _ .. .. . - Family Safety Festival � _ 2,000 ' 2,000 - - - --- - � - - � --�--- - - estaurant Week - 2,000 � _ _ _ 2,000 Turkey Trot --- - - - - ---- i . --_ _ .. _' ._ _- - } - - . 2,500 j -- --- - 2,500 y 8,500_ _ - - - - .-- --� - - - Totai Budget_Requested _ 407,453 318,375� (89,078) 318,375 - - -� - -- -- - -- - - - -I---- ---- .�� - - - - -- i ADDI710NAL EVENTS EXCLUDED 1N PRIOR YEAR � �+^ • - � - - -� �_..�-- -----__. .. -- �- --- --- - - - -- . _. i-- --- - -- Easter Sowi Jr. Tennis ,---�- -. .. --- - _� __ • �-^_ -- - _ '__.�.._ _. . � - - - - -. .. ---�-- - - Founders Day (Historical 5ociety�__ __ , _ ' - _ �._ _ ___ __ - • - - �- -- --- - - �--._�_ __._-.._ .. _ .. , KCET Film Festival _ _ y_ _ _ _ . _ __ _ _ _ _ r , - • • Living Desert Wild Li�hts - - - - . - - ^� ~-� -- - - - �} - -- ' - - -- - - - - fi ,_-� � __ -- -- . _ . National Date Fes6val - _ (_ - ; • . Vir�inia Warin� Piano Comp. _ _ _ _ __ __ . _ - . , _. _. _ . . • � _ � -+- . - .. .- - - --- - - � -----. � .-- -- � - � -� EXPENSES NOW FUNOED THROUGH COMMUNITY SERV{CES _ After Schooi Pro Event Expenses __ 1 OUTSIDE EVENTS REQUIRiNG STAFF TIME ONLY 4 Dinah Shore Golf Toumament Parkin� _ � Intemationa{ Sports Festival _ _ . ; Our Lady of Guadalu�e Procession ___ � _ Pete Carlson Golf Expo ;Desert Willow ___ _ � Putt Putt on EI Paseo � RSO 5K Vailey.Wide Race�___ f Tourde Paim Sprin�s __ _ ___ _ __ _ __ Unfor�ettable March _ , . ~ Totai Budget Requested( - -- --- - - - - - - � - ---5�000�-- ----- � - ---- -- - � - -�-- ---� -- �� ---- -----•- j--- -- --- -- -- �- - ------�--- - _ - ---- --- - - ------ -- ;-- - - - � _ � ---- --� - ------ -- -- - - � - -- - --- '- - -- ----------- -- , - -- _ . _~'__.. ._^ _ _ ' i �--� - - --- - -- - � - + - - - 412,453� -- - -^ -- - -� � 316,375- � - -- - - - -- -- -- -- -. - ; � -- - (94,078) i 318,375 f; Tofal Decrease to 2010•11 Budget � (94,OT8)� otes: 1- Inciudes budget for staff over-time. 2- Goes away with Option 2 at Visitors Center. 3- Primarily funded through sponsorshipsiticket sales; however overages will have to be covered by the General Fund. 4- Staff time is paid out of department budgets (not included in Special Events budget). �l�/J - - - � � - - _(23,288�, -- - -- - (22,375�� -- -- - -�750�_ . ---- -- �8,000),- -- - -_ - - 167,500 ��� N ����� � � �������� ����� � cC {� N � � h � T O O � '_ �. 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GROSS POTENTIAL 5,12Q,10fi 5,01U,476 4,728,416 (391,690) TOi'AL RENTAL 1NCOME 95,570 99,665 95,195 (375) OTHER RENTAL INCOME - - - - TOTAL tNCONfE S 5,215,6iB S 5,110,142 s 4,823,8i 1 a PAYROLL EXPENSE 1,715,200 1,659,778 1,648,918 OTHER ADMINISTRATIVE 580,095 580,798 5�9,693 ADVERTfSING/PROMOTIONAL 36,850 31,180 28,672 CONTRACTED SERVICES 654,132 623,804 509,458 UTILI7Y SERVICES 933,6Q8 895,041 898,415 REPAIRSIMAINTENANCE 749,995 72A,305 743,356 COMFt�OLli4i3LE � ' � " 4,b6ff,88� . � 4,�'E4,90B� � `. 4►4tl8,�12: � NE.i' PROFI� ANfl L063`'.. �` 546:i'8�� � 5�=� S 47��094: �. #. ltems below are Capital Improvements and therefore not considered part of the Cost of Operations. CAPITAL EXPENSES-RPM 150,000 (181) 75,000 RESERVE EXPENSE 541,799 510,209 444,100 1�AA� AFTk:� EJ�+� , fi ti46.0� � ��� ' i1Q4►�) (���i (66,282) (402) (8,178) (144,674) (35,192) (6,639) �� (1� �����) �97,699) 3anoio 1:33 PM � � �� ' � GR05S P07ENTIAL TOTAL RENTAL INCOME OTHER RENTAL INCOME California Villas Budget Comparison 2009 2010 �udget 743,55fi 718,044 8,120 2q08�20'� 0 Actuat* 728,402 680,119 9,635 zu�a-1U1'� Budget 677,412 636,328 8, 820 646,1A8� TOTAL {NCOM6 $ Tx6,18� � 889�T5# � PAYROLL EXPENSE 183,593 176,037 O7HER ADMINISTRATIVE 75,764 77,236 ADVERTfSING/PROMOTIONAL 4,200 3,006 CONTRACTED SERVICES 84,240 73,450 UTILI7Y SERVICES 94,260 105,533 REPAIRS/MAINTENANCE 50,032 50,653 CONtRiQLlAB��K�SE� : , � � , 4�,Oi�' ��` � �:_ �,�l�: $ .., � ��� �,�:::: �44 ���,�x� -' � ' : � � . , �.':.. i�'.. 181,356 75,015 2,940 69,713 112,533 50,192 �s� � ` ��� , Items below are Capital lmprovements and therefore not considered part of fhe Cosf of Operafions. CAPITAL EXPENSES-RPM - - - RESERVE EXPENSE 9,000 17,740 9,000 RE�►�NI� A�1ti�t E%PENSE�: . �► 2.�8�T6�, �; �� � : � ` .188�.� �CAPITAL EXPENSES-RDA`* $ 582,546 $ 151,102 $ - � "(Funding f�om other saurcesj 3R/2010 1:41 PM � � � � GROSS POTENTIAL TOTAL RENTAL INCOME OTHER RENTAL INCOME TOTALINCOM� Candlewood Apartments Budget Comparison �09�U10 Budget 114,120 110,130 2,540 � ���,�ra s �oog-xo�o AcEua� 113,876 109,970 2,693 � ���_ a PAYROLL EXPENSE 53,292 51,129 OTHER ADMINISTRATIVE 16,372 17,099 ADVERT{S{IVG/PROMOTIONAL 2,710 2,116 CONTRACTED SERVICES 20,940 19,391 UTILITY SERVICES 28,440 26,366 REPAIRSlMAINTENANCE 32,817 30,134 CO�iftAt:tABl,��-.� . � . � � 954,�7��- �; �I4� � . . ;.,: < . �. .. . �1�t�' ' . . 1'�'� �'I�' . � = �.�'�' �-.<: p�°� � �. 2010•2Q11 Budget 107,366 98,066 2,460 �oe,�s �a,a�� 16,700 1,680 16,100 27,420 32,477 t4Sf,8�=- �� items below are Cap�tal Impmvemenfs and therefore nof consider�d part of the Cost of Operations. CAPITAL EXPENSES-RPM - - RESERVE EXPENSE 45,700 31,160 Iik��A�1N1iMS � F:�!� �` . � l��: ;.: ((�T.� :: : �; � ' i� � - �CAPITAL EXPENSES-RDA" ••(Fundfng from other sou�ces) $ - 41,700 3/2/20I0 1:41 PM �� � �� �� fiY' GROSS POTENTIAL TOTAL RENTAL INCOME OTHER RENTAL INCOME TOTAE NVCOME Catalina Gardens Apartments Budget Comparison ZOA9-�10 Budget 265,500 267,528 2,425 � 269,953 , 2009-2010 Actuai* 268,847 269,692 2,629 a zrz,�� � 2010-2011 � Budget 269,375 274,031 2,400 276,43'f PAYROLL EXPENSE 113,285 113,592 114,225 OTHER ADMINISTRATIVE 43,830 43,238 44,740 ADVERTISING/PROMOTIONAL 7,040 5,631 5,460 CONTRACTED SERVICES 54,444 53,068 48,972 UTILITY SERVICES 61,620 59,367 59,100 REPAIRS/MAINTENANCE 43,890 41,921 47,146 Cf�i'Tl�LL.A�.E EXPENSES $ 324�1.0�" �' 31�,8tT $ , 319,643 NET PROFCf AN0 LOSS. � t54,1�1 �. �44,496# � (43�2'I� Items below are Capital Improvemenfs and fherefore not considered part of fhe Cost of Operations. CAPITAL EXPENSES-RPM - _ _ RESERVE EXPENSE 47,500 36,028 47,500 REMAINING AF1'ER �(f�ENSE8 5 (141 �6661 � (89�5Q4j ICAPITAL EXPENSES-RDA" $ - $ - $ _ � `*(Funding irom other sources) 3/2/2010 1:41 PM . � �� Carlos Ortega Villas Budget Comparison 2009•Z010. ?A09�2010 Bud9et Actua�'� 2010•7A41 . Budget � GROSS POTEN7IAL (LESS: VACANCIES) - - - TOTAL RENTAL INCOME - - - OTHER RENTAL INCOME - - - T�TAL INCAME . S . _ . $ . PAYROLL EXPENSE - - - OTHER AQMINISTRATlVE - - - ADVERTISING/PROMOTIONAL - - - CONTRACTED SERVICES - - - UTILITY SERViCES - - - REPAIRSlMAINTENANCE - - - Cf�Cli�t,r�IBLE E�, : _ �:: � . � ;�.' � ` .> � . .. t�'�'!�l'#`�i.�: . . .. . � . �- ►�.-. . � �, -�� . i� . : • �tems below are Capitai lmprovements and therefore not considered part of the Cosf of Operatians. CAPITAL EXPENSES-RPM - - - RESERVE EXPENSE - - - E�IINN�'`i �E�:, ;', .. - _� ..;',:,. ; . . . �' �f;`.; �` :.:. . ; .�" . " . . �CAPITAL EXPENSES-RDA" $ 20,000,000 $ 25,000 $ - � *'(Funding from olher sources) � '?� snno�o 1;41 PM m � ,� , ;� GROSS POTENTIAL TOTAL RENTAL INCOME OTHER RENTAL INCOME TOTALINCOME Desert Pointe Apartments Budget Comparison 20Q9-201Q Budget 263,172 242,022 6,305 a �s,�rr � 2009�2010 Actuat� 267,539 243,120 6,666 2�,T$6 �o�o-zoiT - Budget 263,637 228,497 4,875 � �,� PAYROLL EXPENSE 113,544 110,430 92,741 OTHER ADMINISTRATIVE 38,812 37,775 38,624 ADVERTISING/PROMOTIONAL 1,980 1,674 1,140 CONTRACTED SERVICES 50,016 48,359 42,972 UTILITY SERVICES 53,520 51,372 50,971 �� REPAIRS/MAINTENANCE 57,657 53,507 53,677 ;.;.s, , .,... , . C�L�►81.� E%f'�ENSES._ ': . � : :. 31;f�' >. . � � 3�'�1�"' S� ` ?.�,i� t�i' PRQFi'�' Ai� EO�� . ' , S . � - ig'�,�� � : �4� _ �r . I4�,75�j Ifems below are Capifal Improvements and fherefore not considered part of the Cost of Operations. CAPITAL EXPENSES-RPM - - - RESERVE EXPENSE 60,200 62,487 41,200 R�111� AFT'ER EXPEN8E� � (12'�,4�; � �115�8'i8�,: . �CAPITAL EXPENSES-RDA`* � **(Funding iram other sources) ;� 3/2/2010 1:41 PM � � � � GROSS POTENTIAL TOTAL RENTAL INCOME OTHER RENTAL INCOME TOTltf. I[��M�. Laguna Paims Budget Comparison � 2009-2014 � Bud�ei 244,272 234,276 2,165 Z3�;�444 . � 2p09-2010 Ac�ual�` 246,047 226,991 3,555 .23a,946 � PAYROLL EXPENSE 59,491 61,098 OTHER ADMINISTRATIVE 28,345 30,091 ADVERTISING/PROMOTIONAL 1,830 1,527 CONTRACTED SERVICES 19,440 18,948 UTILITY SERVICES 39,720 39,039 REPAIRS/MAINTENANCE 24,277 23,230 Ca#TRt��.LAB��E ��lP�. � . �:;� , .1,7�;4�' .= �" ,: .. . �� � . . NE''� P�!'�ANt� ��=,; � : - �: �: '``"��B'�$>�: : �:. Items below are Capital Improvemenfs and ther�efore not considered part of fhe Cosf of Operafions. CAPITAL EXPENSES-RPM - 815 RESERVE EXPENSE 2,000 1,333 �NtN� AF'iER E7Q�EI�E�= . �. � �t�33�''` ` � 54,46&'. - �CAPITAL EXPENSES-RDA** $ 388,931 $ 25,000 $ "(Funding from other sources) 24f,28t# 89,922 29,420 1,320 15,785 45,480 22,842 ��:: i�l- ��� , _ � 3/2/2010 1:41 PM zo�o•2011 � Budget 215,960 195,960 5,320 � � � ;�: GROSS POTENTIAL TOTAL RENTAL INCOME OTHER RENTAL INCOME TOTA� INCOME La Rocca Villas Budget Comparison $ 2009-2010 Budqet. 127,068 122,184 530 122,794 S 2009-2010 Actual" 129,928 124,665 691 125,35� S: zo�a•2011 Budget 134,771 130,421 615 13'�;03� PAYROLL EXPENSE 30,904 31,920 47,021 OTHER ADMINISTRA7IVE 14,427 14,435 13,406 ADVERTISING/PROMOTIONAL 840 633 fi00 CONTRACTED SERVICES 20,760 17,912 7,442 UTILITY SERVICES 31,020 24,777 28,361 REPAIRS/MAINTENANCE 12,803 10,486 11,890 CO�i'tR�lA1�4�.�SE�: _ �' ��.;' , 'tt�„T�` � . . � . , 1t1��'�8��'� : �:: iQ�,� NE�" i�R4�' A� L4�f ; � :-; _�1,�;;: �;",: . : , ,: �, fi� �. �'� . Items below are Capifal Improvemenfs and therefore not considered part of the Cost of Operations, CAPITAL EXPENSES-RPM - - - RESERVE EXPENSE 2,500 3,167 2,500 REM�HN� AfTER �XP�ENSES = � 9,� �_ ' ?3,4Z� : � ICAPITAL EXPENSES-RDA*" $ - $ - "(funding from other sources� $ " � 3/2/2010 1:41 PM � (� GROSS POTENTIAL TOTAL RENTAL INGOME OTHER RENTAL INCOME T4TALlNCOME Las Serenas Apartments Budget Comparison 2009-2010 Budget 661,656 669,400 3,840 $ . 6T3,24� S 2009�2010 Actual" 673,478 665,945 5,681 671,62G 201� 2011 Budget 690,516 700,831 5,820 $ 706,6''i't PAYROLL EXPENSE 141,871 148,422 165,021 OTHER ADMINISTRATIVE 73,780 73,274 79,699 ADVERTISINGlPROMOTIONAL 7,430 7,339 6,680 CONTRACTED SERVICES 80,100 78,184 73,652 UTIL{TY SERVICES 113,940 111,689 121,320 �.' REPAIRS/MAINTENANCE 90,875 78,924 87,910 . CONTRO�i.AB�� EXPENSES � S0T,996 � 497�83# S 53�4,282 NET FRCFlT AND L03S � 1C�`►,244 $ '{7�„79� � 1'T2�36� Items below are Capdal Improvemenfs and fherefore not considered part of the Cost of Operations. _ CAPITAL EXPENSES-RPM - - - RESERVE EXPENSE 78,800 70,689 58,000 REMAINING AFTER EXPEN�S � �6,444 � 103,10�'► �GAPITAL EXPENSES-RDA*" $ - $ - � *'(Funding from othe� sources) �� , _ � 3/2R010 1:41 PM � � �e � GROSS POTENTIAL TOTAL RENTAL INCOME OTHER RENTAL INCOME TOTAL tNCOME Neighbors Apartments Budget Comparison 2009�201Q : Budget 131,962 114,926 3,390 � . � ��8;��� s: 2Q0$�2010. ' Actual" 132,792 106,542 3,116 1(19�856: � s5,s�z PAYR�LL EXPENSE 41,209 35,535 34,845 OTHER ADMINISTRATIVE 14,018 13,037 14,446 ADVERTISING/PROMOTIONAL 540 ' 430 540 CONTRACTED SERVICES 15,012 14,758 9,754 UTILlTY SERVICES 21,200 18,943 21,660 REPAIRS/MAINTENANCE 36,187 39,875 40,510 , - 4 G,�lTRO�.� ��.: ��� , . ,'��'�� $ , 9���, �:�,� �� . , .�:.. ,:z - _ _ „�„ .Y:�. , J:.:;L� . . " .. .{;�': ;:• ' , " - -. . . �'t' �tt'��a►� �� ., - . . �- � � #����� � t��� �` - . . t��'� Items below are Capital lmprovements and therefore not considered part of fhe Cost of Operations. CAPITAL EXPENSES-RPM 50,000 - 75,000 RESERVE EXPENSE 45,200 53,210 31,000 t�uN�a iNFT'Fh EX�PEI�SES - �. - : . C106,�- . � - ��39�:�� � � . _ , _ � �CAPITAL EXPENSES-RDA*` $ - $ - $ "(Funding from other sources) 3/2/2010 1:41 PM 2010•2011 Budget 102,632 82,812 2,804 1� f. ':;�� � � GROSS POTENTIAL TOTAL RENTAL INCOME OTHER RENTAL INCOME ?OTi4i: lNCOME. One Quaii Place Apartments Budget Comparison 2409��o1a Budget 2,315,826 2,272,550 61,900 S _. 2�4,460 2005-24'(0 Actual� 2,283,102 2,226,636 59,703 $ 2,Z88,339� $ 2010-201'1 ' Budgst 2,094,552 2,030,368 56,040 ��� PAYROLL EXPENSE 803,088 769,781 726,914 OTHER ADMINISTRATIVE 218,500 218,575 219,288 ADVERTISING/PROMOTIONAL 6,980 6,541 5,780 CONTRACTED SERVICES 235,500 236,604 196,368 UTILITY SERVICES 402,900 380,709 371,040 REPAIRS/MAINTENANCE 335,867 337,858 339,364 �:�.: , . ' �ai�'i'i�ci ���' ;:��ii�si� � . . �. � _ .�� � , �°" . . . ��� _ �.. ��;:: �: , �,���� .. ., . .- .,.. ..,. _ _ ,:�:_ �,� . �w, :- _;.�;. .�,..:.z: ��rr������� , . , ���. �:�,���� � . .. _ ����-� � . . �zr,�. ltems below are Capltal Improvements and therefore not cansidened part of fhe Cost of Operations. CAPITAL EXPENSES-RPM - - - RESERVE EXPENSE 172,300 174,695 141,500 REIIA1�1�3 � EXPENS��'� ` � � t5�;,3't!� � . 1� 37�; �., : . .. lCAPITAL EXPENSES-RDA*` $ - $ - $ _ � "(Funding from other sources) 3/2/2010 1:41 PM �� � � �� �;�,: GROSS POTENTIAL TOTAL RENTAL INCOME OTHER RENTAL INCOME Palm Village Apartments Budget Comparison 2009-2010 Budget 192,684 170,992 2,920 20d9•2010 Actua�* 193,539 174,315 4,105 2010-Z019 - Budget 188,352 168,652 4,275 TQTAL 11�0�, � 1T3,912� S 178;42f� ". S 17�,9�TT PAYROLL EXPENSE 54,102 48,855 51,613 OTHER ADMINISTRATIVE 19,122 19,886 19,396 ADVERTISING/PROMOTIONAL 640 511 660 CONTRACTED SERVICES 13,500 13,122 8,942 UTILITY SERVICES 29,980 26,232 26,260 REPAIRS/MAINTENANCE 11,650 13,556 13,540 C4l�'�i�.���� $ � � _, . 1�gi�-;`. �; . �.��,�"'- � , 12'�,��` N�` Pl�l'i�'1� LQS� �� � 4�'f�` � �i� � � �� � Items below are Capital lmprovements and fherefore nof considered pa�t of the Cosf of Operafions. CAPITAL EXPENSES-RPM - - - RESERVE EXPENSE 11,700 7,800 9,200 i�IYfAIN�lG �FTCR EaEPEN�$ `� 3��Zfi1�. � �° . �CAPITAL EXPENSES-RDA*'' $ - $ - $ - � "(Funding from othe� sources) 3/2/2010 1:41 PM `�a �� c, � `, � GROSS POTENTIA�. TOTAL RENTAL fNCOME OTHER RENTAL INCOME TQ'tAL lMC4�IE Pueblos Apartments Budget Comparison 2009 2Q10 Budget 89,160 58,660 195 d ' . 58,�5$ S 2005•2010. Actua!* 88,723 54, 270 177 . 54,44� zo�a-zo�� ' Budget 88,644 55, 344 60 $ 5�,404 PAYROLL EXPENSE 31,567 30,607 28,445 OTHER ADMINISTRATIVE 10,531 10,240 10,878 ADVERTISING/PROMOTIONAL 1,400 852 840 CONTRACTEQ SERVICES 15,960 13,790 6,842 UTiLITY SERVICES 11,760 10,785 11,174 REPAIRS/MAINTENANCE 17,963 15,762 17,383 CONI'ROE�i4B�.E I�P�T1�: '$ .m48 �, �` � . ;, ���°. , � ` : . ?'�,5�. t�'�' PR�i' AtI� L46� : : � (��►;,�'' �'_.' . ' ` (�,�' . � = � ,' : (Z�r'l391� ltems below are Cap�tal Improvements and therefore not considered pa�f of the Cosf of Operations. CAPITAL EXPENSES-RPM - - - RESERVE EXPENSE 45,700 36,254 22,500 REMAMIING I�YER EXPEIVSE� . �i t�6�9�' �, (E�i,843� �CAPITAL EXPENSES-RDA*' $ - $ - "'(Funding from other sources) � $ " � 3/2/2010 1:41 PM �3 � � � GROSS POTENTIAL TOTAL RENTAL INCOME OTHER RENTAL INCOME Ta1'�kl: INCOM� Sagecrest Apartments Budget Comparison Z00�•2010 Budgot 225,156 87,862 (330) � 87,532 $ Z009•2010 Actual� ` 231,060 82,236 (156) 82,08a S 5'i,7�€ PAYROLL EXPENSE 59,316 54,259 34,811 OTHER ADMINISTFtATIVE 17,166 17,732 8,520 ADVERTISING/PROMOTIONAL 540 36a 552 CONTRACTED SERVICES 30,48Q � 24,269 6,248 UTILITY SERVICES 29,288 25,088 9,000 REPAIRS/MAINTENANCE 20,720 15,737 9,240 . „ . .. .. Ct�k!'i'l�.Li4E�f.L��:, . . �;�. ' i�;�'#fi��" ` �. � _ '�"�; �- . �' _. . ,,, ,,. , . . .. , . . , ...:... .::. _� , , _ . .: , :,. � . , ,.. .. . _ ,.; . . � : ` ( ``-�. : : � .�-.: :..., IHE'� �` AIMf3�' Lt� - ` : � � �' . . y(�;�_ �' (��8� ltems below are Cap�tal Improvements and therefore not considered part of fhe Cost of Operations. CAPITAL EXPENSES-RPM 100,000 (996) RESERVE EXPENSE - - REMAININ6I�TEi� EXPEf�fSEg � . � (1�� .. t► - . ', (�� : �CAPITAL EXPENSES-RDA** $ - $ - $ "(Funding from other sources) 5,500 � _ � 3/L2010 I:41 PM 2010-2014 ' Budget 59,059 51,559 145 I� � ' j", �.. �� � GROSS POTENTIAL TOTAL RENTAL iNCOME OTHER RENTAL lNCOME T4TA1. iNCOME Taos Palms Apartments Budget Comparison � 2009�2A1Q � Budget 80,256 51,532 1,570 �,102 � 2009-2010 Actuai* 103,648 45,975 1,171 4T�146- � 2010�2011 Budget 82,176 75,548 1,565 77,113 PAYROLL EXPENSE 29,937 28,113 27,578 OTHER ADMINfSTRATiVE 9,428 8,180 9,561 ADVERTISING/PROM�TIONAL 720 560 480 CONTRACTED SERVICES 13,740 11,949 6,667 UTIL{TY SERVICES 15,960 15,141 14,096 REPAIRS/MAINTENANCE 15,257 12,662 17,185 COI�fTR�,AB�.� �fI�NSE�.: . � .< " �`. � . , : ��' ` �.,, . . � �. . ;� _ . .. . : . .. 4,' 4 � ��R\/f"fi'���rVQ�'!� ._� '. . � �� . . ,' '�1��'. .��� . ... ' ����'.''� ��'. ' , ��� Ifems below are Capital lmprovemenfs and therefore not considered part of the Cost of Operations. 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