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HomeMy WebLinkAboutAwrd - R30200 - Deconstruction of Sagecrest AptsPALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: AUTHORIZE THE AWARD OF CONTRACT NO. R30200 FOR THE DECONSTRUCTION OF SAGECREST APARTMENTS AT 73-775 SANTA ROSA WAY AND DECONSTRUCTION OF 73-805 SANTA ROSA WAY TO VIZION'S WEST, INC. IN THE AMOUNT OF $ 82,620.00 SUBMITTED BY: Bryce Lynn White, Project Administrator CONTRACTOR: Vizion's West, Inc. PO Box 988 Winchester, CA 92596 DATE: December 9, 2010 CONTENTS: Aerial Location Map Contractor's Proposal Agreement for Contract No. R30200 Recommendation By Minute Motion: 1. Authorize the award of Contract No. R30200 for the deconstruction of Sagecrest Apartments at 73-775 Santa Rosa Way and deconstruction of 73-805 Santa Rosa Way to Vizion's West, Inc. in the amount of $ 82,620.00; 2. Authorize the Chairman to execute said Agreement for Contract No. R30200; and 3. Authorize the Director of Finance to set aside the amount of $ 8,262.00 as 10 percent contingency (use of contingency requires additional action). Funds are available for this project in Account No. 871-8695-466-4001. Executive Summary Approval of staff's recommendation will provide for the deconstruction of Sagecrest Apartments located at 73-775 Santa Rosa Way (APN 627-122-013) and the adjoining residential property at 73-805 Santa Rosa Way (APN 627-122-003). The subject properties are zoned R-2 (Single Family Residential with Senior Housing Overlay District). The properties are adjacent to Sagecrest Senior apartment complex. The deconstruction will provide environmentally friendly removal of the existing buildings. Staff Report Award Contract Sagecrest Deconstruction December 9, 2010 Page 2 of 4 Backqround Sagecrest Apartments: This property is located at 73-775 Santa Rosa Way (APN 627-122- 013) on the southeast corner of San Pascual Avenue and Santa Rosa Way. The property is adjacent to Sagecrest Senior apartment complex and is in close proximity to Joslyn Senior Center, Catalina Pueblos Community Room, and other Housing Authority Properties. The parcel is zoned R-2 for Single Family Residential developed with a maximum density of one unit per 4000 square feet of land area with additional allowable density if restricted to senior housing. The site is 55,076 square feet (1.26 acres) in land area and is improved with a 14 unit apartment complex comprised of five individual buildings of wood frame/stucco construction. The unit mix includes one 1-bedroom/1-bathroom unit, twelve 2-bedroom/2-bathroom units, and one 2-bedroom/1-bathroom unit. The buildings total 13,384 square feet and were originally constructed in the 1970's. Common area on -site improvements include: swimming pool, carport structures, garage structure, laundry room, trash enclosures and concrete block walls. The property is currently vacant and the overall condition of the subject improvements is dilapidated. On January 10, 2008, the Agency Board approved the acquisition of the subject property and reimbursement to the Agency using Housing Set -Aside funds if it is determined that the property qualifies as low/moderate affordable housing. The property's present condition would require significant improvements to bring the property up to current code requirements. An assessment of the existing facilities was performed by Prest-Vuksic Architects who identified numerous areas of concern as follows: • Inadequate site drainage resulting in ponding and water penetration of exterior walls. • Handicapped parking and site accessibility do not meet ADA standards • The interiors of the units do not conform to ADA standards • The mechanical, electrical and plumbing systems all require major work to meet current standards • Exterior electrical systems and lighting fixtures are required for adequate site lighting • The irrigation systems and landscaping need to be replaced with water efficient irrigation and drought tolerant landscaping • Some exterior walls require replacement of framing including stucco and drywall due to water penetration from sprinklers • The existing flat roofs require replacement roofing • Windows and sliding doors require replacing with energy -efficient units as well as replacement of cabinets, doors, sinks, toilets, etc. and all interior fixtures and finishes In addition, the configuration of the buildings is poorly planned for site utilization. Removal of the existing improvements will provide a vacant lot of approximately 55,076 square feet that is suitable for development of future low/moderate affordable housing. An environmental site assessment has been completed of the subject property and there are no known onsite conditions that would limit future development. 73-805 Santa Rosa Way: This residential property (APN 627-122-003) is located adjacent to Sagecrest Apartments and Sagecrest Senior apartment complex and is also in proximity to Joslyn Senior Center, Catalina/Pueblos Community Room, and other Housing Authority ( ] rdavB,.m, Whd,�S'ag¢crrsllS ,gec l A.ard SI? 12-9-10 do- Staff Report Award Contract Sagecrest Deconstruction December 9, 2010 Page 3 of 4 Properties. The subject property consists of a 6,969 square foot parcel with a 1,134 square foot residence, attached carport, and pool. The parcel is zoned R-2 for single family residential development with a maximum density of one unit per 4000 square feet of land area with additional density allowable if restricted to senior housing. On January 8, 2009, the Agency Board approved the acquisition of the subject property using Housing Set -Aside funds. The property's present condition would require significant improvements to bring the property up to current code requirements. Removal of the existing improvements will provide a vacant lot of 6,969 square feet which can be combined into a larger parcel with the Sagecrest Apartments site totaling 62,045 square feet (1.42 acres) allowing flexibility in future site planning of up to 39 units. Asbestos and lead -containing paint/ceramic tile inspections have been completed at the subject properties and the recommendations will be performed during deconstruction. The deconstruction will provide for environmentally friendly removal of the improvements from the two parcels and clearing of the sites including: • The removal of hazardous material. • The recycling/reuse of building materials with a goal of 100% diversion from the landfill of inert waste and 75% of all other building and site components waste. The removal and green wasting of landscaping. Rough grading and soil stabilization to prepare the site for future construction. On September 9, 2010, the Agency Board authorized the City Clerk to publish a Notice Inviting Sealed Bids for the deconstruction of Sagecrest Apartments located at 73-775 Santa Rosa Way and deconstruction of 73-805 Santa Rosa Way. The Notice Inviting Sealed Bids was published in The Desert Sun on October 7, 2010 and November 3, 2010. Sealed bids were opened on November 29, 2010, from eight responsive bidders listed as follows: Contractor City Base Proposal Price Vizion's West, Inc C & R Demolition Industries, Inc. Superior Demolition, Inc. Three D Service Company, Inc. Center Lumber & Hardware Company, Orr Builders CST Environmental Acquisition, LP Specialized Environmental, Inc. Winchester 82,620.00 Rosemead 87,000.00 Hacienda Heights 96,950.00 Pomona 108,734.00 Inc. Thousand Palms 117,000.00 Palm Desert 118,583.00 Brea 173,800.00 Buena Park 269,292.00 Vizion's West, Inc. is the lowest responsive bidder and has successfully completed deconstruction of similar projects. Therefore, staff recommends award of contract to Vizion's West, Inc. for the total lump sum bid price of $ 82,620.00. G. rddHryce {f7riieiSagecre.sF.Sagecre,il Akctrd ('onlrucl SR 119-10.do x Staff Report Award Contract Sagecrest Deconstruction December 9, 2010 Page 4 of 4 Fiscal Analvsis The cost of this project is less than the estimated cost that was considered and projected within the overall cost of deconstruction of the combined sites. Deconstruction of the properties will save the Agency approximately $3,000 annually in maintenance expenses. Funds are available for this project in Account Number 871-8695-466-4001. There will be no impact on the General Fund. Submitted By: -� 4—J4 Bryce Ly n f ts,'roject Administrator Department Head: 0 - c i /i9 cCarthy, ACM foedevelopment Wohlmuth, Executive Director Martin Alvare4Revelopment Manager J net ore, Director of Housing Paul S. Gibson, Director of Finance 4-W BY RDA . - ON.....1 A, -rg- A'ice VERIFIED BY`�✓KIM OriginAl On file with City , 71'offinel G irdaWrpce {i'hite�,SagecresASagecre.+t Au urd C'onb'oci SR 11-9-1 o. duct VIZION'S WEST, INC. PO BOX 988 WINC'HESTE'R, CA 92596 SECTION 00030 CONTRACTOR'S PROPOSAL FOR DECONSTRUCTION OF IMPROVEMENTS AT SAGECREST APARTMENTS AT 73-775 SANTA ROSA WAY AND DECONSTRUCTION OF 73-805 SANTA ROSA WAY CONTRACT NO. R30200 TO: City of Palm Desert —Palm Desert Redevelopment Agency DATE: November 29, 2010 BIDDER: Vizion's West, Inc. "Contractor" The UNDERSIGNED, "Contractor", having carefully examined the site and the Contract Documents for the DECONSTRUCTION OF IMPROVEMENTS AT SAGECREST APARTMENTS AT 73-775 SANTA ROSA WAY AND DECONSTRUCTION OF 73-805 SANTA ROSA WAY, Contract No. R30200, hereby proposes to construct the work in accordance with the Contract Documents, including Addenda No(s). None per Bryce White 11 / 24 / 10 for the amount stated in this Proposal. By submitting this Proposal, Contractor agrees with Owner: 1. That unless withdrawn in person by Contractor or some person authorized in writing by Contractor — not by telephone or telegram — before the time specified in the Notice Inviting Bids for the public opening of bids, this Proposal constitutes an irrevocable offer for ninety (90) calendar days after that date. 2. The Owner has the right to reject any or all Proposals and to waive any irregularities or informalities contained in a Proposal. 3. That the contract shall be awarded only by the governing body of OWNER. Said contract shall only be deemed awarded after the contractor's complete submission of all contract documents, bonds, insurance documentation, and the OWNER shall obtain all necessary signatures of the governing body, at which time the contract shall be deemed awarded. 4. To submit to Owner such information as Owner may require to determine the Bidder's financial standing experience and to perform the work. 5. That the accompanying certified or cashier's check or Bid Bond constitutes a guarantee that if awarded the contract, Contractor will execute the Agreement and deliver the required bonds and certificates of insurance within twenty (20) days after notice of award, If Contractor fails to execute and deliver said documents, the check or bond is to be charged with the costs of the resultant damages to Owner, including but not limited to publication costs, the difference in money between the amount bid and the amount in excess of the bid Palm Desert Redevelopment Agency 25 Information Required of Bidder Sagecrest Apartments Deconstruction Section 00040 G:\rda\Bryce White\Sagecrest\Demo Contract R30200\Section 01, 02 Specs sagecrest deconstruction.docx which costs Owner to do or cause to be done the work involved, lease and rental costs, additional salaries and overhead, increased interest and costs of funding the project, attorney expense, additional engineering and architectural expense and cost of maintaining or construction alternate facilities occasioned by the failure to execute and deliver said documents. Total Lump Sum Bid Price Deconstruction of 73-775 and 73-805 Santa Rosa Way: Eighty two thousand six hundred twenty dollars In Words $ 82,620.00 In Figures THE BALANCE OF THIS PAGE INTENTIONALLY LEFT BLANK Palm Desert Redevelopment Agency 26 Information Required of Bidder Sagecrest Apartments Deconstruction Section 00040 G:\rdaOryce White\Sagecrest\Demo Contract R30200\Section 01, 02 Specs sagecrest deconstruction.docx IN WITNESS WHEREOF Contractor executed this proposal as of date set forth on Page 13: j By:, ' y: !� ,��°'l. t.. , 0, t-t �--�-�­Lloyd R. Earleywine Signature Title: CEO/President Contractor State of California }SS } County Of Riverside } On �� 20,1Q, before me, �{� jn�t;<1 a Notary Public, perso ally appeared r t' who proved to me on the basis of satisfactory evidence to be the pers nX whose names' is/c-w6 subscribed to the within instrument and acknowledged to me that he/sha/they executed the same in his/her/tlheir authorized capacityoes}, and that by his/her/theiF signature o on the instrument the person(., or the entity upon behalf of which the person(sl acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal.TERESA J. ZINTX�IN ' Comm 1S01M0 Signature ` /,�_ ONOTAr �ueuc.c�uuowNu► RNEIINDE COUNtt '" Mr Cow. ExP. AK 1!, 2"1 ***END OF SECTION*** Palm Desert Redevelopment Agency 27 Information Required of Bidder Sagecrest Apartments Deconstruction Section 00040 G:\rda\Bryce White\Sagecrest\Demo Contract R302001Section 01, 02 Specs sagecrest deconstruction.docx SECTION 00100 AGREEMENT FOR DECONSTRUCTION OF IMPROVEMENTS AT SAGECREST APARTMENTS AT 73-775 SANTA ROSA WAY AND DECONSTRUCTION OF 73-805 SANTA ROSA WAY CONTRACT NO. R30200 THIS AGREEMENT is made and entered into this day of , by and between Palm Desert Redevelopment Agency, California, hereafter called "Owner" and . hereinafter called "Contractor". WITNESSETH RECITALS: Contractor has submitted to Owner its Contractor's Proposal for the construction of Owner's Project, 1. DECONSTRUCTION OF IMPROVEMENTS AT SAGECREST APARTMENTS AT 73-775 SANTA ROSA WAY AND DECONSTRUCTION OF 73-805 SANTA ROSA WAY, CONTRACT NO. R30200, in strict accordance with the Contract Documents identified below, Owner has accepted said Proposal. 2. Contractor states that it has re-examined its Contractor's Proposal and found it to be correct, has ascertained that its Subcontractors are properly licensed and possess the requisite skill and forces, has examined the site and Contract in accordance with the Contract Documents for the money set forth in its Proposal to be paid as provided in the Contract Documents. AGREEMENT IT IS AGREED BY THE PARTIES AS FOLLOWS: Contract Documents: The entire contract consists of the following: (a) Notice Inviting Sealed Bids [Section 00010]; (b) Instruction to Bidders [Section 00020]; (c) Contractor's Proposal [Section 00030]; (d) Information Required of Bidder [Section 00040]; (e) Subcontractors List [Section 00050]; (f) Bid Guaranty Bond [Section 00060]; (g) Non -Collusion Affidavit [Section 00070]; (h) Affirmative Action Program [Section 00080]; (i) Certification of Bidder and Qualifications [Section 00090]; 0) Agreement [Section 00100]; (k) Liability and Insurance Requirements [Section 00200]; (1) Special Insurance Endorsement [Section 00300]; (m) Faithful Performance Bond [Section 00400]; (n) Payment Bond [Section 00500]; (o) Workers' Compensation Insurance Requirements [Section 00600]; (p) General Specifications [Division 01000]; (q) General Special Provisions [Division 02000]; (r) Asbestos Removal [Division 03000]; Lead Containing Material (LCM) Handling and Removal [Division 04000]; (s) Site Work [Division 05000]; (t) Deconstruction Waste Management [Division 06000]; (u) Addenda Nos. ; (v) Any Change Orders issued; (w) Any additional or supplemental specifications, notices, instructions and drawings issued in accordance with the provisions of the Contract Documents. All of said Documents presently in existence are by this reference incorporated herein as if here set forth in full and upon the proper issuance of their documents they shall likewise be deemed incorporated. 2. Contractor shall commence the work within ten (10) calendar days after the date of the Notice to Proceed and will do all things necessary to construct the work generally described in Recital No. 1, in accordance with the Contract Documents and will complete said work within sixty (60) calendar days from the date to commence work in the Notice to Proceed subject to the scheduling requirement of Section 05101.6 Part B to the satisfaction of the Owner's Representative. 3. Contractor agrees to indemnify, defend and save Owner and its officers, agents and employees harmless from: a. Any and all liability, claims, damages, losses or injuries to any person or other entity, including injury to Contractor's employees, and all claims which arise from or are connected with the negligent performance of or failure to perform the work or other obligations of this Agreement, or which are caused or which are claimed to be caused by the negligent or intentional acts or omissions of Contractor, its subcontractors, its agents or employees, and, all expenses of investigating and defending against same, b. Any and all liability, claims, damages, losses or injuries to any and all contractors, subcontractors, material -men, laborers, or any other person, firm or corporation furnishing or supplying work, services, materials or supplies in connection with the performance of the Agreement. c. Attention is directed to the General Specifications - Claims, Liability, and Indemnity Agreement/Hold Harmless sections, which specifications are made part of this Agreement as set forth in Agreement paragraph 1, above. 4. Attention is directed to Section 6-9, "Liquidated Damages" of the Standard Specifications and is hereby amended to substitute the "Palm Desert Redevelopment Agency" in place of "City." Liquidated damages shall be two hundred fifty dollars ($250.00) per calendar day of delay for the first two weeks, increasing by an additional $250.00 per calendar day every week thereafter to a maximum of $2,000.000. 5. Should any litigation or arbitration be commenced between the parties concerning the works of improvements as referenced herein, the prevailing party in any such litigation, being the Owner or the Contractor, should be entitled to a reasonable sum for attorney's fees incurred in any such litigation relating to this Contract. 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. 7. Contractor shall be paid in the manner set forth in the Contract Documents the amount of its Proposal as accepted by Owner, subject to such additions and deductions as may be made pursuant to the Contact Documents and applicable law. Satisfactory Performance The prime Contractor agrees to pay each Subcontractor under this prime contract for satisfactory performance of its contract no later than ten (10) days from the receipt of each payment the prime Contractor receives from Palm Desert Redevelopment Agency. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the Palm Desert Redevelopment Agency. Release of Retention The prime Contractor agrees further to release retention payments to each Subcontractor within thirty (30) days after the Subcontractor's work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the City of Palm Desert. 8. Execution of the Agreement by the parties constitutes their agreement to abide by all applicable provisions of the California Labor Code; constitutes Contractor's certification that he is aware of the provisions of said Code and will comply with them; and further constitutes Contractor's certification as follows: "I am aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for worker's compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this contract." THE BALANCE OF THIS PAGE INTENTIONALLY LEFT BLANK IN WITNESS WHEREOF the parties hereto have executed or caused to be executed by their duly authorized officials, this Agreement which shall be deemed an original on the date first above written. CONTRACTOR By: Title: Signature to be Notarized State of California }SS } County of } On , 20_, before me, a Notary Public, Personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature OWNER By: Title: Chairman PDRDA Signature to be Notarized State of California }SS } County of } On , 20_, before me, a Notary Public, Personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature Approved as to Form: David J. Erwin, City Attorney Si9�NTA R�l•1SA I7�A1 PROTECT IN PLACE CMU WALL FOR TRASH ENCLOSURE PROTECT IN PLACE ROW OF + Santa Rosa TREE & SHRUBS ecrest Apt PROTECT IN PLACE WOODEN FENCE - PROTECT IN PLACE APPROX 10' LONG CMU WALL PROTECT IN PLACE CMU WALL I -40 Y PROTECT IN PLACE • t �, CMU WALL DECONSTRUCTION O SAGECREST APARTMENTS & 73-805 SANTA ROSA WAY DATE: e 9/2010 VICINITY MAP