HomeMy WebLinkAboutR29300 CO1 - DW Entry Lndscping PrjctPALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: APPROVE CHANGE ORDER NO. 1 TO CONTRACT NO. R29300
(LIPPERT CONSTRUCTION) FOR A THREE (3) CALENDAR DAY
TIME EXTENSION FOR THE DESERT WILLOW ENTRY
LANDSCAPING PROJECT
SUBMITTED BY:
CONTRACTOR:
DATE:
CONTENTS:
Recommendation
Heather Buck, Project Coordinator
Lippert Construction
P.O. Box 5477
La Quinta, CA 92248
January 14, 2010
Change Order No. 1 to Contract No. R29300
By Minute Motion:
1. Approve Change Order No. 1 to Contract No. R29300 for a three (3)
calendar day time extension to the contract with a revised completion
date of December 24, 2009; and
2. Authorize the Chairman to execute the said documents.
Background
On November 12, 2009, the Agency Board awarded Contract R29300 to Lippert
Construction in the amount of $29,332 for the Desert Willow Entry Landscaping project.
Construction of this project was completed to provide new landscape materials,
irrigation, directional signage, and lighting for the traffic circle directly in front of the
clubhouse entry.
The Contractor successfully completed the project including, but not limited to the
following:
• Installation of new plant material in the newly constructed traffic island and
recently renovated parking planters;
Staff Report
Approve Change Order No. 1 to Contact No. R29300-Desert Willow Entry Landscaping
January 14, 2010
Page 2 of 2
• Existing irrigation and lighting upgraded as necessary to support the new plant
materials;
• Incorporation of LED lighting at the sidewalk adjacent to the building entry; and
• Construction of directional monument signage and lighting.
On December 7, 2009, the Notice to Proceed was issued. The scheduled completion
date was December 21 (14-day contract). The Desert Willow Entry Landscaping is now
complete. Due to a long lead time on the decorative landscaping pot, the contractor is
requesting a three (3) calendar day time extension with completion of the project on
December 24, 2009. The time extension will allow the contractor to comply with the
terms of the contract.
Fiscal Analysis
There is no fiscal impact associated with this request. The project is now complete.
Submitted By:
A40�fiv�
Heather Buck, Project Coordinator
Department Head:
i-
Jg9i'ncCarthy, AC
evelopment
I-- ) 16 ---�
Paul S. Gibson, Finance Director
Approval:
John
for
artin Alvarez*Redevelopment Mgr.
4-/ 6-iC-d BY RDA 5 -U
ON >- ICI -ao/v
VERIFIED BY
Original on file with City Clerk's Office
GArda\Heather Beck\DesertWillow\Clubhouse Entry\Staff Report\1-14-10 C01-MClubhouseLscape doc
PALM DESERT REDEVELOPMENT AGENCY Contract # / P.O. # I R29300
Amendment/ 1
CONSTRUCTION CHANGE ORDER Change Order No.
Contingency: I YES x I NO
Contract Purpose Desert Willow Clubhouse Entry Circle Landscape Account No. I 851-4663-454-4015
Consultant's Name Lippert Construction Project No.
Address: P. O. Box 5477 Vendor No.
La Quinta, CA 92248
You are hereby requested to comply with the following changes from the contract plans and specifications:
DECREASE INCREASE
DESCRIPTION OF CHANGES In Contract Price In Contract Price
Extend time of completion three calendar days
from December 21, 2009 to December 24, 2009
None
TOTALS: - NET CHANGE IN CONTRACT PRICE: -
JUSTIFICATION:
TOTAL BUDGET FOR PROJECT: + 29,332.00 CONTINGENCY:
Less: Expend. & Encumb. To Date: - 29,332.00 Amount Approved by Board: + 2,933.20
Less: This Change Order Amount: - - Less: Prior Amendment(s): - -
BALANCE OF BUDGET Less: This Amendment: - -
REMAINING FOR PROJECT: - Balance Remaining of Contingency: 2,933.20
The amount of the Contract will be (Decreased) Increased by the Sum of: No Dollars ($-0-).
G \rda\Hgenda Items\1-14-10\C0-1-R29300-Lippert doc See reverse ...
Contract R29300 Change Order No. 1 Continued from front
This Contract Amendment covers changes to the subject contract as described herein. The consultant shall perform
all work as necessary or required to complete the Contract Amendment items for a lump sum price agreed upon
between the Consultant and the Palm Desert Redevelopment Agency, otherwise referred to as Owner.
Contract Time Extension Three Calendar Days.
Revised Contract Total $29,332.00
The undersigned Consultant approves the foregoing Change Order # 1 as to the changes, if any, in the contract
price specified for each item including any and all supervision costs and other miscellaneous costs relating to the
change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said
Change Order # 1 . The Consultant agrees to furnish all labor and materials and perform all other necessary work,
inclusive of that directly or indirectly related to the approved time extension, required to complete the Contract
Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is
understood that the Contract Amendment shall be effective when approved by the Owner.
Execution of this Contract Amendment by the Consultant constitutes a binding accord and satisfaction that fully
satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity,
arising out of or related to the subject of the Contract Amendment, whether known or unknown, including but not
limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well
as any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
REQUESTED BY: 2. ACCEPTED BY:
EXECUTIVE DIRECTOR CONTRACTOR
CERTIFIED
FUNDS AVAILABLE: 4. APPROVED BY:
FINANCE DIRECTOR CINDY FINNERTY, CHAIRMAN
NOTE: No payments will be made
prior to Executive Director and
Agency Board approval SECRETARY
1/14/10
1/14/10
G \rda\Agenda Items\1-14-10\C0-1-R29300-Lippert doc See reverse ...
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