HomeMy WebLinkAboutR27280 Amd 1 Prof Eng Svc-PDCC Utility Undrgrndng ProjContract No. R27280
. VPALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: AUTHORIZE CONTRACT AMENDMENT NO.1 IN AN AMOUNT NOT -
TO -EXCEED $19,215, TO CONTRACT NO. R27280 FOR
PROFESSIONAL ENGINEERING SERVICES FOR THE PALM
DESERT COUNTRY CLUB (PDCC) UNDERGROUNDING PROJECT
SUBMITTED BY: Catherine Walker, Senior Management Analyst
CONTRACTOR: Willdan Financial Services
27368 Via Industria, Suite 110
Temecula, CA 92590
DATE: March 25, 2010
CONTENTS: Willdan Financial Services Proposal
Recommendation
By Minute Motion: Authorize Contract Amendment No.1 an amount not -to -
exceed $19,215 to Willdan Financial Services (Contract No. R27280) for
Professional Engineering Services. Funds are available in PDCC
Undergrounding, Account No. 854-4256-464-4001.
Background
On February 14, 2008, the Agency Board authorized payment of deposits to Southern
California Edison, Verizon Communications, and MuniFinancial for the purpose of providing
engineering cost estimates in association with the PDCC undergrounding. Prior to February
2008, the Agency was only able to estimate the potential cost of the undergrounding by
analyzing previous undergrounding project budgets. The procurement of the utility
engineering estimates and a construction estimate will allow for Willdan to properly develop
the parameters of the assessment, and in turn provide PDCC residents with an accurate
estimate of the assessment.
Willdan has received preliminary utility designs from Time Warner, Verizon, and Southern
California Edison; these are all of the utilities affected by the potential undergrounding. The
construction cost is the final element necessary to complete the Engineer's Report for the
project and ultimately develop an estimate of the amount of assessment to each property.
Once the utility and construction estimates are received, the formation process including
processing the Engineer Report, the public hearing, and balloting may commence in August
2010.
Staff Report
Willdan Financial Services
March 25, 2010
Page 2 of 2
Contract No. R27280
Staff recommends approval of the contract amendment in an amount not -to -exceed
$19,215 (Contract No. R27280) to Willdan Financial Services in order to determine the
potential assessment costs to the residents of the PDCC.
Fiscal Analvsis
The fiscal impact to the Agency
However, the impact of the Pal
Submitted By:
m
Catherine Walker, Sr. Management Analyst
Department Head:
J ti McCarthy, A for R development
Paul S. Gibson, Finance Director
Approval:
n M. Wohlmuth, Executive Director
artin Alvarez, Redevelopment Manager
4�0/ tW-) d BY RDA 5 - C,
ON 0 - -2S - 1�20/C
VERIFIED BY
®rfginW on file with City Clerk`s Office
G:\rda\Cathy Walker\Word Data\STAFF REPORTS\Staff for Willdan Construction.doc
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February 18, 2010
Willdan Financial Services
27368 Via Industria, Suite 110
Temecula, California 92590
Attn: Habib Issac, Senior Project Manger
2401 East Katella Avenue, Suite 450
Anaheim, California 92806
714/978-8200 fax 714/978-8299
www.willdan.com
Subject: CITY OF PALM DESERT - PALM DESERT COUNTRY CLUB
UNDERGROUNDING PROJECT
WILLDAN ENGINEERING PROPOSAL
Dear Mr. Issac:
Willdan Engineering is pleased to submit this proposal to provide professional
engineering services for the subject project. The following is a brief summary of our
project understanding, scope of work, proposed schedule and fee.
PROJECT UNDERSTANDING
The proposed Palm Desert Country Club Undergrounding Project consists of
approximately 1,200 parcels in a residential neighborhood in Palm Desert. An
undergrounding assessment district will enable the elimination of the overhead Southern
California Edison (SCE) power lines, Verizon phone lines and Time Warner (or future
owner) cable television and fiberoptic lines.
SCOPE OF WORK
The following is a brief description of the scope of work to be performed by Willdan
Engineering.
1. Attend utility coordination meetings on an as -needed basis. We anticipate that three
meetings with the utility companies should be sufficient.
2. Review utility improvement plans and perform field visit to verify existing conditions
and impacted public improvements.
3. Prepare quantity and construction cost estimate.
Optional Task
4. We will prepare Specifications and Contract Documents utilizing the City of Palm
Desert standard contract forms. The bid package will include the Edison, Verizon
and Time Warner design drawings, and the individual site plans.
WP'WILLDAN I YW
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PROPOSEDSCHEDULE
2401 East Katella Avenue, Suite 450
Anaheim, California 92806
714/978-8200 fax 714/978-8299
www.willdan.com
Task I Attend Utility Coordination Meetings — As Needed
Task 2 Review utility plans and field review — within two weeks of receiving all
relocation plans
Task 3 Prepare quantity and construction cost estimate — within two weeks of receiving
quantity estimates from utility companies.
Optional Task
Task 4 Prepare Contract Specifications within two weeks of completing engineer's
estimate and receiving City's standard contract forms.
PROPOSED FEE
Name
Position
Rate
Hours
Total
Task 1 - Utility Coordination
Meetings Assume 3)
Ken for Ta Y
1 g Project Manager
$ 180.00
9
$
1,620
Jake Hester
I
Design Manager
I
$ 135.00 11
9
JHrs. 11
Hrs.
$
1,215
Task 2 Review
Utility Plans Perform Field
Subtotal
Review
18 Hrs.
$
2,835
-
Ken Taylor
(`Desggn
and
Project Manager
$ 180.00
8
I
Hrs.
(Hrs. I
!$
1,440
Jake Hester
Manager
$ 135.00
40
I $
5,400
Subtotal
48 Hrs.
$
6,840
I,Uk 3 - Prenare
Engineer's Construction Cost
Estimate
Ken Taylor
`
Project Manager
$ 180.00
8
Hrs.
$
1,440
Jake Hester
Design Manager
$ 135.00 `
, 32�Hrs.
I
, $
4,320
Subtotal
40 Hrs.
$
5,760
Total
106 Hrs.
$
15,435
Optional Task 4
- Prenare Contract Specifications
Ken Taylor
Project Manager
I
!$ 180.00
` 6
Hrs.
I
$
,
1,080
Jake Hester
Design Manager
I $ 135.00
20�Hrs.
$
2,7001
Subtotal
26 Hrs.
$
3,780
Total with Optional Task
132
$
19,215
If you have any questions or would like to discuss our scope, schedule or fee, please
contact me at (714) 978-8206.
Very Truly Yours,
WILLDAN ENGINEERING
Kenneth C. Taylor, P.E.
Director of Engineering