HomeMy WebLinkAboutAwrd - R30070 - PD Visitor Ctr T.I.CITY OF PALM DESERT / PALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: AUTHORIZE THE AWARD OF CONTRACT NO. R30070 TO THE
LOWEST RESPONSIVE BIDDER FOR THE PALM DESERT
VISITOR CENTER TENANT IMPROVEMENTS AT 73-470 EL
PASEO, SUITE 14
SUBMITTED BY: Donna Gomez, Visitor Center Manager
CONTRACTOR: TBA
DATE: September 9, 2010
CONTENTS: Floor Plan
Agreement
Recommendation
By Minute Motion:
1. Authorize the Chairman to execute Contract No. R30070 with the
lowest responsive bidder in the amount not to exceed $
(verbal recommendation to be provided) for tenant improvements for
the new Visitor Center located at 73-470 El Paseo, Suite 14;
2. Authorize the Finance Director to set aside the amount of
$ (verbal recommendation to be provided) as 10 percent
contingency; and
3. Appropriate $ from the Agency's Economic Development
Rental Services/Facilities Fees Unobligated Funds to Account No. 850-
4430-422-3421.
Executive Summary
On June 12, 2010, the Agency Board authorized staff to proceed with the process of
relocating the Visitor Center operation to 73-470 El Paseo, Suite 14. The move would
facilitate the opening of a satellite facility by Palm Springs Art Museum at the existing
Visitor Center site located at Entrada del Paseo. The relocation of the Visitor Center to
El Paseo requires tenant improvements to alter the interior from a former real estate
office to a Visitor Center. Staff requests the Agency Board authorize the Chairman to
execute a contract for construction of the necessary tenant improvements to the El
Paseo building based on the results of the bid opening scheduled for September 7,
2010. Staff will provide a verbal recommendation.
Staff Report
Award Contact No. R30070 Visitor Center Tenant Improvements
September 9, 2010
Page 2 of 3
Background
On June 23, 2010, Prest-Vuksic Architects (PVA) was hired to design and prepare
construction documents for the tenant improvements required at the proposed 1,972
square foot Visitor Center located at 73-470, Suite 14.
The design scope includes, but is not limited to the following components:
• Demolition of existing interiors that formerly housed real estate offices.
• Addition of a unisex public restroom to serve El Paseo and Visitor Center
customers.
• Addition of storage space to accommodate retail and informational materials.
• Creation of a functional front counter with incorporated workstations for staff.
• Design of display areas for informational materials and retail fixtures.
• Maintaining of small break room/kitchenette.
• Reduction of manager's office to accommodate additional storage.
• El Paseo quality construction and materials and would provide for a look and feel
consistent with the existing Visitor Center and other City facilities.
• Basic materials in back -of -house areas while allowing public areas to be built to a
higher standard.
PVA completed the design work and on August 7, 2010, Agency staff published a notice
in The Desert Sun inviting sealed bids for the tenant improvement project. A pre -bid
conference was held at the site on August 13, 2010. Bids are scheduled to be opened
on September 7, 2010. A complete summary of the bid results and a verbal
recommendation will be provided to the Agency Board at its September 9, 2010
meeting.
If the project is approved, the Visitor Center will relocate from its existing 8,200 square
foot building to the 1,972 square foot El Paseo site while maintaining services and a
retail program at the same quality our customers have come to expect. This will include
a full selection of area information, Wi-Fi access, local publications for resale, souvenir
items, and helpful, knowledgeable staff. The design will provide a functional lobby/retail
area to accommodate a substantial volume of visitors and a refined retail program.
Schedule
If the contract is awarded to the lowest responsive bidder at the September 9, 2010
meeting, the project would commence by mid -September with a 60 day construction
period. The estimated completion date is November 15, 2010, with the move -in date to
follow immediately. This schedule accomplishes staffs timeline of relocating the Visitor
Center prior to the beginning of peak season and the Palm Springs Art Museum's goal
of commencing its lease this fall.
G IrdalAgenda Items19-9-101Visitor Center Award TI Contract Staff Report 9-9-2010.doc
Staff Report
Award Contact No. R30070 Visitor Center Tenant Improvements
September 9, 2010
Page 3 of 3
Fiscal Analysis
Construction costs for the project are estimated at $200,000. Funds are available in
account 850-4430-422-3421. This expenditure will have no fiscal impact on the City's
General Fund.
Submitted By:
lisitor
Donna Gomez, Center nager Martin Alvarez, Redevelopment Manager
Department Head: CTTYCOUNCTL =ON
APPROVED
— --- RECEIVED
Justin McCarthy, ACM for Redevelopment
(;LZ&P�
Paul S. Gibson, Director of Finance
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ABSTAIN: A,: Z
VERIFIED
Original on File with City Crer
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VERIFIED BY
i` Original on file with
* By Minute Motion: 1) Authorize the Chairman to execute the subject Ata�tS
Orr Builders, Palm Desert, California, in the amount not to exceed $288,600.15 for
Tenant Improvement for the new Visitor Center to be located at 73-470 El Paseo, Suite
No. 14; 2) authorize staff to work with the contractor to value engineer the project
in order to reduce costs; 3) authorize the Director of Finance to set aside a 10X
contingency for the project; 4) appropriate funds from the Agency's Economic Development
Rental Services/Facilities Fees Unobligated Funds to Account No. 850-4430-422-3421
for the project. 4-0
G:VdalAgenda Items19-9-101Visitor CenterAward TI Contract Staff Report 9-9-2010.doc
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Contract No. R30070
SECTION 00500
AGREEMENT
THIS AGREEMENT is made and entered into this day of , 2010, by
and between Palm Desert Redevelopment Agency, California, hereafter called "OWNER," and _
hereinafter called "CONTRACTOR."
WITNESSETH
RECITALS:
CONTRACTOR has submitted to OWNER its CONTRACTOR's Proposal for the
construction of OWNER's Project,
1. Palm Desert Visitor Center Proiect, Contract No. R30070 in strict accordance with the
Contract Documents identified below and OWNER has accepted said Proposal, inclusive of the
base bid plus the following alternates:
2. CONTRACTOR states that it has re-examined its CONTRACTOR's Proposal and found
it to be correct, has ascertained that its subcontractors are properly licensed and possess the
requisite skill and forces, has examined the site and Contract in accordance with the Contract
Documents for the money set forth in its Proposal to be paid as provided in the Contract
Documents.
AGREEMENT:
IT IS AGREED BY THE PARTIES AS FOLLOWS:
1. Contract Documents: The entire contract consists of the following: (a) The Notice
Inviting Sealed Bids [Section 00200]; (b) The Instructions to Bidders [Section
00300]; (c) Bid [Section 00400]; (d) Bid Schedule [Section 00410]; (e) The Bid
Guaranty Bond [Section 00420]; (fl Designation of Subcontractors [Section
00430]; (g) Schedule of Manufacturers and Suppliers, Major Equipment, and
Material Items [Section 00440]; (h) Non -Collusion Affidavit [Section 00450],
Certification of Bidder and Qualifications [Section 00470]; (1) The Agreement
[Section 00500], 0) Liability and Insurance Requirements [Section 00600]; (k)
Special Insurance Endorsement [Section 00610]; (1) The Faithful Performance
Bond [Section 00620]; (m) The Payment Bond [Section 00640], (n) The
Supplementary Conditions; (o) the General Conditions; (p) Modifications to
General Conditions [Section 00810]; (q) The Plans; (r) Addenda Nos.
(s) The Determination of Prevailing Wage Rates for Public Work; (t) Any Change
Orders issued; (u) Any additional or supplemental specifications, notices,
instructions and drawings issued in accordance with the provisions of the
Contract Documents. All of said Documents presently in existence are by this
reference incorporated herein as if here set forth in full and upon the proper
issuance of their documents they shall likewise be deemed incorporated.
2. CONTRACTOR shall commence the work within five (5) calendar days after the date of
the Notice to Proceed and will do all things necessary to construct the work generally
Contract No. R30070
described in Recital No. 1 in accordance with the Contract Documents and will complete
said work within sixty 60 consecutive calendar days from the Notice to Proceed date to
the satisfaction of the Owner's Representative.
3. That the CONTRACTOR agrees to indemnify, defend, and hold harmless the OWNER,
and its officers, and employees, the ARCHITECT, Owner's Representative from any and
all claims and losses accruing or resulting to any and all contractors, subcontractors,
material men, laborers, and any other person, firm or corporation furnishing or supplying
work, services, materials or supplies in connection with the performance of this
Agreement.
4. Attention is directed to Section 00700-6.5, "Liquidated Damages" of the General
Conditions. Liquidated damages shall be $1,500 dollars per calendar day of delay.
5. Should any litigation or arbitration be commenced between the parties concerning the
works of improvements as referenced herein, the prevailing party in any such litigation,
being the OWNER or the CONTRACTOR, should be entitled to a reasonable sum for
attorney's fees and costs incurred in any such litigation relating to this Contract.
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors, and assigns.
7. CONTRACTOR shall be paid in the manner set forth in the Contract Documents the
amount of its proposal as accepted by OWNER, subject to such additions and
deductions as may be made pursuant to the Contact Documents and applicable law.
8. Execution of the Agreement by the parties constitutes their agreement to abide by all
applicable provisions of the California Labor Code; constitutes CONTRACTOR's
certification that he is aware of the provisions of said Code and will comply with them;
and further constitutes CONTRACTOR's certification as follows:
"I am aware of the provisions of Section 3700 of the California
Labor Code which requires every employer to be insured against
liability for worker's compensation or to undertake self insurance
in accordance with the provisions of that Code, and I will comply
with such provisions before commencing the performance of the
work of this contract."
Contract No. R30070
IN WITNESS WHEREOF the parties hereto have executed or caused to be executed by
their duly authorized officials, this Agreement which shall be deemed an original on the date first
above written.
PALM DESERT REDEVELOPMENT AGENCY "CONTRACTOR" (Signature to be notarized)
By:
Chairman
Attest:
Agency Secretary
Approved as to Form:
City Attorney
0
Attest:
***END THIS SECTION*
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