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HomeMy WebLinkAboutPrelim Minutes RDA - 02/10/11DRAFT PRELIMINARY MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING THURSDAY, FEBRUARY 10, 2011 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Assistant Secretary Grace Mendoza convened the meeting at 3:00 p.m. Due to lack of a quorum, she adjourned the meeting to 3:30 p.m. Chairman Benson reconvened the meeting at 3:30 p.m. II. ROLL CALL Present: Member Cindy Finerty Member Jan C. Harnik Member William R. Kroonen Vice Chairman Robert A. Spiegel Chairman Jean M. Benson Also Present: John M. Wohlmuth, City Manager/RDA Executive Director David J. Erwin, City Attorney Justin McCarthy, ACM for Redevelopment Stephen Y. Aryan, Assistant to the City Manager Rachelle D. Klassen, City Clerk Russell Grance, Director of Building & Safety Lauri Aylaian, Director of Community Development Paul S. Gibson, Director of Finance/City Treasurer Janet M. Moore, Director of Housing Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs Bill Hunley, Battalion Chief, Palm Desert Fire/Riverside Co. Fire Dept./Cal Fire Andrew Shouse, Asst. Chief, Palm Desert Police/Riverside Co. Sheriff's Dept. Dan Wilham, Chief of Police, Palm Desert Police/Riverside Co. Sheriff's Dept. Grace L. Mendoza, Deputy City Clerk Upon a motion by Spiegel, second by Finerty, and 5-0 vote of the Agency Board, Chairman Benson adjourned the meeting to Closed Session at 3:32 p.m. She reconvened the meeting at 4:00 p.m. PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING III. ADJOURN TO CLOSED SESSION Reauest for Closed Session: None IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: V. AWARDS, PRESENTATIONS, AND APPOINTMENTS None VI. CONSENT CALENDAR DRAFT FEBRUARY 10, 2011 A. MINUTES of the Regular Redevelopment Agency Meeting of January 27, 2011. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE AGENCY TREASURY - Warrant Nos. 155RDA, 162RDA, 167RDA, 155-Housing, 163-Housing, 168-Housing, and 164HA. Rec: Approve as presented. C. CITIZENS' ADVISORY COMMITTEE FOR PROJECT AREA NO.4 Minutes for the Meeting of November 15, 2010. Rec: Receive and file. D. REQUEST FOR ACCEPTANCE OF WORK for Contract No. R29420A — Lakeview Terrace Expansion Project at Desert Willow Golf Resort (DavisReed, Inc., San Diego, CA) (Joint Consideration with the Palm Desert City Council). Rec: By Minute Motion, accept the work as complete and authorize the City Clerk to file a Notice of Completion for the subject project. 2 PRELIMINARY MINUTES DRAFT PALM DESERT REDEVELOPMENT AGENCY MEETING FEBRUARY 10, 2011 E. REQUEST FOR ACCEPTANCE OF WORK for Contract No. R29450C — Kitchen/Building Expansion Project at Desert Willow Golf Resort (The Penta Building Group, Palm Desert, CA) (Joint Consideration with the Palm Desert City Council). Rec: By Minute Motion, accept the work as complete and authorize the City Clerk to file a Notice of Completion for the subject project. Upon a motion by Spiegel, second by Finerty, and 5-0 vote of the Agency Board, the Consent Calendar was approved as presented. VII. CONSENT ITEMS HELD OVER None Vill. RESOLUTIONS None IX. NEW BUSINESS A. REQUEST FOR APPROVAL OF CONTRACT WITH OVERLAND, PACIFIC, AND CUTLER, INC. (OPC), IN AN AMOUNT NOT TO EXCEED $30,000 FOR RELOCATION IMPLEMENTATION SERVICES FOR THE ADOBE VILLAS, 45-330 OCOTILLO DRIVE, PALM DESERT (CONTRACT NO. R30600). Member Finerty moved to, by Minute Motion: 1) Approve the subject contract with OPC, Palm Desert, California, in an amount not to exceed $30,000, including reimbursable costs, for the Tenant Relocation Implementation Services for Adobe Villas located at 45-330 Ocotillo Drive; 2) authorize the Executive Director to finalize and execute the contract and any documents necessary to perform the services needed to adopt and implement the Relocation Plan and Replacement Housing Plan — funds are available in Account No. 850-4627-466-4001. Motion was seconded by Kroonen and carried by a 5-0 vote. 3 PRELIMINARY MINUTES DRAFT PALM DESERT REDEVELOPMENT AGENCY MEETING FEBRUARY 10, 2011 B. REQUEST FOR AUTHORIZATION TO ESTABLISH A REPLACEMENT RESERVE FUND FOR PROPERTIES OPERATED BY THE PALM DESERT HOUSING AUTHORITY (JOINT CONSIDERATION WITH THE PALM DESERT HOUSING AUTHORITY). Member Kroonen moved to, by Minute Motion: 1) Authorize the Director of Finance to establish a Reserve Fund in the amount of $3,587,500 for the properties operated by the Housing Authority, which are identified in the accompanying staff report; 2) authorize the Director of Finance to make the first annual deposit based on the Association Reserves, Inc. (ARI), studies of $1,775,600 and annually deposit the ARI-recommended amount for five years, with a review of the Fund's use after three years; 3) allow use of the Fund in the event of a major disaster, for any expenditures that would be needed immediately in order to secure the properties until such time as additional aid could be obtained (Fund would be replenished as monetary aid becomes available); 4) appropriate funds from the Unobligated Housing Set -aside Fund for this purpose. Motion was seconded by Finerty. Member Finerty expressed a huge thank you to staff for the preparation of the documents, stating it was one of her pet peeves for more than five years. She appreciated the effort that went into the preparation of the report and that it was a good amount and liked the format. Chairman Benson called for the vote and the motion carried by a 5-0 vote. X. CONTINUED BUSINESS None XI. OLD BUSINESS None XII. PUBLIC HEARINGS None XIII. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR Palm Desert Redevelopment Audit- Mr. Wohlmuth reported the State Controller concluded their audit of the Palm Desert Redevelopment Agency. The results are that the audit was clean and they were pleased with the preparation of the materials. He thanked Director of Finance Paul Gibson and Assistant City Manager Justin McCarthy, 0 PRELIMINARY MINUTES DRAFT PALM DESERT REDEVELOPMENT AGENCY MEETING FEBRUARY 10, 2011 and specifically Accountant Veronica Tapia and Director of Housing Janet Moore for the preparation of the material. At the concluding meeting yesterday, the Controller from the State said this was one of the easiest audits he went through because of all the material that was prepared in advance. He reminded the Council that Palm Desert was one out of the 18 in the State that was chosen to be audited. He reiterated that staff did a wonderful job in preparing for the audit. 2. Public Forum on Redevelopment - Mr. Wohlmuth reminded the Council that Friday, February 11 at 1:00 p.m., Assemblyman Brian Nestande was having a public forum on Redevelopment. In attendance will be State Senator Emmerson and Supervisor John Benoit. He said Mr. McCarthy and staff have been working on a presentation and inviting those that benefit from Redevelopment at this public forum. B. AGENCY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AGENCY None XIV. ADJOURNMENT Upon a motion by Finerty, second by Spiegel, and 5-0 vote of the Agency Board, Chairman Benson adjourned the meeting at 5:25 p.m. ATTEST: JEAN M. BENSON, CHAIRMAN RACHELLE D. KLASSEN, SECRETARY PALM DESERT REDEVELOPMENT AGENCY 5