HomeMy WebLinkAboutR30380 CO1 Perimeter Landscpae Improvement Larkspur Lane and Shadow Mountain DriveALL b
PALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: APPROVE CHANGE ORDER NO. 1 IN THE AMOUNT OF $2,510.49 TO
CONTRACT NO. R30380 FOR PROJECT NO, P87110 FOR
PERIMETER LANDSCAPE IMPROVEMENTS AT THE NORTHEAST
CORNER OF LARKSPUR LANE AND SHADOW MOUNTAIN DRIVE TO
EARTH SCULPTURES, INC.
SUBMITTED BY: Bryce L. White, Project Administrator
CONTRACTOR: Earth Sculptures, Inc.
38207 N. Primrose Lane
Indio, CA 92203
DATE: February 24, 2011
CONTENTS: Aerial Location Map
Change Order No. 1
Change Order Requests No. 1 and No. 2
Recommendation
By Minute Motion:
1. Approve Change Order No. 1 in the amount of $2,510.49 to Contract No.
R30380 for Project No. P87110 for Perimeter Landscape Improvements at
the Northeast Corner of Larkspur Lane and Shadow Mountain Drive to Earth
Sculptures, Inc.;
2. Authorize the Chairman to execute said Change Order No. 1 to Contract No.
R30380 for Project No. P87110; and
3. Authorize the Finance Director to transfer $2,510.49 from the 10%
contingency set -aside to the base contract.
Funds are available for the project in Account No. 850-4388-433-4001.
Executive Summary
Approval of staff's recommendation will provide for removal of additional asphalt and installation
of additional irrigation lines at the northeast corner of Larkspur Lane and Shadow Mountain
Drive (see attached map). The subject properties are currently used for activities during Fashion
Week and other temporary uses throughout the year.
Staff Report
Approve Change Order No. 1 for Contract R30380
February 24, 2011
Page 2 of 3
Background
The subject properties are located at the northeast corner of Larkspur Lane and Shadow
Mountain Drive (APN 627-262-008 and APN 627-262-011) and are zoned C-1 and R-3
respectively. The properties are located east of The Gardens on El Paseo and total 91,684
square feet in area (2.10 acres). They are the only unimproved properties visible from El Paseo.
On January 13, 2011, the Agency Board authorized the award of Contract No. R30380 for
Project No. P87110 to Earth Sculptures, Inc. in the amount of $42,044.00. The project will
provide 15-foot wide landscaping along both street frontages and a visual buffer between the
vacant properties and the street. The improvements include removal of three (3) palm trees in
the center of the property for the location of a temporary tent used during Fashion Week. A row
of fast-growing Tecoma Stans shrubs will provide a visual buffer of the adjoining residential
complex to the east.
Improvements also include elimination of two (2) lengthy curb approaches totaling 250 lineal
feet and replacement with curb and gutter. Installation of bollards connected by wire rope at the
three (3) remaining curb approaches will limit unauthorized vehicular access to the property.
The City's Landscape Services Division prepared the irrigation and landscape plans and is
assisting the Agency with the project oversight, inspection, and technical review of the
installation. The Agency will reimburse the City for staff time.
The subject properties are currently used for activities during Fashion Week and other
temporary uses throughout the year. The proposed improvements will enhance the aesthetics of
the area and will provide a more positive image to the El Paseo shopping district. The proposed
improvements are scheduled for completion prior to March 21, 2011, which is the beginning of
Fashion Week.
Change Order No. 1:
During site preparation an asphalt driveway was discovered running the length of the easterly
portion of the properties that had been covered by soil. The attached Change Order Request
No. 1 from Earth Sculptures, Inc. for $1,814.63 is to remove and dispose of a 3-foot wide strip of
asphalt running the length of the easterly portion of the properties (approximately 1,800 square
feet) for installation of Tecoma Stans shrubs and irrigation lines.
An additional grouping of palm trees requiring irrigation was not noted on the plans. The
attached Change Order Request No. 2 from Earth Sculptures, Inc. for $695.86 is for installation
of an additional 100 lineal feet of irrigation lines and bubblers to the palm tree grouping. This
request is also for installation of an in -ground valve box containing a hose coupler and an
additional 140 lineal feet of supply line.
Therefore, staff recommends approval of Change Order No. 1 in the amount of $2,510.49 to
Contract No. R30380 for Project No. P87110 to Earth Sculptures, Inc. There are no additional
days for contract time extension for this Change Order.
G.VdakSryce WhitelPenmiter Landscape Larkspur -Shadow MtMChange Order 1 SR 2-24-11.doc
Staff Report
Approve Change Order No. 1 for Contract R30380
February 24, 2011
Page 3 of 3
Fiscal Analysis
Funds for this Change Order are available in Account Number 850-4388-433-4001. The Agency
will pay the cost to maintain the improvements of approximately $6,500 per year until an
ultimate disposition of the property is determined. There is no current fiscal impact on the
General Fund.
Submitted By:
Br it , Project Administrator
r
Spen er nig andscape Ma''hager
Department Head:
Justin McCarthy, ACM Redevelopment
Approval:
P,aakS. Gibson, Director of Finance
Wohlmuth, Executive Director
ent Manager
4(7,'V J BY RDA ( J
ON C:�-q- �C,//
VERIFIED BY
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Original on file with City Clerk's Office
G IrdalBryce WhitelPenmiter Landscape Larkspur -Shadow WMChange Order 1 SR 2-24-11 doc
PALM DESERT REDEVELOPMENT AGENCY
CONSTRUCTION CHANGE ORDER
Contract Purpose Perimeter Landscape at Northeast Corner of
Larkspur Lane & Shadow Mountain Drive
Consultant's Name Earth Sculptures, Inc.
Address: 38207 N. Primrose Lane
Indio, CA 92203
Contract " P.O. # R30380
AmendmenU 1
Change Order No.
Contingency: YES X NO
Account No. 850-4388-433-4001
Project No. P87110
Vendor No. I 7818
You are hereby requested to comply with the following changes from the contract plans and specifications:
DECREASE INCREASE
DESCRIPTION OF CHANGES In Contract Price In Contract Price
Remove and dispose of additional asphalt covered by soil. 1,814,63
Install add'I irrigation lines & emitters for palm tree not shown in plans &
additional hose coupler 695.86
TOTALS: -
2,510.49
NET CHANGE IN
CONTRACT PRICE:
2,510.49
JUSTIFICATION:
TOTAL BUDGET FOR PROJECT:
+ 50,000.00
CONTINGENCY:
Less: Expend. & Encumb. To Date:
- 42,044.00
Amount Approved by Board: +
4,204.40
Less: This Change Order Amount:
- 2,510.49
Less: PriorAmendment(s): -
-
BALANCE OF BUDGET
Less: This Amendment: -
2,510.49
REMAINING FOR PROJECT:
5,445.51 I
Balance Remaining of Contingency:
1,693.91
The amount of the Contract will be Increased by the Sum of: Two thousand, five hundred ten and 49/100
Dollars ($ 2,510.49).
Wrda\Ngenda Items\2011\2-24-11\R30380 C-0-1.doc See reverse
Contract R30380 Change Order No. 1 Continued from front
This Contract Amendment covers changes to the subject contract as described herein. The consultant shall perform
all work as necessary or required to complete the Contract Amendment items for a lump sum price agreed upon
between the Consultant and the Palm Desert Redevelopment Agency, otherwise referred to as Owner.
Contract Time Extension 0 Days.
Revised Contract Total 44.554.49
The undersigned Consultant approves the foregoing Change Order # 1 as to the changes, if any, in the contract
price specified for each item including any and all supervision costs and other miscellaneous costs relating to the
change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said
Change Order # 1 . The Consultant agrees to furnish all labor and materials and perform all other necessary work,
inclusive of that directly or indirectly related to the approved time extension, required to complete the Contract
Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is
understood that the Contract Amendment shall be effective when approved by the Owner.
Execution of this Contract Amendment by the Consultant constitutes a binding accord and satisfaction that fully
satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity,
arising out of or related to the subject of the Contract Amendment, whether known or unknown, including but not
limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well
as any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
REQUESTED BY:
EXECUTIVE DIRECTOR
CERTIFIED
FUNDS AVAILABLE:
FINANCE DIRECTOR
NOTE: No payments will be made
prior to Executive Director and
Agency Board approval
2. ACCEPTED BY:
CONTRACTOR
4. APPROVED BY:
JEAN M. BENSON, CHAIRMAN
SECRETARY
2/24/11
Date Approved
2/24/11
Date Approved
GArda\Agenda Items\201 1 \2-24-1 1\R30380 C-0-1.doc See reverse
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DATE: 2-10-2011
TO: Mr. Bryce White
Palm Desert Redevelopment Agency
PROJECT: PERIMETER LANDSCAPE IMPROVEMENTS
LARKSPUR LANE AND SHADOW MTN DRIVE.
CHANGE ORDER REQUEST: NO. 1
Description of work: Extra asphalt demolition. Removal and haul off of approximately
1,800 square feet of asphalt.
EQUIPMENT
COST
UNITS
SUBTOTAL
15% MARKUP
TOTAL
JD 160 Excavator
$
45.00
8
$360.00
$54.00
$414.00
End Dump
$
85.00
3
$255.00
$38.25
$293.25
LABOR
COST
UNITS
SUBTOTAL
15% MARKUP
TOTAL
Operator
$
56.00
8
$448.00
$67.20
$515.20
Laborer
$
48.00
8
$384.00
$57.60
$441.60
Dump Fee
$
100.00
1
$100.00
$15.00
$115.00
Total Change Order:
Bond Increase: 2%
$1,779.05
$35.58
TOTAL CHANGE ORDER REQUEST: $1,814.63
DATE: 2-10-2011
TO: Mr. Bryce White
Palm Desert Redevelopment Agency
PROJECT: PERIMETER LANDSCAPE IMPROVEMENTS
LARKSPUR LANE AND SHADOW MTN DRIVE.
CHANGE ORDER REQUEST: NO. 2
Description of work: Extra Irrigation Purchase and Installation
1. Install (1) Rainbird Q.C. in valve box, and 140 LF of mainline for quick coupler
2. Irrigate (1) Palm Tree with (2) emitters, ancipurchase and install 100 LF of lateral line
for bubbler for palm trees.
LABOR
COST UNITS
SUBTOTAL
15% MARKUP
TOTAL
$48.00 8
$384.00
$57.60
$441.60
MATERIALS
COST UNITS
SUBTOTAL
15% MARKUP
TOTAL
209.23 1
$209.23
$31.38
$240.61
Total Change Order
$682.21
Bond 2%
$13.64
TOTAL CHANGE ORDER REQUEST
$695.86
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