HomeMy WebLinkAboutPrelim - RDA - 12/09/10DRAFT
PRELIMINARY MINUTES Y 1, A
REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING
THURSDAY, DECEMBER 9, 2010
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
I. CALL TO ORDER - 3:00 P.M.
Acting Chairman Jean M. Benson convened the meeting at 3:00 p.m.
11. ROLL CALL
Present:
Member -elect Jan C. Harnik
Member William R. Kroonen
Member Robert A. Spiegel
Acting Chairman Jean M. Benson
Absent:
Vice Chairman Jim Ferguson
Chairman Cindy Finerty
Also Present:
John M. Wohlmuth, City Manager/RDA Executive Director
David J. Erwin, City Attorney
Justin McCarthy, ACM for Redevelopment
Stephen Y. Aryan, Assistant to the City Manager
Rachelle D. Klassen, City Clerk
Bo Chen, City Engineer
Russell Grance, Director of Building & Safety
Lauri Aylaian, Director of Community Development
Paul S. Gibson, Director of Finance/City Treasurer
Janet M. Moore, Director of Housing
Mark Greenwood, Director of Public Works
Frankie Riddle, Director of Special Programs
Bill Hunley, Battalion Chief, Palm Desert Fire/Riverside Co. Fire Dept./Cal Fire
Andrew Shouse, Asst. Chief, Palm Desert Police/Riverside Co. Sheriff's Dept.
111. ADJOURN TO CLOSED SESSION
Reauest for Closed Session:
Conference with Real Property Negotiator pursuant to Government Code
Section 54956.8:
PRELIMINARY MINUTES DRAFT
PALM DESERT REDEVELOPMENT AGENCY MEETING DECEMBER 9, 2010
1) Property: APN 628-130-015
Negotiating Parties:
Agency: John M. Wohlmuth/Lauri Aylaian/City of Palm Desert/
Palm Desert Redevelopment Agency
Property Owner: Barracuda, LLC
Under Negotiation: x Price x Terms of Payment
2) Property: APN 622-020-089
Negotiating Parties:
Agency: John M. Wohlmuth/Justin McCarthy/City of Palm Desert/
Palm Desert Redevelopment Agency
Property Owner: DesertArc
Under Negotiation: x Price x Terms of Payment
3) Property: 44-900 East San Clemente Circle, Palm Desert
(APN 627-074-006)
Negotiating Parties:
Agency: John M. Wohlmuth/Justin McCarthy/Martin Alvarez/
City of Palm Desert/Palm Desert Redevelopment Agency
Property Owner: Timothy R. and Lee A. Palmer Trust
Under Negotiation: x Price x Terms of Payment
4) Property: 44-845 San Clemente Circle, Palm Desert
(APN 627-071-023)
Negotiating Parties:
Agency: John M. Wohlmuth/Justin McCarthy/Martin Alvarez/
City of Palm Desert/Palm Desert Redevelopment Agency
Property Owner: Palm Desert Redevelopment Agency
Under Negotiation: x Price x Terms of Payment
5) Property: 43-155 Portola Avenue, Sp. 129 (APN 622-351-129)
(Portola Palms Mobilehome Park)
Negotiating Parties:
Agency: Justin McCarthy/Janet M. Moore/
Palm Desert Redevelopment Agency
Property Owner: Gloria McCormack
Under Negotiation: x Price x Terms of Payment
Upon a motion by Spiegel, second by Kroonen, and 3-0 vote of the Agency Board,
with Ferguson and Finerty ABSENT, Acting Chairman Benson adjourned the meeting to
Closed Session at 3:01 p.m. She reconvened the meeting at 4:02 p.m.
K
PRELIMINARY MINUTES
PALM DESERT REDEVELOPMENT AGENCY MEETING
IV. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
None
V. AWARDS, PRESENTATIONS, AND APPOINTMENTS
None
VI. CONSENT CALENDAR
DRAFT
DECEMBER 9, 2010
A. MINUTES of the Adjourned Regular Redevelopment Agency Meeting of
November 18, 2010, and the Regular Redevelopment Agency Meeting of
November 25, 2010.
Rec: Approve as presented.
B. CLAIMS AND DEMANDS AGAINST THE AGENCY TREASURY - Warrant
Nos. 11 5RDA, 11 9RDA, 124RDA, 11 6-Housing, 120-Housing,125-Housing,
117HA, and 126HA.
Rec: Approve as presented.
C. CITIZENS' ADVISORY COMMITTEE FOR PROJECT AREA NO.4 Minutes
of the Meeting of October 18, 2010.
Rec: Receive and file.
D. REQUEST FOR APPROVAL of the 2011 Master List of Qualified
Professional Services Consultants for Services Valued at Less than $25,000
per Project (Joint Consideration with the Palm Desert City Council and
the Palm Desert Housing Authority).
Removed for separate consideration under Section VII, Consent Items Held
Over. Please see that portion of the Minutes for Agency Board discussion
and action.
E. REPORT Pursuant to Section 33433(C) of the California Health and Safety
Code.
Rec: Receive and file.
3
PRELIMINARY MINUTES DRAFT
PALM DESERT REDEVELOPMENT AGENCY MEETING DECEMBER 9, 2010
F. REQUEST FOR APPROVAL, of Change Order No. 1 to Contract
No. C29570 — Deconstruction of 44-887 San Antonio Circle, 44-870 San
Antonio Circle, 44-850 San Antonio Circle, 44-889 San Clemente Circle, and
42-135 Kansas Street.
Rec: By Minute Motion: 1) Approve Change Order No. 1 in the amount of
$2,035 to the subject contract with Three D Service Company, Inc.,
Pomona, California, for additional asbestos abatement at
42-135 Kansas Street; 2) authorize the Chairman to execute Change
Order No. 1; 3) transfer $1,420 from contingency to base for the
Kansas Street portion of the contract; 4) authorize expenditure of
$615 balance of Change Order No. 1 for additional Kansas Street
asbestos abatement from Account No. 854-4625-454-4001.
Member Spiegel requested Item D be removed for separate action under
Section VII, Consent Items Held Over.
Upon a motion by Spiegel, second by Kroonen, and 3-0-1 vote of the Agency Board,
with Harnik ABSTAINING and Finerty ABSENT, the remainder of the Consent Calendar
was approved as presented.
VI1. CONSENT ITEMS HELD OVER
D. REQUEST FOR APPROVAL, of the 2011 Master List of Qualified
Professional Services Consultants for Services Valued at Less than $25,000
per Project (Joint Consideration with the Palm Desert City Council and
the Palm Desert Housing Authority).
Councilman/Member Spiegel stated this item was a Master List of Qualified
Professional Services to be approved for staff to hire at a value of less than
$25,000 per project. The reason he pulled this item was because he had
discussions with the City Manager to do more with local vendors in the
Coachella Valley, and in reviewing the list there are vendors from El
Segundo, San Diego, and Riverside, etc. He would like staff to review the
list one more time to see if there are any local vendors that can duplicate the
services.
Mr. Wohlmuth agreed to review the list, but noted staff had checked to see
how many local vendors the City contracted within the past year. For
example, the Finance Director reported that 62% of all the City's projects
went to local vendors. In addition, as directed by Council, staff was looking
at a local purchase preference policy, but there are some legal issues with
it. He said staff had copies of the ordinances from the two cities that have
local purchase preference; the cities of Desert Hot Springs and Palm
M
PRELIMINARY MINUTES DRAFT
PALM DESERT REDEVELOPMENT AGENCY MEETING DECEMBER 9, 2010
Springs. He said the difficulty with the policies are whetherthey are legal, but
he will have the City Attorney answer those questions.
Councilman/Member Spiegel asked if the City Manager had mentioned that
Coachella Valley Association of Governments (CVAG) was looking at the list
for the Coachella Valley.
Mr. Wohlmuth responded he wasn't aware of CVAG looking at the list.
Councilman/Member Spiegel asked if this item should be continued in order
for the City Manager to review the list and eliminate some of the vendors.
Ms. Aylaian responded a large number of vendors are on the list, but it didn't
guarantee that any one of them will get work. She said the list covered
different needs that arise during the year, and sometimes specialty services
are needed, and although the desert had qualified vendors in many areas,
there are times staff needs to go outside the immediate area to get very
specific specialty service that isn't available locally. She said the list left the
opportunity to go to vendors that are outside the area if they possess that
level of expertise in a particular area not available locally. She said there
was no assurance the vendors on the list will get work just because they're
on the list. She said 30% of the vendors on the list were local.
Councilman/Member Spiegel stated that meant 70% of the vendors on the
list were not local. He requested staff review the list to see if there are any
that can be eliminated that are outside the Valley.
Councilman/Member Kroonen agreed the Council wants to give preference
to local suppliers, vendors, contractors, but by the same token and reasons
indicated by staff, he believed staff should be given some latitude and
wouldn't want to have vendors eliminated solely on the basis of geography.
Councilman/Member Spiegel moved to continue this item to the meeting of
January 13, 2011. Motion was seconded by Kroonen and carried by a 3-0 vote, with
Ferguson and Finerty ABSENT.
VIII. RESOLUTIONS
None
61
PRELIMINARY MINUTES DRAFT
PALM DESERT REDEVELOPMENT AGENCY MEETING DECEMBER 9, 2010
IX. NEW BUSINESS
A. REQUEST FOR AUTHORIZATION OF THE CITY'S CONVEYANCE TO
THE PALM DESERT REDEVELOPMENT AGENCY OF SAN BENITO
VACANT LOT 99 OF PALMA VILLAGE UNIT NO. 7, ALSO KNOWN AS
APN 627-092-050 (JOINT CONSIDERATION WITH THE PALM DESERT
CITY COUNCIL).
Mayor Pro Tem/Vice Chairman Spiegel moved to, by Minute Motion, authorize: 1)
Mayor to execute a Grant Deed, conveying the subject property to the Palm Desert
Redevelopment Agency; 2) Chairman to execute a Certificate of Acceptance of Deed,
conveying the subject property; 3) City Manager/Executive Director or his designee to
execute any documents necessary to effectuate the actions taken by the City Council and
Agency Board herewith. Motion was seconded by Harnik and carried by a 4-0 vote, with
Finerty ABSENT.
X. CONTINUED BUSINESS
None
XI. OLD BUSINESS
A. REQUEST FOR APPROVAL OF CHANGE ORDER NO. 1 TO CONTRACT
NO. R30070 IN THE DEDUCTIVE AMOUNT OF $52,133 FOR THE
PALM DESERT VISITOR CENTER TENANT IMPROVEMENT PROJECT
LOCATED AT 73-740 EL PASEO, SUITE 14 (JOINT CONSIDERATION
WITH THE PALM DESERT CITY COUNCIL).
Mayor Pro Tem/Vice Chairman Spiegel stated he understood this change
order would save money.
Redevelopment Manager Martin Alvarez answered yes.
Councilman/Member Kroonen moved to, by Minute Motion: 1) Approve Change
Order No. 1 in the deductive amount of $52,133 to the subject contract with Orr Builders,
Palm Desert, California; 2) authorize the Chairman to execute said documents. Motion
was seconded by Spiegel and carried by a 4-0 vote, with Finerty ABSENT.
N.
PRELIMINARY MINUTES DRAFT
PALM DESERT REDEVELOPMENT AGENCY MEETING DECEMBER 9, 2010
B. REQUEST FOR AWARD OF CONTRACT. FOR THE DECONSTRUCTION
OF SAGECREST APARTMENTS AT 73-775 SANTA ROSA WAY AND
DECONSTRUCTION OF 73-805 SANTA ROSA WAY TO VIZION'S WEST,
INC., IN THE AMOUNT OF $82,620 (CONTRACT NO. R30200).
Vice Chairman Spiegel asked if anyone was living in the apartments.
Project Administrator Bryce Lynn White answered no, stating all the units
were empty.
Vice Chairman Spiegel moved to, by Minute Motion, authorize: 1) Award of the
subject contract for the Deconstruction of Sagecrest Apartments at 73-775 Santa Rosa
Way and Deconstruction of 73-805 Santa Rosa Way to Vizion's West, Inc., Winchester,
California, in the amount of $82,620; 2) Chairman to execute said contract; 3) Director of
Finance to set aside the amount of $8,262 as 10% contingency for the project (use of
contingency requires additional action) — funds are available in Account
No. 871-8695-466-4001. Motion was seconded by Kroonen and carried by a 4-0 vote, with
Finerty ABSENT.
Mr. White added the Fire Department will once again be invited to
participate.
XII. PUBLIC HEARINGS
None
XIII. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION
A. EXECUTIVE DIRECTOR
Informational Report on Production and Distribution of the City's
2011 Community Calendar (Joint Consideration with the
Palm Desert City Council).
Mr. Wohlmuth noted that Mayor Pro Tem/Vice Chairman Spiegel
reported on the 2011 Community Calendar as part of his remarks
earlier in the City Council meeting. He reiterated that the Calendar
was available currently. It wasn't being mailed to each City address
this year, but there were plenty now available at City Hall, Desert
Willow, Visitor Center, Public Library, and any other community outlet
where they can be placed. He encouraged everyone to get their free
copy. He said it was a wonderful production this year, and he
thanked Mrs. Mary Helen Kelly for her wonderful ideas and selection
of photographs, along with Management Analyst David Hermann for
7
PRELIMINARY MINUTES DRAFT
PALM DESERT REDEVELOPMENT AGENCY MEETING DECEMBER 9, 2010
Mayor/Chairman Benson felt it would be a good idea if a supply of the
2011 Calendars was delivered to each of the City's Mobile Home
Parks, because those residents really used the calendars each year,
and Mr. Wohlmuth agreed to do so.
With City Council/Agency Board concurrence, received and filed the report and
directed staff to deliver a supply of calendars to the City's Mobile Home Parks.
B. AGENCY COUNSEL
None
C. CHAIRMAN AND MEMBERS OF THE AGENCY
None
XIV. ADJOURNMENT
On a motion by Spiegel, second by Kroonen, and 4-0 vote of the Agency Board, with
Finerty ABSENT, Chairman Benson adjourned the meeting at 5:49 p.m.
JEAN M. BENSON, CHAIRMAN
ATTEST:
RACHELLE D. KLASSEN, SECRETARY
PALM DESERT REDEVELOPMENT AGENCY