HomeMy WebLinkAboutR27280C CA2 Palm Desert Country Club UndergroundingContract No. R27280 c
PALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: AUTHORIZE AND RATIFY CONTRACT AMENDMENT NO. 2 IN AN
AMOUNT NOT TO EXCEED $6,400 TO CONTRACT NO. R27280
WITH WILLDAN FINANCIAL SERVICES FOR PROFESSIONAL
ENGINEERING SERVICES AND COMMUNITY OUTREACH FOR
THE PALM DESERT COUNTRY CLUB (PDCC)
UNDERGROUNDING PROJECT
SUBMITTED BY
CONTRACTOR
DATE:
CONTENTS
Recommendation
Catherine Walker, Senior Management Analyst
Willdan Financial Services
27368 Via Industria, Suite 110
Temecula, CA 92590
January 13, 2011
Willdan Financial Services Proposal — Email
Professional Services Amendment
By Minute Motion: Authorize and Ratify Contract Amendment No. 2 in an
amount not to exceed $6,400 to Willdan Financial Services (Contract No.
R27280) for Professional Engineering Services and Community Outreach.
Funds are available in PDCC Undergrounding, Account No. 854-4256-464-
4001.
Background
Willdan Financial Services is currently under contract with the Palm Desert Redevelopment
Agency to provide all necessary engineering services in relation to the proposed Palm
Desert Country Club Undergrounding Project. Under the current contract, Willdan's scope of
services includes a limited number of meetings with both staff and the community. Based on
the recommendation of the Citizens' Advisory Committee for Project Area No. 4, Agency
staff in conjunction with Willdan has hosted two comprehensive community forums. Each
aimed at dissecting and explaining the construction and financial implications of the
proposed PDCC Undergrounding Project. As part of Willdan's services, they have drafted a
Preliminary Engineer's Report which outlines the cost to each individual homeowner
depending on the level of construction required to connect each home to the new utility
services.
The meetings have been a great success and the residents have requested one more
forum. The forum will service those homeowners who are part time residents and return
Staff Report
Willdan Financial Services
January 13, 2011
Page 2 of 2
Contract No. R27280 c
after the summer months. The last forum is scheduled for February 2, 2011, and will be held
at the PDCC Homeowners' Association building, in order to reach those residents who find
it difficult to travel to the Palm Desert Council Chamber because of disability or limited
transportation.
Approval of Contract Amendment No. 2 will allow for payment of an additional meeting
Willdan hosted which was not in the current scope of services, one additional community
forum, and the ability to call on Willdan, as necessary, for further community or committee
informational meetings.
Staff recommends approval of the contract amendment in an amount not to exceed $6,400
(Contract No. R27280) to Willdan Financial Services in order to facilitate additional
community outreach forums to the residents potentially impacted by the proposed PDCC
Undergrounding.
Fiscal Analvsis
The fiscal impact to the Agency at this time is solely the contract not to exceed the
amount of $6,400. However, the impact of the PDCC Undergrounding Project cannot
yet be accurately determined, and is contingent upon approval of the assessment
district.
Submitted By:
-Jh&41� A)4A .
Catherine Walker, Sr. Management Analyst
Department Head:
lopment
Paul S. Gibson, Finance Director
Approval:
n M. Wohlmuth, Executive Director
rtin Alvarez, Rede elopment Manager
V�
BY RDA
ON 1-13— c30 l I
VERIFIED BY R J)d (-0
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Original on file with City Clerk's Office
G.\rda\Cathy Walker\Word Data\STAFF REPORTS\StfrptAmendmentNo.2Willdan doc
Walker, Cathy
From: Habib Isaac
Sent: Tuesday, August 03, 2010 2:00 PM
To: 'cwalker@cityofpalmdesert.org'
Subject: RE: PDCC Undergrounding
Catherine,
Attached are answer to the questions you provided. Please note, I asked Ken to answer question 19 (pending)
and I took a shot at answering question 12, but I think the City will also have input on this one. Please feel free to
contact me to discuss any of the questions or responses. Also, as a follow up to our discussion regarding meetings,
below is an account of the meeting we have attended thus far and a not -to -exceed quote for any additional meetings
that may be scheduled. Lastly, our existing contract includes our attendance at two council meetings: one for the
adopting the Engineer's Report (Resolution of Intention) and the second for the Public Hearing.
Meetings
Committee Meeting (Habib and Ken) — (not included within original contract, but will not charge client)
District Drive Around (Ken) — (included within original contract)
Property Owner Workshop #1(Habib and Ken) — (included within original contract)
Property Owner Workshop #2 (Jim and Tyrone) — (additional meeting)
Additional Meeting
Attended by Ken and I — 2,100 per meeting
Attended by Habib only —1,100 per meeting
WILLDAN
Financial Services
Habib Isaac
Senior Project Manager
Wilirlan Financial Services
273,38 Via Industn<a. Suite 110
Tarnecuia, Califoini a 92590
6010, 755 6864 - Toll Free \1574
51 587 3h74 - DireA
951 526.6810 - Mlobi:e
951 587 :3510 - Fax
PALM DESERT REDEVELOPMENT AGENCY Contract # / P.O. #
PROFESSIONAL SERVICE AMENDMENT Amendment
Change Order No..
Contingency:
Contract Purpose Palm Desert Country Club Undergrounding Account No.
Consultant's Name Willdan Financial Services Project No.
Address: 27368 Via Industria, Suite 110 Vendor No.
Temecula, CA 92590
R27280C 1 16319
2
YES I NO x
854-4256-464-401
391
You are hereby requested to comply with the following changes from the contract plans and specifications:
DECREASE INCREASE
DESCRIPTION OF CHANGES In Contract Price In Contract Price
Additional community meetings 6,400.00
TOTALS: - 6,400.00
NET CHANGE IN CONTRACT PRICE: 6,400.00
JUSTIFICATION:
TOTAL BUDGET FOR PROJECT: + 67,715.00 CONTINGENCY:
Less: Expend. & Encumb. To Date: - 67,715.00 Amount Approved by Board: +
Less: This Change Order Amount: - 6,400.00 Less: Prior Amendment(s): -
BALANCE OF BUDGET Less: This Amendment: -
REMAINING FOR PROJECT: (6,400.00) Balance Remaining of Contingency: -
The amount of the Contract will be (DesFeased) Increased by the Sum of: Six Thousand. Four Hundred and
NO/100 Dollars ($6,400.00).
GArda\Agenda Items\2011\1-13-11\011dan R27280C Amndmt 2.doc See reverse
Contract R27280C Amendment No. 2 Continued from front
This Contract Amendment covers changes to the subject contract as described herein. The consultant shall perform
all work as necessary or required to complete the Contract Amendment items for a lump sum price agreed upon
between the Consultant and the Palm Desert Redevelopment Agency, otherwise referred to as Owner.
Contract Time Extension -0- Days.
Revised Contract Total $74,115.00
The undersigned Consultant approves the foregoing Contract Amendment # 2 as to the changes, if any, in the
contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to
the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said
Contract Amendment # 2 . The Consultant agrees to furnish all labor and materials and perform all other necessary
work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Contract
Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is
understood that the Contract Amendment shall be effective when approved by the Owner.
Execution of this Contract Amendment by the Consultant constitutes a binding accord and satisfaction that fully
satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity,
arising out of or related to the subject of the Contract Amendment, whether known or unknown, including but not
limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well
as any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
REQUESTED BY:
CERTIFIED
FUNDS AVAILABLE:
EXECUTIVE DIRECTOR
FINANCE DIRECTOR
NOTE: No payments will be made
prior to Executive Director and
Agency Board approval
2. ACCEPTED BY:
CONSULTANT
4. APPROVED BY: 01 /13/2011
JEAN M. BENSON, CHAIRMAN Date Approved
01 /13/2011
SECRETARY Date Approved
GArda\Agenda Items\2011\1-13-11\W Ildan R27280C Amndmt 2.doc See reverse
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