HomeMy WebLinkAboutR29200A and R29200B Reject All Bids El Paseo Revitalization Project Signage and ImprovementsPALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: AUTHORIZE THE REJECTION OF ALL BIDS FOR CONTRACT NO.
R29200A FOR PROJECT NO. P81011 FOR EL PASEO
REVITALIZATION SIGNAGE AND ASSOCIATED IMPROVEMENTS —
CIVIL IMPROVEMENTS AND AUTHORIZE STAFF TO NEGOTIATE
FOR THE EL PASEO REVITALIZATION CIVIL IMPROVEMENTS.
AUTHORIZE THE REJECTION OF ALL BIDS FOR CONTRACT NO.
R29200B FOR PROJECT NO. P81011 FOR EL PASEO
REVITALIZATION SIGNAGE AND ASSOCIATED IMPROVEMENTS —
ELECTRIC SERVICE AND AUTHORIZE STAFF TO NEGOTIATE FOR
EL PASEO REVITALIZATION ELECTRIC SERVICE.
SUBMITTED BY: Bryce L. White, Project Administrator
CONTRACTOR: Architectural Designs and Signs
2950 Palisades Drive
Corona, California 92880
DATE: June 9, 2011
CONTENTS: Schematics of Signage and Improvements
Locations of Signage and Improvements
Recommendation
By Minute Motion:
1. Reject all bids for Contract No. R29200A for Project No. P81011 for El Paseo
Revitalization Signage and Associated Improvements — Civil Improvements
and authorize staff to negotiate for El Paseo Revitalization Civil
Improvements; and
2. Reject all bids for Contract No. R29200B for Project No. P81011 for El Paseo
Revitalization Signage and Associated Improvements — Electric Service and
authorize staff to negotiate for El Paseo Revitalization Electric Service;
Executive Summary
The Agency Board authorized the City Clerk to advertise and call for sealed bids for
construction of signage for Ell Paseo Revitalization. Staff divided the work into three contracts:
for Civil Improvements, Electric Service, and Signage, Electrical, and Landscaping. Only one
Contractor's Proposal was received each for Civil Improvements Contract No. R29200A and for
Electric Service Contract No. R29200B. The Design Consultant for El Paseo Revitalization and
the City Attorney recommend the rejection of these proposals and for staff to negotiate for the
subject work, which staff concurs with.
Staff Report
El Paseo Revitalization Reject Bids Contract R29200A and R29200B
June 9, 2011
Page 2 of 6
Architectural Design and Signs submitted the lowest Contractor's Proposal for Contract
R29200C for Signage, Electrical, and Landscaping in the amount of $580,866.00. Staff will
return with a recommendation regarding action on Contract R29200C concurrently with a
recommendation regarding negotiation for El Paseo Revitalization Civil Improvements and
negotiation for El Paseo Revitalization Electric Service.
Backaround
El Paseo is a unique shopping, dining, and strolling district, and an important contributor to the
economic wellbeing of the City. El Paseo has historically been the preeminent retail center of
the Coachella Valley and revitalization of El Paseo will contribute to maintaining and improving
its position. Investment to revitalize El Paseo will provide it additional impetus as a prestigious
destination.
Staff was directed by the Palm Desert Redevelopment Agency Board to investigate the potential
for aesthetically and thematically connecting the east and west ends of El Paseo to the core
shopping district between Highway 74 and Portola Avenue. The initial investigation revealed a
host of issues associated with uncoordinated elements and deteriorated conditions of the
landscape, irrigation, lighting, and right-of-way improvements along the full length of El Paseo of
almost two miles, of which the central "El Paseo Shopping District" is one mile. Staff from
Redevelopment, Economic Development, Public Works, Landscaping, and Public Art worked
cooperatively to define the scope of the proposed project.
On March 9, 2006, the Agency Board ratified a professional services agreement for a study
identifying existing conditions of concern. The study report for El Paseo Revitalization was
completed in September of 2006. The study included recommendations regarding the
revitalization of the El Paseo corridor and cost estimates. The concepts for El Paseo
Revitalization were reviewed and endorsed by the Landscape Beautification Committee and the
Retail Committee. A White Paper was prepared and funds were budgeted in the 2007-08 fiscal
year to replace the aging infrastructure along El Paseo and for improvements to enhance the
streetscape over a period of three years.
On March 27, 2008, the Agency Board approved professional engineering services to conduct a
complete topographic survey of existing improvements within the El Paseo corridor and
document the existing conditions on a base plan. On July 10, 2008, the Agency Board approved
professional design services for El Paseo Revitalization. The design intent was to establish El
Paseo as the preeminent shopping district in Southern California and achieve national name
recognition.
Concepts for El Paseo Revitalization were developed by the El Paseo Revitalization Committee
consisting of fourteen City and Agency staff members representing seven departments working
with the professional design team. The conceptual plans were reviewed by the Retail
Committee and Landscape Beautification Committee. In May of 2009, the conceptual plans
were also presented to the El Paseo Business Improvement District Board of Directors, who
enthusiastically endorsed them.
On June 11, 2009, the El Paseo Revitalization Plans were presented in study session to the City
Council and Agency Board. Due to the uncertain economic times, concern was expressed
regarding proceeding with the entire project at that time. Staff met with the Retail Committee on
G:lydalBryce WhitelEl Paseo RevhalizatronlReject Bids SR 6-9-2011.dcc
Staff Report
El Paseo Revitalization Reject Bids Contract R29200A and R29200B
June 9, 2011
Page 3 of 6
June 22, 2009, who recommended proceeding only with the signage phase and placing the
balance of the project on hold. On July 28, 2009, the Architectural Review Commission (ARC)
gave preliminary approval of the conceptual designs. On August 27, 2009, the Agency Board
authorized staff to finalize plans for the signage portion of the El Paseo Revitalization, and to
advertise and call for sealed bids.
On January 13, 2010, the plans were presented to the ARC, who deferred final approval
pending full-size mock-ups of the signs being erected in their permanent location for the
Commissioners' consideration. The mock-ups were erected on March 4, 2010, and on March
23, 2010, the Commission unanimously agreed that the signs were properly sized and located.
On April 14, 2010, the ARC unanimously approved the plans and presentations for El Paseo
Revitalization.
On September 15, 2010, the Landscape Beautification Committee unanimously approved the
landscape improvement plans for the El Paseo Revitalization Signage.
Sianaae
The El Paseo corridor currently does not exhibit identification or directional signage along
Highway 111 that would signal the location and entry to El Paseo and the central shopping
district. The development of themed district identification signage and directional signage will
help establish an easily identifiable and unified "El Paseo Shopping District". The district
identification signage will assist in promoting existing businesses along El Paseo.
Highway 111 is the major traffic artery within Palm Desert from other Coachella Valley cities.
Many visitors to the Valley travel along Highway 111 but are unaware of the existence or
significance of El Paseo. Other visitors know of El Paseo but become confused when they turn
onto El Paseo where it intersects Highway 111 at the east and west ends. Frequently these
visitors turn back to Highway 111 because the expected shops are not within sight.
A traffic study conducted March 2, 2010, determined that within a 24-hour period almost 40,000
vehicles travel through Palm Desert on Highway 111. The El Paseo signage is located on
Highway 111 to bring to the attention of these drivers the existence and location of the El Paseo
Shopping District.
The signage consists of primary and secondary signage on Highway 111, new directional
signage on existing light standards leading to the shopping district, and modifications to two
existing monument fountain signs on El Paseo.
Primary Sianaoe
The primary signs will be in the medians at the east end (Cabrillo Avenue) and west end (Town
Center Way) where El Paseo intersects Highway 111. The medians where the primary signs will
be located will be widened by two to four feet and new hardscape will be installed. These signs
will direct traffic not to El Paseo, but to the "El Paseo Shopping District." The signs will have a
timeless artistic theme that will emphasize the uniqueness of El Paseo and be easily
recognizable landmarks to orient visitors.
G:bdalBryceWhitelEiPaseo RevitatizatiorA%jectBids SR6-9-2011.doc
Staff Report
El Paseo Revitalization Reject Bids Contract R29200A and R29200B
June 9, 2011
Page 4 of 6
Secondary Sianaae
Secondary signs will be located at the southwest corners of San Pablo/Highway 111 and
Highway 74/Highway 111. The secondary signs will direct visitors to the Shopping District and
will also remind residents of shopping and restaurants along El Paseo. The style and colors of
the signs are themed with the primary signs and direct travelers along Highway 111 to the "El
Paseo Shopping District."
Directional Signaqe
Directional signs will be mounted on alternating street light standards leading towards the
Shopping District along the nearly one mile combined distance at the east and west ends of El
Paseo. These directional signs will reinforce to visitors that the Shopping District is ahead.
Banner arms that are currently attached to the street lights in the El Paseo median will
additionally be placed on the remaining alternate light standards and at signalized intersections
within the district for seasonal, artistic, cultural, or special events banners.
Monument Fountain Signs
At the beginning of the Shopping District at both Highway 74 and Portola Avenue, there are
existing monument fountain signs in the median that are not easily noticed due to their size and
partial blockage from view. Improvements to the medians and placement of prominent granite
slab columns as a backdrop will bring the features to an appropriate taller scale and distinctively
announce the beginning of the Shopping District.
Balance of Proiect
The balance of the El Paseo Revitalization improvements are on hold pending direction from the
Agency/Council. The entire proposed project has been reviewed by the El Paseo Business
Improvement District Board of Directors, who enthusiastically endorsed the concepts. The ARC
has unanimously approved the designs for the entire proposed project; however, final plans are
not currently being prepared.
The stated goals of the El Paseo Revitalization Plan are as follows:
• Reinforce El Paseo as a unique shopping, dining, and strolling district
• Enhance the street's unique character through thematic connectivity
• Reinforce its reputation as one of the five major art destinations in the country
• Produce high efficiency, sustainable, and state of the art infrastructure systems
• Create a coordinated and clearly identified district
• Fulfill El Paseo's potential to be a premier destination
The balance of the El Paseo Revitalization Plan is within the Shopping District and includes the
following:
• Street and architectural lighting
• New public art pads and lighting
• Irrigation systems with central controls
• Eliminate cross gutters at intersections and install water retaining drainage systems
• Replacement of oversized trees and undesirable landscape
G:WaOryce WhitME/ Paseo RevitatwationlReject Bids SR 6-9-2011 doc
Staff Report
El Paseo Revitalization Reject Bids Contract R29200A and R29200B
June 9, 2011
Page 5 of 6
• Upgrade all corner ramps to be ADA accessible
• Provide corner bulb -outs and enhanced intersection crosswalks with paving to
harmonize the pedestrian experience
• Provide shade canopies with seating at additional mid -block bulb -outs to enhance the
pedestrian experience
• Information kiosks
These proposed improvements will be presented to the Agency/City Council for consideration at
a later date.
Bid Results
On April 27, 2011 and May 4 2011, Notices Inviting Sealed Bids were published in the Desert
Sun for Contract No. R29200A, Contract R29200B, and Contract R29200C. The Design
Consultant estimated the amount for the associated work to total $695,000.00. Contractors were
also solicited by staff to provide proposals, and plans and specifications were provided to plan
rooms and available online.
On May 24, 2011, sealed bids for Contract No. R29200A for El Paseo Revitalization Signage
and Associated Improvements — Civil Improvements were opened. There was only one bid
received from Cora Constructors, Inc. of Palm Desert in the amount of $138,800.00. The line
item amount for mobilization is $48,700.00, which is over 35% of the total. The typical
percentage for mobilization is 5% to 10% of the total. The Design Consultant for El Paseo
Revitalization reviewed the proposal and in their opinion the total lump sum bid is excessive,
which staff concurs with. Therefore staff recommends rejection of all bids and authorize staff to
negotiate for El Paseo Revitalization Civil Improvements.
On May 24, 2011, sealed bids for Contract No. R29200B for El Paseo Revitalization Signage
and Associated Improvements — Electric Service were opened. There was only one bid received
from Cora Constructors, Inc. of Palm Desert in the amount of $125,500.00. The line item
amount for mobilization is $30,000.00, which is approximately 24% of the total. The typical
percentage for mobilization is 5% to 10% of the total. The Design Consultant for El Paseo
Revitalization reviewed the proposal and in their opinion the total lump sum bid is excessive,
which staff concurs with. Therefore staff recommends rejection of all bids and authorize staff to
negotiate for El Paseo Revitalization Electric Service.
On May 27, 2011, sealed bids for Contract No. R29200C for El Paseo Revitalization Signage
and Associated Improvements — Signage, Electrical and Landscaping were opened. There were
two (2) responsive bids received. The results are listed below:
Contractor City Total Lump Sum Bid Price
Architectural Design and Signs Corona $580,866.00 1
Cora Constructors, Inc. Palm Desert $774,000.00 _
Architectural Design and Signs (ADS) is the low bidder. ADS has recently completed projects of
similar complexity and are well qualified for the work. Staff will return with a recommendation
regarding action on Contract R29200C concurrently with a recommendation regarding
negotiation for El Paseo Revitalization Civil Improvements and negotiation for El Paseo
Revitalization Electric Service.
G VdaWgenda ltems1201116-9-111E1 Paseo Revitalization Signage{Reject Bids SR 6-9-2011.doc
Staff Report
El Paseo Revitalization Reject Bids Contract R29200A and R29200B
June 9, 2011
Page 6 of 6
Fiscal Analvsis
Funds for this project are available in Account No. 850-4679-464-4001. The additional cost for
maintenance of approximately $1,500.00 per year above the amount required for the existing
improvements will be from the General Fund.
Submitted By:
ment
n McCarthy, ACM e relopment
Paul S. Gibson, Director of Finance
John M. ,Nkhlmuth, Executive Director
M in Alvarez, Redevelopment Manager
ON
VERIFIED BY
Original on file with City Clerk's Office
GVdaOryce Whites Paseo RevitafizatiorARetect Bids SR 6-9-2011 doc
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