HomeMy WebLinkAboutR29410A CA1 Architectual Design Services for Carlos Ortega VillasContract No. R29410A
'I)PALM DESERT REDEVELOPMENT AGENCY /PALM DESERT
HOUSING AUTHORITY
STAFF REPORT
REQUEST: AUTHORIZE AND RATIFY CONTRACT AMENDMENT NO. 1 IN AN
AMOUNT NOT TO EXCEED $7,500 TO CONTRACT NO. R29410A
WITH INTERACTIVE DESIGN CORPORATION FOR
PROFESSIONAL ARCHITECTURAL SERVICES FOR THE CARLOS
ORTEGA VILLAS PROJECT
SUBMITTED BY: Catherine Walker, Senior Management Analyst
CONTRACTOR: Interactive Design Corporation
199 S. Civic Drive, Suite 10
Palm Springs, CA 92262
DATE: March 10, 2011
CONTENTS: Professional Services Amendment
Recommendation
By Minute Motion:
Authorize and Ratify Contract Amendment No. 1 in an amount not to exceed
$7,500 to Interactive Design Corporation (Contract No. R29410A) for
Professional Architectural Services; and
2. Authorize the Director of Finance to transfer funds from contingency to base
in the amount of $7,500.
Funds are available in the Palm Desert Housing Authority Capital Budget for the
Carlos Ortega Villas, Account No. 871-8691-466-4001.
Backqround
On April 8, 2010, the Palm Desert Redevelopment Agency Board ("Agency Board")
authorized the Executive Director to negotiate and finalize a Professional Services
Agreement with Interactive Design Inc. for architectural services for the Carlos Ortega Villas
in an amount not to exceed $734,450 along with reimbursable expenses in an amount not
to exceed $36,722. With the action the Agency Board also authorized the establishment of
a contingency in an amount not to exceed $75,000 for the purpose of design modification
and investigation/implementation of energy efficiency/sustainability measures not identified
at the time of contract execution, and requires additional approval to be utilized.
Staff Report Contract No. R29410A
COV - Interactive Design Corp. Amendment No.1
March 10, 2011
Page 2 of 2
Throughout the Request for Proposals ("RFP") and contracting process the Palm Desert
Redevelopment Agency has emphasized that the Carlos Ortega Villas will be a flagship
project, incorporating the latest in energy efficiencies into both design and construction with
the ultimate goal being a net zero project. In an effort to achieve this goal the Palm Desert
Redevelopment Agency, in conjunction with Interactive Design, has contacted and meet
with the California Institute for Telecommunications and Information Technology, University
of California Irvine ("UCI") or Calit 2. The Calit 2 project at UCI is part of a greater University
of California program to explore, test, and develop new energy measures. Calit 2
specializes in electrical and electronic applications and efficiencies, through collaborative
efforts staff hopes to utilize UCI's cutting edge knowledge and product information to reach
the goal of net zero energy usage at the Carlos Ortega Villas.
Staff recommends approval of the contract amendment in an amount not to exceed $7,500
(Contract No. R29410A) with Interactive Design in order to facilitate additional project
energy efficiency research, not contemplated during the initial RFP or contracting
processes.
Fiscal Analvsis
The fiscal impact to the Agency at this time is solely the contract not to exceed the
amount of $7,500. These funds are available in the project contingency.
Submitted By:
CAtherine Walker, Sr. Management Analyst
Department Head:
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sti McCarthy, AC edev
Paul S. Gibson, Finance Director
Martin Alvarez, Redevelopment Manager
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Original on file with City Clerk's Office
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Joh M. Wohlmuth, Executive Director
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Original on file with City Clerk's Office
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EXHIBIT "C"
COMPENSATION RATES AND REIMBURSABLE EXPENSES
1. HOURLY COMPENSATION RATES.
Please refer to the attached proposal.
Principal Architect
$166.00
Licensed Architect
$125.00
Project Manager
$105.00
CAD
$80.00
Staff
$56.00
2. REIMBURSABLE EXPENSES.
In an amount not -to -exceed $36,722.
3. ADDITIONAL SERVICES.
Principal Architect
$165.00
Licensed Architect
$125.00
Project Manager
$105.00
CAD
$80.00
Staff
$55.00
Additional Services shall be computed at the actual hourly rates listed above.
4. ADDmoNAL CONsuLTAN7s. If Agency requires Architect to hire consultants to perform
any Additional Services, Architect shall be compensated therefore at the Architects
actual hourly rates. Owner shall have the authority to review and approve the rates of
any such consultants.
C-1
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Sat But do Krieger LLP -July 2009
PALM DESERT HOUSING AUTHORITY Contract # / P.O. #
PROFESSIONAL SERVICE AMENDMENT
Amendment/
Change Order No.
Contingency:
Contract Purpose Architectural Services for Carlos Ortega Villas
Account No.
Consultant's Name Interactive Design Corporation
Project No.
Address: 199 South Civic Drive, Suite 10
vendor No.
Palm Springs, CA 92262
R29410A 16875
1
YES X NO
871-8691-466-4001
326
You are hereby requested to comply with the following changes from the contract plans and specifications:
DECREASE INCREASE
DESCRIPTION OF CHANGES In Contract Price In Contract Price
Explore design modifications with UC Irvine for energy efficiency measures
not identified at time of contract execution
TOTALS:
NET CHANGE IN CONTRACT PRICE:
7,500.00
I 7,500.00
7,500.00
JUSTIFICATION: Further energy efficiency research in conjunction with University of California Irvine to explore, test,
and develop new energy measures.
TOTAL BUDGET FOR PROJECT: + 734,450.00 CONTINGENCY:
Less: Expend. & Encumb. To Date: - 101,591.25 Amount Approved by Authority: + 75,000.00
Less: This Change Order Amount: - 7,500.00 Less: PriorAmendment(s): -
BALANCE OF BUDGET ( Less: This Amendment: - 7,500.00
REMAINING FOR PROJECT: 625,358.75 Balance Remaining of Contingency: 67,500.00
The amount of the Contract will be (Decreased) Increased by the Sum of: Seven thousand five hundred and
NO/100 Dollars ($7,500.00).
G:\rda\Agenda Items\2011\3-10-11\Cados Ortega Villas Amendment #1-HA.doc See reverse
Contract R29410A Amendment No. 1 Continued from front
This Contract Amendment covers changes to the subject contract as described herein. The consultant shall perform
all work as necessary or required to complete the Contract Amendment items for a lump sum price agreed upon
between the Consultant and the Palm Desert Housing Authority, otherwise referred to as Owner.
Contract Time Extension -0- Days.
Revised Contract Total $741.950.00
The undersigned Consultant approves the foregoing Contract Amendment # 1 as to the changes, if any, in the
contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to
the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said
Contract Amendment # 1 . The Consultant agrees to furnish all labor and materials and perform all other necessary
work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Contract
Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is
understood that the Contract Amendment shall be effective when approved by the Owner.
Execution of this Contract Amendment by the Consultant constitutes a binding accord and satisfaction that fully
satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity,
arising out of or related to the subject of the Contract Amendment, whether known or unknown, including but not
limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well
as any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
3
REQUESTED BY:
CERTIFIED
FUNDS AVAILABLE:
EXECUTIVE DIRECTOR
FINANCE DIRECTOR
NOTE: No payments will be made
prior to Executive Director and
Housing Authority approval
2. ACCEPTED BY:
CONSULTANT Date Accepted
4. APPROVED BY:
JEAN M. BENSON, CHAIRMAN 3/10/2011
SECRETARY 3/10/2011
Wrda\Agenda Items\2011\3-10-11\Carts Ortega Villas Amendment #1-HA.doc See reverse
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