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HomeMy WebLinkAboutRes 590 - Destruction of Closed Acquisition/Loan Files (Portola Palms Mobilehome ParkPALM DESERT REDEVELOPMENT AGENCY REQUEST: SUBMITTED BY: DATE: CONTENTS: Recommendation STAFF REPORT DESTRUCTION OF FILES THAT HAVE BEEN DIGITALLY IMAGED Janet M. Moore, Director of Housing September 29, 2011 Resolution for Destruction of Records for Portola Palms Mobilehome Park and Exhibit "A" By Minute Motion: Adopt Resolution No. 590 authorizing the destruction of the Portola Palms Mobilehome Park closed acquisition/loan files that have been digitally imaged. Background In 1991 the Agency assisted the Portola Palms Mobilehome Park with its conversion from rental to ownership. As part of the transaction, the Agency provided assistance loans to qualified low and moderate income households. The Agency held files related to all lot acquisitions whether assisted or not. All files related to acquisition whether assisted or where the restrictive covenant has expired have been digitally imaged and staff recommends destruction of the original files. Fiscal Analvsis There is no fiscal impact with this action. 'tted .i!'an etM. Moore, Director of Housing JMM:pl pp v I: /Ji,onhn M. Wohlmuth,Executive Director ATTY LEON\J"STAFF REPORT\DESTRUCTION OF FILES 092911 DOC thy, AC 0 for,Re4evelopment 4a-�*j BY RDA ON q-'-�ci-'-;� c I ( Original on file with City Cis rh,s RESOLUTION NO. 590 A RESOLUTION OF THE PALM DESERT REDEVELOPMENT AGENCY SETTING FORTH ITS FINDINGS AND AUTHORIZING THE DESTRUCTION OF PORTOLA PALMS MOBILE HOME PARK ("PPMHP") CLOSED ACQUISTION/LOAN FILES FROM THE REDEVELOPMENT AGENCY THAT HAVE BEEN DIGITALLY IMAGED. WHEREAS, the Palm Desert Redevelopment Agency has imaged the official files of PPMHP including: applications, escrow and buyers documents, correspondences, loan documents (loan agreements, security agreements and copies of recorded documents); WHEREAS, said imaged files may be stored and retained for substantially less cost than the original documents and with less hazard from fire and water damage; NOW, THEREFORE, BE IT RESOLVED by the Palm Desert Redevelopment Agency Board, as follows: Section 1. That the above recitations are true and correct and constitute the findings of the Palm Desert Redevelopment Agency Board in this matter. Section 2. ' That it does hereby approve the destruction of all documents, records or files maintained in hard -copy paper form files as set forth in Exhibit "A", attached hereto and digitally imaged. PASSED, APPROVED AND ADOPTED at a regular meeting of the Palm Desert Redevelopment Agency Board held on this 29th day of SEPTEMBER 2011, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JEAN M. BENSON, CHAIRMAN ATTEST: RACHELLE D. KLASSEN, SECRETARY CITY OF PALM DESERT, CALIFORNIA GArda\Patty Leon\JMM\staff report\RESOLUTIONS\Destruction of files PPMHP.doc PPMHP Resolution for Destruction No. 590 Exhibit "A" Page 1 of 6 Lot # Name: Portola Palms Mobile Home Park (PPMHP) Park: Documents: CLOSED Acquisition/Loan File which includes: Applications, Escrow and 1 Gallerani, Madeline PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 3 Donohue, Erika PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 4 Seay, Hal Edward PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 5 Fleishman, Jeff PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 5 Love, Earl & Alicia PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, Security Agreements and Copies of Recorded Documents) Superior Manufactured CLOSED Acquisition/Loan File which includes: Applications, Escrow and 6 Housing, Inc. PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, Security Agreements and Copies of Recorded Documents) Williams, Edward & CLOSED Acquisition/Loan File which includes: Applications, Escrow and 7 Denise PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, Security Agreements and Copies of Recorded Documents) Lenhoff, Carol & CLOSED Acquisition/Loan File which includes: Applications, Escrow and 10 Vincent PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 13 Rodvelt, David PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, Security Agreements and Copies of Recorded Documents) Radke, Lawrence & CLOSED Acquisition/Loan File which includes: Applications, Escrow and 18 LaVern PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 19 Tatchell, James PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 20 Forrest, Marylin PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 21 Hawver, Maxine PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, Security Agreements and Copies of Recorded Documents) Closed Date: 7/12/2005 1/16/2008 12/29/2000 5/31/1994 6/22/1999 8/8/2001 8/27/2001 818/2001 2/15/1995 11/24/1998 4/27/2000 3/3112006 6/12/1996 PPMHP Resolution for Destruction No. 590 Exhibit "A" Page 2 of 6 CLOSED Acquisition/Loan File which includes: Applications, Escrow and 22 Messick, William PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 6/10/2002 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 23 Haun, Gene & Lillian PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 5/31/2001 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 25 Miller, Karen PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, NIA Security Agreements and Copies of Recorded Documents) Superior Manufactured CLOSED Acquisition/Loan File which includes: Applications, Escrow and 26 Housing, Inc. PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 3/19/2001 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 27 Hughes, Teresa PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 3/2212005 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 28 Ilia, Candice PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 6/19/2004 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 30 Erickson, Michael PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 5/31/2001 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 31 Free -Gordon, Nancie PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 1/2611999 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 32 Black, Jacob PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 5/30/2003 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 32 Erickson, Steve PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 5/3012003 Security Agreements and Copies of Recorded Documents) Leyva, Jose Luis & CLOSED Acquisition/Loan File which includes: Applications, Escrow and 35 Maria PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 2/28/2001 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 37 Dometrius, Elvera PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 1/3/2005 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 38 Williams, John PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 2/412000 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 40 Neuburger, William PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 619/1994 Security Agreements and Copies of Recorded Documents) PPMHP Resolution for Destruction No. 590 Exhibit "A" Page 3 of 6 CLOSED Acquisition/Loan File which includes: Applications, Escrow and 41 Kent, John PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 7/1512005 Security Agreements and Copies of Recorded Documents) Jimenez, Miguel & CLOSED Acquisition/Loan File which includes: Applications, Escrow and 44 Delara, Lydia PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 213/2000 Security Agreements and Copies of Recorded Documents) Bruschinski J. Cal & CLOSED Acquisition/Loan File which includes: Applications, Escrow and 48 Josi PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 1/16/1997 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 51 Loftis, Alva PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 7/19/2005 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 52 Danielson, Clarence PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 10/2712004 Security Agreements and Copies of Recorded Documents) Heckman Otto & CLOSED Acquisition/Loan File which includes: Applications, Escrow and 55 Nevelle PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 6/25/2004 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 56 Meza, Guillermo PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 3/1/2005 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 57 Aguirre, Manuel & Anne PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 8/16/1999 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 57 Verdugo, Alice PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 517/1999 Security Agreements and Copies of Recorded Documents) Litheridge, Arthur & CLOSED Acquisition/Loan File which includes: Applications, Escrow and 58 Phoebe PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 3/1/1999 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 60 Hodge, Ila PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 4/27/2006 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 63 Burns, Mary PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 7/11/2007 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 64 Baker, Robert PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 1/25/2002 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 66 Demel, BJ & Elaine PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 11/15/2002 Security Agreements and Copies of Recorded Documents) PPMHP Resolution for Destruction No. 590 Exhibit "A" Page 4 of 6 CLOSED Acquisition/Loan File which includes: Applications, Escrow and 67 Fishleigh, Dolores PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 8/1311999 Security Agreements and Copies of Recorded Documents) Madsen, Ruth CLOSED Acquisition/Loan File which includes: Applications, Escrow and 69 Johannes PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 5/712001 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 78 Dill, Richard & Bertha PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 8/23/2004 Security Agreements and Copies of Recorded Documents) Superior Manufactured CLOSED Acquisition/Loan File which includes: Applications, Escrow and 79 Housing, Inc. PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 8/3/2000 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 81 Robinette, Lynda PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 9/19/2003 Security Agreements and Copies of Recorded Documents) Frampton John & CLOSED Acquisition/Loan File which includes: Applications, Escrow and 82 Deanna PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 10/1/2003 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 88 Schuman, Norbert A. PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 8/30/1999 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 89 Weber, Rita PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 8/6/2008 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 90 McDonough, Charlotte PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 2/16/1996 Security Agreements and Copies of Recorded Documents) Dearey, Gordon T. & CLOSED Acquisition/Loan File which includes: Applications, Escrow and 98 Mary PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 11118/1998 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 99 Lotheridge, J.C. & Celia PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 814/1998 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 105 Johnson, Joanna PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 4/18/2005 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 107 Garrigus, Norma W. PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 5/26/1999 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 109 Rue, Marianne PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 6/16/2005 Security Agreements and Copies of Recorded Documents) PPMHP Resolution for Destruction No. 590 Exhibit "A" Page 5 of 6 CLOSED Acquisition/Loan File which includes: Applications, Escrow and 111 Mollica, Linda Sue PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 3/3/2004 Security Agreements and Copies of Recorded Documents) Burgess, Fran & CLOSED Acquisition/Loan File which includes: Applications, Escrow and 112 Erickson, Steve PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 6/1/2000 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 113 King, Rosemary PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 8/31/2000 Security Agreements and Copies of Recorded Documents) Jimenez, Amancio & CLOSED Acquisition/Loan File which includes: Applications, Escrow and 114 Maria PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 6/23/1999 Security Agreements and Copies of Recorded Documents) Superior Manufactured CLOSED Acquisition/Loan File which includes: Applications, Escrow and 117 Housing, Inc. PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 8/2/2000 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 118 Conlen, Charles PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 6/25/1999 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 118 Long Patricia PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 6/2511999 Security Agreements and Copies of Recorded Documents) Superior Manufactured CLOSED Acquisition/Loan File which includes: Applications, Escrow and 122 Housing, Inc. PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 8/2/2000 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 123 Montgomery, William PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 1112/1998 Security Agreements and Copies of Recorded Documents) Superior Manufactured CLOSED Acquisition/Loan File which includes: Applications, Escrow and 127 Housing, Inc. PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 3/19/2001 Security Agreements and Copies of Recorded Documents) Superior Manufactured CLOSED Acquisition/Loan File which includes: Applications, Escrow and 128 Housing, Inc. PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 7/5/2001 Security Agreements and Copies of Recorded Documents) Superior Manufactured CLOSED Acquisition/Loan File which includes: Applications, Escrow and 130 Housing, Inc. PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 7/5/2001 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 131 Gonzalez, Rufino PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 1/1712003 Security Agreements and Copies of Recorded Documents) Gonzalez, Jose Luis & CLOSED Acquisition/Loan File which includes: Applications, Escrow and 131 Christina PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 11/13/2006 Security Agreements and Copies of Recorded Documents) PPMHP Resolution for Destruction No. 590 Exhibit "A" Page 6 of 6 CLOSED Acquisition/Loan File which includes: Applications, Escrow and 132 Larrieu, Julie PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 6/6/2007 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and 134 Downs, Michael & Maria PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 11/30/1998 Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and Superior Manufactured 138 PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 10/9/2001 Housing, Inc. Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and Superior Manufactured 139 PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 7/5/2001 Housing, Inc. Security Agreements and Copies of Recorded Documents) CLOSED Acquisition/Loan File which includes: Applications, Escrow and Superior Manufactured 142 PPMHP Buyers Documents, Correspondence, Loan Documents (Loan Agreements, 12/21/2000 Housing, Inc. Security Agreements and Copies of Recorded Documents)