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Home My WebLink AboutR30570B CA1 - NSP - Lndscp Mdfctns at 77115 Florida Ave l - D THE SUCCESSOR AGENCY TO THE \)1 PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: RATIFICATION OF AMENDMENT NO. 1 TO AA MAX QUALITY CONSTRUCTION (CONTRACT R30570B) IN AN AMOUNT NOT TO EXCEED $2,600 FOR LANDSCAPE MODIFICATIONS AT 77115 FLORIDA AVENUE (NEIGHBORHOOD STABILIZATION PROGRAM) SUBMITTED BY: Janet M. Moore, Director of Housing CONTRACTOR: AA Max Quality Construction 23901 Calabasas Road, Suite 1085 Calabasas, CA 91302 DATE: August 23, 2012 CONTENTS: Contract Amendment No. 1 AA Max Quality Construction Proposal Recommendation By Minute Motion, that the board ratify Contract Amendment No. 1 in an amount not to exceed $2,600 to AA Max Quality Construction (Contract No. R30570B) for landscape modifications at 77115 Florida Avenue, Palm Desert (NSP). Funds for this service is available in Account No. 703- 4496-464-4001. Executive Summary The Successor Agency's Executive Director authorized staff to contract with AA Max Quality Construction to modify the existing front yard's landscape that includes removal of some overgrown shrubs and installation of new materials providing differentiation of current 1" tan/pink rock covering most of the yard as well as drought tolerant plants and vines. Approval of staffs recommendation will ratify an amendment to the contractual services agreement in the amount not-to-exceed $2,600 with AA Max Quality Construction. Background As part of Palm Desert's participation in the Neighborhood Stabilization Program we acquired two homes including 77115 Florida Avenue. The projects are both nearing completion and will be readied for sale. G:\rda\HOUSING\Patty Leon\JMM\staff report\Change Order No.1 AA Max Quality Construction.doc Staff Report Ratification of Agreement (Contract No. R30570B) Amendment No. 1 at 77115 Florida Avenue August 23, 2012 Page 2 of 2 As part of the rehabilitation for 77115 Florida Avenue, the landscape was only included to the extent that the existing landscape would be "cleaned up". After removal of dead materials and clean up, it is clear that additional plants and work is needed in the front yard to stay consistent with the surrounding homes. The proposal includes removal of fence, old trees, bushes, some ground cover and installation of ground covers, vines, agaves and rocks. Staff is working with the Landscape Department to confirm full compliance. Therefore, Staff recommends that the Successor Agency ratify Amendment No. 1 with AA Max Quality Construction. Fiscal Analysis The fiscal impact is the cost of the change order which will be charged to ROPS-2, Project Area #4, line item #21. Submitted by: J netfilloore, Director of Housing BY SA-RDA 5--CD App I: ON 5 VERIFIED BY DIC.f Original on file with City Cler 's Office P I S. Gibson, Director of Finance hn M. Wohlmuth, Executive Director G\rda\HOUSING\Patty Leon\JMM\staff reportlChange Order No.1 AA Max Quality Construction.doc *'�••. SUCCESSOR AGENCY TO THE ,.•' 1 111 .1PALM DESERT REDEVELOPMENT AGENCY w• _0 14 ..2�4 INTEROFFICE MEMORANDUM 9o� vS 1�ty�i' i. .A •i:4)Fo Doi =9�3 TO: John M. Wohlmuth, Executive Director FROM: Janet M. Moore, Director of Housin• DATE: July 13, 2012 SUBJECT: Change Order No. 1 - 77115 Florida Avenue, Palm Desert (NSP) As part of Palm Desert's participation in the Neighborhood Stabilization Program we acquired two homes including the one noted above. The projects are both nearing completion and will be readied for sale. As part of the rehabilitation for the above home, the landscape was only included to the extent that the existing landscape would be 'cleaned up'. After removal of dead materials and clean up, it is clear that additional plants and work is needed in the front yard to stay consistent with the surrounding homes. I have attached two proposals from the current contractor for the front yard landscape that includes removal of some overgrown shrubs and installation of new materials providing differentiation from the current 1" grey rock covering most of the yard as well as drought tolerant plants and vines. The two proposals are $3,400 and $2,600 respectively with the difference being less plants. I recommend that we process a change order for $2,600 for the modifications to the front landscape since funding is limited. This will go to the Successor Agency on August 23, 2012 as a ratification of your approval of Change Order No.1 to the contract to AA Max Quality. Upon execution, if necessary, we will provide the information to the Oversight Board at an upcoming meeting. This will be charged to the Project Area #4 ROPS line 21. If you concur, please indicate your approval by signing below. Re ' wed and Approved: • n M. Wohlmuth, Executive Director SOCCESSORAGENCY TO THE PALM DFSERT REDEVELOPMENTAGENCY Contract#/P.O.# R30570B 17741 Amendment/ 1 COON SERVICEAMENDMENT Change Order No. Contingency: YES NO X Contract Purpose Modifications to front landscape at 77115 Florida Av Account No. 703-4496-464-4001 AA Consultant's Name Max Quality Construction Project No. NSP c/o NAICC Address: 23901 Calabasas Road, Suite 1085 Vendor No. 12763 Calabasas, CA 91302 You are hereby requested to comply with the following changes from the contract plans and specifications: Front yard landscape to include removal of some overgrown shrubs and 2,600.00 installation of new materials providing differentiation from the current 1" grey rock covering most of the yard as well as drought tolerant plants and vines Scope of Work: remove fence, old trees, bushes, some ground cover, created a small mountain like in drawing in front yard bring in dirt 1 tree in front of house for shade mesquite 6 ground covers 6 vine plants 4 agaves 4.tons of dg brown 2 medium rocks re use some of the 3/4" existing rock; disposal of debris from job TOTALS: - 2,600.00 NET CHANGE IN CONTRACT PRICE: 2,600.00 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 41,724.00 CONTINGENCY: Less: Expend. &Encumb.To Date: - 41,174.00 Amount Approved by Board: + - Less:This Change Order Amount: - 2,600.00 Less: Prior Amendment(s): - - BALANCE OF BUDGET Less: This Amendment - - REMAINING FOR PROJECT: 3,150.00 Balance Remaining of Contingency. - The amount of the Contract will be increased by the Sum of: Three Thousand One Hundred and Fifty and 00/100 Dollars ($3,150.00). G:\rda\HOUSING\PROGRAMS\NEIGHBORHOOD STABILIZATION PROGRAM\77115 Florida Property\Rehab\AA Max Qualirty P0017741 Amndmt 1.doc See reverse ... Contract R30570B Amendment No. 1 Continued from front This Contract Amendment covers changes to the subject contract as described herein. The consultant shall perform all work as necessary or required to complete the Contract Amendment items for a lump sum price agreed upon between the Consultant and the Palm Desert Redevelopment Agency, otherwise referred to as Owner. Contract Time Extension -0- Days. Revised Contract Total $44,324.00 The undersigned Consultant approves the foregoing Contract Amendment # 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Contract Amendment # 1 . The Consultant agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Contract Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Contract Amendment shall be effective when approved by the Owner. Execution of this Contract Amendment by the Consultant constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Contract Amendment, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items include above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: EXECUTIVE DIRECTOR CONTRACT 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR ROBERT A. SPIEGEL, CHAIRMAN Date Approved NOTE: No payments will be made prior to Executive Director and Agency Board approval SECRETARY Date Approved G:\rda\HOUSING\PROGRAMS\NEIGHBORH00D STABILIZATION PROGRAM\77115 Florida Property\Rehab\AA Max Qualirty P0017741 Amndmt 1.doc See reverse ... ,, Max Quality Antonio Aguilar Construction H. --ty and quality craftsmanship is our commltrn en to you and ourselves" Mobile (760) 844-4045 Fax (760) 33-2279 CA Lic. 919733 Insured and Banded We here by submit specification and estimate for:77115 FLORIDA AVENUE PALM DESERT CA. 92201 Scope of work: remove fence, old trees, bushes, some ground cover, created a small mountain like in drawing in front yard bring in dirt one tree in front of house for shade mesquite 6 ground covers 6 vine plants 4 agaves 4 tons of dg brown 2 medium rocks re use some of the 3/4" existhing rock disposal of debris from this job We here propose to furnish labor and materials- complete in acodance with the above specification for the sum: $ 2,600.00 payments will be made as fowollow : All materials is guaranteed to be as specified. All workmanlike manner according to standard practices. Any alteration or deviation from above specification involving extra costs will be executed only upon written orders, and will become and extra charge over and above the estimate. All agreements contingent upon strikes, accident or delays beyond our control . This proposal subject to acceptance within 15 days and is void thereafter at the option of the undersigned. Authorized � d'4 signature �" Date Acceptance of proposal. The above prices and specifications and conditions are hereby accepted. You are authorized to do work as specified. Paymen II b s outlined above. Accepted: 7/0,,z,v Date Signature. Page 1 of 1