HomeMy WebLinkAboutAuthz SA-Exec Dir - Contracts Under $5,000OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE
PALM DESERT REDEVELOPMENT AGENCY
STAFF REPORT
REQUEST: AUTHORIZE THE EXECUITVE DIRECTOR TO EXECUTE
CONTRACTS UNDER $5,000 FOR ROUTINE MAINTENANCE
AND EMERGENCY MAINTENANCE SERVICES FOR
OBLIGATIONS LISTED ON THE RECOGNIZED OBLIGATION
PAYMENT SCHEDULE (ROPS)
SUBMITTED BY:
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Recommendation
Heather Buck, Project Coordinator
June 4, 2012
By Minute Motion: Authorize the Executive Director to execute contracts
under $5,000 for routine maintenance and emergency maintenance
services for obligations listed on the Recognized Obligation Payment
Schedule (ROPS).
Backqround
�n April 9, 2012, the Oversight Board of the Successor Agency
Redevelopment Agency approved the Recognized Obligation
(ROPS) which lists routine maintenance of Agency properties as
Agency.
to the Palm Desert
Payment Schedule
an obligation of the
By authorizing the Executive Director to execute contracts under $5,000 for routine
maintenance, recurring services, and emergency maintenance services staff can quickly
and efficiently procure and award contracts as required to maintain the Successor
Agency to the Palm Desert Redevelopment Agency properties until disposition.
Examples of these maintenance services include, but are not limited to: landscape
maintenance, pest control, bee removal, dust mitigation, and utility payments.
As a responsibility to obtain the best prices, staff follows the approved purchasing
policies as outlined in the Palm Desert Municipal Code. Bids are requested of local
providers as well as those outside the area to ensure competitive pricing. The authority
for the Executive Director to execute these contracts allaws the Agency to operate
efficiently, and respond promptly to emergencies. Absence of such authority could
potentially result in increased staff time and costs. If the Executive Director is granted
this authorization, all executed contracts will be brought back to the Oversight Board as
a"receive and file" agenda item.
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Oversight Board Staff Report
Authorize Executive Director to Execute Maintenance Contracts under $5,000
June 4, 2012
Page 2 of 2
Staff recommends approval of this request to facilitate the continued routine, recurring
maintenance of the Agency properties.
Fiscal Analvsis
There is no fiscal impact as all items associated with this action are listed on the ROPS.
Submitted By:
Heather uck, Project Coordinator
in Alvarez, Redevelopment Manager
Approv�
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M. Wohlmuth, Executive Director
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J net oore, Director of Housing
Paul S. Gibson, Director of Finance
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VERIFIED BY �,
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Original on file with City Clerk's Of�'ice
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