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Home My WebLink AboutPrelim - SA-RDA - 08/23/2012� � � � DRAFT PRELIMINARY MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY THURSDAY, AUGUST 23, 2012 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chair Spiegel convened the meeting at 3:00 p.m. II. ROLL CALL Present: Director Jean M. Benson Director Cindy Finerty Director Jan C. Harnik Vice Chair William R. Kroonen Chair Robert A. Spiegel Also Present: John M. Wohlmuth, Executive Director David J. Erwin, City Attorney Rachelle D. Klassen, Secretary Bo Chen, City Engineer Russell Grance, Director of Building & Safety Lauri Aylaian, Director of Community Development Martin Alvarez, Director of Economic Development Paul S. Gibson, Director of Finance Janet M. Moore, Director of Housing Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs Stephen Y. Aryan, Risk Manager Casey Hartman, Battalion Chief, Palm Desert Fire/Riv. Co. Fire Dept./Cal Fire Bill Sullivan, Asst. Chief, Palm Desert Police/Riverside Co. Sheriff's Dept. Grace L. Mendoza, Deputy City Clerk PRELIMINARY MINUTES DRAFT SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY MEETING AUGUST 23, 2012 111. ADJOURN TO CLOSED SESSION Request for Closed Session: None On a motion by Kroonen, second by Harnik, and 5-0 vote of the SuccessorAgency Board of Directors, Chair Spiegel adjourned the meeting to Closed Session of the City Council at 3:01 p.m. He reconvened the meeting at 4:00 p.m. IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None V. AWARDS, PRESENTATIONS, AND APPOINTMENTS None VI. CONSENT CALENDAR A. MINUTES of the July 12, July 26, and August 9 Regular Meetings of the Board of Directors of the Successor Agency to the Palm Desert Redevelopment Agency. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST SUCCESSOR AGENCY TREASURY - Warrant Nos. 8SA, 11 SA, 16SA, 20SA, 21 SA, 25SA, 29SA, 34SA, 37SA, 40SA, and 44SA. Rec: Approve as presented. C. COMPLIANCE ANALYSIS AND INVESTMENT REPORTS for the Months of May 2012 and June 2012 (Joint Consideration with the Palm Desert City Council). Rec: Receive and file. 2 PRELIMINARY MINUTES DRAFT SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY MEETING AUGUST 23, 2012 D. REQUEST FOR RATIFICATION ofAmendment No.1 to Contract No. R30570B — for Landscape Modifications at 77-115 Florida Avenue (Neighborhood Stabilization Program [NSP] Project). Rec: By Minute Motion, ratify Contract Amendment No. 1 in an amount not to exceed $2,600 to the subject contract with AA Max Quality Construction, Calabasas, California, for landscape modifications at 77-115 Florida Avenue, Palm Desert, for the NSP Project — funds are available in Account . No.703-4496-464-4001. Upon a motion by Finerty, second by Kroonen, and 5-0 vote of the Successor Agency Board of Directors, the Consent Calendar was approved as presented. VII. CONSENT ITEMS HELD OVER None VIII. RESOLUTIONS A. RESOLUTION NO. SA-RDA 010 - A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY, APPROVING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR THE SIX-MONTH FISCAL PERIOD FROM JANUARY 1, 2013, THROUGH JUNE 30, 2013, PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 AND TAKING CERTAIN RELATED ACTIONS. Ms. Moore stated that with the enactment of AB1384, the responsibility for adopting schedules has been accelerated and needs be delivered by September 1, 2012. She said the format is a little difference so she would be happy to answer any questions. Staff had previously identified the Obligations by project area with separate documents for each area, now they are combined into one, which is at the discretion of the Department of Finance. Director Finerty moved to waive further reading and adopt Resolution No. SA-RDA 010. Motion was seconded by Kroonen and carried by a 5-0 vote. 3 PRELIMINARY MINUTES DRAFT SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY MEETING AUGUST 23, 2012 B. RESOLUTION NO. SA-RDA 011 - A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY, APPROVING A PROPOSED ADMINISTRATIVE BUDGET FOR THE SIX-MONTH FISCAL PERIOD FROM JANUARY 1, 2013, THROUGH JUNE 30, 2013, PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177(j) AND TAKING CERTAIN RELATED ACTIONS. Ms. Moore stated this was the administrative costs, and earlier this evening, the City Council approved a Cooperative Agreement in orderto do this, this Resolution sets it at whatever the legislative amount is. Director Finerty moved to waive further reading and adopt Resolution No. SA-RDA 011. Motion was seconded by Kroonen and carried by a 5-0 vote. IX. NEW BUSINESS A. REQUEST FOR ADOPTION OF A CITY COUNCIL AND A SUCCESSOR AGENCY RESOLUTION, EACH APPROVING THE EXECUTION OF A COOPERATIVE AGREEMENT FOR ADVANCE AND REIMBURSEMENT OF ADMINISTRATIVE, OVERHEAD, AND OTHER EXPENSES BETWEEN THE CITY OF PALM DESERT AND THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY; AND TAKING CERTAIN ACTIONS (CONTRACT NO. C32140) (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). Ms. Moore stated the proposed Resolution confirms the City wants the Successor Agency to continue to reimburse the City for staff time, legal expenses, etc. The former Redevelopment Agency and the City had the same agreement, and this was just confirming that the City wants the Successor Agency to do the same. She said the City advances the cost and payments for such services and the Successor Agency will reimburse up to the amount that is allowed by all of the legislation out there eliminating Redevelopment Agency. Mayor Pro Tem/Vice Chai.r Kroonen moved to waive further reading and adopt: 1) City Council Resolution No. 2012 - 60, approving the execution of a Cooperative Agreement for Advance and Reimbursement of Administrative, Overhead, and Other Expenses between the City and the Successor Agency, and taking certain other actions; 2) Successor Agency Resolution No. SA-RDA 009, approving the execution of a Cooperative Agreement forAdvance and Reimbursement of Administrative, Overhead, and Other Expenses between the City and the Successor Agency, and taking certain other actions. Motion was seconded by Finerty and carried by a 5-0 vote. 0 PRELIMINARY MINUTES DRAFT SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY MEETING AUGUST 23, 2012 B REQUEST FOR APPROVAL OF A RECIPROCAL ACCESS AND WALL AGREEMENT BETWEEN THE SUCCESSORAGENCYTO THE PALM DESERT REDEVELOPMENT AGENCY, THE CITY OF PALM DESERT, AND THE PALM DESERT COUNTRY CLUB VILLAS (CONTRACT NO. C32150) (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). Project Coordinator Heather Buck stated this item was to create a new agreement with the Palm Desert Country Club Villas and Successor Agency to the Palm Desert Redevelopment Agency. This agreement confirms existing obligations, making concessions foradditional time to complete said obligations, and listing the City as the responsible entity to fulfill said obligations in the event the Successor Agency cannot. Mayor Pro TemNice Chair Kroonen moved to, by Minute Motion: 1) Approve Reciprocal Access and Wall Agreement, substantially as to form; 2) authorize Mayor/Chair to execute the finalized Agreement as approved by Successor Agency Counsel; 3) authorize staff to forward the Agreement to the Oversight Board for approval; 4) appropriate $2,500 from Unobligated General Fund Reserves to Parking Lot Maintenance, Account No. 110-4313-433-3320 for the crack seal and slurry coat work to be completed by December 15, 2012 — proposed funding for additional costs related to this Agreement are identified in the accompanying staff report. Motion was seconded by Harnik and carried by a 5-0 vote. X. CONTINUED BUSINESS None XI. OLD BUSINESS None XII. PUBLIC HEARINGS None XIII. REPORTS, REMARKS, SUCCESSOR AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. SUCCESSOR AGENCY COUNSEL None 5 PRELIMINARY MINUTES DRAFT SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY MEETING AUGUST 23, 2012 C. CHAIR AND MEMBERS OF THE SUCCESSOR AGENCY None XIV. ORAL COMMUNICATIONS - C None XV. ADJOURNMENT Upon a motion by Kroonen, second by Finerty, and 5-0 vote of the Successor Agency Board of Directors, Chair Spiegel adjourned the meeting at 6:14 p.m. ROBERT A. SPIEGEL, CHAIR ATTEST: RACHELLE D. KLASSEN, SECRETARY SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY �