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Home My WebLink AboutPrelim - SA-RDA - 10-10-2013DRAFT � U� _� PRELIMINARY MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY THURSDAY, OCTOBER 10, 2013 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chair Harnik convened the meeting at 3:00 p.m. II. ROLL CALL Present: Vice Chair Jean M. Benson Director Robert A. Spiegel arrived at 3:35 p.m. Director Van G. Tanner Director Susan Marie Weber Chair Jan C. Harnik Also Present: John M. Wohlmuth, Executive Director David J. Erwin, City Attorney Rachelle D. Klassen, Secretary Russell Grance, Director of Building & Safety Lauri Aylaian, Director of Community Development Martin Alvarez, Director of Economic Development Paul S. Gibson, Director of Finance/City Treasurer Janet M. Moore, Director of Housing Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs Bo Chen, City Engineer Casey Hartman, Battalion Chief, Palm Desert Fire/Riverside Co. Fire Dept./Cal Fire Bill Sullivan, Asst. Chief, Palm Desert Police/Riverside Co. Sheriff's Department Grace L. Mendoza, Deputy City Clerk III. ADJOURN TO CLOSED SESSION Request for Closed Session: None PRELIMINARY MINUTES SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY MEETING � � � OCTOBER 10, 2013 With Successor Agency Board concurrence, Spiegel ABSENT, Chair Hamik adjourned the meeting to Closed Session of the City Council and Housing Authority at 3:01 p.m. She reconvened the meeting at 4:00 p.m. IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None V. AWARDS, PRESENTATIONS, AND APPOINTMENTS None VI. CONSENT CALENDAR A. MINUTES of the September 26, 2013, Regular Meeting of the Board of Directors of the Successor Agency to the Palm Desert Redevelopment Agency. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST SUCCESSOR AGENCY TREASURY - Warrant No. 75SA. Rec: Approve as presented. C. COMPLIANCE ANALYSIS AND INVESTMENT REPORTS for the Months of July 2013 and August 2013 (Joint Consideration with the Palm Desert City Council). Rec: Receive and file. Upon a motion by Spiegel, second by Weber, and 5-0 vote of the Successor Agency Board, the Consent Calendar was approved as presented. VII. CONSENT ITEMS HELD OVER None VIII. RESOLUTIONS None 2 PRELIMINARY MINUTES DRAFT SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY MEETING OCTOBER 10, 2013 IX. NEW BUSINESS A. REQUEST FOR ADOPTION OF RESOLUTIONS, APPROVING THE EXECUTION OF A CARLOS ORTEGA VILLAS PROJECT BOND PROCEEDS FUNDING AGREEMENT BETWEEN THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY AND THE PALM DESERT HOUSING AUTHORITY, AND TAKING CERTAIN RELATED ACTIONS (CONTRACT NO. HA33090) (JOINT CONSIDERATION WITH THE PALM DESERT HOUSING AUTHORITY). Mr. Alvarez stated approval of this item will allow staff to move forward with a funding agreement between the Housing Authority and the Successor Agency. The Carlos Ortega Villas Project is nearing completion of design, and he anticipated submitting the project to plan check in December. The funding for the project may be approved by the State in the next couple of weeks, but funds wouldn't be available until January 1, 2014. Approval today will allow staff to move forward with plan check and paying the fees from Housing Authority, and once the bond funds are approved and able to be expended in January, the expenditure will be refunded from the Successor Agency to the Housing Authority. Director/Member Spiegel moved to: 1) Waive further reading and adopt Resolution Nos. SA-RDA 021 and HA - 59, approving the execution of a Carlos Ortega Villas Project Bond Proceeds Funding Agreement between the Successor Agency and the Housing Authority, and taking certain related actions; 2) By Minute Motion, approve of and authorize the respective Chair/Chairman to execute said Carlos Ortega Villas Project Bond Proceeds Funding Agreement; 3) By Minute Motion, authorize payment of estimated expenditures related to the Carlos Ortega Villas Project from Housing Authority Capital Improvements Account No. 871- 8691-466-4001. Motion was seconded by Benson. Director/Member Tanner inquired about the vacated Casey's Bar & Grill. Mr. Alvarez responded the business is currently closed, stating he has been in communication with the operator and it didn't appear they will reopen. He said they are currently looking at other opportunities to sell the business. Director/Member Spiegel noted the City owns the place. Mr. Wohlmuth clarified the Successor Agency own the property and not the business, and with the approval of the Property Management Plan, the Agency could perhaps sell the property with the old fire station site and allow for a whole new development on the expanded site. Chair/Chairman Harnik called for the vote, and it carried by a 5-0 vote. 3 PRELIMINARY MINUTES DRAFT SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY MEETING OCTOBER 10, 2013 X. CONTINUED BUSINESS None XI. OLD BUSINESS A. REQUEST FOR APPROVAL OF ADDITIONAL SERVICES (NO. 4) IN AN AMOUNT NOT TO EXCEED $40,926.93 ON PROFESSIONAL ARCHITECTURAL SERVICES CONTRACT WITH INTERACTIVE DESIGN CORPORATION FOR WORK ON THE CARLOS ORTEGA VILLAS PROJECT (CONTRACT NO. R29410A). Mr. Alvarez stated the Carlos Ortega Villas Project is nearing completion of the design. Throughout the course of the design, staff worked with Interactive Design to look at additional services that were required in order to complete the design. This project has been a unique development in that it's an in-fill project, which has revealed additional services like making walls safe and usable. The project also had to meet the requirements of the Riverside County Airport Land Use Commission, which required additional special treatments and evaluations relating to the storm drainage. Additionally, staff had to work with the adjacent property owners to develop a Mutual Access Agreement to allow staff to coordinate utilities and access to the site. Therefore, staff recommended approval of the additional service cost to coverthe unexpected design services forthis project. Responding to question, he said the costs for construction is $220,000 per unit, and design wise, it was in the $10,000 to $12,000 range per unit. Chair Harnik said it was worth to note the project was a Net Zero energy project. Director Spiegel moved to, by Minute Motion, authorize: 1) Additional Services No. 4 in an amount notto exceed $40,926.93 to the subject contract with Interactive Design Corporation, Palm Springs, California, for the Carlos Ortega Villas Project; 2) Director of Finance to transfer funding from contingency to base in the amount of $40,926.93 upon approval in accordance with the requirements of ABx1 26; 3) Chair to execute the finalized Agreement as approved by Successor Agency Counsel — funds are available in the Capital Budget for the Carlos Ortega Villas Project, Account No. 703-8691-466-4001, ROPS Line 157. Motion was seconded by Benson and carried by a 5-0 vote. XII. PUBLIC HEARINGS None 4 PRELIMINARY MINUTES DRAFT SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY MEETING OCTOBER 10, 2013 XIII. REPORTS, REMARKS, SUCCESSOR AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. SUCCESSOR AGENCY COUNSEL None C. CHAIR AND MEMBERS OF THE SUCCESSOR AGENCY None XIV. ADJOURNMENT On a motion by Spiegel, second by Tanner, and unanimous vote of the Successor Agency Board, Chair Harnik adjourned the meeting at 5:00 p.m. JAN C. HARNIK, CHAIR ATTEST: RACHELLE D. KLASSEN, SECRETARY SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOOMENT AGENCY 5