HomeMy WebLinkAbout13 Entertainment Site Plan Handout FILLABLEPage 1 of 8
CITY OF PALM DESERT
DEPARTMENT OF DEVELOPMENT SERVICES
73510 Fred Waring Drive, Palm Desert, California 92260
Phone (760) 776-6483 ▪ planning@palmdesert.gov
ENTERTAINMENT SITE PLAN PERMIT HANDOUT
The following instructions are intended to provide the necessary information and procedures to facilitate the
processing of a Entertainment Site Plan Permit Application. Cooperation with these instructions will ensure that the
application can be processed in the most expeditious manner possible.
SECTION I – APPLICATION SUBMITTAL REQUIREMENTS
Each item listed below is required for submittal unless a waiver
confirmed by Number of
physical Electronic
Planning Application Form with Entertainment Site Plan Support
Sheet (Pages 6 through 8) 0 1
Statement of Operations
Vicinity Map 0 1
Site Plan 0 1
Application Fees Paid*
*Payable to City of Palm Desert once minimum submittal requirements are met.
Submittal waivers may be obtained through staff consultation. No applications will be accepted by mail.
Su
b
m
i
t
t
e
d
SUPPLEMENTAL REQUIREMENTS
(Unless determined as part of a pre-application review meeting Number of
physical
Electroni
c
Building and Safety Permit(s) 0 1
Fire Department Permit(s) 0 1
Event Insurance 0 1
Environmental Health Department Permit 0 1
Alcoholic Beverage Control Permit 0 1
Business/Resident Notification 0 1
Vendor List and Licensing 0 1
SECTION II – SUBMITTAL ITEMS CHECKLIST
1.FILING FEES
Application fees are to be paid at the time of application. As part of the submittal process, the receipt showing
payment of fees will be copied and submitted along with the other application materials.
REQUIRED AT TIME OF APPLICATION SUBMITTAL
Precise Plan Application Fee: Fees | City of Palm Desert
0 1
0 1
0 1
0 1
CITY OF PALM DESERT
ENTERTAINMENT SITE PLAN SUBMITTAL HANDOUT
Page 2 of 8
2. APPLICATION
The Planning Application form must be completed including the project description, requested information, and
ownership signatures.
3. PLAN SET
A complete Plan Set shall be submitted to the Planning Division. All digital submittals shall be submitted through the
City’s planning permit portal in pdf format. Information on where and how to submit can be found here: Planning Permit
Portal
Physical submittals shall be submitted upon request. Full size plans, when required, shall be neatly folded so that the
size does not exceed 9” by 12” and shall have the title block facing outwards. Plans which do not adhere to these
requirements shall be rejected.
Required Order of Plan Set Contents:
1. Statement of Operations
2. Vicinity Map
3. Site Plan
A) STATEMENT OF OPERATIONS (typed document, if handwritten, must be legible)
The primary purpose of the statement of operations is to offer detailed insight into how the proposed entertainment
will be executed and its potential impact on the surrounding community. The statement of operations should provide
City staff with the logistical plans, hours, and strategies to address community concerns such as traffic
management, noise control, etc.
An example Statement of Operations form is attached to this application. The details provided in this statement may
prompt staff to request further information and/or initiate permitting processes with other departments or agencies
if necessary.
B) Vicinity Map:
The vicinity map should be an aerial image of the event site, including visible surrounding buildings and businesses,
to provide contextual information. Images can come from sources such as Google Maps.
• ☐North Arrow
• ☐ Visibly outline event boundaries
• ☐ Label surrounding streets
C) Site Plan
• ☐ Title block located in the lower right-hand corner of the map which contains the following information and is
readily visible when folded:
o ☐ Name of project
o ☐ Plan name and sheet identification number
o ☐ Initial date of drawing and any subsequent revisions
o ☐ Name, address, and phone number of the property owner, applicant, and or authorized agent
o ☐ Name, address, and phone number of the person preparing the exhibit
o ☐ Exhibit Amendment block, which shall be used to notate any changes to the proposed project during
the review process.
• ☐ Graphic Scale (Engineering Scale not to exceed 1" = 30')
• ☐ North arrow
• ☐ Location(s) and Dimension(s) of all:
o ☐ Property lines
o ☐ Required and actual setbacks for building to property lines and between buildings
o ☐ Location of all structures
o ☐ Fully dimensioned subject parcel boundaries
o ☐ Access and driveway dimensions
o ☐ Structures and building footprints, including any building projections.
o ☐ Landscape areas and planters
CITY OF PALM DESERT
ENTERTAINMENT SITE PLAN SUBMITTAL HANDOUT
Page 3 of 8
o ☐ Drive aisles, parking stalls, and loading areas
o ☐ Typical parking space, parking dimensions including striping. All open parking stalls shall be clearly
outlined with a minimum of 4-inch wide double (“hairpin”) lines on the surface of the parking facility.
o ☐ Pedestrian pathways, including ADA horizontal path of travel
o ☐ Parking bumper or tire guard locations where parking is adjacent to any property line, public
walkway, street, alley, or accessible path of travel
o ☐ Trash enclosures
o ☐ Storage areas
o ☐ Location and total of all short-term and long term-bicycle parking
o ☐ On-site fuel tanks (above or below ground)
o ☐ Fire hydrants onsite and within 500’ of the project site
o ☐ Walls and fences including details of proposed materials, height, and setbacks from adjacent street
curbs and/or property lines.
o ☐ Public improvements, include cross sections
o ☐ Structures, driveways, parking areas, trees and property lines within 50’ of project site perimeter
boundary
o ☐ Names, locations, rights-of-way widths, and improvements of adjacent existing and proposed
streets and the approximate grades of proposed and existing streets and approximate street centerline
radii of curbs. Any proposed private streets shall be noted on the site plan exhibit. Location, widths,
and improvements of existing and proposed public utility, easements, transmission lines, power and
telephone poles, and underground utilities on or abutting the property.
• ☐ Name, location and dimension of all adjacent public and private streets
• ☐ Type, height, and location of all street, parking, and pedestrian lights
• ☐ Identification of General Plan and Zoning land use designations and existing land use of all adjacent
properties
• ☐ Identify onsite circulation route(s), including drive aisle widths and interior and exterior turning radius
dimensions at entries and drive aisles, for delivery and emergency vehicle access
• ☐ If the project includes any phasing of development the proposed phases, including public improvements,
shall be identified on a separate site plan sheet with a table showing acreage, building square footage, number
and type of units, and number of parking spaces per phase.
4. SUPPLEMENTAL REQUIREMENTS
Building and Safety Permit(s)
A permit from the City of Palm Desert Building & Safety Department and Riverside County Fire Marshall must be
obtained if the following structures are proposed at the event:
• Tents or membrane structures greater than 400 square feet
• Temporary structure greater than 120 square feet intended to be used to gather 10 or more persons
• Temporary generator(s)
• Structures such as stages, bleachers, and platforms
The permits will be processed concurrently with the Temporary Use Permit and/or Fire Special Event Permit. For
more information, please contact the Permit Center at 760.776.6435 or visit https://www.palmdesert.gov/our-
city/departments/planning/palm-desert-permit-center.
Fire Department Permit(s)
The applicant is required to apply for a Fire Special Event Permit and/or Pyrotechnics & Special Effects
Application with the Riverside County Fire Department. At a minimum, the Planning staff will forward the project to
the Fire Department and the Fire Department will contact the applicant using the information provided on the
application. However, the Applicant is responsible for obtaining the appropriate permits from the Fire Department.
For more information, please reach contact the Riverside Fire Department at 760.863.8886 or visit
https://rivcoplus.org/EnerGov_Prod/SelfService#/applicationAssistant
CITY OF PALM DESERT
ENTERTAINMENT SITE PLAN SUBMITTAL HANDOUT
Page 4 of 8
Event Insurance
If the proposed event is to be held on City-owned property, the Applicant must provide a comprehensive insurance
package as determined by the City of Palm Desert. At a minimum, the following items will be necessary and will
undergo review by the City's Risk Manager:
•Certificate of Liability Insurance
At least $2 million per occurrence, $4 million general aggregate and $4 million products-completed
operations aggregate
•Additional Insured
Confirm the endorsement shows the Agency and all other persons required to be shown as insured
OR the endorsement says “any person or organization as required by written contract.”
•Primary, Noncontributory
Same as the additional insured endorsement
•Waiver of Subrogation
Same as the additional insured endorsement
•Workers Compensation or Waiver of Workers Compensation
Environmental Health Department Permit
If food will be prepared or served on-site, food vendors are required to adhere to all Riverside County health laws,
ordinances, and regulations concerning public health and sanitation. The Applicant is responsible for obtaining the
appropriate permits from the Department of Environmental Health.
For more information, please contact the Riverside County Department of Environmental Health (DEH) at
760.863.8287 or visit http://www.rivcoeh.org/Programs/TFF.
Alcoholic Beverage Control Permit
If alcohol is served on-site, the Applicant and/or vendors must receive authorization from the State of California
Department of Alcoholic Beverage Control (ABC). The Applicant is for obtaining the appropriate permits from
the ABC. Where applicable, the Applicant must provide proof of consultation and clearance to the Planning
Division.
For more information, please contact the local Department of Alcoholic Beverage Control office at 760.324.2027 or
visit www.abc.ca.gov.
Traffic Control Plan
If the event takes place in a City right-of-way, such as a public sidewalk, or requires any road closures, a traffic
control plan may be necessary. The City's Public Works Department will assess the need for a traffic control plan
after receiving a complete application through the Planning Division.
Public Notification:
Firework displays, pyrotechnics, and special effects will require written notification to the surrounding residents and
neighborhoods. Proof of mailing and/or copy of the digital notification letter shall be submitted to the Planning
Department before permit issuance.
If your event has the potential to negatively affect businesses, individuals, or the community in any way, such as
through street closures, loud music, or a large gathering, it is the Applicant's responsibility to notify those who may
be impacted. After submitting a complete application, the City will guide you on which businesses, residents, or
communities you need to inform before your event takes place.
Applicants are required to make all notifications a minimum of two weeks prior to the event, in both of two ways
listed below:
1.Via mail notification to all adjacent neighborhoods
2.Via email notification to all surrounding Homeowners Associations (HOA). Notifications must contain
information concerning the event and how to contact the Applicant before and after it occurs.
Vendor List & Licensing:
CITY OF PALM DESERT
ENTERTAINMENT SITE PLAN SUBMITTAL HANDOUT
Page 5 of 8
All entities conducting business within the City of Palm Desert must hold a valid business license issued by the
City, including vendors involved in the proposed event operations. Vendors without an existing business license
can apply for a one-day business license through the Code Compliance Division, which can cover the duration of
the Temporary Use Permit.
For specific types of events, such as farmers markets, artist fairs, etc., event organizers may be required to
furnish a list of vendors along with their contact details as part of the City approval process. In such cases, the
event organizer is responsible for registering all vendors under a single application and ensuring that the requisite
fees are paid.
SECTION III – PROCEDURES
1.Schedule a time to discuss the event location and logistics with Planning Division staff and other City
departments for project requirements, including necessary application submittals.
2.Submit a complete application, with all sets of required plans and appropriate fee to the Department of
Development Services for staff review. Staff will review the application and determine if it is complete within 1-
2 days from the date the application is submitted. Staff will not process the application if it is deemed incomplete.
After the application is deemed complete, staff will circulate the project to other City departments and local
agencies for comments and conditions.
3.Staff will return comments and conditions within two weeks, upon which the applicant may need to submit
additional documents. These documents will be forwarded to the necessary reviewers a s soon as possible to
see if it satisfies their requests. Once the review is deemed complete, Staff will generate a permit approval letter
within 1-2 days.
SECTION IV – FREE RESOURCES
•https://www.google.com/maps - aerial imagery for site plan
•https://www.nearmap.com/us/en - high-definition aerial imagery for site plan, can be requested from Planning
Division
•https://www.canva.com/ - tool for marking up site plan
•https://paint.sumo.app/ - tool for marking up site plan
Click or tap to enter a date.
CITY OF PALM DESERT
ENTERTAINMENT SITE PLAN SUBMITTAL HANDOUT
Page 6 of 8
[Mr. or Mrs. First and Last Name]
[Company Name]
[Address (Do not Abbreviate)]
[City, State Zip Code (Do Not Abbreviate)]
Statement of Operations
[Title of Event]
1. Detailed Entertainment Description
2.Location
a. Address: ________________________________________
b.Describe the area within or on the premises where the entertainment will be performed and observed, with
reference to the site plan
3.Days and Hours of Operation
a.What are the dates and times for entertainment: _______________
4.Estimated Attendance
a.Estimated/Maximum attendance per day: ________
Will this event be open to the public?
Provide operations plan on controlling number of attendees per day:
Will minors be present?
b.Employees/volunteers working event: ____
CITY OF PALM DESERT
ENTERTAINMENT SITE PLAN SUBMITTAL HANDOUT
Page 7 of 8
5.Event Specifics
a.A statement as to whether entertainers/services are to be provided by employees of the business or
nightclub, including the applicant, owner, operator, or whether entertainers are independent contractors.
The statement shall include whether or not the entertainers are to be employed or utilized in food or
beverage service, merchandise sales, or other non-entertainment related activity
b.Will food service or sales be part of the event? If yes, please specify the type of food and its on-site location.
c.Will alcohol be served/sold or consumed on-site? If yes, please specify how it will be served and its on-site
location.
d.Will there be amplified sound or live entertainment? If yes, kindly provide details on the type of entertainment
and the equipment that will be utilized.
e.Will security be provided for the event? If so, provide the following: Name, License Number, number of
security personnel, hours of operation, task(s), and contact information.
f.Do you plan to have any special events that will not be a part of the normal entertainment? If yes, a separate
Temporary Use Permit application will be required for each event. The maximum number of TUPs is 10
days per calendar year.
CITY OF PALM DESERT
ENTERTAINMENT SITE PLAN SUBMITTAL HANDOUT
Page 8 of 8
6.Type of Equipment Used
Note: Answering Yes to (a) or (b) below requires a City of Palm Desert building permit.
a.Will temporary tents, canopies, membrane structures, bleachers, platforms, or stages be utilized? If yes,
specify their intended purpose, quantity, and respective size(s).
b.Will temporary power be needed? If yes, indicate the number of generators required, their intended
purpose, and the designated on-site locations for these generators.
_____________________
Applicant Name
________________________
Applicant Signature