HomeMy WebLinkAboutExpenditure Guidelines for SchoolsOUTSIDE AGENCY/CHARITABLE CONTRIBUTIONS FOR LOCAL SCHOOLS
Acceptable Expenditures
• Math and science-oriented computer software programs
• Odyssey of the Mind, SAT preparation and AP testing fees
• Tutoring programs
• Bully, drug, and gang prevention programs
• Educational, curriculum-based field trip admission and transportation for students
only
o Examples of acceptable field trips: Living Desert, Riley’s Farm, Museum of
Tolerance, Coachella Valley Water District. Show how the trip relates to
the curriculum and follow up with student reports on what was learned
o Unacceptable field trips: Disneyland, SeaWorld, Knott’s Soak City, Knott’s
Berry Farm
o Any other expenditures must be pre-approved by the City to ensure they
will qualify for reimbursement
Expenditures no longer supported as of FY 09/10
• School assemblies and awards, including individual reward programs
• Supplemental classroom materials
• Funding for culinary, photography, or other specialty programs
• Subscriptions and supplies
• Reward or social parties
• School dance and promotional expenses
• Fundraising activities
• Other expenses that would typically be the responsibility of the school district
In order to increase accountability and accuracy, the request should be very specific
with regard to anticipated expenditures. Funding should be explained as cost per unit,
the number of units intended for purchase, and the resulting total request. For example,
the SAT preparation should be noted on the request as $150 per child, 40 children, for a
total of $6,000. Software programs should be explained as the cost per program and the
number of programs to be purchased.
G:\Finance\Niamh Ortega\Outside Agencies\Expenditure Guidelines - Schools.Docx