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HomeMy WebLinkAboutFunding Criteria for NonProfit AgenciesCITY OF PALM DESERT OUTSIDE AGENCIES/CHARITABLE CONTRIBUTION FUNDING REQUESTS GUIDELINES FOR NON-PROFIT AGENCIESGUIDELINES FOR NON-PROFIT AGENCIES 1. The agency or group (“Applicant”) requesting funds must be in existence for a minimum of five (5) years in order to be considered for funding by the Outside Agency Funding Committee. 2. The Agency must also be of verifiable non-profit status and presently providing charitable, public benefit, public welfare or educational services to persons residing in the City of Palm Desert or its sphere of influence (the “City”). 3. The applicant must have an existing program in place and a staff that is ready and willing to provide services to the City for the benefit of its residents. Funds will not be contributed to any agency or group for “startup” costs. 4. The applicant should submit to the City an application setting forth in detail its request for funding, including a statement of purpose detailing specifically the services it intends to provide for the City, how and where the contribution from the City will be allocated, and the quantity and quality of such proposed service. 5. The funds contributed to the applicant will be donated for the purposes of providing services to the City of Palm Desert, or its sphere of influence, to the extent possible. Said funds are not designated for capital improvement projects. 6. The applicant agrees to use the funds granted by the City to provide only the services represented in its application for funding. Additionally, the applicant will explain how the services will benefit the City’s residents. 7. The City must have the desire to have the services as detailed in the applicant’s application performed for the City and its residents by the agency or group. 8. The City will review the applicant’s application and tax exemption certification and, upon review and discussion, will determine if the expenditure of funds for these services is in the public’s interest. 9. The City will not provide public funds to private individuals or corporations unless there is either: a) full consideration; or b) an overriding public need. 10. Where the applicant is an audited entity, the applicant’s independent auditor will need to make a footnote in the financial statements confirming the use of the City’s contribution in the manner set forth above, as well as the executed agreement. 11. Where the applicant received funding for the current fiscal year, all documents must be submitted and agreement terms complete prior to funding disbursement for the following fiscal year. 12. Application and all supporting documents are to be submitted by the designated deadline to be considered for funding. Late or incomplete applications will not be accepted. 13. The Agreement is for the period of July 1 through June 30 of the following year. Services must be provided and funds must be disbursed during this time period. No payment will be made for services rendered after June 30 of the designated year. 14. All organizations requesting funding for a special event after the deadline for the annual review has passed must complete an application for Outside Agency/Charitable Contributions at least 45 days prior to the event. 15. Golf events and dinner sponsorships do not qualify for Outside Agency funding. Emergency contributions for situations such as wildfire relief assistance and farm workers’ aid and other emergency situations should be funded from a source other than Outside Agency accounts, and should be reviewed on a case-by-case basis to determine the appropriate source of funding. ADDITIONAL CRITERIA FOR SCHOOL ORGANIZATIONS AND CLUBS In addition to the above guidelines for non-profit agencies, the following items are in effect: 16. For school organizations and clubs, instead of a grant, a 50% matching funds reimbursement is awarded, wherein once the organization has spent the required funds, they should submit the appropriate receipts for reimbursement by the City at a rate of 50% of the total receipts up to the amount awarded. 17. Appropriate items for school program reimbursement are approved by the Committee, and generally include awards programs, activities for promotions, computer programs and scholastic book programs. Odyssey of the Mind and other such activities should be allocated from the awarded funds. 18. Inappropriate programs are PTO fundraising event expenses, and programs that do not directly benefit the educational advancement of students. 19. All paperwork must be submitted by June 30 in order to receive reimbursement. No reimbursement will be processed unless all required documents are received and the agreement is complete. Reimbursement requests must be reviewed and signed by the principal prior to submittal to the City of Palm Desert.