HomeMy WebLinkAboutSB272enterprisesystemscatalogSenate Bill 272
Approved on October 11, 2015, SB 272 adds a section to the California Public Records Act requiring local agencies to create a catalog of Enterprise Systems
by July 1, 2016, with annual updates.
Enterprise System
A software application or computer system that collects, stores, exchanges, and analyzes information that the agency uses that is both of the following:
A multi-departmental system or a system that contains information collected about the public.
A system that serves as an original source of data within an agency.
An Enterprise System does not include any of the following:
Information Technology security systems, including firewalls and other cybersecurity systems.
Physical access control systems, employee identification management systems, video monitoring and other physical control systems.
Infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas or water or sewer functions.
Systems related to 911 dispatch and operation or emergency services.
Systems that would be restricted from disclosure by Section 6254.19.
The specific records that the information technology system collects, stores, exchanges or analyzes.
Requirements
1. Create a catalog of enterprise systems, containing:
Current system vendor.
Current system product
System’s purpose
A description of categories or types of data
The department that is the prime custodian of the data
The frequency that system data is collected.
The frequency that system data is updated.
2. To make the catalog publicly available upon request
3. To post the catalog in a prominent location on the agency’s website
Exception
If the public interest served by not disclosing the information described clearly outweighs the public interest served by disclosure, the local agency may instead
provide a system name, brief title or identifier of the system.
City of Palm Desert Enterprise Systems Generated September 2023
Product
Vendor
Purpose
Data Category
Custodian
Collection
frequency
Update
frequency
ArcGIS ESRI Geographic Information
System
Geographic Information
Systems
Information Systems
Department
As Needed As Needed
Exchange Microsoft Email, calendar, contacts Email System Information Systems
Department
Daily Daily
Finance
Enterprise
CentralSquare Finance, Payroll, Human
Resources System
Financial System Finance and Human
Resources Departments
Daily Daily
Laserfiche ECS Document Management
System
Document
Management
Information Systems
Department
As Needed As Needed
Mitel Global CTI Phone System Other Information Systems
Department
As Needed As Needed
TRAKiT CentralSquare Permits, Licensing,
Land Management
Permit System Information Systems
Department
Daily Daily
GORequest GOGov Code Enforcement
Management System
Code enforcement Code Compliance Daily Daily
Cartegraph OpenGov Asset Management and
Work Order System
Asset Management Public Works As Needed As Needed