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Home My WebLink AboutComplete Budget Book FY 1516City of Palm Desert California And Its Housing Authority Financial Plan Fiscal Year 2015-2016 CITY OF PALM DESERT & ITS HOUSING AUTHORITY* ANNUAL OPERATING BUDGET FISCAL YEAR 2015-2016 PREPARED BY PAUL S. GIBSON AND JOSE LUIS ESPINOZA CITY COUNCIL SUSAN MARIE WEBER, MAYOR ROBERT A. SPIEGEL, MAYOR PRO TEM SABBY JONATHAN, COUNCILMEMBER JAN C. HARNIK, COUNCILMEMBER VAN G. TANNER, COUNCILMEMBER CITY MANAGER JOHN M. WOHLMUTH SUCCESSOR AGENCY EXECUTIVE DIRECTOR JOHN M. WOHLMUTH DIRECTORS RUSSELL GRANCE, DIRECTOR OF BUILDING & SAFETY LAURI AYLAIAN, DIRECTOR OF COMMUNITY DEVELOPMENT MARK GREENWOOD, DIRECTOR OF PUBLIC WORKS PAUL S. GIBSON, DIRECTOR OF FINANCE/CITY TREASURER RACHELLE D. KLASSEN, CITY CLERK FRANKIE RIDDLE, DIRECTOR OF SPECIAL PROGRAMS MARTIN ALVAREZ, DIRECTOR OF ECONOMIC DEVELOPMENT JANET MOORE, DIRECTOR OF HOUSING RUDY ACOSTA, ASSISTANT CITY MANAGER *The Successor Agency to the Palm Desert Redevelopment Agency includes the Palm Desert Housing Authority, whose financial plan is included herein. Reader's Guide to the Budget This guide is intended to help the reader understand what information is available in the budget and how it is organized. The FY 2015-16 budget document consists of nine sections or tabs including a Budget Glossary and topical index. Cover Page Reader's Guide to the Budget provides a listing of chapters included in the annual budget. Tab 1- Table of Contents & Reader's Guide • Table of Contents - provides page numbers to locate various sections within the budget document. Tab 2 - Budget Summary Information • Accounting System and Budgetary Control provides an overview of the City's accounting systems and the level at which budgetary control is maintained. • Budget Process provides an overview of the budget development process and a budget calendar. • All Funds Summary is a comprehensive overview of the FY 2015-16 budget, with a focus on all funds (consolidated). Included are tables and graphs for both revenues and expenditures and an overview of revenue assumptions that were utilized in the development of the 2015-16 budget. A listing of all City-wide programs is included in this section. • Appropriations Limit Calculation, which is required by State constitution, places limits on the amount of proceeds of taxes that the City can receive and allocate each year. • Debt Summary is an overview of the City's general government, Redevelopment Agency and assessment district debt. Reader's Guide to the Budget Tab 3 - General Fund • General Fund Revenues, an analysis of FY 2015-16 General Fund revenues is provided in this section, including General Fund revenues by category, revenue overview, revenue summary and revenue by line -item. • General Fund Expenditures, an explanation of General Fund expenditures, including expenditures by category, department, summary of expenditures, expenditure overview and expenditures by line -item. • Department/Division Budgets, shows the City's basic organizational units which provide essential services to the citizens of Palm Desert. Departmental and divisional budgets are presented in the following format: • Program/ Department Description - A description of the services or functions provided by each division. • Expenditures by Category - A chart comparing FY 2013-14 actual expenditures, FY2014-15 budgeted and projected expenditures and budget for FY 2015-16. Percent change from the FY 2014-14 budget compared to the FY 2015-16 budget is also included. • Significant Changes - Reflects the significant impacts of budgetary changes are outlined along with an alphabetical letter identifying the line item that changed. • Department/Division Line item detail - Shows the specific detail of all expenditures for the department. • Staff Authorized - Shows the title of the individual positions within each department for FY 2014-15 and 2015-16. Additionally, the chart reflects the actual grade step of each position. The salary grade table is located in the appendix section. Tab 4 - Special Revenue Funds This section includes budgets for the City's Special Revenue funds. Fund descriptions, along with revenue and expenditure information and beginning and ending fund balances are presented. Special Revenue Funds include the Traffic Safety, Drainage, Traffic Signals, Measure A, Housing Mitigation, Community Development Block Grants, Proposition A Fire Tax, Air Quality Management, City Wide Business Promotion, Art in Public Places, New Construction Tax and Park & Recreation Facilities. The budgets for the Golf Course and Office Complex are also presented in this section Tab 5 - Special Assessment Funds This section includes budgets for the various landscape and lighting districts along with two business improvement districts. Fund descriptions, along with revenue and expenditure information and beginning and ending fund balances are presented. Tab 6 - Debt Service Assessment Districts This section presents an overview of all the budgets for assessment districts formed within the City and Redevelopment Agency. Fund descriptions, along with revenue and expenditure detail and beginning and ending fund balances are presented. Tab 7 - Capital improvement Projects This section of the budget gives an overview of the City's and Redevelopment Agency Capital Improvement Program(CIP), Map of the 5 year Capital Improvement Program, CIP 5 year project summaries, Existing carryover projects and detailed CIP project sheets. The project sheets outline project descriptions, projected costs, location description, anticipated annual maintenance cost, funding sources and status of review by committees or citizens. Tab 8 — Palm Desert Housing Authority This section of the budget gives an overview of the Low and Moderate Income Housing administration and the Housing Authority Apartment budgets. Tab 9 - Appendix • Resolution adopting 2015-16 Salary Schedule and Authorized Positions. • Approved list of Out -of -State Travel. Glossary of Finance and Budget Terms This provides a complete glossary of terms and acronyms used throughout the budget document. ffl Reader's Guide to the Budget TABLE OF CONTENTS INTRODUCTORY PAGES SECTION -PAGE Reader's Guide to the Budget............................................................................................................. i Tableof Contents............................................................................................................................... iu Resolution No. 2015-60 Adopting a Financial Plan........................................................................ vi Resolution No. HA-76 Adopting a Financial Plan for Housing Authority .................................. vii Resolution No. 2015-61 Establishing the Appropriations Limit ................ ii SECTION]: BUDGET SUMMARIES AccountingSystem and Budgetary Control..................................................................................1-1 * City Managers Executive Summary, FY 2015-2016........................ .....1-3 ........................................ AllFund Summary..........................................................................................................................1-7 * Where The Money Comes From & Where The Money Goes ............................................... 1-8 All Fund Revenues by Category..........................................................................................1-10 All Fund Expenditures by Category....................................................................................1-11 GANN Appropriations Limit Calculation...........................................................................1-12 Schedule of Authorized Staff Positions...............................................................................1-13 Estimated Revenues Detail by Fund....................................................................................1-14 SECTION 2: GENERAL FUND OPERATING BUDGET GeneralFund Overview..................................................................................................................2-1 * General Revenue Summary .... 2-2 ............................................................................................... General Revenue Detail......................................................................................................... 2-7 General and Fire Fund Expenditure Summary...................................................................... 2-8 ...................................................... * General and Fire Fund Expenditure by Department ...2-10 .................................................. * General and Fire Fund Expenditure Comparison Graph ... 2-11 General and Fire Fund Revenue and Expenditure Comparison...........................................2-12 ....................................................... * General Fund Expenditures by Category ................ ...... 2-13 Summary of Expenditures by Category............................................................................... 2-14 General Fund Departmental Expenditures (Departmental Summary by Expendilure Category) CityCouncil........................................................................................................................ 2-22 City Manager CityManager................................................................................................................... 2-24 CityAttorney................................................................................................................... 2-26 HumanResources............................................................................................................ 2-28 LegalSpecial Services.................................................................................................... 2-30 LegislativeAdvocacy...................................................................................................... 2-32 Community Services SpecialPrograms.............................................................................................................2-34 CommunityPromotions.................................................................................................. 2-36 Community Services/City Clerk....................................................................................... 2-38 Elections.......................................................................................................................... 2-40 ft City 9f Palm Desert Table of Contents SECTION 2: GENERAL FUND OPERATING BUDGET (Cont) SECTION -PAGE Finance Finance............................................................................................................................ 2-42 IndependentAudit...........................................................................................................2-44 GeneralServices..............................................................................................................2-46 Information Technology .................................................. . 2-48 ............................................... Unemployment Insurance................................................................................................ 2-50 Insurance......................................................................................................................... 2-52 Inter -Fund Transfers Out................................................................................................. 2-54 OutsideAgency Funding................................................................................................. 2-56 Police Services PoliceServices............................................................................................................... 2-58 Public Works -Administration PW-Administration........................................................................................................ 2-60 PW-Street Maintenance................................................................................................. 2-62 PW-Civic Center Park Maintenance..............................................................................2-64 PW-Park Maintenance................................................................................................... 2-66 PW-Landscaping Service Division................................................................................2-68 PW-Street Lights/Traffic Safety.................................................................................... 2-70 PW-Street Repairs and Maintenance............................................................................. 2-72 PW-Corporation Yard....................................................................................................2-74 PW-Equipment/Auto...................................................................................................... 2-76 PW-Public Bldg Operation/Maint.................................................................................. 2-78 PW-Portola Community Center Bldg............................................................................ 2-80 NPDES-Storm Water Permit......................................................................................... 2-82 Building & Safety Building& Safety.......................................................................................................... 2-84 Economic Development Economic Development................................................................................................. 2-86 Marketing....................................................................................................................... 2-8 8 Visitors Information Center...........................................................................................2-90 Planning & Community Development.............................................................................2-92 AnimalControl.............................................................................................................. 2-94 SECTION 3: SPECIAL REVENUE FUNDS Special Revenue Fund Overview.................................................................................................... 3-1 * Special Revenue Fund Budgets . 3-3 ............................................................................................ SECTION 4: SPECIAL ASSESSMENTS Special Assessment Fund Overview.............................................................................................. 4-1 Special Assessment District Zones Consolidated Report Zone2 — 06 L2................................................................................................................. 4-3 Zone 06 L3 — College View Estates II............................................................................. 4-4 Sundance West — El Paseo Merchants............................................................................. 4-5 SECTION 5: DEBT SERVICE FUNDS DebtService Fund Overview......................................................................................................... 5-1 Debt Service Fund - Assessment Districts Consolidated Report ........................................... 5-2 ]v City of Palm Desert Table of Contents SECTION 6: CAPITAL IMPROVEMENT PROJECTS SECTION -PAGE Capital Improvement Project Overview........................................................................................ 6-1 5 - Year Schedule................................................................................................................... 6-2 SECTION 7: PALM DESERT HOUSING Palm Desert Housing Fund Administration.................................................................................. 7-2 Housing Authority - Administration...................................................................................... 7-4 Housing Authority - Laguna Palms Apartments................................................................... 7-6 Housing Authority - Catalina Garden Apartments................................................................ 7-8 Housing Authority - Desert Pointe...................................................................................... 7-10 Housing Authority - Las Serenas......................................................................................... 7-12 Housing Authority - Neighbors Garden Apartments........................................................... 7-14 Housing Authority - One Quail Place.................................................................................. 7-16 Housing Authority - The Pueblos Apartments..................................................................... 7-18 Housing Authority - California Villas Apartments.............................................................. 7-20 Housing Authority - Taos Palms Apartments...................................................................... 7-22 Housing Authority - Carlos Ortega Villas........................................................................... 7-24 Housing Authority- Palm Village Apartments...................................................................7-26 Housing Authority - Candlewood Apartments.................................................................... 7-28 Housing Authority - La Rocca Villas.................................................................................. 7-30 Housing Authority - Sagecrest............................................................................................ 7-32 Housing Authority - Housing Asset Fund Administration.................................................. 7-34 SECTION 8: APPENDIX Approved List of Out of State Travel............................................................................................ 8-1 Resolution 2015-62 Salary Schedule & Authorized Positions...................................................... 8-2 Salary Schedule - FY 2015/2016..................................................................................................... 8-9 Glossary of Finance and Budget Terms....................................................................................... 8-10 RESOLUTION NO. 2015- 60 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ADOPTING A PROGRAM AND FINANCIAL PLAN FOR THE FISCAL YEAR JULY 1, 2015 THROUGH JUNE 30, 2016 WHEREAS, the City Council has received and considered the proposed Program and Financial Plan submitted by the City Manager on June 18, 2015; and WHEREAS, after due notice, the City Council held a public hearing on the proposed plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, that: 1. The amounts shown on Exhibit 1, "Estimated Revenues", are hereby accepted as the Estimated Revenues for the 2015-16 Fiscal Year for each fund and revenue source. 2. The amounts shown on Exhibit 2, "Appropriations" are hereby appropriated to the departments and activities indicated. The City Manager, or his duly appointed representative, will have the authority to approve intra-departmental budgeted line item variations; additional appropriations or inter -departmental budget transfers will be specifically approved by further City Council action during the 2015-16 fiscal year as the need arises. 3. The amounts shown on Exhibit 3, "Continuing Appropriations, Existing Capital Projects", are hereby accepted as continuing appropriations from the 2014-15 Fiscal Year. The amounts included in this exhibit include all unexpended amounts from purchase orders and contracts encumbered by June 30, 2015. PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert City Council held on this 18" day of June, 2015, by the following vote, to wit: AYES: RARNIK, JONATRAN, SPIEGEL, TANNER and WEBER NOES: NONE ABSENT: NONE ABSTAIN: NONE ATTEST: iR HE LE D. KLASSEN, ITY CLERK CITY OF PALM DESERT, CALIFORNIA Susan Marie Weber, Mayor vi RESOLUTION HA_ 76 A RESOLUTION OF THE CITY COUNCIL OF THE HOUSING AUTHORITY OF PALM DESERT, CALIFORNIA, ADOPTING A PROGRAM AND FINANCIAL PLAN FOR THE FISCAL YEAR JULY 1, 2015 THROUGH JUNE 30, 2016 WHEREAS, the Housing Authority has received and considered the proposed Program and Financial Plan submitted by the Executive Director on June 18, 2015; and WHEREAS, after due notice, the Housing Authority held a public hearing on the proposed plan. NOW, THEREFORE, BE IT RESOLVED by the Palm Desert Housing Authority Board of the City of Palm Desert, California, that: 1. The amounts shown on Exhibit 1, "Estimated Revenues," are hereby accepted as the Estimated Revenues for the 2015/2016 Fiscal Year for each fund and revenue source. 2. The amounts shown on Exhibit 2, "Appropriations," are hereby appropriated to the departments and activities indicated. The Executive Director, or his duly appointed representative, will have the authority to approve intra-departmental budgeted line item variations; additional appropriations or inter -departmental budget transfers will be specifically approved by further Housing Authority action during the 2015/2016 Fiscal Year as the need arises. 3. The amounts shown on Exhibit 3, "Continuing Appropriations, Existing Capital Projects," are hereby accepted as continuing appropriations from the 2014-15 Fiscal Year. The amounts included in this exhibit include all unexpended amounts from purchase orders and contracts encumbered by June 30, 2016. PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert and Housing Authority held on this 18Lhday of June, 2015, by the following vote, to wit: AYES: HARNIK, JONATHAN, SPIEGEL, TANNER, and WEBER NOES: NONE ABSENT: NONE ABSTAIN: NONE _N1_ 1 �/ Susan Marie Weber, Mayor ATTEST: RACHELLE D. KLASSEN, CTtY CLERK CITY OF PALM DESERT, CALIFORNIA vii RESOLUTION NO. 2015-61 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ESTABLISHING THE APPROPRIATIONS LIMIT FOR THE 2015-2016 FISCAL YEAR WHEREAS, the voters approved the Gann Spending Limitation Initiative (Proposition 4) on November 6, 1979, adding Article XIII B to the Constitution of the State of California to establish and define annual appropriation limits on state and local government entities; and WHEREAS, Chapter 120-5 of the Revenue and Taxation Code Section 7910 (which incorporates California Senate Bill 1352) provides for the implementation of Article XIII B by defining various terms used in this Article and prescribing procedures to be used in implementing specific provisions of the Article, jurisdiction of its appropriations limit; and WHEREAS, the required calculation to determine the Appropriations Limit for Fiscal Year 2014-2015 has been performed by the Finance Department based on available information and is on file with the Finance Department and available for public review; WHEREAS, Finance staff will recalculate the Appropriations Limit for respective fiscal periods including Fiscal Year 2015-2016, as soon as information regarding the percentage changes in the local assessment roil due to additional local nonresidential new construction is made available by the Riverside County Assessor's office; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, that the City of Palm Desert Appropriations Limit is hereby established as $111,576,398 for 2015-2016 Fiscal Year. PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert City Council held on this 1 B'h day of June 2015, by the following vote, to wit: AYES: 9ARNIK, JONATHAN, SPIEGEI„ TANNER, and WEBER NOES: NONE ABSENT: NONE ABSTAIN: NONE ATTEST: RA ELLE D. KLASSEN, Cl*CLERK CITY OF PALM DESERT, CALIFORNIA Susan Marie Weber, Mayor Vlii ACCOUNTING SYSTEM & BUDGETARY CONTROL Fund Accounting The accounts of the City are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self -balancing accounts that comprise its assets, liabilities, fund equity, revenues, and expenditures or expenses, as appropriate. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. The various funds utilized by the City are grouped into generic fund types and broad fund categories as follows: Governmental Funds: General Fund- The General Fund is the general operating fund of the City. It is used to account for all financial resources except those required to be accounted in another fund. Special Revenue Funds- used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. Special Revenue Funds include the sections label Special Revenue and Special Assessments. The landscaping and lighting funds are taken to City Council by separate resolution and are adopted as a consolidated district budget. However, the City reflects the individual zones in separate departments and funds. This allows the residents of the zones to see the exact detail of their improvements and maintenance. Debt Service Funds- used to account for the accumulation of resources for, and the payment of, general long-term debt principal, interest, and related costs other than capitalized leases and compensated absences which are paid from the governmental funds. The City currently has eight assessment districts (83-1, 84-1 R, 87-1, 92-1, 94-1 - Bighorn, 94-2 - Sunterrace , 94-3 - Merano, 91-1 Indian Ridge Community Facility District) In addition, several of the original bond issues have been refunded into a Marks Roos Refunding Bond issue. Capital Projects Funds- used to account for financial resources to be used for acquisition or construction of major capital facilities (other than those financed through proprietary funds). Capital Project Funds for the City include Art in Public Places, Capital Project Reserve fund, Streets fund, Ordinance 416, Drainage Facilities, Park and Recreation Facilities, Signalization, Buildings, Museum, Library, Corporation Yard, YMCA Building Fund, Interstate 10, Sports Complex Fund, various assessment district funds and the Redevelopment Agency project area funds. Fiduciary Funds: Trust and Agency Funds- used to account for assets held by the City in a trustee capacity or as an agent for individual's private organizations, and other governments. Since activities recorded within these funds are outside the control of the City Council, these funds are not included within this budget document. Basis of Accounting Basis of Accounting refers to the point at which revenues and expenditures are recognized in the accounts and reported in the financial statements. All governmental funds, agency funds, and expendable trust funds are accounted for using the modified accrual basis of accounting. Their revenues are recognized when they become measurable and available as net current assets. All proprietary funds and nonexpendable trust funds are accounted for using the accrual basis of accounting. Their revenues are recognized when they are earned, and their expenses are recognized when they are incurred. Budgetary Basis of Accounting Budgets for the governmental fund types are adopted on a basis consistent with generally accepted accounting principles, utilizing the modified accrual basis of accounting. The proprietary fund - Golf Course Fund is budgeted utilizing available cash balance (cash basis). As a result, this fund does not maintain a depreciation reserve fund, no depreciation expenses (non cash entry) are budgeted. The other proprietary fund is the Office Complex which is budgeted on an accrual basis of accounting and maintains a depreciation reserve. Budgeted amounts are as originally adopted and as further amended by City Council action. Budgetary Control Budgetary controls are maintained to ensure compliance with legal provisions embodied in the annual appropriated budget approved by the City Council. Activities of the governmental and proprietary funds are included in the annual appropriated budget. The budgetary level of control, the level at which expenditures cannot legally exceed the appropriated amount, is exercised at the fund level. Page 1-1 ACCOUNTING SYSTEM & BUDGETARY CONTROL Appropriations Limit Article XIIIB of the California State Constitution, more commonly referred to as the Gann Initiative or Gann Limit, was adopted by California voters in 1980 and placed limits on the amount of proceeds of taxes that state and local governmental agencies can receive and appropriate (authorize to spend) each year. The limit is different for each agency and the limit changes each year. Each year's limit is based on the amount of tax proceeds that were authorized to be spent in fiscal year 1978-79 in each agency, modified for changes in inflation, population and voter approved modifications in each subsequent year. Proposition 111 was passed by the State's voters in June 1990. This legislation made changes to the manner in which the Appropriations Limit is be calculated: The annual adjustment factors for inflation and population have been changed. Instead of using the lesser of California per capita income, or U.S. CPI, each city may choose either the growth in the California per capita income, or the growth in non-residential assessed valuation due to new construction within the City. For population, instead of using only the population growth of a city, each city may choose to use the population growth within its county. These are both annual elections. The revised annual adjustment factors will be applied to the 1986-87 limit for most cities and each year in between in order to calculate the 1990-91 limit. The actual limits for the intervening years, however, are not affected. Expenditures for "qualified capital outlay", which are fixed assets with a value of more than $100,000 and an expected life of 10 years or more, will be excluded from the limit. A city which exceeds the limit in any one year may choose to not give a tax refund if they fall below the limit in the next fiscal year. They then have two more years to refund any remaining excess or to obtain a successful override vote. In certain situations, proceeds of taxes may be spent on emergencies without having to reduce the limit in future years. Each city must now conduct a review of its Appropriations Limit during its annual financial audit. The law now requires a governing body to annually adopt, by resolution, an appropriations limit for the following year, along with a recorded vote regarding which of the annual adjustment factors have been selected. The City's next year budget appropriations limit and annual adjustment factors will be adopted by the City Council in June. Proposition 218- Property Tax Assessments Article XIIIC and XIIID of the California State Constitution, was adopted by Califomia voters in November 5, 1996 and placed restrictions on assessments placed on the property tax roll. The new restrictions requires that beginning July 1, 1997, all new and existing assessments (with some exceptions) conform with new substantive and procedural requirements. The major elements of the substantive requirements include: • The assessment method of spread must be recalculated to ensure that all properties receiving special benefit from the services funded by the assessment are included in the assessment calculation. Properties owned by schools and other governmental agencies -previously exempt from some assessment charges -now must be included in the spread calculation if those properties receive benefit from the improvements. • Costs related to "general" benefit must be specifically removed from the assessments. Only costs related to "special" benefit may be assessed. • Finally, assessments must be spread to each parcel proportional to the aggregate district(or zone) assessment. • Assessments used exclusively to fund sidewalks, streets, sewers, water, flood control, drainage systems, or vector control are exempt. Assessments approved by all the property owners at the time the assessment was created are exempt. Assessments used exclusively for bond repayments are exempt. Assessments previously approved by a majority of voters is exempt. In July 1997 the voters approved all special assessment. April 2003, the Business Improvement District was approved by the President's Plaza Business/Property Owners. Since then, the City Council is recommending all future districts become Homeowner Associations. Page 1-2 CiTY MANAGER'S EXECUTIVE SUMMARY FY 2015 2016 It is a pleasure to present to the citizens of Palm Desert, members of the City Council, and other interested readers the adopted FY 2015-16 operating budget for the City of Palm Desert, California. During Fiscal Year 2014-15 we addressed some significant challenges, as we continue to work towards Palm Desert's vision as a vibrant community where families live, work, and play. Our collective efforts to remain fiscally prudent resulted in a sound and balanced budget, without utilizing any of the approximately $66 million in City reserve funds. The economic downturn being experienced nationally, and here locally in Palm Desert, does impact our budget. However, continual budget monitoring and flexibility in making revisions when necessary, paved the way for a fiscal year 2015-2016 budget absent any significant cutbacks in city services. The current budget was formed on three core principles: 1) Minimize the impact of budget cuts to key services and maintain the level of service expected by residents, businesses, and visitors, 2) Minimize the number of tax and fee adjustments required to maintain existing service levels, and 3) Review standards of infrastructure maintenance and operation and adjust standards to provide quality of City facilities in line with budget considerations, including but not limited to parks, roads, and buildings. Review staffing levels to coincide with established standards. The balanced budget presented to you carefully weighed all three principles in its development. The budget for all funds is $113,511,362 including a General Fund operational budget of 51,713,629. This amount represents an overall budgetary decrease of 1% and a General Fund operational increase of 6.3% from the adopted FY 2015-16 operating budget, respectively. GENERAL FUND This year's budget continues the commitment to keep City operations lean and allocate funds to the City's highest priorities: public safety, economic development, completion of capital projects, and maintenance of the City's neighborhoods, parks and roadways. Revenues Anticipated revenue impacts relating to a downturn in real estate transactions, a drop in property tax values, increase in hotel room bookings, and an increase in retail sales are being experienced, which affects Palm Desert's top three revenue streams. The City's General Fund is projecting estimated revenues of $51,725,000, which translates to a $3,474,454 increase (7.2%) over the prior fiscal year amount of $48,250,546. The table below illustrates the combined increase/decrease in estimated revenues within some Page 1-3 CITY MANAGER'S EXECUTIVE SUMMARY FY2015 2016 (cont'd) of the City's significant revenue sources. The only significant revenue increase is the Transient Occupancy Tax revenue which reflects current year estimated to be $500,000 greater than budget and next year adding another $775,000 due to full year of Short Term Rentals of residential property along with Timeshare increases. GENERAL FUND REVENUE SOURCES Category Budgeted Budgeted Increase Percent FY 14-15 FY 15-16 or Change (Decrease) Sales Tax 17,850,000 18,800,000 950,000 5.3% Transient Occupancy Tax 9,200,000 10,200,000 1,000,000 10.9% Licenses, Permits & 1,250,000 1,250,000 -0- -0- Charges for Services 1,330,000 2,000,000 670,000 50.4% State Vehicle License Fee 3,595,000 3,750,000 155,000 4.3% Property Tax 4,800,000 5,575,000 775,000 16.1 % Interest Earnings & Rental 346,000 500,000 154,000 44.5% Building/Subdivision/Zoning 1,650,000 1,900,000 250,000 15.2% Transfers In( Gas, Office) 2,237,500 1,400,000 (837,500) (37.4)% All Other Revenue 6,414,000 6,350,000 (64,000) (1.0)% Totals -General Fund 48,672,500 51,725,000 3,052,500 6.3% Fire Taxes 8,760,500 8,454,000 306,500 (3.5)% Fire Reserve & Transfers In 2,000,000 3,427,705 1,427,705 71.4% Totals -General & Fire 58,853,000 63,606,705 4,753,705 8.1 % Expenditures As the City of Palm Desert prepares for the next fiscal year, we do so under the realization of the current economic condition. Departments were asked to continue participating in a zero -based budgeting approach. Palm Desert's total proposed operational expenses for FY 2015-2016 amount to $51,713,629 which is approximately a seven percent (7.2%) increase from the Fiscal Year 2014-2015 budget of $48,250,546. General Fund Expenditures GENERAL FUND PRIMARY EXPENDITURES Fiscal Year 2014-2015 $48,250,346 Fiscal Year 2015-2016 $51,713,629 Percent Increase 7.2% increase or $3,463,283 Page 14 CITY MANAGER'S EXECUTIVE SUMMARY FY2015 2016 (cont'd) Category Budgeted Budgeted Increase or Percent FY 14-15 FY 15-16 (Decrease) Change Personnel Service & Benefit 16,191,454 16,875,774 684,320 4.2% Other Services & Charges 28,495,709 30,460,180 1,960,188 6.9% Transfers to Other Funds 3,105,000 3,900,000 795,000 25.6% Capital Outlay 95,500 107,075 11,575 12.1 % Totals -General Fund 48,250,346 51,713,629 3,463,283 7.2% Fire Contract 10,760,360 11,881,705 1,121,345 10.4% Totals 59,010,706 63,595,334 4,584,628 7.8% Major Category changes As indicated above, the City's General Fund expenditures are projected to increase by $3,463,283 or 7.2%. Personnel Service and Benefits increase 1.0% due to higher retirement premium requested by State Public Employees Retirement System. Other Services and Charges increased by $1,960,188 or 5.8%. This amount included the increase in the Police budget. Transfers to Other Funds increased by $795,000 due to transfer of General Fund reserves to cover next year increase in Fire Department budget. Fire & Police Services The City of Palm Desert provides a high quality level of public safety services via contract with the County of Riverside. The total Palm Desert Police and Fire Department's budget account for approximately fifty percent (50%) of operational expenses. The City's contract with the Riverside County Sheriff's Department for police services, represents the majority of the cost in Other Services, Charges, & Transfers expenditures. The current year Sheriff's Department contract includes the following services: (1) patrol services; (2) booking fees; (3) facility charges; (4) vehicle mileage; (5) dispatching services; (6) supplies; (7) contingency funding; (8) special teams enforcement, and (9) the Cal ID Statewide Fingerprinting Identification System. The total General Fund cost of the Sheriff's Department contract is approximately $20.2 million or a 7.3% increase from FY 2014-15. This amount represents 39% of General Fund budgeted expenditures. Riverside County Sheriff Department. The proposed Fire Department budget has increased by 8.9% due to adding additional personnel. Fire Services include: (1) firefighters; (2) paramedics; (3) fire inspectors; (4) hazardous materials response; (5) vehicle and building maintenance; and (6) commercial/housing building plan review. The total FY 2015-16 Fire Services budget is $11.881 million. The existing Fire Fund reserves have been depleted in Fiscal Year 2011-12, therefore, the General Fund is Page 1-5 CITY MANAGER'S EXECUTIVE SUMMARY FY 2015 2016 (cont'd) transferring $3.0 million to cover the budgeted expenditure over the revenue collected in Fiscal Year 2015-16. CONCLUSION The current recessionary environment will likely continue through the remainder of this new fiscal year. As a result, staff anticipates economic conditions may likely reflect decreasing revenues in property tax and other economically sensitive revenues. However, we are optimistic that sales and transient occupancy taxes will continue to show modest growth. Faced with such uncertainty, the City will continue its policy of maintaining a reserve fund equal to operational expenditures. Staff is cognizant that the budget process is dynamic and anticipates ongoing economic issues, coupled with State legislative action, which will require monitoring as we progress through the fiscal year. Whatever future action the City may take in regards to its budget, it remains committed to fiscal responsibility, coupled with effective resource management, to provide the highest level of public services. While our current budget posed challenges for us, we are fortunate to be more fiscally sound than most other local governments across the state and nation. Our current economic vitality is not only due in part to the structure of city revenues, but is also attributable to the fiscally conservative policies and practices of the City Council. I would like to thank the Mayor and City Council for their continued direction and input toward the preparation of this budget. I wish to also extend my personal gratitude to all Palm Desert employees for their dedication towards minimizing costs and maintaining the level of public service and quality of life on which Palm Desert prides itself. Page 1-6 CITY OF PALM DESERT ALL FUND BUDGET SUMMARY 6/30/2015 2015-2016 6/30/2016 FUND Beginning InterFund Transfers Ending Description Balance Revenues In (Out) Expenditures Balance General Fund 67.000,000 50.325,000 1.400.000 3,900,000 47,813.629 67,011,371 3,000.000 11,881,705 2,072,295 Fire Fund 2,500.000 8.454,000 Total General & Fire Fund 69,500,000 58,779,000 4,400,000 3,900,000 59,695,334 69.083.666 Special Revenue Funds Traffic Safely - 120,000 120,000 - - Gas Tax - 1,107,000 - 226,500 500,000 380.500 Measure A 18,500,000 3,361.000 - - 6,487,000 15,374,000 Housing Mitigation Fee 2,400,000 153,500 - - 450,000 2,103,500 CDBG Block Grant - 294,000 - 294,000 - Child Care Program 1,400.000 45,500 - 28,000 1,417,5D0 Public Safety - 100,000 - - 100,000 - NewConstructionTax 1,100,000 366,000 - 75,000 1,391,000 Drainage Facility 119001000 11,500 - - 1,911,500 Park and Recreation 1,200,000 37,000 - - 250,000 987,000 Signalization 300,000 216,70D - - 315,000 201,700 Fire Facility Fund 800,000 152.000 - - 60,000 892,000 Waste Recylcing Fees 3,600,000 15,000 - 40,000 964,250 2,610,750 Energy Independence Program 2,500,000 589,000 - - 568,650 2,520,350 Air Quality Management 30,000 63,000 - - 38,500 54,500 Art in Public Places 1,400,000 405,500 80,000 433,500 1,452,000 Aquatic Center 2,100,000 690,200 680,000 - 1,370,200 2,100,000 Retiree Health 4,000,000 507,000 - - 1.260,000 3,247,000 Special Assessment Tab - - El Paseo Merchants 20,000 250,000 - - 250,000 (250,000) Landscape & Lighting Zones 50,000 343,900 75,000 - 339,539 (69,539) Business Improvement District 180,000 270,207 - - 240,188 228,712 - Capital Projects Funds 2010 Plan Reserves 4,000,000 1,888,000 - 2,092,000 5,498,000 Drainage 2,000,000 4,000 - 390,000 1,804,000 Economic Development 800,000 1,000 200,000 711,000 Parks 4,000,000 500 - 90,000 3,965,500 Signalizalion 100,000 500 - 35,000 (589.500) Golf Course Malnt /Improvements 2,500,000 1,514,000 776,000 590,000 31238,000 Library Maintenance 600,000 - - - - 600,000 Property City/RDA - - - Buildings Maintenance __ 2,500,000 10,000 65,000 - 93,250 2,481,750 - Enterprise Funds Parkview Office Complex 31000,000 1,298,021 - 237.500 1,191,427 2.869,094 Equipment Replacement Fund 51800,000 20,000 - - 956,825 4,863,175 Desert Willow Golf Course 750.000 10,754,998 - - 11,256,662 248,336 Debt Service Funds Assessment District 87-1 - - Assessment District 94-2 10,000 - - - 500 9,500 Assessment District 94-3 10,000 110,800 - 99,168 10,000 11,632 Community Facility91-1(1992) 1,700,000 1.188,690 - 1,148,983 32,190 1,707,717 Canyons at Bighorn 98-1 165,000 98,000 - 95,787 2,793,103 Assessment District 01-01 200,000 182,400 - 157,642 28,100 196,658 Highlands Undergrounding - 136,170 - - 134,591 1,579 Section 29 04.02 1,500,000 1,792,560 - 1,797,360 1,495,200 University Park 3.800,000 4,157,640 - - 4,137,784 3,819,656 Palm Desert Financing Auth.-RDA - - - - - Palm Desert Financing Auth: City - 1,405,793 - 1,405,793 800,330 800,330 - Housing Set -Aside - - Housing Asset Fund 2,200,000 - - - 1,350,800 849,200 Housing Authority 17,000.000 5,687,395 800,330 7,506,123 7,506,123 5.497.679 106,005,239 16,389.386 158,599,325 GRAND TOTAL ALL FUNDS 163,615,000 96,721,881 Page 1-7 Where The Money Comes From TOTAL CITY SOURCES OF FUNDS _ $104 MILLION Plus Reserves of $163 Million State Subventions 7.7% 4 Other Revenues/Reimd 27.0% Transfer to Other Funds 7.2% Charges for Services 17.19E Interest & Rentals 8.8% Transient Occupancy Tax 9.8% Licenses & Permits 3.6% Property 'Faxes 10.4% Sales Tax 20.6% All FUNDS BUDGET - REVENUES Fiscal Year 2015-2016 SERVICES AMOUNT PERCENT Property Taxes 10,875,000 10.45, Sales Tax 21,486,000 20.6% Transfer to Other Funds 7,506,123 7.2% Other Revenues/Reirx b. 15,484,767 14.8% State Subventions 8,029,700 7.7% Charges for Services 17,900,698 17.1 % Interest & Rentals 9.163,716 8.8% Transient Occupancy Tax 10,200.000 9.80% Licenses & Permits 3,800,000 3.6% Total All Funds 104,446,004 100% Page 1-8 Parks & Recreation 14.6% Housing, Econon Comm. Dev. 15.6% Where The Money Goes Public Works 7.5% TOTAL APPROPRIATIONS = $113 MILLION Debt Service .6-7% All FUNDS BUDGET - APPROPRIATIONS Fiscal Year 2015-2016 Capital Improvement " ejects 1.7% nsfers To Other Funds 6.6% General Government 8.3% ,ty SERVICES AMOUNT PERCENT General Government 10,872,694 9.6% Public Safety 32,693,961 28.8% Public Works 8,461,898 7.5% Housing, Economic & Comm. Dev. 17,691,636 15.6% Parks & Recreation 16,527,051 14.6% Debt Service 7,642,099 6.7% Capital Improvement Projects 12,136,900 10.7% Transfers To Other Funds 7,485,123 6.6% Total All Funds 113,511,362 100.0% Page 1-9 CITY OF PALM DESERT ALL FUND SUMMARY - REVENUES BY CATEGORY FY 15-16 FUND Description General Fund Fire Fund Permits & Inter-Govt. Charges Interest Interfund Total Taxes Fees Revenues for Svcs & Rentals Transfers Budget 38.325,000 3,800,000 3,750,000 3,950,000 500,000 1,400,000 51,725,000 7.500.000 - 950.000 4,000 3.000.000 11.454.000 Traffic Safety 119,500 500 120,000 Gas Tax 1,105,500 1.500 1,107,000 Measure A 2,666,000 640,000 - 35,000 3,361,000 Housing Mitigation Fee - - 144,000 9,500 153,500 CDBG Block Grant 294,000 - - 294,000 Child Care Program 40,000 - 5,500 45,500 Public Safety Grant 100,000 - - 100,000 New Construction Tax 364,000 2,000 366,000 Drainage Facility 7,500 4,000 11,500 Park and Recreation 35,000 - 2,000 37,000 Signalization 20,000 196,200 - 500 216,700 Fire Facility Fund 149,000 3,000 152,000 Waste Recyicing Fees - - 15,000 15,000 Energy Independence Loan 580,000 9,000 569,000 Air Quality Management - 62,000 1,000 53,000 City Wide Business Promo. - - - Art in Public Places 403,000 - 2,500 00,000 485,500 Gall Course Maintenance - 1,514,000 1,514,000 Aquatic Center 684,200 6,000 680,000 1,370,200 Liability Self Insurance Reserve - - Retiree Health - 500,000 7,000 - 507,000 Special Assessment Tab - El Paseo Merchants 250,000 250,000 Landscape & Lighting Zones 343,900 - 75,000 418,900 Business Improvement District 270,207 270,207 Capital Projects Funds 2010 Plan Reserves 1,882,000 - 6,000 1,888.000 Drainage 4,000 4,000 Economic Development Fund 1,000 1,000 Parks 500 Soo Signalization - Soo 500 Library Maintenance - - - Property City/RDA - - Buildings Maintenance 10,000 65,000 75,000 Enterprise Funds ParkviewOffice Complex - 1,298.021 1,298,021 Equipment Replacement Fund 20,000 - 20,000 Desert Willow Golf Course 10,754,998 - 10,754,998 Debt Service Funds Assessment District 94-2 Fund 308 - - - - Assessment District 94-3 Fund 309 110,400 400 110,800 Assessment Distdct 98-1 Fund 311 98,000 - 98,000 Community Facility 91-1 Fund 351 1,188,890 - 1,188,890 Assessment District0l-01 Fund 312 182,400 - 182,400 Highlands Undergrounding Fund 314 136,170 136,170 Section 29 04-02 Fund 315 1,792,560 - 1,792,560 University Park Fund 353 4,143,740 13,900 4,157,640 PD Financing Auth.-RDA Fund 390 - - - PD Financing Auth: City Fund 391 - - 1,405,793 1,405,793 Housing Set -Aside - - 800,330 800,330 Housing Asset Fund 218,000 218,000 Housing Authority 5,687,395 - 5,667,395 GRAND TOTAL ALL FUNDS 68,045,767 3,800,000 8,029,700 17,900,698 9,163,716 7,506,123 104,446,004 FY14115 BUDGET 56.969,295 2,673,000 28,694,953 15,946,279 8,677,891 7,844.216 98.039,972 CHANGE FROM PRIOR YR. 2% 42% -72% 12°k 6% -4% 6% Page 1-10 CITY OF PALM DESERT ALL FUND SUMMARY - EXPENDITURES BY CATEGORY FY15-16 FUND Personnel Charges Capital Interfund Total Description & Benefits Supplies for Services Outlay Transfers Budget General Fund " 16,880.274 365,100 30,460,180 108,075 3,900,000 51,713,629 Fire Fund 11,830,405 51,300 - 11,1381,705 Total General & Fire Fund 16,880,274 365,100 42,290,585 159,375 3,900,000 53,595,334 Special Revenue Funds Traffic Safety 120,000 120,000 Gas Tax - 500,000 226,500 726,500 Measure A - 6,487,000 6,487,000 Housing Mitigation Fee - 450,000 - 450,000 CDBG Block Grant 294,000 - 294,000 Child Care Program 28,000 - 28,000 Public Safety 100,000 100,000 New Construction Tax 75,000 75,000 Drainage Facility - - Park and Recreation 250,000 250,000 Signalization - 315,000 315,000 Fire Facility Fund 60,000 60,000 Waste Recylcing Fees 553.250 170,000 201,000 40,000 40,000 1,004.250 Energy Independence 568,650 568,650 Air Quality Management 38,500 - 38,500 Art in Public Places 295.300 1,500 87,700 49,000 - 433,500 Aquatic Center 89,020 1,231,180 50,000 1,370,200 Retiree Health " 1,260.000 - - 1,260,000 Special Assessment Tab - El Paseo Merchants - 250,000 250,000 Landscape & Lighting Zones 339,539 339,539 Business Improvement District 240,188 - 240,188 Capital Projects Funds 2010 Plan Reserves " - 2.092.000 - 2,092,000 Drainage 390,000 390,000 Economic Development 200,000 200,000 Parks - 90,000 90,000 Signalization 35,000 35,000 Golf Course Maintenance 455,000 235,000 776.000 1,466,000 Library Maintenance - Properties City/RDA - - Buildings Maintenance " - 93,250 - 93,250 Enterprise Funds - Parkview Office Complex 1,191,427 237,500 1,428,927 Equipment Replacement Fund" 956,825 956,825 Desert Willow Golf Course 11,256.662 - 11,256,662 Debt Service Funds - Assessment District 94-2 500 - 500 Assessment District 94-3 10,000 99,168 109,168 Community Facility 91-1(1992) 32,190 1,148,983 1,181,173 Canyons at Bighorn 98-1 95.787 - 95.787 Assessment District 01-01 28,100 157,642 185.742 Highlands Undergrounding 134,591 134,591 Section 29 AD 04-02 1,797,360 1.797,360 University Park 4,137,784 - 4.137,784 Palm Desert Financing Auth: RDA - - Palm Desert Financing Auth: City 1.405,793 - 1,405,793 Housing Set -Aside 795,700 0 3,630 1,000 - 800,330 Housing Asset Fund 1,350,800 1,350,800 Housing Authority - 5,497,679 - 800,330 6,298,009 GRAND TOTAL ALL FUNDS 19,784,524 626,620 72,966,645 12,628,450 7,506,123 113,511,362 FY14115 BUDGET 18,372.636 607,203 69,341,458 26,722,600 7,844,216 101,894,844 % CHANGE FROM PRIOR YR. 8% 3% 5% -53% -4% 11% Page 1-1 l CITY OF PALM DESERT FISCAL YEAR 2015-2016 APPROPRIATIONS LIMIT CALCULATION Article XIII B of the California Constitution requires adoption of an annual appropriation limit. The original base year limit was adopted in FY 1978-79 and has been adjusted annually for increase by a factor comprised of the percentage change in population combined with either the percentage change in California per capita personal income or the percentage change in local assessment roll due to the addition of local nonresidential new construction. The changes in the local assessment roll due to additional local nonresidential new construction for current and prior periods have not been available from the County Assessor's office. On November 1988, voters approved Proposition R which increased the limit to $25,000,000. It expired in November 1992. The FY 1993-94 limit was calculated with prior years re -calculated to reflect the expiration of the $25,000, 000 limit. AMOUNT SOURCE A. 2014-15 APPROPRIATION LIMIT 106,102,286 B. ADJUSTMENT FACTORS 1. POPULATION % POPULATION % CHANGE 3.82 POPULATION CONVERTED TO RATIO (3.82+100)/100 1.0382 2. INFLATION % USING % CHANGES IN CALIF PER CAPITA PERSONAL INCOME PER CAPITA % CHANGE 1.29 PER CAPITA CONVERTED TO RATIO (1.29+100)1100 1.0129 3. CALCULATION OF FACTOR FOR FY 15-16 C. 2015-16 APPROPRIATIONS LIMIT BEFORE ADJUSTMENTS D. OTHER ADJUSTMENTS E. 2015-2016 APPROPRIATIONS LIMIT F. JAPPROPRIATIONS SUBJECT TO LIMIT G. OVER/ UNDER LIMIT 1.0516 111,576,398 0 111,576,398 40.382,637 71,193,76i PRIOR YEAR S CALCULATION STATE DEPT OF FINANCE CALCULATED STATE DEPT OF FINANCE CALCULATED B1'B2 B3"A CALCULATED C+D CALCULATED F-E Page l-12 CITY OF PALM DESERT Schedule of Authorized Staff Positions and Salary FISCAL YEAR 2013-2014 TO 2015-2016 FY 2013.2014 FY 2014-2015 FY 2015-2016 Changes Fund/Division F.T. P.T. E.T. P.T. F.T. P.T. Requested General Fund City Council 5 5 5 - City Clerk 6 - 6 6 - - City Manager 4 - 5 - 5 - Special Programs 4 - 4 - 4 - - Finance 12 12 - 10 - (2) Human Resources 3 - 3 - 3 - - Information Technology 4 - 4 - 4 - - Public Works Administration 17 - 16 - 16 - - Public Works Streets is - 1s - 19 - - D.S.. - Building & Operation Malnt. 3 - 3 - 2 - (1) Building & Safety 12 - 12 - 12 - Code Inspection 6 6 a 2 Planning & Community Dev. 6 - 6 - 6 - - Economic Development 3 - 5 - 5 - - Marketing 1 1 1 - Visitors Information Center 3.3 - 3.3 - 3.3 - - Landscaping Services 7 - 6 - 5 - (1) Total General Fund 110.3 5.0 111.3 _ 5.0 109.3 5.0 (2.0) Art in Public Places Fund 2 - 2 - 2 - - Recycling Fund - - - - - - - Housing Authority 5 5 5 - Total All Funds 117.3 5.0 118.3 5.0 116.3 5.0 (2.0) Fiscal Year 2008- 2009 170 Positions Fiscal Year 2010-2011 138 Positions Fiscal Year 2009- 2010 154 Positions Fiscal Year 2011-2012 117.3 Positions P.W. - Building & Operation Maint. 3% B' Public Works Streets 16% Public Works } Administration 14% Information System'- 3% Human Resou 3% Fiscal Year 2015-2016 AUTHORIZED STAFF Planning & Community Development 506 P.W. - Building & Operation Maint. B%Mark�ting IL I'I.-a Finance 10% Visitors Information Center 3% Landscaping Services 5% Art in Public Places Fund 2% I Programs 3% Economic Development 5% Housing Authority 4% Page l-13 PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Budget Projected Budget CATEGORY 1 FUND FY 13-14 FY 14-15 FY 14-15 FY 15-16 General Fund (1101: 1. Sales tax (forecaster - Pessimistic 1 % and Optimistic 4%) Triple Flip to End In 2016 17,318,275 17,850,000 18.000,000 18,800,000 2. Transient occupancy tax (Includes Short Term Rentals 1100 units $600k) 9,855,510 9,200,000 10,000,000 10,200,000 3. Property tax (2% growth) Secured & Unsecured 5,241.393 4,800,000 5,400,000 5,575,000 4. Tax Increment- One Time amount -Land sales placed in Economic Fd 425 304,949 903,000 - - 5. Interest & Rental (Lower Int Rate, Energy, Co. Lease) 537.111 346,000 400,000 500,000 6. Transfers in (Starwood, Traffic Safety, Parkview, CIP -Removed Gas Tax) 1,373.786 2,237,500 1,400,000 1,400,000 7. Franchises (Cable/Gas/ElectriciWaste) Energy Savings reducing fees 3,007,215 2,950,000 3,100,000 3,200,000 8. State subventions(VLF)-Increase(Decrease) based on Property Tax) 3,530,092 3,595,000 3,600,000 3,750,000 9. BuildinglSubdivisiontZoning 2,335,768 1,650,000 1,750,000 1,900,000 10. Fees for$ervicesMeimb (Parkview,Assessment,LLD, Fines, Other) ADA Staff Reimb. $1M 2,450,130 t,330,000 2,000,000 2,000,000 11. Business license tax (Includes Short Term License) 1,173,293 1,250,000 1,200,000 1,250,000 12. Timeshare mitigation fee (Marriott, Starwood, Intrawest) 1,333,586 1,300,000 11350,000 1,450,000 13. Plan check fees 662,893 500,000 650,000 650,000 14. Property transfer tax 530,556 550,000 550,000 550,000 t5. Other revenues (Delinquency/Uligation/Fines/Job VaIJROW/Bail) 582,310 211.000 200,000 500,000 Totals General Fund 50,236,667 48,672,500 49,600,000 51,725.000 Fire Tax Fund (230): 1. Structural Fire Tax Prior Year Adjustment for Successor Agency/County Pass Thru 2. Prop. A. Fire Tax 3. Reimbursements (Indian Wells & Rancho Mirage share of Ladder Truck) 4. Interest Income S. Transfers In fm General Fund S. Fire Reserves Totals Fire Tax Fund TOTAL FIRE AND GENERAL FD 5,036,055 5,134.000 5,150,000 5.300.000 17,500 - - - 2,114,822 2,200.000 2,120,000 2.200,000 883,935 844,500 890,000 950,000 3,678 2,000 3,000 4,000 1,553,000 2,000,000 2.000.000 31000,000 580.000 - 427,705 9,608,990 10,760,500 10.163.000 11.881,705 59,845,857 59,433,000 59,763,000 63.606,705 Page 1- 14 PALM DESERT ESTIMATED REVENUES, Exhibit 1_ Actual Budget Projected Budget CATEGORY / FUND FY 13-14 FY 14-15 FY 14-15 FY 15-16 Gas Tax Fund(211): 1. Gas Tax (State lowering allocation due to decrease Gas Tax revenue) 2,362,462 1.387,500 1,387,500 1.105,500 2. Interest 1,667 5.000 5.000 1,500 Total Gas Tax 2,364.129 1.392.500 1,392,500 1,107.000 Traffic Safety Fund (210): 1. Vehicle Fines 131,375 174,000 131,520 119.500 2.Interest 142 1,000 - 500 Total Traffic Safety -Fund -� 131,517 175,000 131,520 120,000 Measure A Fund 1213 : 1. Sales Tax 2,542,352 2,718,000 2.718,000 2.686,000 2. Reimbursements/intergovernmental 1,500,900 21.274.253 7.000,000 640,000 3.Interest 87,346 82,000 82,000 35,000 Total Measure A Fund 4,130,598 24,074,253 91800,000 3,361,000 Housing Mitigation Fund(214): 1. Development Fee 53,954 382.000 64,000 94,000 2 Other Revenue (Loan /Note Receivable) - 120.000 30,000 50,000 2. Interest 9,739 9,500 9.500 9,500 Total Houslag Mitigation Fund: 63,693 491,500 93,500 153,500 CDBG Block Grant Fund (220): 1. CDBG Block Grant 359,345 281.000 281,000 294,000 2., Reimbursements(Program Income) 4.998 - - - 3, Interest - - - - Total CDBG Fund 364,343 281,000 2131,000 294,000 Child Care Program (2281 1. Child Care Fee 23,373 155.000 20,000 40,000 2. Interest 5,763 5,500 5,500 51500 Total Child Care Fund 29,136 160,500 25,500 45,500 Page 1-15 PALM DESERT ESTIMATED REVENUES Exhibit 1 Actual Budget Projected Budget CATEGORY/FUND FY 13-14 FY 14-15 FY 14-15 FY 15-16 Public Safety Grant Fund(229): 1. Federal Grants 30,111 - 200,000 - 2. State Grants 218,841 100,000 100,000 100,000 3. Interest/Other Reimbursements 71,774 - Total Public Safety Fund 320,726 100,000 300,000 100,000 New Construction Tax Fund(231): 1. Development Fee 275.579 316,000 300,000 384,000 2. Interest/Other Reimbursement 9,758 2,000 2,000 2.000 Total New Construction Fund 285,337 318,000 302,000 366.000 Drainage Facility Fund 232 : 1. Development Fee 12,740 16,000 10,000 7,500 2. Reimbursements - _ 3.Interest 8,573 81500 8,500 4,000 Total Drainage Facility Fund 21,313 24,500 18,500 11,500 Park & Recreation Fund(233): 1. ReimbursementslFee 100,611 35,000 60,000 35,000 2. Interest / Other Reimbursement 87.754 2,000 51000 2.000 Total Park & Recreation Fund 188,365 37,000 65,000 37,000 Signalization Fund(234): 1. Development Fee 18,991 10,200 16,000 20,000 2. Reimbursements - Federal Grant 112,626 121,200 - 196,200 3.Interest 1.761 500 2,000 500 Total Signalization Fund 133,378 131,900 181000 216,700 Fire Facilities Fund(235): 1. Development Fee 104,243 92.000 35,000 149,000 2. Interest 3.327 11000 3,000 31000 Total Fire Facilities Fund 107,570 93,000 38.000 152,000 Waste Recycling Fund(236): 1. Waste Recycling Fee (No longer collecting - Fee used to lower residential rate) 181,90E - - - 2. Reimbursements 671 - 16,000 - 3. Interest 18,529 10,000 15,000 15,000 Total Waste Recycling Fund 201,108 10.000 31,000 15,000 Page 1-16 PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Budget Projected Budget CATEGORY 1 FUND FY 13-14 FY 14-15 FY 14-15 FY 15-16 Energy Independence Program (237): 1. Special Assessments 416.194 690,000 668,000 580,000 2. Reimbursements 7.685 - 5,000 - 3.Interest 51905 91000 11,800 91000 Total Waste Recycling Fund 429,784 699,000 684,800 589,000 Air Quality Management Fund (238): 1. Air Quality Fee 61,772 60,000 62,000 62,000 2. Interest 1,294 1.000 11000 11000 Total Air Quality Fund 63,066 51,000 63,000 63,000 Art In Public Places Fund(436): 1. Development Fee 428,692 302,000 430,000 403.000 2. Interest 6,138 2,500 61000 2,500 3. Interfund Transfer In (Reimb. Staff Time) 216 80,000 B01000 80,000 Total A1PP Fund 435,046 384,500 516,000 485.500 Golf Course MaintAmprov Fund (441): 1. Time Share Mitigation 8 Amenity Fees 1,293,464 1,100,000 1,300,000 1,484,000 2. Interest 1 Other Reimbursement 203,500 27,500 27,500 30,000 Total Golf Course Maint. Fund 1,496,964 1,127,500 1,327,500 1,514,000 Aquatic Center Fund (242). 1. Other Revenue 725.742 709,000 725,000 684,200 2. Transfer In (General Fund) 609.885 660.000 680.000 680,000 3.Interest 3.334 - 6,000 6,000 T-51[51 Avivatic Center 1,338,961 11389,000 1.411,000 1,370,200 Page 1-17 PALM DESERT ESTIMATED REVENUES, Exhibit 1 CATEGORY/FUND Retiree Health Fund (576): Actual Budget Projected Budget FY 13-14 FY 14-15 FY 14-15 FY 15-16 1. Contribution 452.164 500,000 475,000 500,000 2.Interest 12,464 5,000 7,700 7,000 3. Interfund Transfer In 2.700,000 - 500,000 - Total Retiree Health Fund 3.164,648 505,000 982,700 507,000 El Paseo Merchant Fund 271 : 1. El Paseo Merchant Fee Business License 246,105 250,000 250,000 250,000 Total El Paseo Fund 246,105 250,000 250,000 250,000 2010 Caoital Proiect Reserve 0001: 1. State, Federal, CVAG Reimb.,Other Rev. 533,840 1,876,000 1,876,000 1,882,000 2.Interest 23,88E 10,000 34,000 61000 3. Interfund Transfer In - Total Capital Proiect Fund 557,728 11886,000 1,910.000 1,888,000 CP Parks Fund (430): 1. Reimbursements 2.Interest 1,127 11000 500 500 Total Parks Fund 1,127 11000 500 500 CP Drainage Fund (420): 1. Interest 6,356 3.000 4,000 4.000 Total Drainage Fund B,356 3,000 4,000 4,000 CP Signal Fund (440): 1. Reimbursements 2.Interest 745 500 500 500 Total Signal Fund 745 500 500 500 CP Library Fund (4521: 1. General Fund Transfers In(County.using RDA Pass Through) 125.000 - - - Total Library Fund 125,000 - - - Buildirm Maintenance Fund (450): 1. General Fund Transfer In 391,000 50,000 91,000 65,000 2. Interest 26,421 5,000 13,390 10,000 Total Building Maintenance Fund 417,421 55,000 104,390 75,000 Page 1-18 PALM DESERT ESTIMATED REVENUES, Exhibit 1 CATEGORY / FUND Actual Budget Projected Budget FY 13-14 FY 14.15 FY 14-15 FY 15-16 Economic Development Fund (425): 1. Interest & Rent 911,815 - 1000 Total Property Maint. C€ty/RDA Fund 911,815 - - 1.000 Debt Service Funds(Various 300's) 1. Transfer IrYTaxestinterest 17,967.754 9,160,191 9,160,191 9,072.253 Total Debt Service Funds 17,957,754 9,160,191 9,160,191 9,072,253 Parkview Office Complex Fund(510): 1. Rent/Leases of Buildings 1,237,989 1,249,162 1,249,182 1,289,021 Rebates 16,531 11500 4,000 4,000 2. Interest 12,949 7,500 5.000 5.000 Total Parkview Office Fund 1,267,469 1,258,182 1,258,182 1,298,021 Eauipment Replacement Funds 15301: 1. General & Fire Fund Transfer In 11000,000 450,000 450,000 - 2.Interest 22,160 22,000 22,000 20,000 3.Other Revenue 132,118 - - Total Eauln. Replacement Fund 1,154,278 472.000 472,000 20,000 Landscape & Liahtina Districts (272-299): 1. Transfer In 2. Taxes 3.Interest Total Landscape & Liahtina 75,667 75,000 77,000 75.000 327,076 344,829 337,719 343,900 572 - - - 403,515 419,829 414,719 418.900 Business Improvement Districts (272-299): 1. Taxes 2. Interest 264,655 3,648 262,546 - 467.977 - 270,207 - Total Business improvement 268,303 262.546 467,977 270,207 Desert Willow Golf Fund (5201: 1. Golf Course 7,805.601 7,837,934 7,837,934 8.031,099 2 Resturant Revenue 2,450.213 2,490,645 2,490,845 2,723 822 3.Interest - 77 Total Desert Willow Fund 10,255,814 10,328,779 10,328,779 10.754,998 Housinq Fund (870): 1. Transfers In & Interest Total Housing Fund 733.013 776,580 776,580 800,330 733.013 776,580 776,580 800,330 Page 1-19 PALM DESERT ESTIMATED REVENUES, Exhibit i Actual Budget Projected Budget CATEGORY 1 FUND FY 13-14 FY 14-15 FY 14-15 FY 15-16 Housing Authority Fund (8711: 1. Rent im Apartmentslinterest 5,673,105 5,623,874 5,623,000 5,687.395 2. Reimbursement/Transfers 1,591,825 - Total Housing Authority Fund 7.264.930 5,623,874 5,623,000 5.667,395 Housing Asset Fund 1873): 1. ReimbumementlTransfers 10,335.691 3.000.000 218,000 Total Housing Asset Fund 10,335,891 - 31000,000 218,000 TOTAL ALL FUNDS 241,296,133 121,385,634 111,015,338 104, 073,709 Page 1-20 GENERAL FUND The General Fund is used to account for all financial resources traditionally associated with government, except those required to be accounted for in another fund. It is the primary operating fund which includes the operating budgets for all the departments and the majority of the City, s tax revenues. The following summary schedules include actual totals for fiscal years 2013-14; adopted budget for fiscal year 2014-15 and projected totals for fiscal years 2014-15 and requested budget for 2015-2016: ' Revenue Summary - schedules of revenue sources and written narrative. Expenditure Summary - written narrative of the major changes in expenditures. Expenditure Comparison Graph - graph showing the major expenditure categories. Expenditures by Department -Two Year Comparison - graph showing major division categories. Departmental Summary by Expenditure Category - List of expenditures by department for each major expenditure categories. Expenditures by Category Graph - graph showing the major expenditure categories for the actual of 2013-14, adopted budget 2014-15 and projected and the budget for 2015-16. Revenue and Expenditure Comparison - Major categories for revenue and expenditures. Operating Expenditure Summaries - schedules of various departments which include program narratives, recap and line item totals of operating expenditures for salaries and benefits, supplies, other services and capital outlay and significant changes to the budget compared to prior fiscal year's budget. Page 2-1 ENERAL FUND REVENUE SUMMARY All other Rev. $5,900,000 (11%) Interest Earnings $500.000(1%) License, Permits & Charges $3,800,000(7 %) Transient Occupancy Tax_ $10,200,000(20%a) Franchise Tax $3,200,000 (6%) Sales Tax $18,800,000 (37%) Subvention $3,750,000(7%) Revenue Assumptions for the General Fund Fiscal Year 2015-2016 Fiscal Year 15-16 revenue projections are based on current state and local economic conditions and historical trends. The State continues to have a budget that they balance off revenues that voters approved temporary. The following is a summary of the major changes to General Fund revenues. Enacted in 1933 by the State Legislature, the sales tax is applied when retailers sell tangible personal property. This tax is measured by gross receipts from retail sales at a rate of 8.75%. The total tax rate is made up of the basic statewide sales tax of 8.50 percent plus a 0.50% special district tax for the Riverside County Transportation Commission. The statewide tax of 9.0% includes the following components: 7.5% state tax; 0.50% for the Local Public Safety Fund (enacted l/l/94); and 1.0% city and county allocation (.25% Triple Flip). Next year's estimate is up due to general retail store growth. 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 k 2014-15 2015-16 2010-11 2011-12 2012-13 2013-14 15,886,952 Proj. Bud Sales Taxi 14,680,578 16,764,808 17,318,275 18,000,000 18,800,000 Page 2-2 City of Palm Desert Revenue Summary Transient Occupancy Tax 11,000, 10,000, 9,000, 8,000, 7,000, 6,000, 5,000, Transient Occupan This tax is imposed on individuals for the privilege of occupancy in any hotel or motel within the City. Each occupant is subject to a 9 percent (June 1992-revised rate and approved by voters in November 2004) transient occupancy tax which is added to the occupant's room bill. All hotel and motel operators are required to remit this tax to the City on a monthly basis. The main collectors of the tax are the Desert Springs Marriott, Embassy Suites Hotel, Travelers Inn, Holiday Inn Express, Shadow Mountain Resort, Sunrise Development Condos, Marriott and Intrawest timeshare units, Courtyard and Residence Inn, Best Western, Palm Desert Lodge, International Lodge and the newest hotel Hampton Inn. The projection for 2015-16 is based on a 2 % increase for Desert Springs Convention business and non -convention business. Property Taxes In November 1978, the voters approved Proposition 13, which allocated property tax revenues based on each agency's historical share, cities which never levied a property tax rate before Proposition 13 did not share in the resulting revenues (property tax rates were rolled back to 1973 rates). The City of Palm Desert is a No - Low Property Tax city and receives property taxes only on areas annexed to the City after 1978. The County of Riverside and the City of Palm Desert have agreed to exchange property taxes upon annexations into the City at a rate of 7 percent of the County's share of the annexed property tax revenue. Three county agencies are involved in the administration of the property tax: the County Assessor, the Auditor -Controller, and the Tax Collector. Property is valued by the County Assessor and taxed at 1 percent of assessed value. Increases in property taxes are based on property changing ownership, new construction and a 2 percent maximum increase in assessments. After taxes are received by the County, the Auditor - Controller apportions to participating agencies its share of the tax less 1/4 of 1 percent for tax collection costs. Page 2-3 City of Palm Desert Revenue Summary PROPERTY TAX Property Tax 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 F 11000,000 - F 2010-2011 2011.2012 2012-2013 2013-2014 2014-2015 2015-2016prof Bud Property Tax 4,776,795 4,555,136 4,779,094 5,241,393 4,800,000 5,575,000 The property taxes for 2015.16 is slightly higher due to County increasing Residential property values.. Timeshare Mitigation Fee Approved in January 1989, the City Council passed a zoning ordinance establishing standards for developing timeshare developments within the City of Palm Desert. Shadow Ridge is projected to be $1,050,000. Starwood has completed construction of the first units of which we are transferring in around $776,000 and $450,000 Intrawest. Franchise Tax 3,400,000 3,200,000 3.000.000 2,800,000 2,600,000 2,400,000 2,200,000 ! 2,000,000 - 2013-14 2013-14 2014-15 2015-16 Franchise 3,007,215 2,950,000 3,100,000 1 3,200,000 The State currently is considering the impacts in Federal Law deregulating the electric, cable and telephone companies as well as cities' abilities to charge a franchise tax for use of the City's right of way. Currently we are collecting $950,000 for waste franchise, $200,000 for gas franchise, $1,000,000 for cable franchise and $1,050,000 for electric franchise. Staff continues to monitor the legislation being introduced at the State level on the cable and electric issues. Page 2-4 City of Palm Desert Revenue Summary Interest Earnings 2.50 2.00 1.50 1.00 0.50 0.00 lb Cb lac Omo lea �a� Omv �m� lac ed p< o +Federal Funds Hate --■—City Invest Rate The current fiscal year 2014-15 has had a steady Federal Funds Rate. The interest rate projection for 2015-16 is calculated at a conservative average yearly yield of 0.65 percent and that no major usage of the existing surplus funds will be used in the 2015-16. Motor Vehicle License Fee 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 2013-14 2014-15 2014-15 2015-16 ERAF-In Lieu DMV 3,500,092 3,595,000 3,670,000 3,730,000 Motor Vehicle(DMV) 30,000 301000 1 21,400 20,000 The Motor Vehicle License Fee (VLF or DMV Fees) is a tax on ownership of a registered vehicle. The tax rate was 2% of the value of a vehicle paid by owners to the Department of Motor Vehicle; however, the State has lowered the rate to 0.65%. In addition to revenues from the 0.65% rate, cities and counties will receive additional property tax equal to the difference between revenues from the VLF at the 2% rate and the 0.65% rate charged by the State. Starting in 2006-07, the increase for VLF will be based on each city and county growth in gross assessed valuation in the prior year. instead of the increase in vehicle value. Values were flat for 2015-2016 due to the slowdown of property values. State started charging administration to DMV fees. Page 2-5 City of Palm Desert Revenue Summary Building Permits & Charges for Services Fees for new building construction are based on local ordinances and include building, electrical, plumbing, heating, and other related permits and plan check fees. The estimated FY 15-16 building permits of $110 Million Valuation will generate fees and plan check of $1,900,000. This projected figure represents the fees for various miscellaneous commercial buildings and various housing construction (Desert Gateway, Valley Center Business Park, Shadow Ridge, Dolce Millington, Ponderosa, Sares Regis Condos, Starwood, Westfield mall). Interfund Transfers In This represents the Gas Tax funds, Timeshare Mitigation (41), Parkview being transferred to the General Fund for reimbursement of street improvement, park and other costs paid by the General Fund ($1,400,000). Fire Tax: Actual 2013-14 Budget 2014-15 Estimated 2014-15 Budget 2015-16 Prop A Fire Tax 2,114,822 2,200,000 2,120,000 2,200,000 Structural Fire Tax 5,036,055 5,134,000 5,150,000 5,300,000 Transfer In from GF 1,553,000 2,000,000 2,000,000 3,000,000 Reimb. from Other Cities 883,935 844,500 890,000 950,000 In November 1982, the residents of the City of Palm Desert voted on Proposition A Fire Tax to upgrade the City's fire protection and prevention. The annual Fire Tax charge for a residential property is $60 and commercial property is based on their square footage. The Structural Fire Tax is collected as part of the Property Tax Bill. Budget for 2015-2016 will require a transfer from the General Fund of estimated $3,000,000. Page 2-6 PALM DESERT ESTIMATED REVENUES, Exhibit 'I CATEGORY 1 FUND Actual Budget Projected Budget FY 13.14 FY 14-15 FY 14-15 FY 15.16 General Fund (1101, 1. Sales tax (forecaster - Pessimistic 1% and Optimistic 4%) Triple Flip to End in 2016 17,318,275 17.850.000 18,000,000 18,800,000 2. Transient occupancy tax (Includes Short Term Rentals 1100 units $600k) 9,855,510 9,200,000 10.000.000 10,200,000 3 Property tax (2% growth) Secured 8, Unsecured 5,241,393 4,800.000 5,400,000 5,575,000 4. Tax Increment- One Time amount -Land sales olaced In Economic Fd 425 304,949 903,000 - - 5. Interest & Rental (Lower Int Rate, Energy, Co. Lease) 537.111 346.000 400,000 500,000 6. Transfers in (Starwood, Traffic Safety, Parkview, CIP -Removed Gas Tax) 1,373.786 2,237,500 1,400,000 1,400,000 7. Franchises (CablelGaslElectric:Maste) Energy Savings reducing fees 3,007,215 2,950.000 3,100,000 3,200,000 8. State subventions(VLF)-Increase(Decrease) based on Properly Tax) 3,530.092 3,595,000 3,600.000 3,750,000 9. BuildinglSubdivisionlZoning 2.335,768 1,650,000 1,750,000 1,900,000 10, Fees for ServiceslReimb (Parkview,Assessment,LLD, Fines, Other) RDA Staff Reimb. $1M 2,450,130 1.330,000 2,000,000 2,000,000 11. Business license tax (Includes Short Tenn License) 1.173.293 1.250,000 1,200,000 1,250,000 12. Timeshare mitigation fee (Marriott, Starwood, Intrawesl) 1,333,586 11300,000 1,350,000 1,460,000 13. Plan check fees 662,893 500.000 650,000 650,000 14. Property transfer tax 630,556 550,000 550,000 550,000 15. Other revenues (Delinquency/Litigation/Fines/Job Val.1ROWlBall) 582.310 211,000 200,000 500,000 Totals General Fund 50,236,867 48,672,500 49,600,000 51,726,000 Fire Tax _Fund (230): 1. Structural Fire Tax Prior Year Adjustment for Successor Agency/County Pass Thru 2. Prop. A. Fire Tax 3. Reimbursements (Indian Wells & Rancho Mirage share of Ladder Truck) 4. Interest Income 5. Transfers In fm General Fund 6. Fire Reserves Totals Fire Tax Fund TOTAL FIRE AND GENERAL FD 5,036,055 5,134,000 5,150,000 5,300,000 17,500 - - - 2,114,822 2,200,000 2,120,000 2,200.000 883,935 844,500 890.000 950,000 3.678 2,000 3,000 4,000 1,553,000 2,000,000 2,000,000 3.000,000 580,000 - 427,705 9,608,990 10,760,500 10,163,000 11.881,705 59,845,857 59.433,000 59,753,000 63.606.705 Page 2-7 GENERAL FUND SUMMARY REVIEW HIGHLIGHT CHANGES BY DEPARTMENT COMPARISON OF LAST YEAR TO BUDGET 2015-2016 DEPARTMENT Budget 2013-2014 Budget 2014-2015 CHANGE REASON FOR CHANGE: City Council 243,300 246,632 3,332 o Salary increase * City Clerk 893,400 935,900 42,500 o Salary & Benefit Increase * Legislative Advocacy 36,500 36,500 - o * Elections 61900 0 - o No Election * City Attorney 240,000 249,600 9,600 o Contract CPI increase * Legal Special Services 300,000 265,000 (35,000) o Estimate of Legal Litigation * City Manager 1,001,420 1,066,709 65,289 o Salary& Benefit Increase * Special Programs 420,588 455,400 34,812 o Salary and benefits increase * Finance 2,019,670 1,911,893 (107,777) o Transfer Business License to Code * Independent Audit 63,000 80,000 17,000 o Contract increase * Human Resources 517,192 593,780 76,588 oSalary/Benefit Increase & Intern Program * General Services 543,000 577,400 34,400 o Increase citywide dues. * Information Systems 870,435 915,600 45,165 o Salary and benefits increase * Unemployment Insurance 0 0 - o * Insurance (Property & Liab.) 492,700 518,700 26,000 o Increase Workers Comp. premiums * fnterFund Transfers 3,105,000 3,900,000 795,000 o Increase transfer to Fire Fund * Animal Regulation 243,006 245,000 1,994 o Increase County contract * PW-Street Lighting/Traffic Safety 244,000 242,000 (2,000) o Decrease various accounts * Police Services 18,654,959 20,179,250 1,524,291 o 7% Increase plus prior year adjustment * Public Works Admin. 2,725,000 2,831,150 106,150 o Salary and benefits increase * PW- Street Maintenance 2,644,477 2,768,621 124,144 o Salary and benefits increase * PW-Street Resurfacing 825,000 500,000 (325,000) o Transfer maintenance to other Funds * PW- Public Building Operations 498,000 526,900 28,900 o Salary and benefits increase * PW- Corp Yard 65,500 65,500 - o * PW- Equipment 435,000 440,000 5,000 o Increased supplies * PW- Portola Community Center 65,755 65,750 (5) o * NPDES-Storm Water Permit 76,000 90,000 14,000 o Increase in NPDES Permit fee * Community Promotions 659,500 731,000 71,500 o Cost of special events * Marketing 984,230 1,314,830 330,600 o Increase marketing * Visitors Information Center 361,297 363,550 2,253 o * Building & Safety 1,822,575 1,908,575 86,000 o Salary and benefits * Economic Development 995,600 1,080,750 85,150 o Salary and benefits increase * Planning & Comm. DevJCode 1,971,110 2,297,450 326,340 o Transfer in of Bus. Lic./Salary Incr. * Civic Center Park 1,017,850 1,057,350 39,500 o Increase various accounts * Park Maintenance 747,150 789,150 42,000 o Increase various accounts * Landscape Services 1,746,432 1,783,689 37,257 o Increase due to bids on Medians * Outside Agency Funding 660,000 680,000 20,000 o Increase of Art Museum Costs Total General Fund 48,250,546 51,713,629 Page 2-8 Expenditure Review for the General Fund (Fiscal Year 2015-2016) The General Fund Expenditures are increasing from $48,250,546 to $51,713,629 an increase of 7.2% for fiscal year 2015-16. General Fund Appropriations 5% rj General Government Public Safety(Fire & Police) Community Development Public Works Parks Interfund Transfers Chan es made to the ex enditure cate ories: Salaries & Benefits: Salaries and Benefits are up due to benefits increase in the areas of PERS retirement contribution (2%), salaries increase of 2% and Workers Compensation premium. Professional & Technical Services: Professional & Technical Services include the cost of contracting for Police Services $1,960,188. Fire budget increased $1,121,000 due State salary and benefit costs along with adding 1 position. Repair & Maintenance: Transferred $300,000 to Gas Tax fund using Proposition 42 funding. Transfer Out: Reflects transferring an additional $795,000 to Fire fund to cover additional expense over revenue. Page 2-9 General & Fire Fund Expenditures by Department Two -Year Comparison InterFund Transfers Parks PuhGc Works Community Development i4bXC Safety(Frre & Police) Genefal Govemment Millions of Dollars so 55 slo $35 w SS M M ❑FY 2014/15 Budget ■FY 2015/16 Budget Expenditure Categories FY 2014/15 FY 2015116 Dollar Percent of Budget Budget Change Total Budget General Government 8,363,105 8,533,114 170,009 13% Public Safety(Fire & Police) 29,902,325 32,547,955 2,645,630 51% Community Development 6,794,312 7,696,155 901,843 12% Public Works 7,334,732 7,287,921 (46,811) 11 % Parks 3,511,432 3,630,189 118,757 6% InterFund Transfers 3,105,000 3,900,000 795,000 6% Total General 48,250,546 51,713,629 3,463,083 100% Total Fire Fund 10,760,360 11,881,705 1,121,345 19% (1)Community Development Is any combination of Building & Safety and Communtiy Development. (2)General Government is any combination of Administrative Services, Auditing, City Attorney, City Clerk, City Council, City Manager, Data Processing, Environmental Conservation, Finance, General Services, Human Resources, Insurance, Legal Special Services, Legislative Advocacy, Outside Agency Contribution and Unemployement Insurance Expenses. (3)Public Safety is any combination of Animal Control, Nuisance Abatement, Police Services, Risk Management, Fire Department, Traffic Safety, and Water Safety expenses. Page 2-10 General & Fire Fund Expenditures Comparison Graph 55,000,000 45.000,000 35,000,000 25,000,000 15,000,000 5.000,000 FY 2013/14 OPersonnel & Benefits LTransfers Out — FY 2014115 asupplies ■Other Expenditures FY 2014115 a Police Contract Services n Capital Outlay FY 2015/16 a Fire Contract Services FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 Expenditure Category Actual Budget Projections Budget Personnel & Benefits 15,793,453 _ 16,191,454 16,388,279 16,880,274 Supplies 276,413 362,883 364,986 365,100 Police Contract Services 16,862,633 18,654,959 18,208,000 20,179,250 Fire Contract Services 9,732,975 10,760,360 10,764,500 11,881,705 Other Expenditures 8,447,852 9,840,750 11,000,196 10,280,930 Capital Outlay 177,903 95,500 95,000 108,075 Transfers Out 6,454,752 3,105,000 3,105,000 3,900,000 Total General Fund $ 48,013,006 $ 48,250,546 $ 49,161,460 $ 51,713,629 Total Fire Fund $ 9,732,975 $ 10,760,360 $ 10,764,500 $ 11,881,705 Page 2-11 GENERAL & FIRE FUNDS REVENUE AND EXPENDITURE COMPARISON Last Years Projected %Bud15 Actuals Budget Revenue/Expense Budget to Bud Description 2013-2014 2014-2015 - 2014-2015 2015-2016 2014-201 1. Sales tax 17,318,275 17,850,000 18,000,000 18,800,000 2. Transient occupancy tax 9,855,510 9,200,000 10,000,000 10,200,000 3. Property tax 5,241,393 4,800,000 5,400,000 5,575,000 4. Property Tax lncrement(Former RDA) 304,949 903,000 - - 5. Interest & Rental (Energy, Co. Lease) 537,111 335,000 346,000 346,000 6. Transfers in (Gas, Starwood, Office, Int 1,373,786 2,237,500 1,400,000 1,400,000 7. Franchises 3,007,215 2,950,000 3,100,000 3,200,000 8. State subventions(VLF) 3,530,092 3,595,000 3,600,000 3,750,000 9. Building/Subdivision/Zoning 2,335,768 1,650,000 1,750,000 1,900,000 10. Fees for Services/Reimbursements 2,450,130 1,330,000 2,000,000 2,000,000 11. Business license tax 1,173,293 1,250,000 1,200,000 1,250,000 12. Timeshare mitigation fee 1,333,586 1,300,000 1,350,000 1,450,000 13. Plan check fees 662,893 500,000 650,000 650,000 14. Property transfer tax 530,556 550,000 550,000 550,000 15. Other revenues 582,310 211,000 200,000 500,000 TOTAL GENERAL FUND REVENUES 50,236,867 _ 48,661,500 _ 49,546,000 51,571,000 1. Structural Fire Tax Prior Yr Adj-Pass Thru RDA 2. Prop. A. Fire Tax 3. Reimbursements 4. Interest Income 5. Fire Tax Reserves/Transfers In TOTAL FIRE REVENUES Salaries and Benefits Maintenance & Operations Capital Outlay Transfer to Library/Fire Transfer to Cap Reserve TOTAL GENERAL FUND 5,036,055 5,134,000 5,150,000 5,300,000 17,500 - 2,114,822 2,200,000 2,120,000 2,200,000 883,935 844,500 890,000 950,000 3,678 2,000 3,000 4,000 1,553,000 2,579,860_ 2,579,860 3,427,705 9,608,990 10,760,360 10,742,860 11,881,705 15,793,453 16,191,454 25,586,898 28,858,592 177,903 95,500 6,454,752 3,105,000 16,388,279 29,573,182 95,000 3,105,000 10.87% 16.15% 3.28% -37.43% 8.47% 4.31 % 15.15% 50.38% 0.00% 11.54% 30.00% 0.00°io 136.97% 3.23%1 0.00% 0.00% 0.00% 32.86% 10.42% 16,880,274 4.25 30,825,280 6.81 108,075 13.17 3,900,000 25.6C 48,013,006 46,508,694 49,161,460 51,713,629 11.19%1 (FIRE FUND 9,732,975 10,760,360 10,764,500 11,881,705 10.42%1 AL GENERAL & FIRE EXPENSE 57,745,981 56,381,503 59,925,960 63,595,334 12.79%1 Page 2-12 General Fund Expenditures by Category Graph Capital Outlay Other Services/ Charges/Sup... Interfund Transfers Out Personnel & Benefits Millions of Dollars $0 $5 $10 $15 Expenditure Categories 2013-2014 2014-2015 2014-2015 2015-2016 % Bud 15 Actual Budget Projected Budget To Bud 15 Personnel & Benefits 15,793,453 16,191,454 16,388,279 16,880,274 4.3% Supplies 276,413 362,883 364,986 365,100 0.6% Other Services & Charges 25,310,485 28,495,709 29,208,196 30,460,180 6.9% Capital Outlay Interfund Transfers Out Total General Fund Fire Department Fund 177,903 95,500 95,000 108,075 13.2% 6,454,752 3,105,000 3,105,000 3,900,000 25.6% 48,013,006 48,250,546 49,161,460 51,713,629 7.2% 9,732,975 10,760,360 10,764,500 11,881,705 10.4% Total General & Fire Fund 57,745,981 59,010,906 59,925,960 63,595,334 7.8% Page 2-13 CITY OF PALM DESERT SUMMARY OF EXPENDITURES BY CATEGORY FISCAL YEAR 2015-2016 Department Personal Services Supplies Other Services and Charges Capital Outlay TOTAL General Fund: City Council 204,532 7,500 33,600 1,000 246,632 City CIerk 850,400 2,000 83,000 500 935,900 Elections - - - Le islative Advocacy 36,500 36,500 City Attorney 249,600 249,600 Legal Special Services 265,000 265,000 City Mana er 1,032,800 3,200 30,709 - 1,066,709 Special Programs 364,600 500 89,800 500 455,400 Finance 1,836,603 7,500 67,790 - 1,911,893 Independent Audit 80,000 80,000 Human Resources 480,000 4,000 109,680 100 593,780 General Services 30,000 29,200 518,200 - 577,400 Information Technology 644,650 16,000 246,975 7,975 915,600 Unemployment Insurance - - Insurance 518,700 518,700 Interfund Transfers 3,900,000 3,900,000 Police Services - - 20,179,250 - 20,179,250 Animal Regulation 245,000 245,000 St Light/Traffic Sft - 10,000 232,000 - 242,000 Public Works- Admin 2,710,900 4,500 110,750 5,000 2,831,150 Public Works -Street Maintenance 2,354,300 17,000 397,321 - 2,768,621 Street Repairs & Maintenance 500,000 500,000 Corp. Yard - 65,500 - 65,500 Auto Fleet/Equipment 200,000 240,000 440,000 Public Bld -O r/Maint. 251,200 18,000 257,700 - 526,900 Portola Community Center 65,750 65,750 NPDES-Storm Water Permit 90,000 90,000 Community Promotions 16,500 714,500 731,000 Marketing 202,700 200 1,111,930 I,314,830 Visitors Information Center 263,700 3,500 94,350 2,000 363,550 Building & Safety 1,765,200 2,000 141,375 - 1,908,575 Planning & Community Dev 2,171,600 4,150 121,700 - 2,297,450 Economic Development 962,400 1,000 116,350 1,000 1,080,750 Civic Center Park - 9,000 780,150 - 789,150 Park Maintenance 6,350 1,051,000 - 1,057,350 Landscape Services 754,689 3,000 1,026,000 - 1,783,689 Outside Agency Funding 680,000 680,000 GENERAL FUND TOTAL 16,880,274 365,100 34,360,180 108,075 51,713,629 FIRE DEPARTMENT FUND 11,881,705 11,881,705 TOTAL GENERAL & FIRE 16,880,274 365,100 46,241,885 108,075 63,595,334 Page 2-14 GENERAL FUND DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY 2013-2014 2014-2015 2014-2015 2015-2016 Department/Description Actual Budget Projected Budget % Inc. City Council Personnel & Benefits 190,542 200,200 194,703 204,532 Supplies 3,383 7,500 7,500 7,500 Other Services & Charges 36,538 34,600 46,100 33,600 Capital Outlay _ - 1,000 1,000 1,000 Total 230,463 243,300 249,303 246,632 1.4% City Clerk Personnel 858,221 807,900 812,581 850,400 Supplies 2,181 2,000 2,000 2,000 Other Services & Charges 76,538 83,000 95,700 83,000 Capital Outlay - 500 500 500 Total 936,940 893,400 910,781 935,900 4.8% Elections Personnel - - - - Supplies - 1,000 1,000 - Other Services & Charges - 60,900 60,900 - Capital Outlay Total - 61,900 61,900 - 0.0% Legislative Advocacy Other Services & Charges 36,180 36,500 36,500 36,500 Capital Outlay Total 36,180 36,500 36,500 36,500 0.0% City Attorney Other Services & Charges 237,984 240,000 240,000 249,600 Capital Outlay Total 237,984 240,000 240,000 249,600 4.0% Legal Special Services Other Services & Charges 264,358 300,000 265,000 265,000 Capital Outlay Total 264,358 300,000 265,000 265,000 -11.7% ON Manager Personnel 984,517 975,830 984,530 1,032,800 Supplies 1,734 3,200 3,100 3,200 Other Services & Charges 28,311 22,390 26,913 30,709 Capital Outlay 1,365 - - - Total 1,015,927 1,001,420 1,014,543 1,066,709 6.5% Page 2-I5 GENERAL FUND DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY 2013-2014 2014-2015 2014-2015 2015-2016 Department/Description Actual Budget Projected Budget % Inc. Snecial Proerams Personnel 343,172 331,788 354,450 364,600 Supplies 323 500 500 500 Other Services & Charges 95,233 87,800 87,800 89,800 Capital Outlay 174 500 500 500 Total 438,902 420,588 _ _ 443,250 _ 455,400 8.3% Finance Personnel 1,930,472 1,972,000 2,004,404 1,836,603 Supplies 7,603 3,000 7,500 7,500 Other Services & Charges 42,155 44,670 44,790 67,790 Capital Outlay Total 1,980,230 2,019,670 2,056,694 1,911,893 -5.3% Independent Audit Personnel Supplies Other Services & Charges 69,311 63,000 70,000 80,000 Capital Outlay Total 69,311 63,000 70,000 80,000 27.0% Human Resources Personnel 422,621 462,112 465,750 480,000 Supplies 5,603 3,500 3,300 4,000 Other Services & Charges 48,221 51,580 74,280 109,680 Capital Outlay 84 - - 100 Total 476,529 517,192 543,330 593,780 14.8% General Services Personnel 121 30,000 30,000 30,000 Supplies 25,970 32,000 32,000 29,200 Other Services & Charges 446,737 481,000 506,000 518,200 Capital Outlay - - - - Total 472,828 543,000 _ 568,000 577,400 6.3% Information Technolo Personnel 592,908 623,450 626,050 644,650 Supplies 11,107 15,000 15,000 16,000 Other Services & Charges 169,297 223,985 228,900 246,975 Capital Outlay 588 8,000 8,000 7,975 Total 773,900 870,435 877,950 915,600 5.2% Page 2-16 GENERAL FUND DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY 2013-2014 2014-2015 2014-2015 2015-2016 Department/Description Actual Budget Projected Budget % Inc. Unemployment Insurance Personnel 21,215 - 40,000 Capital Outlay Total 21,215 - 40,000 - #DN/0! Insurance Other Services & Charges 460,835 492,700 517,700 518,700 Capital Outlay _ Total 460,835 492,700 517,700 518,700 5.3% Interfund Transfers Transfers Out 6,454,752 3,105,000 3,105,000 3,900,000 Total 6,454,752 3,105,000 3,105,000 3,900,000 25.6% Police Services Personnel Supplies 15,049 22,733 24,000 - Other Services & Charges 16,847,584 18,632,226 18,184,000 20,179,250 Capital Outlay - - _ - - Total 16,862,633 18,654,959 18,208,000 20,179,250 8.2% Animal Reeulation Other Services & Charges 220,640 243,006 250,000 245,000 Capital Outla Total 220,640 243,006 250,000 245,000 0.8% Traffic Safety Personnel Supplies 8,575 10,000 10,000 10,000 Other Services & Charges 246,128 234,000 234,000 232,000 Capital Outla- - - - Total 254,703 244,000 244,000 242,000 -0.8% Public Works Administration Personnel 2,486,563 Supplies 2,870 Other Services & Charges 56,091 2,619,750 2,641,350 2,710,900 4,500 4,500 4,500 95,750 100,750 110,750 Capital Outlay 26,036 5,000 5,000 5,000 Total 2,571,560 2,725,000 2,751,600 2,831,150 3.9% Public Works -Street Maintenance Personnel 2,351,060 Supplies 13,723 Other Services & Charges 441,385 2,257,977 2,273,600 2,354,300 17,000 17,000 17,000 369,500 398,000 397,321 Capital Outlay - _ - - - Total 2,806,168 2,644,477 2,688,600 2,768,621 4.7% ag - GENERAL FUND DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY 2013-2014 2014-2015 2014-20115 2015-2016 Department/Description Actual Budget Projected Budget % Inc. Public Works -Street Repairs & Maint. Other Services & Charges 39,188 825,000 1,500,000 500,000 Capital OutlM Total 39,188 925,000 1,500,000 500,000 -39.4% Corp. Yard Personnel Supplies - - - - Other Services & Charges 53,316 65,500 65,500 65,500 Capital Outlay - - - - Total 53,316 65,500 65,500 65,500 0.0% Eguipment/Auto Fleet Personnel Supplies 137,695 175,000 175,000 200,000 Other Services & Charges 203,013 260,000 265,000 240,000 Capital Outlay 7,500 - - - Total 348,208 435,000 440,000 440,000 1.1 % Public Building Operations & Maintenance Personnel 270,886 Supplies 15,157 Other Services & Charges 183,685 234,800 243,700 251,200 20,500 20,500 18,000 242,700 257,700 257,700 Capital Outlay 2,631 - - - Total 472,359 498,000 521,900 526,900 5.8% Portola Community Center Personnel Supplies Other Services & Charges 55,909 Capital Ouda 65,755 65,755 65,750 Total 55,909 65,755 65,755 65,750 0.0% NPDES-Storm Water Permit Capital Outlay 64,052 76,000 76,000 90,000 Total 64,052 76,000 76,000 90,000 18.4% Community Promotions Personnel Supplies 75 Other Services & Charges 618,063 16,500 16,500 16,500 643,000 759,500 714,500 Capital Outlay - - - - Total 618,138 659,500 776,000 731,000 10.8% Marketing Personnel 190,396 202,250 196,600 202,700 Supplies 104 200 - 200 Other Services & Charges 682,532 781,780 664,243 1,111,930 Capital Outlay Total 873,032 984,230 860,843 1,314,830 33.6% Page 2-18 GENERAL FUND DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY 2013-2014 2014-2015 2014-2015 2015-2016 Department/Description Actual Budget Projected Budget % Inc. Economic Development Personnel 662,610 899,000 912,446 962,400 Supplies 546 1,000 500 1,000 Other Services & Charges 116,840 94,600 142,306 116,350 Capital Outlay - 1,000 1,000 1,000 Total 779,996 995,600 1,056,252 1,080,750 Building & Safety Personnel 1,544,137 1,679,500 1,714,000 1,765,200 Supplies 1,018 2,000 1,400 2,000 Other Services & Charges 238,763 141,075 185,025 141,375 Capital Outlay - - - - Total 1,783,918 1,822,575 1,900,425 1,908,575 4.7% Planning & Community Development Personnel 1,784,944 1,896,550 1,901,883 2,171,600 Supplies 3,143 4,300 4,050 4,150 Other Services & Charges 88,328 70,260 125,900 121,700 Capital Outlay - - - - Total 1,876,415 1,971,110 2,031,833 2,297,450 16.6% Civic Center Park Maintenance Personnel - - - - Supplies 9,255 9,000 9,000 9,000 Other Services & Charges 741,305 738,150 767,441 780,150 Capital Outla - - - - Total 750,560 747,150 776,441 789,150 5.6% Park Maintenance Personnel Supplies 3,455 6,350 6,350 6,350 Other Services & Charges 929,918 1,011,500 1,048,500 1,051,000 Capital Outlay - - - - Total 933,373 1,017,850 1,054,850 1,057,350 3.9% Landscaping Service Division Personnel 946,670 742,400 732,100 754,689 Supplies 5,434 2,600 2,600 3,000 Other Services & Charges 844,567 1,000,432 1,107,000 1,026,000 Capital Outlay - 1,000 1,000 - Total 1,796,671 1,746,432 1,842,700 1,783,689 2.1% Visitor Information Center Personnel 212,398 255,947 260,132 263,700 Supplies 2,410 3,500 1,686 3,500 Other Services & Charges 78,289 99,350 86,993 94,350 Capital Outlay 871 2,500 2,000 2,000 Total 293,968 361,297 350,811 363,550 0.6% Page 2-19 GENERAL FUND DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY 2013-2014 2014-2015 2014-2015 2015-2016 Department/Description Actual Budget Projected Budget % Inc. Outside Agency Funding Other Services & Charges 613,243 660,000 700,000 680,000 Professional other 74,602 Total 687,845 660,000 700,000 680,000 3.0% TOTAL GENERAL FUND Personnel 15,793,453 16,191,454 16,388,279 16,880,274 4.3% Supplies 276,413 362,883 364,986 365,100 0.6%n Other Services & Charges 25,310,485 28,495,709 29,208,196 30,460,180 6.9% Capital Outlay 177,903 95,500 95,000 108,075 13.2% Transfers Out 6,454,752 3,105,000 3,105,000 3,900,000 25.6% Total 48,013,006 48,250,546 49,161,460 51,713,629 7.2% Fire Fund Personnel Supplies Other Services & Charges 9,732,975 10,760,360 10,764,500 11,881,705 13.2% Capital Outlay Total 9,732,975 10,760,360 10,764,500 11,881,705 10.4% TOTAL GENERAL & FIRE FUNDS Personnel 15,793,453 Supplies 276,413 Other Services & Charges 35,043,460 Capital Outlay 177,903 Transfers Out 6,454,752 16,191,454 16,388,279 16,880,274 4.3% 362,883 364,986 365,100 0.6% 39,256,069 39,972,696 42,341,885 7.9% 95,500 95,000 108,075 13.2% 3,105,000 3,105,000 3,900,000 25.6% Total 57,745,981 59,010,906 59,925,960 63,595,334 7.8% Page 2-20 THIS PAGE INTENTIONALLY LEFT BLANK Page 2-21 CITY COUNCIL CITY COUNCIL DEPARTMENT 1104110 Program Narrative: The City Council, consisting of five City Council members, serves as the City's governing body. The Mayor is appointed from within the City Council for a one-year term. City Council Members are elected at -large for four-year terms, with elections held every two years. The City Council enacts City ordinances, establishes policies, represents the public, maintains intergovernmental relations, and exercises general oversight over the affairs of City government, the Successor Agency to the Redevelopment Agency, Finance Authority, Parking Authority, and Housing Authority. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS 190,542 200,200 194,103 204,532 2.16% SUPPLIES 3,383 7,500 7,500 7,500 0.00% OTHER SERVICES 36,538 34,600 46,100 33,600 -2.89% CAPITAL OUTLAY 1,0001 1,o0ol 1,0001 0.00% TOTALS: 1 230,4631 243,3001 249,3031 246,6321 1.37% SIGNIFICANT CHANGES: No significant changes. Page 2.22 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 CITY COUNCIL DEPARTMENT 1104110 2013-2014 2014-2015 2014-2015 2015-2016 Object Cade Account Description Actuats Adopted Projected Budget 4111500 MEETING COMPENSATION 114,750 114,750 114,750 117,045 4111500 RETIREMENT CONTRIBUTION 24,467 35,300 30,464 37,500 4111600 MEDICARE CONTRB-EMP 3,722 3,000 1,664 1,697 4112000 INS PREM - LTD 401 400 400 400 4112100 INS PREM - HEALTH 45,001 45.250 44.775 45,240 4112400 INS PREM - LIFE 325 400 450 450 4112500 WORKER'S COMPENSATION 1,876 1.100 2,200 2,200 4211000 OFFICE SUPPLIES 162 1,500 1,500 1,500 4219000 SUPPLIES OTHER 3,221 6,000. 6,000 6,000 4309000 PROF -OTHER 10 1.000 1,000 1,000 4311500 MILEAGE REIMBURSEMENT B44 1,000 2,500 1,000 4312000 CONF, SEMINARS, WORKSHOPS 6,731 15,000 15,000 14,000 4312500 LOCAL MEETINGS 15,600 13,000 13,000 13,000 4333000 RIM -OFFICE EQUIPMENT 200 200 200 4362000 SUBSCRIPTIONSIPUBLICATION 299 500 500 500 4363000 DUES 500 1,000 1,000 1,000 4365000 TELEPHONES 2,400 2,400 2,400 2,400 4366000 POSTAGE & FREIGHT 154 500 500 500 4388000 CONTRIBUTION TO AGENCIES 10,000 10,000 4404000 CAPITAL OFFICE EQUIPMENT - 1,000 1,000 1,000 TOTAL CITY COUNCIL 230,463 243,3001 249,3031 246,632 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY 14-15 FY 15-16 Grade Title Full-TIme I Filled Full -Time Part -Time 999 CITY COUNCIL MEMBER 5 5 5 0 Page 2-23 CITY MANAGER CITY MANAGER DEPARTMENT 1104130 Program Narrative: A City Council/City Manager form of government governs the City of Palm Desert. This effective system combines the strong political leadership of elected officials with the executive expertise of an appointed professional municipal manager. The City Manager, under the direction and control of the City Council, serves as the City's chief executive officer and oversees the coordination/ implementation of City Council -established policies and programs, including providing information to assist the Council with the decision -making process. The City Manager is responsible for enforcing all City lawslordinances and verifying that all franchises, contracts, permits, and privileges granted by the City Council are faithfully observed. The City Manager has the authority to control, order, and give direction to all department heads and subordinate City employees, including appointment, removal, promotion, and demotion. The City Manager conducts studies and effects such administrative reorganization of offices/positions under his/her direction necessary for the efficient, effective, and economical conduct of City business. In addition to the duties of providing leadership, direction, and guidance to City departments, the City Manager performs several essential functions. These responsibilities include promptly responding to all citizen inquiries/requests, personnel management, preparation of the City's annual operating budget, and serving as Executive Director of the Palm Desert Redevelopment Agency. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS 984,517 975,830 984,530 1,032,800 5.84% SUPPLIES 1,734 3,200 3,100 3,200 0.00% OTHER SERVICES 28,311 22,390 26,913 30,709 37.15% CAPITAL OUTLAY 1,365 - 1 0.00% TOTALS: 1 1,015,9271 1,001,420 1 1,014,5431 1,066,7091 6.52% SIGNIFICANT CHANGES: No significant changes. Page 2-24 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 CITY MANAGER DEPARTMENT 1104130 2013-2014 2014-2015 2014.2015 2015-2016 Object Code Account Description Actuals Adopted Projected ___Budget___ 4100100 SALARIES -FULL TIME 702,591 663,130 663,130 676,400 4111500 RETIREMENT CONTRIBUTION 179,157 204,000 204,000 220,900 4111600 MEDICARE CONTRB-EMP 10,223 9,600 9,800 9,800 4112000 INS PREM - LTD 4,787 5,300 5,400 5,400 4112100 INS PREM - HEALTH 79,518 86,200 87,000 105,000 4112400 INS PREM - LIFE 1,762 2,100 2,100 2,200 4112500 WORKER'S COMPENSATION 6,479 5,500 13,100 13,100 4211000 OFFICE SUPPLIES 83 200 100 200 4219100 DISASTER/EMERG 1,651 3,000 3,000 3,000 4303500 PROF -TEMPORARY HELP 6,699 1,623 - 4309000 PROF -OTHER 6,640 5,000 8,869 4311500 MILEAGE REIMBURSEMENT 461 - 600 500 4312000 CONFERENCEISEMINARS 8,552 13,000 8,500 11,000 4312500 LOCAL MEETINGS 758 1.000 3,000 3,000 4363000 DUES 2,381 3,550 3,550 3,500 4365000 TELEPHONES 1,440 1,440 1,440 1,440 4366000 POSTAGE & FREIGHT 209 400 200 400 4391500 EMPLOYEE SAFETY 1,171 3,000 3,000 2,000 4404000 CAP -OFFICE EQUIPMENT 1,365 TOTAL CITY MANAGER 1 1.015,9271 1.001,420 1.014,543 1,Ofi6,709 AUTHORIZED PERSONNEL ADOPTED BUDGET FY 14-15 BUDGETED FY 15-16 Grade Title Full -Time Filled Fuil-Time Part -Time 1 CITY MANAGER 1 1 1 129 RISK MANAGER 1 1 1 127 SR. MANAGEMENT ANALYST 1 1 1 127 SR. MANAGEMENT ANALYST or 123 MANAGEMENT ANALYST II or 120 MANAGEMENT ANALYST 1 1 1 1 113 ADMINISTRATIVE SECRETARY 1 1 1 TOTAL 5 5 5 Page 2-25 CITY ATTORNEY CITY ATTORNEY DEPARTMENT 1104120 Program Narrative: The City Attorney reviews all ordinances, resolutions, agreements, and other legal documents, advises the City Council and staff on legal matters and represents the City in litigation. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS - 0.00% SUPPLIES 0.00% OTHER SERVICES 237,984 240,000 240,000 249,600 4.00% CAPITAL OUTLAY - 0.00% TOTALS: 237,9841 240,0001 240,0001 249,6001 4.00% SIGNIFICANT CHANGES: No significant changes. Page 2-26 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 CITY ATTORNEY DEPARTMENT 1104120 Ob ect Code Account Description 2013-2014 Actuals 2014-2015 Adopted 2014-2015 Projected 2015-2016 Bud et 4301500 PROF - LEGAL 237,904 240.000 240,000 249,600 TOTAL CITY ATTORNEY 237.984 240,000 240,000 249,600 AUTHORIZED PERSONNEL ADOPTED BUDGET FY 14-15 BUDGETED FY 15-16 Grade Title Full -Time Filled Full -Time Part -Time CONTRACT POSITION Page 2-27 HUMAN RESOURCES HUMAN RESOURCES DEPARTMENT 1104154 Program Narrative: The Human Resources Department provides and coordinates services and programs that assist the City in developing and maintaining a qualified, effective and diverse workforce. The Department provides all employment -related services to the City's management staff, employees and job applicants. The major functions performed by the Human Resources Department include: 1) Employee recruitment and selection testing, including examination development and administration; 2) Equal Employment Opportunity, including outreach recruitment and investigation of harassment and discrimination complaints; 3) Benefits coordination, including administration of the employee insurance and retirement benefit programs; 4) Employee relations, including labor negotiations; 5) Classification and compensation, including development and maintenance of job descriptions and compensation plans; and 6) Employee development, including coordination of City-wide employee and management training programs. EXPENDITURE ACTUAL. ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS 422,621 462,112 465,750 480,000 3.87% SUPPLIES 5,603 3,500 3,300 4,000 14.29% OTHER SERVICES 48,221 51,580 74,280 109,680 112.64% CAPITAL OUTLAY 84 - 1001 100.00% TOTALS: 1 476,5291 517,1921 547,330 593,7801 14.81% SIGNIFICANT CHANGES: A. Cost of new internship program. B. State required training for City -Wide employees. Page 2-28 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 HUMAN RESOURCES DEPARTMENT 1104154 2013.2014 2014-2015 2014-2016 2015-2016 Object Code Account Description Actuals Adopted Projected Budget 4100100 SALARIES -FULL TIME 283,308 302,550 302,550 308,600 4111500 RETIREMENT CONTRIBUTION 75,331 93,100 93,100 100,800 4111600 MEDICARE CONTRB-EMP 4,101 4,500 4,500 4,500 4112000 INS PREM - LTD 2,634 2,600 2,600 2,600 4112100 INS PREM - HEALTH 53,610 56,040 56,000 56,500 4112400 INS PREM - LIFE 855 949 1,000 1,000 4112500 WORKER'S COMPENSATION 2,782 2,373 6,000 6,000 4211000 OFFICE SUPPLIES 512 500 300 500 4219000 SUPPLIES -OTHER 5,091 3,000 3,000 3,500 4300300 TEMPORARY HELP - PART-TIME 25,000 4305600 MEDICAL ANNUAL/NEW EMPLOY 1,910 2,000 3,250 3,500 4309000 PROF -OTHER 7,512 5,500 5,500 5,500 4309501 PROF-EMP RECOG PROGRAM 3,734 4,500 4,500 6,000 4311500 MILEAGE REIMBURSEMENT 279 500 100 500 4312000 CONFERENCE/SEMINARS 1,964 2,500 1,800 4,000 4312101 CITY WIDE TRAINING 20,788 23,000 45,000 50,000 4312500 LOCAL MEETINGS 8,406 9,500 10,000 11,000 4321500 OTHER ADVERTISING 1,890 2,000 2,300 2,000 4333000 RIM -OFFICE EQUIPMENT 1,000 250 4362000 SUBSCRIPTIONS/PUBLICATION 993 200 1,050 1,050 4365000 TELEPHONE 480 480 480 480 4366000 POSTAGE & FREIGHT 265 400 300 400 4404000 CAP -OFFICE EQUIPMENT 84 100 TOTAL HUMAN RESOURCES i 476,529 517,1921 543,330 593,780 AUTHORIZED PERSONNEL ADOPTED BUDGET FY 14-15 BUDGETED FY 15-16 Grade Title Full -Time Filled Full -Time Part -Time 139 HUMAN RESOURCES DIRECTOR or 131 HUMAN RESOURCES MANAGER 1 1 1 113 HUMAN RESOURCES TECHNICIAN 2 2 1 95 HUMAN RESOURCES Assistant 0 0 1 TOTAL 31 3 3 Page 2-29 LEGAL SPECIAL SERVICES LEGAL SPECIAL SERVICES DEPARTMENT 1104121 Program Narrative: This department represents the litigation costs on code violations, land issues, construction contracts and lawsuits filed against the City. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS 0.00% SUPPLIES 0.00% OTHER SERVICES 264,358 300,000 265,000 265,000 -11.67% CAPITAL OUTLAY - 0.00% TOTALS: 264,358 �-300,000 1 265,0001 265,004 -11.67% SIGNIFICANT CHANGES: A. Anticipated expenditure based on outstanding open cases. Page 2-30 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 LEGAL SPECIAL SERVICES DEPARTMENT 1104121 Object Code Account Description 2013-2014 Actuals 2014-2015 Adopted 2014-2015 Projected 2015-2016 Budget 4301500 4301600 1 PROF - LEGAL PROF -EMPLOYEE LAW SERVICE 252,775 11,5B3 275,000 25,000 250,000 15,000 250,000 15,000 TOTAL LEGAL SPECIAL SERVICES 264,358 300,0001 265,0001 265,000 Page 2-31 LEGISLATIVE ADVOCACY LEGISLATIVE ADVOCACY DEPARTMENT 1104112 Program Narrative: This component of the Community Services Division is responsible for monitoring and providing analysis of legislation introduced at both the State and Federal level as it relates to the City of Palm Desert. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS - 0.00% SUPPLIES 0.00% OTHER SERVICES 36,180 36,500 36,500 36,500 0.00% CAPITAL OUTLAY - - 0,00% TOTALS: 36,180 36,500 36,5001 36,500 0.00% SIGNIFICANT CHANGES: No significant changes. Page 2-32 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 LEGISLATIVE ADVOCACY DEPARTMENT 1104112 Object Code Account Description 2013-2014 Actuals 2014-2015 Adopted 2014-2015 Projected 2015-2016 Budget 4309000 4312000]PROF -OTHER CONF, SEMINARS, WORKSHOPS 36,180 - 36,500 36,500 36,500 TOTAL LEGISLATIVE ADVOCACY 36,180 36,500 36,500 36,500 Page 2-33 COMMUNITY SERVICE SPECIAL PROGRAMS DEPARTMENT 1104132 Program Narrative: The Special Programs Division oversees administration of franchise agreements (i.e., cable and solid waste), special contracts such as the Portola Community Center leases, BLM and utilities; mobile home rent control; Community Development Block Grants; recycling administration and reporting; bus shelter program administration; special events; Community Gardens administration; City-wide cell phones and pagers; Youth Committee; Citizens on Patrol, and After School Programs. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS 343,172 331,788 354,450 364,600 9.897/6 SUPPLIES 323 500 500 500 0.00% OTHER SERVICES 95,233 87,800 87,800 89,800 2.28% CAPITAL OUTLAY 1 1741 5001 5001 5001 0.00% TOTALS: 438,9021 420,5881 443.2501 455,4001 8.28% SIGNIFICANT CHANGES: No significant changes. Page z-34 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 SPECIAL PROGRAMS DEPARTMENT 1104132 2013-2014 2014-2015 2014.2015 2016-2016 Object Code Account Description Actuals Ado ted Pro ected Budget 4100100 SALARIES -FULL TIME 223,415 221 600 221,600 226,000 4100200 SALARIES -OVERTIME 7,759 3,000 3,000 3,000 4111500 RETIREMENT CONTRIBUT, ON 8,846 68,150 68,150 73,B00 4111600 MEDICARE CONTRB-EMP 2 244 3,300 3,300 3,300 4112000 INS PREM - LTD 1,787 1,800 1,800 1,000 4112100 INS PREM - HEALTH 51 457 31,500 51,500 51,600 4112400 INS PREM - LIFE 627 700 700 700 4112500 WORKER'S COMPENSATION 2037 1,738 4,400 4,400 4211000 OFFICE SUPPLIES 323 500 500 500 4306200 COMMUNITY RECOGNITION 1,196 2,000 2,000 4309000 PROF -OTHER 79.343 67.500 67,500 80,000 4311500 MILEAGE REIMBURSEMENT 97 300 300 300 4312000 CONFERENCrJSEMINARS 1.779 3,500 3,500 3,000 4312500 LOCAL MEETINGS 1,425 1,500 1,500 1,500 4361000 PRINTING! DUPLICATING 657' 1 000 1,000 1,000 4362000 SUBSCRIPTIONSIPUBLICATION 328 500 500 500 4363000 DUES 550 1,000 1,000 1,000 4365000 TELEPHONES 975 1000 1,000 1,000 4366000 POSTAGE & FREIGHT 1.502 1,500 1,500 1,500 4391000 COMMUNITY GARDEN 7,381 8,000 8,000 4404000 CAP -OFFICE EQUIPMENT 174 500 500 500 TOTAL SPECIAL PROGRAMS 438,902 420 588 443,250 455,400 AUTHORIZED PERSONNEL ADOPTED BUDGET FY 14-15 BUDGETED FY 15.16 Grade Title Full -Time Filled Full -Time Part -Time 137 DIR. OF SPECIAL PROGRAMS 1 1 1 113 ADMINISTRATIVE SECRETARY 1 1 1 104 OFFICE ASSISTANT 11 1 1 1 TOTAL 3 3 3 Page 2-35 COMMUNITY PROMOTIONS COMMUNITY PROMOTIONS DEPARTMENT 1104416 Program Narrative: Community Promotions, a component of the Marketing Division, administers City events and promotion of all community activities including 4th of July, the Golf Cart Parade, concerts and movies in the park, Veteran's Day, etc. Also included in this budget is the funding for the greater Palm Springs Convention and Visitors Bureau. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS 75 16,500 16,500 16,500 0.00% SUPPLIES - 0.00% OTHER SERVICES 618,063 643,000 759,500 714,500 11.12% CAPITAL OUTLAY 0.00% TOTALS: 1 618,1381 659,5001 776,000 731,0001 10.8411/6 SIGNIFICANT CHANGES: No significant changes. Page 2-36 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 COMMUNITY PROMOTIONS DEPARTMENT 1104416 2013-2014 2014-2015 2014-2015 2015-2016 Object Code Account Description Actuals Ado led Projected Budget 4100200 SALARIES-OVERTIME(Special Events) 75 16,500 16,500 16,500 4306101 CITY PRODUCED EVENTS 119,417 120,500 129,500 168,500 4306201 CITY SPONSORED EVENTS 136,080 157,500 260,000 176,000 4322000 PSDRCVB FUNDING 279,165 275,000 280,000 280,000 4368100 1COURTESY CARTS 83,401 90,000 90,000 90,000 TOTAL COMMUNITY PROMOTIONS 618,138 659,500 776,000 731,000 Page 2-37 COMMUNITY SERVICE 1 CITY CLERK COMMUNITY SERVICE 1 CITY CLERK I DEPARTMENT 1104111 Program Narrative: City Clerk Operations provides general support for the City Council, preparation of City Council Meeting Agendas and Minutes, maintenance of official City records, monitoring of contracts for completeness and accuracy, responses to requests for information, supervision of records management, registering voters, and conducting municipal elections. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS 858,221 807,900 812,581 850,400 5.26% SUPPLIES 2,181 2,000 2,000 2,000 0.00% OTHER SERVICES 76,538 83,000 95,700 83,000 0.00% CAPITAL OUTLAY 5001 5001 5001 0.00% TOTALS: 1 936,940 893,400 1 910,781 1 935,900 4.76% SIGNIFICANT CHANGES: No significant changes. Page 2 38 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 COMMUNITY SERVICEICITY CLERK DEPARTMENT 1104111 2013-2014 2014-2015 2014-2015 2015-2016 Object Code Account Description Actuals Adopted Projected Budget 4100100 SALARIES -FULL TIME 581.822 529,000 529.000 539,700 4100200 SALARIES -OVERTIME S00 S00 500 4111500 RETIREMENT CONTRIBUTION 150,006 162,000 152.681 176,300 4111600 MEDICARE CONTRB-EMP 8,445 7,700 7,700 7,800 4112000 INS PREM - LTD 4,677 4,300 4,300 4,300 4112100 INS PREM - HEALTH 106,509 98,700 106,000 109,600 4112400 INS PREM - LIFE 1.591 1,700 1.700 1,700 4112500 WORKER'S COMPENSATION 5,171 4,000 10,500 10,500 4211000 OFFICE SUPPLIES 2.181 2,000 2,000 2,000 4306000 VOLNTR REC/SPECIAL EVENTS 1,000 1,000 1,000 4306300 COMMITTEE/COMMISSION 11,332 13,000 13,000 13,000 4309000 PROF - OTHER 9,965 14,000 26,000 14,000 4311500 MILEAGE REIMBURSEMENT 255 500 500 500 4312000 CONF, SEMINARS, WORKSHOPS 2,086 4,500 4,500 4,500 4312500 LOCAL MEETINGS 166 600 600 600 4321000 REQ. LEGAL ADVERTISING 45,403 40,000 40,000 40,000 4333000 RIM -OFFICE EQUIPMENT 232 1,000 1,000 1,000 4361000 PRINTING / DUPLICATING 313 1,000 1,700 1,000 4362000 SUBSCRIPTIONS/PUBLICATION 832 1,000 1,000 1,000 4363000 DUES 2,200 1,800 1,800 1,800 4364000 FILING FEES 61 100 100 100 4365000 TELEPHONES 480 500 500 500 4366000 POSTAGE & FREIGHT 3,213 4,000 4,000 4,000 4404000 CAP -OFFICE EQUIPMENT 500 500 500 TOTAL COMMUNITY SERVICE/CITY CLERK 936,940 893,400 910,781 935,900 AUTHORIZED PERSONNEL. ADOPTED BUDGET FY 14-15 BUDGETED FY 15-16 Grade Title Full -Time Filled Full -Time I Part -Time 139 CITY CLERK 1 1 1 118 DEPUTY CITY CLERK 1 1 1 113 ADMINISTRATIVE SECRETARY (City Council) 1 1 1 113 RECORDS TECHNICIAN 1 1 1 104 OFFICE ASSISTANT II 1 1 1 90 CLERICAL ASSISTANT 1 1 1 TOTAL 6 6 6 Page 2-39 ELECTIONS ELECTIONS DEPARTMENT 1104114 Program Narrative: The City of Palm Desert General Municipal Elections are conducted in November of even -numbered years. The next election will be held in November 2016. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS - 0.00% SUPPLIES 1.000 1,000 -10D.00% OTHER SERVICES 60.900 60,900 -100.00% CAPITAL OUTLAY 0.00% TOTALS: 1 61,9001 61,900 -100.00% SIGNIFICANT CHANGES: A. Election scheduled for November 2016. Page 2 40 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 ELECTIONS DEPARTMENT 1104114 2013-2014 2014-2015 2014-2015 2015-2016 Object Code Account Description Actuals Adopted Projected Budget 4211000 OFFICE SUPPLIES - 1,000 1,000 4309000 PROF -OTHER - 60,000 60,000 4312500 LOCAL MEETINGS - 400 400 4321000 REQ. LEGAL ADVERTISING 500 500 TOTAL ELECTIONS 61,9001 61,900 Page 2.41 FINANCE FINANCE DEPARTMENT 1104150 Program Narrative: The Finance Department provides the services of monitoring the various financial related areas which are essential to the City and Successor Agency to the Redevelopment Agency operations. Areas include revenue receipts (e.g. taxes, fees, assessments), disbursements and accounts payable transactions, operational budget, cash management and investments, payroll, general ledger and accounting records, financial reports, annual audits, debt -service obligations, special -assessment accounting, and Successor Agency accounting. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS 1,930,472 1,972,000 2,004,404 1,836,603 -6.87% SUPPLIES 7,603 3,000 7,500 7,500 150,00% OTHER SERVICES 42,155 44,670 44,790 67,790 51.76% CAPITAL OUTLAY �_2,019,670 0.00% TOTALS: 1,980,230 1 2,056,6941 1,911,893 -5.34% SIGNIFICANT CHANGES: A. Budget transfer of two Business License staff to Planning & Community Development. B. Scanning of documents that include cash receipts, accounts payable and payroll. Page 2-42 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 FINANCE DEPARTMENT 1104150 2013-2014 2014-2015 2014-2016 2015-2015 Object Code Account Description Actuals Adopted Projected Budget 4100100 SALARIES -FULL TIME 1,306,494 1,293,600 1,306,000 1,179,000 4100200 SALARIES -OVERTIME 485 1,200 1,200 1,200 4111500 RETIREMENT CONTRIBUTION 345,178 397,900 404,000 390,500 4111600 MEDICARE CONTRB-EMP 16,198 19,000 19,000 19,000 4112000 INS PREM - LTD 10,786 10,600 10,600 10,600 4112100 INS PREM - HEALTH 239,458 238,500 233.704 206,400 4112400 INS PREM - LIFE 3,667 4,200 4,200 4,200 4112500 WORKER'S COMPENSATION 8,206 7,000 25,700 25,703 4211000 OFFICE SUPPLIES 7,603 3,000 7,500 7,500 4311500 MILEAGE REIMBURSEMENT 234 500 500 500 4312000 CONFERENCE/SEMINARS 559 1,000 1,000 1,000 4312500 LOCAL MEETINGS 370 250 250 250 4361000 PRINTING / DUPLICATING 18,746 19,000 19,000 50,000 4362000 SUBSCRIPTIONS/PUBLICATION 3,316 2,800 2,800 2,800 4363000 DUES 810 800 800 800 4365000 TELEPHONE 1,440 1,320 1,440 1,440 4366000 POSTAGE & FREIGHT 16,680 19,000 19,000 11,000 TOTAL FINANCE 1,980,2301 2,019,6701 2,056.6941 1.911,893 AUTHORIZED PERSONNEL ADOPTED BUDGET FY 14-15 BUDGETED FY 15-16 Grade Title Full -Time Filled Full -Time Part -Time 145 FINANCE DIRECTOR/TREASURER 1 1 1 135 ASSISTANT FINANCE DIRECTOR 1 1 1 127 DEPUTY CITY TREASURER 1 1 1 127 SENIOR FINANCIAL ANALYST 1 1 1 123 MANAGEMENT ANALYST II or 120 MANAGEMENT ANALYST I 1 1 1 118 ACCOUNTING TECHNICIAN II 4 4 4 113 ADMINISTRATIVE SECRETARY 1 1 1 107 SR. OFFICE ASSIST -BUS. LICENSE 1 1 0 104 OFFICE ASSISTANT 11 or 100 OFFICE ASSISTANT I 1 1 0 TOTAL 12 12 10 Page 2.43 INDEPENDENT AUDIT INDEPENDENT AUDIT DEPARTMENT 1104151 Program Narrative: An annual audit is conducted by the City's independent auditors on the City's financial statements. They review the internal controls, confirm the cash and investments of the City, and the City's Comprehensive Annual Financial Report. In addition, the auditors perform special audits on State and Federal required single audit compliance, franchise audits and any other audit directed by either City Council or staff. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS 0.00% SUPPLIES - 0.00% OTHER SERVICES 69,311 63,000 70,000 80.000 26.98% CAPITAL OUTLAY - 0.00% TOTALS: 69,311 1 63,0001 70,0001 80,0001 26.98% SIGNIFICANT CHANGES: A. Costs include TOT audits and implementation of new accounting standards. Page 2-44 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 INDEPENDENT AUDIT DEPARTMENT 1104151 Ob ect Code Account Description 2013-2014 Actuals 2014-2015 Adopted 2014-2015 Projected 2015-2016 Budget 4302000 PROF-ACCOUNTING/AUDITING 69,311 63,000 70,000 80,000 f TOTAL INDEPENDENT AUDIT 69,311 63,000 70,000 80,000 Page 2-45 GENERAL SERVICES GENERAL SERVICES DEPARTMENT 1104159 Program Narrative: General Services provides support for citywide services consumed by all City departments. Services include copy machine costs, office supplies, telephone, citywide membership dues like CVAG and SCAG, processing of purchase orders and buying new furniture and fixed assets for the departments. The program also includes the citywide sales tax report and audit services. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS 121 30,000 30,000 30,000 0.00% SUPPLIES 25,970 32,000 32,000 29,200 -8.75% OTHER SERVICES 446,737 481,000 506,000 518,200 7.73% CAPITAL OUTLAY - 0.00% TOTALS: 472,8281 543,0001 568,0001 577,4001 6.34% SIGNIFICANT CHANGES: A. Budget in line with prior year actuais and anticipated expenditures for the current year. Page 2-46 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 GENERAL SERVICES DEPARTMENT 1104159 2013-2014 2014-2015 2014-2015 2015-2016 Object Code Account Description Actuals Adopted Projected Budget 4111500 RETIREMENT CONTRIBUTION 121 30,000 30,000 30,000 4211000 OFFICE SUPPLIES 13,536 17,000 17,000 17,000 4219000 SUPPLIES -OTHER 12,434 15,000 15,000 12,200 4309000 PROF - OTHER 67,166 68,800 93,800 93,800 4342000 OFFICE EQUIPMENT -RENTAL 60,266 68,000 68,000 68,000 4361000 PRINTING / DUPLICATING 11,473 8,400 8,400 8,400 4363000 DUES 219,932 241,800 241.800 254.000 4364800 SB25571County Admin Fees 56,245 59,000 59,000 59,000 4365000 TELEPHONE 30,994 35,000 35,000 35,000 4404000 CAP -OFFICE EQUIPMENT 661 TOTAL GENERAL SERVICES 472,828 543,000 568,000 1 577,400 Page 2.47 INFORMATION TECHNOLOGY INFORMATION TECHNOLOGY DEPARTMENT 1104190 Program Narrative: The Information Technology Division is responsible for overseeing all of the City's personnel computers, IBM AS400 mini computer system, ethernet network, printers, problem solving, telephone system optical imaging system, geographical information system (GIS), City E-gov website, hardware and software maintenance contracts, and acquisition/setup of all computer hardware and software. The Information Technology Division's vision is to incorporate technology that will enhance employee productivity, increase public access to City services, and help accomplish our mission of providing access to, maintenance of, and protection of the City's digital infrastructure. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS 592,908 623,450 626,050 644,650 3.40% SUPPLIES 11,107 15,000 15,000 16,000 6.67% OTHER SERVICES 169,297 223,985 228,900 246,975 10.26% CAPITAL OUTLAY 588 8,000 8,000 7,975 -0.31 % TOTALS: 773,9001 870,4351 877,950 915,6001 5.19% SIGNIFICANT CHANGES: A. Budget increase due to updating system software and licenses. Page 2-48 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 INFORMATION TECHNOLOGY DEPARTMENT 1104190 2013-2014 2014-2015 2014-2015 2015-2016 Object Code Account Description Actuals Adopted Projected Budget 4100100 SALARIES -FULL TIME 396,678 407,700 407.700 415,900 4100200 SALARIES -OVERTIME 754 250 250 250 4111500 RETIREMENT CONTRIBUTION 105,402 125,400 125,400 135,B00 4111600 MEDICARE CONTRB-EMP 5,786 6,000 6,000 6,000 4112000 INS PREM -LTD 3.447 3,400 3,400 3,400 41121DO INS PREM - HEALTH 76,907 77,000 74,000 74,000 4112400 INS PREM-LIFE 1,121 1,300 1,300 1,300 4112500 WORKER'S COMPENSATION 2,613 2,400 8,000 8,000 4212000 SUPPLIES -COMPUTER 11,107 15,000 15,000 16,000 4311500 MILEAGE REIMBURSEMENT 13B 500 500 400 4312000 CONFERENCE/SEMINARS 1,037 1,500 1,500 1,000 4336000 R&M -COMPUTER 135,929 197,800 197,800 214,475 4362000 SUBSCRIPTIONS/PUBLICATION 6,620 400 5,000 5,000 4363000 DUES 500 500 500 436500D TELEPHONE 25,536 23,285 23,000 25,000 4366000 POSTAGE & FREIGHT 37 - 600 600 4404000 CAP -OFFICE EQUIPMENT 588 8,000 8,000 7,975 TOTAL INFORMATION TECHNOLOGY 773,9001 870,4351 877,9501 915,600 AUTHORIZED PERSONNEL ADOPTED BUDGET FY 14-15 BUDGETED FY 15-16 Grade Title Full -Time Filled Full -Time Part -Time 135 INFORMATION SYSTEMS MANAGER 1 1 1 114 INFORMATION SYSTEMS TECHNICIAN 2 2 2 114 G.I.S SPECIALIST 1 1 1 TOTAL 1 4 4 4 fi' MW Page 2-49 UNEMPLOYMENT INSURANCE UNEMPLOYMENT INSURANCE DEPARTMENT 1104191 Program Narrative: The City of Palm Desert pays the actual cost of unemployment to the State of California for terminated employees. EXPENDITURE ACTUAL_ ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS 21,215 - 40,000 - 0.00% SUPPLIES - - 0.00% OTHER SERVICES - - 0.00% CAPITAL OUTLAY - 0.00% TOTALS: 21,2151 1 40,0001 0.00% SIGNIFICANT CHANGES: A. Unemployment benefits have expired for those employees receiving the benefit. Page 2-50 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 UNEMPLOYMENT INSURANCE DEPARTMENT 1104191 Oh eat Code Account Description 2013-2014 Actuals 2014-2015 Adopted 2014-2015 Pro ected 2015-2016 Budget 4112500 JUNEMPLOYMENT INSURANCE 21,215 40,000 - TOTAL UNEMPLOYMENT INSURANCE 21,215 40,000 - Page 2-51 INSURANCE INSURANCE DEPARTMENT 1104192 Program Narrative: The insurance program provides for citywide insurance coverage of property damage (fire and then), general liability insurance, surety bonds on employees, and claims administration. General liability coverage is provided by Southern California Joint Powers Agency for coverage from $10,000 to $50 million. Claims administration includes payment of investigator, claims tracking, attorney costs and settlement of claims. EXPENDITURE ACTUAL. ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS 0.00% SUPPLIES - 0.00% OTHER SERVICES 460,835 492,700 517,700 518,700 5.28% CAPITAL OUTLAY - 0.00% TOTALS: 1 460,8351 492,7001 517,7001 518,7001 5.28% SIGNIFICANT CHANGES: A. Budget in line with prior year actuals and anticipated expenditures for the current year. Page 2-52 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 INSURANCE DEPARTMENT 1104192 2013-2014 2014-2015 2014-2015 2015-2016 Object Code Account Description Actuais Adopted Prole ted Bud et 4371000 LIAB & PROPERTY DAMAGE 394,826 425,000 450,000 450,000 4372000 FIRE & CONTENTS COVERAGE 60,350 61,000 61,000 62,000 4373000 SURETY BOND PREMIUM 5,659 6,700 6,700 6,700 TOTAL INSURANCE 460,8351 492,7001 517,700 518,700 Page 2-53 INTERFUND TRANSFERS OUT INTERFUND TRANSFERS OUT DEPARTMENT 1104199 Program Narrative: This represents transfers to other funds for the purpose of covering expenditures. The General Fund will be transferring funds to the County Library to cover the difference in cost between taxes collected less the State's Education transfer. In addition, the Prop. A Fire Tax fund will require a transfer to meet the fund's shortfall of revenue versus expenditure. In past years, the General Fund has transferred funds to the Year 2000 plan to accumulate funds for various capital project plans. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS - 0.00% SUPPLIES - 0.00% OTHER SERVICES 6,454,752 39105,000 3,105,000 3,900,000 25.60% CAPITAL OUTLAY - 0.00% TOTALS: 6,454,7521 3,105,0001 3,105,0001 3,900,0001 25.60% SIGNIFICANT CHANGES: A. Budget reflects the transfer of $80,000 to the AIPP Fund for staffing, $75,000 will be transferred to the various Landscaping and Lighting Districts to cover the City's share and shortages, $3,000,000 to the Fire fund, $680,000 to the Aquatic Center to cover shortage, and $65,000 to Building Maintenance fund. The City is not funding the Retiree Health Stipend Program, which has sufficient funds to meet its liability. Page 2-54 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 INTERFUND TRANSFERS OUT DEPARTMENT 1104199 Object Code Account Description 2013-2014 Actuals 2014-2015 Adopted 2014-2015 Projected 2015-2016 Bud et 4501000 JINTERFUND OP TROUT 6,454,752 3.105,000 3,105,000 3,900.000 TOTAL INTERFUND TRANSFERS 1 6,454.752 3,105,000 3,105,000 3,900,000 Page 2-55 OUTSIDE AGENCY FUNDING OUTSIDE AGENCY FUNDING DEPARTMENT 1104800 Program Narrative: The Charitable Contributions Program provides assistance for non-profit agencies or groups that provide charitable, public benefit, public welfare or educational services to residents of Palm Desert. The City has a committee which meets in May of each year to discuss which entities will be granted funds for the next fiscal year. Each Agency is required to fill out an application in order to be considered by the committee. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS - 0.00% SUPPLIES - 0.00% OTHER SERVICES 613,243 660,000 700,000 680,000 3.03% CAPITAL OUTLAY - 0.00% TOTALS: 613,2431 660,0001 700.0001 680,000 3.03% SIGNIFICANT CHANGES: A. Based on committee's recommendations. Page 2-56 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 OUTSIDE AGENCY FUNDING ❑EPARTMENT 1104800 2013-2014 2014-2015 2014-2015 2015-2016 Object Code Account Description Actuals Adopted Projected Budget 4388000 CNTRB-VARIOUS AGENCIES 177,000 170,000 190,000 170,000 4388100 CNTRB-SCHOOLS 5,533 - 4388500 CNTRB-MUSEUM 17,895 60,000 75,000 75,000 4389100 CNTRB-YMCAIYOUTH 52,500 60,000 60,000 60,000 4389201 AFTER SCHOOL PROGRAM 150,000 150,000 150.000 150,000 4389300 CNTRB-SENIOR CENTER 210,315 220,000 225.000 225,000 TOTAL OUTSIDE AGENCY FUNDING 613,243 660,000 700,0001 680,000 Page 2-57 POLICE SERVICES POLICE SERVICES DEPARTMENT 1104210 Program Narrative: The Police Services program provides for law enforcement and public safety within the City of Palm Desert by contracting with Riverside County Sheriff's Department for patrol, traffic, investigations, school resources, crime prevention, bike patrol and communications services. In addition, the program provides crossing guards next to schools. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS - 0.00% SUPPLIES 15,049 22,733 24,000 -100.00% OTHER SERVICES 16,847,584 18,632,226 17,672,410 20,179,250 8.30% CAPITAL OUTLAY - -1 0.00% TOTALS: 16,862,633 18,654,959 4i 17,696,0 20,179,250 1 8.17% SIGNIFICANT CHANGES: A. Budget represents the Riverside County anticipated cost for law enforcement as presented by the County. B. Budgets have been allocated under one account. (sage 2-58 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 POLICE SERVICES DEPARTMENT 1104210 2013-2014 2014-2015 2014-2015 2015.2016 Object Code Account Description Actuals Adopted Projected Budget 4217000 SPLY-AUTOMOTIVE-GAS 15,049 22,733 24,000 4304000 PROF -POLICE SERVICE CNTR 16,655.629 18,464,000 17,488,410 20,125,250 4304200 PROF -POLICE SRV CNTR CONT 75,386 40,000 45,000 4306001 CITIZENS ON PATROL 48,641 19,000 19,000 19,000 4309000 PROF - Crossing Guards (Schools) 32,382 21,887 32,000 35,000 4309201 PROF -CAL ID 49,949 50,000 - 4334000 R/M-MOTOR VEHICLES -FLEET 35,546 37,390 38,000 - 4404500 CAPITAL- MAINTENANCEBEOUIP. TOTAL POLICE SERVICES 16,862,633 18,654,959 17,696,410 20,179,250 AUTHORIZED PERSONNEL ADOPTED BUDGET FY 14-15 BUDGETED FY 15-16 Rate Title Full -Time Filled Full -Time Part Time CONTRACT EMPLOYEES: $117.59 SHERIFF LIEUTENANT 1 1 1 $104.51 SHERIFF SERGEANT 3 3 3 $92.58 SHERIFF SERGEANT-BDT 1 1 1 $136.53 CANINE OFFICER 1 1 1 $159.53 SHERIFF DEPUTIES 36 36 36 $159.53 TRAFFIC DEPUTIES COMMERCIAL 1 1 1 S159.53 BURGLARY SUPPRESSION 2 2 2 S136.53 SPECIAL ENFORCEMENT TEAM 8 8 8 $136.53 SHERIFF MOTOR DEPUTIES 8 8 e $86.77 SCHOOL RESOURCE OFFICER 2 2 2 $86.77 NARCOTICS OFFICER 1 1 1 $86.77 GANG TASK FORCE OFFICER 1 1 1 $50.96 COMMUNITY SERVICE OFFICER II 9 9 9 TOTAL 74 74 74 Positions -support services Included in De uty sheriff supported rate SHERIFF LIEUTENANT 2.13 SHERIFF SERGEANT 9.04 SHERIFF INVESTIGATORS 8.03 CSO 3.03 , SSO 1.25 ACCOUNTING 2.19 CRIME ANALYST 0.52 FORENSIC TECH 0.66 OFFICE ASSISTANTS 4.89 TOTAL SUPPORT STAFF 31,74 TOTAL CONTRACT SUPPORT 105.74 Page 2-59 PUBLIC WORKS -ADMINISTRATION PUBLIC WORKS ADMINISTRATION DEPARTMENT 1104300 Program Narrative: The Public Works Department provides for the management of all Public Works functions. Areas include project management, engineering, construction inspection, traffic, public area maintenance, landscape, contract management, engineering certification, and surveys. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS 2,486,563 2,619,750 2,641,350 2,710,900 3.48% SUPPLIES 2,870 4,500 4,500 4,500 0.00% OTHER SERVICES 56,091 95,750 100,750 110,750 15.67% CAPITAL OUTLAY 26,0361 5.0001 5,0001 5,0001 0.00% TOTALS: 2,57 01 2,751,6001 2,831,1501 3.90% SIGNIFICANT CHANGES: No significant changes. Page 2-60 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 PUBLIC WORKS ADMINISTRATION DEPARTMENT 1104300 2013-2014 2014-2015 2014-2015 2015-2016 Object Code Account Description Actuals Adopted Projected Budget 4100100 SALARIES -FULL TIME 1,683,158 1,712,150 1,712,150 1,754,000 4100200 SALARIES -OVERTIME 1,260 500 500 500 4111500 RETIREMENT CONTRIBUTION 444,853 526,700 526,700 570,400 4111600 MEDICARE CONTRB-EMP 24,497 25,300 25,300 25,300 4112000 INS PREM - LTD 14,221 15,000 19,200 19,200 4112100 INS PREM - HEALTH 290,186 314,300 314.300 29B,300 4112400 INS PREM - LIFE 4,826 5,700 5,700 5,700 4112500 WORKER'S COMPENSATION 23,562 20,100 37,500 37,500 4211000 OFFICE SUPPLIES 2,683 3,500 3,500 3,500 4219000 SUPPLIES -OTHER 187 1,000 1,000 1,000 4301000 PROF-ARCHITECTURAUENG 13,678 19,500 19,500 19,500 4309000 PROF -OTHER 1,193 15,000 20,000 22,000 4311500 MILEAGE REIMBURSEMENT 3,348 1,000 1,000 1,000 4312000 CONF, SEMINARS, WORKSHOPS 20,208 14,000 14,000 14,000 4312500 LOCAL MEETINGS 768 2,000 2,000 2,000 4333000 RIM -OFFICE EQUIPMENT 2,000 2,000 2,000 4361000 PRINTING I DUPLICATING 638 1,000 1,000 1,000 4362000 SUBSCRIPTION&PUBLICATION 227 8,500 8,500 16,500 4363000 DUES 7,317 11,000 11,000 11,000 4365000 TELEPHONE 4,156 12,500 12,500 12,500 4366000 POSTAGE & FREIGHT 1,117 2,000 2,000 2,000 4391500 EMPLOYEE SAFETY BOOTS 3,441 7,250 7,250 7,250 4404000 CAP -OFFICE EQUIPMENT 26,036 5,000 5,000 5,000 TOTAL PUBLIC WORKS ADMINISTRATION 1 2,571,5601 2,725,0001 2,751,600 2,831,t50 AUTHORIZED PERSONNEL ADOPTED BUDGET FY 14-15 BUDGETED FY 15-16 Grade Title Full -Time Filled Full -Time Part -Time 145 DIRECTOR OF PUBLIC WORKS 1 1 1 139 CITY ENGINEER 1 1 1 130 TRANSPORTATION ENGINEER 1 1 1 130 SR. ENGINEERICITY SURVEYOR 1 1 1 129 SR. ENGINEER or 127 ASSOCIATE ENGINEER 1 1 1 127 PROJECT ADMINISTRATOR 1 1 2 125 ASSISTANT ENGINEER i 1 1 121 PROJECT COORDINATOR 1 1 0 120 PUBLIC WORKS INSPECTOR II or 118 PUBLIC WORKS INSPECTOR 1 3 3 3 113 ACCOUNTING TECHNICIAN (PW) 1 1 1 113 ADMINISTRATIVE SECRETARY 1 1 1 113 CAPITAL IMPROV PROJECT TECH 1 1 1 104 OFFICE ASSISTANT II or 100 OFFICE ASSISTANT 1 1 1 1 90 CLERICAL ASSISTANT 1 1 1 TOTAL 16 16 16 Page 2.61 STREET MAINTENANCE STREET MAINTENANCE DEPARTMENT 1104310 Program Narrative: The Street Maintenance division is responsible for all maintenance work along public streets. Areas include street sweeping, crack sealing, pot hole repairs, sign installation and curb painting. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS 2,351,060 2,257,977 2,273,600 2,354,300 4.27% SUPPLIES 13,723 17,000 17,000 17,000 0.00% OTHER SERVICES 441,385 369,500 398,000 397,321 7.53% CAPITAL OUTLAY 0.00% TOTALS: 1 2,806,1681 2,644,477 2,688,6001 2,768,621 1 4.69% SIGNIFICANT CHANGES: A. New contracted cost. Page 2-62 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 STREET MAINTENANCE DEPARTMENT 1104310 2013-2014 2014-2015 2014.2015 2015-2016 Object Code Account Description Actual$ Adopted Pro ected Bud et 4100100 SALARIES -FULL TIME 1,452,992 1,381,100 1,381,100 1,381.400 4100200 SALARIES -OVERTIME 85,591 50,000 50,000 50,000 4111500 RETIREMENT CONTRIBUTION 372.443 424,800 424,8D0 451,200 4111600 MEDICARE CONTRB-EMP 20,583 20,000 20,000 20,000 4112000 INS PREM - LTD 12,360 15,000 15,000 15,200 4112100 INS PREM - HEALTH 382,620 345,000 345,000 398,800 4112400 INS PREM - LIFE 3,957 4,577 4,500 4,500 4112500 WORKER'S COMPENSATION 20,514 17,500 33,200 33,200 4214000 SUPPLIES -UNIFORM RENTALS 7,128 12,000 12,000 12,000 4218000 SMALL TOOLS/EQUIPMENT 6,595 5,000 5,000 5,000 4311500 MILEAGE REIMBURSEMENT 777 300 500 500 4312000 CONF, SEMINARS, WORKSHOPS 3,955 5,000 5,000 6,000 4312500 LOCAL MEETINGS 535 2,000 2,000 2,000 4332000 R/M - STREET 267,622 250,000 250,000 250,000 4343000 CONSTRUCTION EQUIPMENT 5,854 7,500 7,500 7,500 4351000 UTILITIES -WATER 3,677 4,000 4,000 4,000 4365000 TELEPHONE 4,496 9,000 9,000 9,000 4391001 HOLIDAY DECORATIONS 145,615 76,700 105,000 104,321 4391602 GRAFFITI PROGRAM 8,854 15,000 15,000 15,000 4404500 CAP -MACHINERY & EQUIPMENT TOTAL STREET MAINTENANCE 2,806,168 2,644,477 2,688.600 2,76$,621 AUTHORIZED PERSONNEL ADOPTED BUDGET FY 14-15 BUDGETED FY 15-16 Grade Title Full -Time Filled Full -Time Part -Time 130 MAINTENANCE SERVICES MANAGER 1 1 1 121 STREETS MAINTENANCE SUPERVISOR 1 1 1 121 TRAFFIC SIGNAL SPECIALIST 1 t 1 118 TRAFFIC SIGNAL TECHNICIAN Il 1 1 1 111 SENIOR MAINTENANCE WORKER 2 2 2 111 TRAFFIC SIGNAL TECHNICIAN I 1 1 1 109 EQUIPMENT OPERATOR 1 3 3 3 106 MAINTENANCE WORKER II or 101 MAINTENANCE WORKER 1 7 7 7 87 LABORER 2 2 2 TOTAL 19 19 19 Page 2-63 CIVIC CENTER PARK MAINTENANCE CIVIC CENTER PARK MAINTENANCE DEPARTMENT 1104610 Program Narrative: This Division provides for the maintenance of Civic Center Park. Maintenance includes water, electric and sewer, water pumps, sprinklers, lagoon cleaning and building maintenance. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS 0.00% SUPPLIES 3,455 6,350 6,350 6,350 0.00% OTHER SERVICES 929,918 1,011,500 1,048,500 1,051,000 3.91% CAPITAL OUTLAY - 1 0.00% TOTALS: 933,373 1,017,8501 1,054,8501 1,057,3501 3.88% SIGNIFICANT CHANGES: A. Contract cost for park patrol and custodial services with Desert Recreation District. B. Cost of contracted landscaping services for the Civic Center Park. Page 2-64 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 CIVIC CENTER PARK MAINTENANCE DEPARTMENT 1104610 2013-2014 2014-2015 1 2014-2015 2015-2016 Object Code Account Description Actuals Adopted Projected Budget 4219000 SUPPLIES -OTHER 3,455 6,350 6,350 6,350 4309200 CONTRACTING 415,174 425,000 425,000 425,000 4331000 RIM -BUILDINGS 7,145 12,500 12,500 12,500 4332001 RIM -LANDSCAPING SERVICE 275,538 303,000 340,000 342,500 4332100 RIM -CIVIC CENTER PARK 55,826 48,000 48,000 48,000 4337100 TRI-CITIES SPORT FACILITY 47,678 88,000 88,000 88,000 4351000 UTILITIES -WATER 31,636 40,000 40,000 40,000 4351400 UTILITIES -ELECTRIC 96,921 95,000 95,000 95,000 TOTAL CIVIC CENTER PARK MAINTENANCE 933,3731 1,017,8501 1,054,8501 1,057,350 Page 2-65 PARK MAINTENANCE PARK MAINTENANCE DEPARTMENT 11O4611 Program Narrative: The Park Maintenance division provides for the maintenance of City parks and sports facilities. Work is accomplished by City staff and contract services. Areas include tree trimming and replacement, irrigation repairs, overseeding, etc. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS 0.00% SUPPLIES 9,255 9,000 9,000 9,000 0.00% OTHER SERVICES 741,305 738,150 767.441 780,150 5.69% CAPITAL OUTLAY - 0.00% TOTALS: 750,5601 747,150 776,441 1 789,1501 5.62% SIGNIFICANT CHANGES: A. Cost of contracted landscaping services for parks in the City of Palm Desert. Page 2-66 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 PARK MAINTENANCE DEPARTMENT 1104611 2013-2014 2014-2015 2014-2015 2015-2016 Object Code Account Description Actuais Ado tad Projected Budget 4219000 SUPPLIES -OTHER 9,255 9,000 9,000 9,000 4331000 RIM -BUILDINGS 15,785 26,000 26,000 25,000 4332001 RIM -LANDSCAPING SERVICE 451,459 461,500 466,441 496,500 4332501 REPAIR OTHERS 75,335 55,650 80,000 55,650 4351000 UTILITIES -WATER 153,734 160,000 160.000 160,000 4351400 UTILITIES -ELECTRIC 43,310 35,000 35,000 35,000 4391000 COMMUNITY GARDENS 1,682 8,000 TOTAL PARK MAINTENANCE 750,560 747,1501 776,441 789,150 Page 2-67 LANDSCAPING SERVICE LANDSCAPING SERVICE DEPARTMENT 1104614 Program Narrative: The Landscaping Service Division provides for landscaping guidelines, review of landscaping medians, capital projects, educational training of City landscaping crew and outside maintenance crews, tree trimming review, water conservation programs, and special projects. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS 946,670 742,400 732,100 754,689 1.66% SUPPLIES 5,434 2,600 2,600 3,000 15.38% OTHER SERVICES 844,567 1,000,432 1,107,000 1,026,000 2.56% CAPITAL OUTLAY 1,000 1,000 -100.00% TOTALS: 1,796,671 1,746,432 1,842,700 1,783,689 2.13% SIGNIFICANT CHANGES: A. Cost of contract for maintenance of medians. B. Water conservation reimbursement program to reduce residents' water usage on front lawns. Page 2 68 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 LANDSCAPING SERVICE DEPARTMENT 1104614 2013-2014 2014-2015 2014.2015 2015-2016 Object Code Account Description Actuals Adopted Pro acted Budget 4100100 SALARIES -FULL TIME 638,512 491,800 491.800 501,589 4100200 SALARIES -OVERTIME 22,697 8,000 8,000 8,000 4111500 RETIREMENT CONTRIBUTION 163.382 151,300 151,300 163,800 4111600 MEDICARE CONTRB-EMP 9,660 5,700 5,700 5,900 4112000 INS PREM - LTD 5,451 3,900 3,900 4,000 4112100 INS PREM - HEALTH 98,663 75,400 60,000 60,000 4112400 INS PREM - LIFE 1,740 1,600 1,600 1,600 4112500 WORKER'S COMPENSATION 6,565 4,700 9,800 9,800 4219000 SUPPLIES -OTHER 5,434 2,600 2,600 3,000 4309100 PROF -SERVICES LANDSCAPE 500 4311600 MILEAGE REIMBURSEMENT 482 500 500 500 4312000 CONF, SEMINARS, WORKSHOPS 3,825 6,000 6,000 6,000 4332000 RIM -LANDSCAPING SERVICE 6,532 4332501 REPAIR OTHERS 32,234 31,000 31,000 31,000 4337001 RIM -MAINTENANCE MEDIANS 658,431 723,432 830,000 800,000 4351000 UTILITIES -WATER 117,948 120,000 120,000 120,000 4351400 UTILITIES -ELECTRIC 19,612 16,500 16,500 16,500 4363000 DUES 1,890 - - 4365000 TELEPHONE 1,920 2,000 2,000 2,000 4390500 ARBOR DAY 1,185 1,000 1,000 4391501 WATER CONSERVATION 100,000 100,000 50,000 4404000 CAP -OFFICE EQUIPMENT - 1,000 1,000 TOTAL LANDSCAPING SERVICE 1,796,671 1,746,432 1,842,700 1,783,689 AUTHORIZED PERSONNEL ADOPTED BUDGET FY 14-15 BUDGETED FY 15-16 Grade Title Full -Time Filled Full -Time Part -Time 123 LANDSCAPE SUPERVISOR 1 1 1 121 LANDSCAPE SPECIALIST 1 1 1 118 LANDSCAPE INSPECTOR II or 1141 LANDSCAPE INSPECTOR 1 3 3 3 TOTAL 5 5 5 Page 2-69 STREET LIGHTS & TRAFFIC SAFETY STREET LIGHT & TRAFFIC SAFETY DEPARTMENT 1104250 Program Narrative: Provides for the repair and maintenance of traffic signals and highway lighting. Provides for street signs, safety cones, barricades, pavement markers, and utility costs for street lights and traffic signals. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14.15 FY 15-16 CHANGE SALARY AND BENEFITS 0.00% SUPPLIES 8,575 10,000 10,000 10,000 0.00% OTHER SERVICES 246,128 234,000 234,000 232,000 -0.85% CAPITAL OUTLAY - 0.00% TOTALS: 254,7031 244,0001 244,0001 242,000 -0.82% SIGNIFICANT CHANGES: No significant changes. Page 2-70 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 STREET LIGHT & TRAFFIC SAFETY DEPARTMENT 1104250 2013-2014 2014-2015 2014-2015 2015-2016 Object Code Account Description Actuals Adopted Projected Budget 4214500 SUPPLIES -TRAFFIC SAFETY 8,575 10,000 10,000 10,000 4332500 RIM -SIGNALS 99,154 100,000 100.000 100,000 4351400 UTILITIES -ELECTRIC 144,428 130,000 130,000 130.000 4365000 TELEPHONE 2,546 4,000 4,000 2,000 4404500 CAP -MACHINERY & EQUIPMENT p - - TOTAL ST LIGHT/TRAFFIC SFTY 254,703 1 244,0001 244,0001 242,000 Page 2-71 STREET REPAIRS & MAINTENANCE STREET REPAIRS & MAINTENANCE DEPARTMENT 1104311-1104315 Program Narrative: These divisions provide for work to improve street safety, condition, appearance and rideability. Improvements consist of overlays, slurry, seal coats, annual curb and gutter repair, annual cross gutter and sidewalk repair, street paving, and traffic lane striping and markings on all public streets. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13.14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS - 0.00% SUPPLIES - 0.00% OTHER SERVICES 39,188 825,000 825,000 500,000 -39.39% CAPITAL OUTLAY - 0.00% TOTALS: 1 39,188 1 825,0001 825,0001 500,000 -39.39% SIGNIFICANT CHANGES: A. Decrease due to the shifting of expenditures to other funding sources. Page 2-72 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 STREET REPAIRS & MAINTENANCE DEPARTMENT 1104311-1104315 2013-2014 2014-2015 2014-2015 2015-2016 Object Code Account Description Actuals Adopted Projected Budget 4332000 STREET RESURFACING 4,466 825,0DD B25,000 500,000 4332000 CURB & GUTTER/ADA RETROFITS 25,000 - 4332000 PARKING LOT 8,117 4332000 STORM DRAIN MAINTENANCE 4332000 ISTRIPING 1,6(15 TOTAL STREET REPAIRS & MAINTENANCE 39,11.881 825,0001 825,0001 500,000 Page 2-73 CORP. YARD CORP. YARD DEPARTMENT 1104330 Program Narrative: This Division provides for the cost associated with maintaining the building and facility for the Streets crews, work -fleet vehicles and equipment. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS - 0.00% SUPPLIES 0.00% OTHER SERVICES 53,316 65,500 65,500 65,500 0.00% CAPITAL OUTLAY - 1 0.00% TOTALS: 53,3161 65,5001 65,5001 65,5001 0.00% SIGNIFICANT CHANGES: No significant changes. Page 2-74 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 CORP. YARD DEPARTMENT 1104330 2013-2014 2014-2015 2014-2015 2015-2016 Object Code Account Description Actuals Adopted Projected Budget 4331000 RIM -BUILDINGS 25,200 25,000 25.000 25,000 4351000 UTILITIES -WATER 5,568 7,500 7.500 7,500 4351200 UTILITIES -GAS 633 2,000 2,000 2.000 4351400 UTILITIES -ELECTRIC 16,655 25.000 25,000 25,000 4364000 PERMIT/FILING FEES 5,250 6,000 6,000 6,000 4404000 1CAP-OFFICE EQUIPMENT - TOTAL CORP. YARD 53,3161 65,500 65,500 65,500 Page 2-75 AUTO FLEET/EQUIPMENT AUTO FLEETIEQUIPMENT DEPARTMENT 1104331 Program Narrative: The Auto Fleet/Equipment Division is responsible for the operation, maintenance and replacement of the City's fleet of vehicles. General services and repairs are accomplished through contract services. New vehicles are covered under manufacturer's warranty for repairs. Division also provides for the repair and maintenance of the Corporation Yard fleet and equipment. All City fuel costs and hazardous waste disposal are included. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS - 0.00% SUPPLIES 137,695 175,000 175,000 200,000 14.29% OTHER SERVICES 203,013 260,000 265,000 240,000 -7.69% CAPITAL OUTLAY 1 7,500 - 0.00% TOTALS: 1 348,2081 435,0001 440,0001 440,0001 1.15% SIGNIFICANT CHANGES: No significant changes. Page 2-76 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 AUTO FLEET/EQUIPMENT DEPARTMENT 1104331 2013-2014 2014-2015 2014-2016 2015-2016 Object Code Account Description Actuals Ado ted Projected Bud et 4217000 SPLY-AUTOMOTIVE-GAS 137,695 175,000 175,000 200,000 4305400 PROF -HAZARDOUS MATERIALS 8,905 10,000 15,000 15,000 4334000 RIM -MOTOR VEHICLES -FLEET 194,108 250,000 250,000 225,000 4404500 CAP -MACHINERY & EQUIPMENT 7,500 TOTAL AUTO FLEET/EQUIPMENT 348,2081 435,000 440,0001 440,000 Page 2-77 PUBLIC BUILDING OPERATION & MAINTENANCE PUBLIC BUILDING OPERATION & MAINTENANCE DEPARTMENT 1104340 Program Narrative: The Public Building Operation and Maintenance division is responsible for the general operation, maintenance and payment of utilities for the Civic Center building. Assigned staff provides janitorial services for the Civic Center and Visitors Information Center. Repairs and maintenance are accomplished by staff or contract services. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS 270.886 234,800 243,700 251,200 6.98% SUPPLIES 15,157 20,500 20,500 18,000 -12.20% OTHER SERVICES 183,685 242,700 257,700 257,700 6.18% CAPITAL OUTLAY 2,631 - 1 0.00% TOTALS: 1 472,3591 521,900 526,9001 5.80% SIGNIFICANT CHANGES: No significant changes. Page 2-78 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 PUBLIC BUILDING OPERATION & MAINTENANCE DEPARTMENT 11M340 2013-2014 2014.2015 2014-2015 2015-2016 Object Cade Account Description Actuals Adopted Projected Budget 4100100 SALARIES -FULL TIME 183.260 158,850 158.850 161,750 4100200 SALARIES -OVERTIME 250 250 250 4111500 RETIREMENT CONTRIBUTION 46.776 48,300 48,300 52,800 4111600 MEDICARE CONTRB-EMP 2.719 2.300 2,300 2,400 4112000 INS PREM - LTD 1,927 1,800 1,300 1,300 4112100 INS PREM - HEALTH 33,735 20.600 29,000 29,000 4112400 INS PREM - LIFE 429 700 500 500 4112500 WORKER'S COMPENSATION 2,040 2.000 3,200 3,200 4213000 SUPPLIES -JANITORIAL 14,742 20,000 20,000 17.600 4218000 SMALL TOOLS/EQUIPMENT 415 500 500 500 4309000 PROF -OTHER 13,069 30,000 30,000 30,000 4311500 MILEAGE REIMBURSEMENT - 500 500 500 4312000 CONF, SEMINARS, WORKSHOPS 500 500 500 4331000 RIM -BUILDINGS 26,751 35,000 50,000 50,000 4332600 JANITORIAL SERVICES 69,440 85,000 85,000 85,000 4351000 UTILITIES -WATER 2,352 4,000 4,000 4,000 4351200 UTILITIES -GAS 1,302 2,100 2,100 2,100 4351400 UTILITIES -ELECTRIC 70,291 85,000 85,000 85,000 4365000 TELEPHONE 480 600 600 600 4404000 CAP -OFFICE EQUIPMENT 2.631 - - TOTAL PUBLIC BLDG-OPR/MAINT. 1 472,3591 498,000 521,900 526,900 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY 14-15 FY 15-16 Grade Title Full -Time Filled Full -Time Part -Time 114 BUILDING MAINT. SUPERVISOR 1 1 1 106 MAINTENANCE WORKER II 1 1 1 TOTAL 2 2 2 Page 2-79 PORTOLA COMMUNITY CENTER PORTOLA COMMUNITY CENTER DEPARTMENT 1104344 Program Narrative: The Coachella Valley Recreation and Park District oversees the daily operation of the Portola Community Center building which is leased to various non-profit entities. Public Works staff are responsible for coordinating building maintenance, repairs and payment of all utility services. Community Service department oversees the administration of the facility. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS 0.00% SUPPLIES 0.00% OTHER SERVICES 55,909 65,755 65,755 65,750 -0.01% CAPITAL OUTLAY - 0.00% TOTALS: 1 55,9091 65,7551 65,7551 65,750 -0.01% SIGNIFICANT CHANGES: No significant changes. Page 2-80 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 PORTOLA COMMUNITY CENTER DEPARTMENT 11043" 2013.2014 2014-2015 2014-2015 2015-2016 Object Code Account Description Actuals Adopted Projected Bud et 4309000 PROF - OTHER 38,739 45,000 45,000 45,000 4331000 RIM -BUILDINGS 1,749 5,000 5,000 5,000 4351000 UTILITIES -WATER 1,528 2,000 2,000 2,000 4351200 UTILITIES -GAS 301 750 750 750 4351400 UTILITIES -ELECTRIC 10,980 10,005 10,005 10,000 4365000 TELEPHONE 2,612 3,000 3,000 3,000 TOTAL PORTOLA COMMUNITY CENTER 55,909 65,755 1 65.7551 65,750 Page 2..81 NPDES-STORM WATER PERMIT NPDES-STORM WATER PERMIT DEPARTMENT 1104396 Program Narrative: This Division covers the mandated fees and program costs for storm water run-off. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS - 0.00% SUPPLIES - - 0.00% OTHER SERVICES - 0.00% CAPITAL OUTLAY 64,0521 76,0001 76,0001 90,0001 18.42% TOTALS: 64,052 1 76,0001 76,000 90,0001 18.42% SIGNIFICANT CHANGES: A. City's share of State and County fees and program costs. Page 2-82 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 NPDES-STORM WATER PERMIT DEPARTMENT 1104396 Object Code Account Description 2013-2014 Actuals 2014-2015 Adopted 2014-2015 Projected 2015-2016 Budget 4400100 CAP-13UDGET 64,052 76,000 76,000 90,000 TOTAL NPDES-STORM WATER PERMIT 64,062 76,0001 76,000 90,000 Page 2-83 BUILDING & SAFETY BUILDING & SAFETY DEPARTMENT 1104420 Program Narrative: The Building and Safety Department provides for the administration, plan review, inspection, permit insurance, and code enforcement of the California Title 24 codes and Palm Desert Municipal Code. Building and Safety staff are trained and prepared to uphold the constitutional property rights of all citizens, and to ensure that due process is coupled with fairness and consistency while enforcing construction standards and local City ordinances. The Department's goal is to serve and provide the citizens of this City with construction codes that will provide minimum standards to safeguard life or limb, health, property and public welfare by regulating and controlling the design, construction, quality of materials, use and occupancy, location and maintenance of all buildings and structures within this jurisdiction. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS 1,544,137 1,679,500 1,714,000 1,765,200 5.10% SUPPLIES 1,018 2,000 1,400 2,000 0.00% OTHER SERVICES 238,763 141,075 185,025 141,375 0.21% CAPITAL OUTLAY 0.00% TOTALS: 1,783,9181 1,822,5751 1,900,4251 1,908,5751 4.72% SIGNIFICANT CHANGES: No significant changes. Page 2-84 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 BUILDING & SAFETY DEPARTMENT 1104420 2013.2014 2014-2015 2014-2015 2015-2016 Oh ect Code Account Description Actuals Adopted Projected Budget 4100100 SALARIES -FULL TIME 1,036,846 1,106,600 1,106,600 1,136,400 4100200 SALARIES -OVERTIME 329 500 500 500 4111500 RETIREMENT CONTRIBUTION 273.546 340,400 362,200 369,700 4111600 MEDICARE CONTRB-EMP 15,106 16,000 16,000 16,400 4112000 INS PREM - LTD 8,841 8,900 8,900 9,100 4112100 INS PREM - HEALTH 192,586 191,500 191,500 204,800 4112400 INS PREM - LIFE 2,933 3,700 3,700 3,700 4112500 WORKER'S COMPENSATION 13,950 11,900 24,600 24,600 4211000 OFFICE SUPPLIES 780 1,000 800 1,000 4218000 SMALL TOOLS/EQUIPMENT 238 1,000 600 1,000 4301000 PROF-ARCHITECTURAL/ENG. 192,453 70,000 130,000 70,000 4303200 PROF -STRONG MOTION INST. 10,356 10,000 4303500 PROF -TEMPORARY HELP 2,875 4309000 PROF -OTHER 307 1,500 4311500 MILEAGE REIMBURSEMENT 1,619 1,625 1,625 1,625 4312000 CONF, SEMINARS, WORKSHOPS 8,272 16,200 10,000 15,000 4312500 LOCAL MEETINGS 921 1,000 500 1,000 4333000 RIM -OFFICE EQUIPMENT 550 1,000 550 1,000 4361000 PRINTING I DUPLICATING 8,002 40,000 22,000 40,000 4362000 SUBSCRIPTIONSIPUBLICATION 3,011 1.500 1,500 1,500 4363000 DUES 5,588 1.475 1,475 1,475 4365000 TELEPHONE 3,942 5,900 5,900 5,900 4366000 POSTAGE & FREIGHT 531 1,500 600 1,500 4391500 EMPLOYEE SAFETY 336 875 875 875 TOTAL BUILDING & SAFETY 1,783,9181 1,822,5751 1,900.425 1,908,575 AUTHORIZED PERSONNEL ADOPTED BUDGET FY 14-15 BUDGETED FY 15-16 Grade Title Full -Time Filled Full -Time Part -Time 140 DIRECTOR OF BUILDING & SAFETY 1 1 1 123 SUPERVISING PLANS EXAMINER 1 1 1 118 BUILDING INSPECTOR 11 or 114 BUILDING INSPECTOR 1 51 5 5 118 BUILDING PERMIT SPECIALIST 11 or i11 BUILDING PERMIT SPECIALIST 2 2 2 . 113 ADMINISTRATIVE SECRETARY 1 1 1 111 BUILDING AND SAFETY TECHNICIAN 1 1 1 104 OFFICE ASSISTANT II 1 1 1 TOTAL 12 12 12 Page 2-85 ECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT DEPARTMENT 1104430 Program Narrative: The Economic Development Department promotes the City's long-range goal of establishing a balanced and healthy economic base. The Department works hand in hand with both new and existing businesses providing support services such as the commercial space inventory list, zoning and entitlement information, in an effort to promote, retain, and expand businesses within the City. The Division also assists businesses in redeveloping commercial areas endeavoring to create a rejuvenated environment for businesses and residents. With a progressive and proactive City business approach the City alms to protect its business nucleus, while attracting new retail, hospitality and clean industries, which leads to maintaining a high quality of life for residents, visitors and businesses. The Economic Development Department also oversees the City's Marketing Department, the Palm Desert Visitor Center, and acts as the City liaison for various business, retail, and regional economic development organizations. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS 662,610 899,000 912,446 962,400 7.05% SUPPLIES 546 1,000 500 1,000 0.00% OTHER SERVICES 116,840 94,600 92,306 116,350 22.99% CAPITAL OUTLAY 1,000l 1,0001 1,0001 0.00% TOTALS: 1 779.9961 995,600 1,006,252 1 1,080,7501 8.55% SIGNIFICANT CHANGES: A. Budget includes cost related to potential hotel pro forma analysis. Page 2-86 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 ECONOMIC DEVELOPMENT DEPARTMENT 1104QO 2013-2014 2014-2015 2014.2015 2015-2016 Object Code Account Description Actuals Ado ted Pra ected Budget 4100100 SALARIES -FULL TIME 475,095 618,050 618,050 647,100 4111500 RETIREMENT CONTRIBUTION 124,438 190,350 191,596 211,400 411160D MEDICARE CONTRB-EMP 6,900 8,900 0,900 9,400 4112000 INS PREM - LTD 3,653 4,700 4,700 5,200 4112100 INS PREM - HEALTH 47,308 69,500 81,700 81,700 4112400 INS PREM - LIFE 1,287 1,900 1,900 2,000 4112500 WORKER'S COMPENSATION 3,929 5,600 5,600 5,600 4211000 OFFICE SUPPLIES 546 1,000 500 1,000 4309000 PROF -OTHER 4,426 4,000 2,000 24,000 4309102 PROF -ECONOMIC DEVELOPMENT 5,820 15,000 15,000 15,000 4311500 MILEAGE REIMBURSEMENT 1,175 1,000 1,078 1,500 4312000 CONF, SEMINARS, WORKSHOPS 5,073 7,000 9,022 9,000 4312500 LOCAL MEETINGS 3,938 2,000 1.914 2,000 4321000 REQ. LEGAL ADVERTISING 500 250 250 4322100 ADVERTISING MEDIA BUYS 3,995 8,000 7,495 7,500 4361000 PRINTING 1 DUPLICATING 33 2,000 500 2,0D0 4362000 SUBSCRIPTIONS/PUBLICATION 299 300 345 350 4363000 DUES 90,865 53.000 53,000 53,000 4365000 TELEPHONE 1,060 1,500 1,500 1.500 4366000 POSTAGE & FREIGHT 156 300 202 250 4404000 CAP -OFFICE EQUIPMENT - 1,000 1,000 1,000 TOTAL ECONOMIC DEVELOPMENT i 779,996 995.600 1,006,2521 1.080,750 AUTHORIZED PERSONNEL ADOPTED BUDGET FY 14-15 BUDGETED FY 15-16 Grade Title Full -Time Filled Full -Time Part -Time 145 ASSISTANT CITY MANAGER 1 1 1 137 DIRECTOR OF ECONOMIC DEVELOPMENT 1 1 1 134 ECONOMIC DEVELOPMENT MANAGER 1 1 1 114 ECONOMIC DEVELOPMENT TECH 1 1 1 1 90 CLERICAL ASSISTANT 1 1 i TOTAL 5 5 5 Page 2-87 MARKETING MARKETING DEPARTMENT 1104417 Program Narrative: Marketing is a component of the City that serves under the Economic Development Department and administers the operations of the City's Visitors Information Center. Marketing creates and implements advertising and promotional programs that serve to brand Palm Desert as a tourist destination. Advertising includes publicity, social media management, photography, the design, production, and placement of ads for tourism and special events through print, electronic, and online media buys, the creation of collateral materials for promotion of the City, and the design and maintenance of a tourism website. Design, production, and printing of the BrightSide newsletter and the annual community calendar are also included within the Marketing budget. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS 190,396 202.250 196,600 202,700 0.22% SUPPLIES 104 200 200 0.00% OTHER SERVICES 682,532 781,780 664,243 1,111,930 42.23% CAPITAL OUTLAY 0.00% TOTALS: 1 873,0321 984,2301 860,8431 1,314,8301 33.59% SIGNIFICANT CHANGES: A. Budget increase includes Adveristing Agency and design of new website. B. Increase in special event promotion. Page 2-88 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 MARKETING DEPARTMENT 1104417 2013-2014 2014-2015 2014-2015 2015-2016 Ob ect Code Account Description Actuals Adopted Projected Budget 4100100 SALARIES -FULL TIME 135,596 132,550 132,550 135,200 4111500 RETIREMENT CONTRIBUTION 35,367 40,800 40,800 44,200 4111600 MEDICARE CONTRB-EMP - 1,960 - 4112000 INS PREM - LTD 1,121 1,100 1,150 1,200 4112100 INS PREM - HEALTH 16,718 24,300 19,000 19,000 4112400 INS PREM - LIFE 375 500 500 500 4112500 WORKER'S COMPENSATION 1,219 1,040 2,600 2,600 4211000 OFFICE SUPPLIES 104 200 200 4302600 BRIGHT SIDE NEWSLETTER 70,112 72,000 48,289 72,000 4309000 PROF -OTHER 94,750 96,600 56,045 300,000 4309101 PROF -COMMUNITY CALENDAR 24,281 20,000 15,980 20,000 4311500 MILEAGE REIMBURSEMENT 146 200 85 200 4312000 CONFERENCE/SEMINARS 919 2,000 895 1,000 4312500 LOCAL MEETINGS 285 500 390 500 4321700 PHOTOGRAPHY & VIDEOGRAPHY 270 5,000 4,675 7,500 4321900 ADVERTISING PRODUCTION 10,342 20,000 41,912 145,000 4322100 ADVERTISING MEDIA BUYS 402,726 500,000 445,264 500,000 4322200 ADVERTISING SPECIAL EVENT 61,250 35,000 43,768 45,000 4322300 ADVERTISING PROMOTIONAL 4,399 10,000 2,800 5,000 4361000 PRINTING / DUPLICATING 12,162 20,000 3,440 15,000 4362000 SUBSCRIPTIONSIPUBLICATION 125 4363000 DUES 285 220 250 4365000 TELEPHONE 480 480 480 480 TOTAL MARKETING 873,032 984,230 860,843 1,314,830 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY 14-15 FY 15-16 Grade Title Full -Time Filled Full -Time Part -Time 131 IMARKETING AND TOURISM MANAGER 1 1 1 TOTAL i 1 1 Page 2-89 VISITORS INFORMATION CENTER VISITORS INFORMATION CENTER DEPARTMENT 1104419 Program Narrative: The Visitors Information Center is a component of the City that is administered under the Marketing Department and serves under Economic Development. The City of Palm Desert's two largest revenue sources are its hotel bed tax and sales tax. The City supports these resources through its Visitor Center by working with the business community to assist in promoting its hotels, retailers, attractions, businesses, activities and events. In addition, the division provides services such as answering inquiries about the City regarding local activities in order to best represent the City as a premier resort. The Visitors Center also maintains a retail store with a variety of merchandise with the Palm Desert logo. This serves to provide additional promotion and increase name recognition for Palm Desert through sales of these items. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS 212,398 255,947 260,132 263,700 3.03% SUPPLIES 2,410 3,500 1,686 3,500 0.00% OTHER SERVICES 78,289 99,350 86,993 94,350 -5.03% CAPITAL OUTLAY 1 871 1 2,5001 2,0001 2,000 -20.00% TOTALS: 293,968 361,2971 350,811 1 363,5501 0.62% SIGNIFICANT CHANGES: No significant changes. Page 2-90 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 VISITORS INFORMATION CENTER DEPARTMENT 1104419 2013.2014 2014-2015 2014-2015 2015-2016 Object Code Account Description Actuals Adopted Projected Bud et 4100100 SALARIES -FULL TIME 135,219 162,600 162,600 164,500 4100200 SALARIES -OVERTIME 207 1,000 1,000 1,000 4111500 RETIREMENT CONTRIBUTION 35,810 50,000 52,032 53,700 4111600 MEDICARE CONTRB-EMP 2,021 2,400 2,400 2,400 4112000 INS PREM-LTD 1,134 1,500 1,500 1,500 4112100 INS PREM -HEALTH 36,415 36,800 36,800 36,800 4112400 INS PREM - LIFE 365 600 600 600 4112500 WORKER'S COMPENSATION 1,227 1,047 3,200 3,200 4211000 OFFICE SUPPLIES 709 1.000 462 1,000 4219000 SUPPLIES -OTHER 1,701 2,500 1,224 2.500 4306100 SPECIAL EVENTS 184 1,000 500 4311500 MILEAGE REIMBURSEMENT 522 750 750 1,000 4312000 CONF, SEMINARS, WORKSHOPS 388 750 732 750 4312500 LOCAL MEETINGS 139 250 50 250 4321500 OTHER ADVERTISING 1.146 2,500 1,962 1,000 4331000 RIM -BUILDINGS 1,052 5,500 2,058 5,500 4342000 OFFICE EQUIPMENT RENTAL 3,965 207 4351000 UTILITIES -WATER 550 600 599 600 4351400 UTILITIES -ELECTRIC 4,138 6,500 6,445 6,000 4361000 PRINTING / DUPLICATING 1,500 500 750 4362000 SUPSCRIPTIONSIPUBLICATION 296 500 500 500 4363000 DUES 1,789 2,500 2,428 2,500 4365000 TELEPHONE 3,293 5,000 4,992 4,500 4366000 POSTAGE & FREIGHT 6,253 12,000 10,179 10,500 4404000 CAP -OFFICE EQUIPMENT 871 2,500 2,000 2,000 4801200 COST OF GOOD SOLD 54,574 60,000 55,591 60,000 TOTAL VISITORS INFORMATION CENTER 293.9681 361,2971 350,811 363,550 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY 14-15 FY 15.16 Grade Title Full -Time Filled Full Time Part -Time 114 VISITOR CENTER SUPERVISOR 1 1 1 87 CUSTOMER SERVICE CLERK 1.0 1.3 1 1.3 TOTAL 1 2.0 2.3 2.0 1.3 Page 2-91 PLANNING & COMMUNITY DEVELOPMENT PLANNING & COMMUNITY DEVELOPMENT DEPARTMENT 1104470 - Program Narrative: The Community Development Department is responsible for citywide land -use planning and regulation including the preparation of General and Specific Plans, administration of the Zoning Ordinance, staff support for the City Council, Planning Commission, Architectural Review Commission, dissemination of information to the development community, business licensing processing and general public. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS 1,784,944 1,896,550 1,901,883 2,171,600 14.50% SUPPLIES 3,143 4,300 4,050 4,150 -3.49% OTHER SERVICES 88,328 70,260 125,900 121,700 73.21% CAPITAL OUTLAY I - - 0.00% TOTALS: 1 1,876,4151 1,971,1101 2,031,8331 2,297.450 16.56% SIGNIFICANT CHANGES: A. Budget transfer of two Business License staff from Finance department. B. Scanning of documents. Page 2-92 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 PLANNING & COMMUNITY DEVELOPMENT DEPARTMENT 1104470 2013-2014 2014-2015 2014-2015 2015-2016 Object Code Account Description Actuals Adopted Projected Budget 4100100 SALARIES -FULL TIME 1.222,328 1,257,450 1,257,450 1,422,600 4100200 SALARIES -OVERTIME 2,476 2,000 4,000 4,000 4111500 RETIREMENT CONTRIBUTION 322,550 386,800 386,800 458,900 4111600 MEDICARE CONTRB-EMP 17,815 18,600 18,233 18,600 4112000 INS PREM - LTD 10,003 10,300 10,300 10,300 4112100 INS PREM - HEALTH 189,487 205,000 193,400 225,500 4112400 INS PREM - LIFE 3,405 4,100 4,100 4,100 4112500 WORKER'S COMPENSATION 16,880 12,300 27,600 27,600 4211000 OFFICE SUPPLIES 1,881 2,300 2,200 2,200 4214000 UNIFORMS 1,039 750 750 750 4218000 SMALL TOOLS/EQUIPMENT 223 1,250 1,100 1,200 4305500 PROF. -LOT CLEANING SVC 11,709 15,000 17,000 17,000 4306200 COMM RECOGNITION (Youth Committee) - - 2,000 2,000 4309000 PROF -OTHER 39,925 12,000 65,000 35,000 4311500 MILEAGE REIMBURSEMENT 2,097 2,600 2,400 2,400 4312000 CONFERENCE/SEMINARS 10,813 15,410 15,000 15,000 4312500 LOCAL MEETINGS 4,402 4,500 4,500 4,500 4333000 R/M-OFFICE EQUIPMENT 455 500 500 500 4361000 PRINTING / DUPLICATING 4,633 3,200 3,200 21,000 4362000 SUBSCRIPTIONS/PUBLICATION 1.285 1,000 1,250 1,250 4363000 DUES 1,756 2,250 2,250 2,250 4364000 FILING FEES 500 500 500 4365000 TELEPHONE 3,469 3,300 3,300 3,300 4366000 POSTAGE & FREIGHT 7,784 10.000 9,000 17.000 TOTAL PLANNING & COMMUNITY DEVELOPMENT 1,876,415 1,971,110 2,031,833 2,297,450 AUTHORIZED PERSONNEL ADOPTED BUDGET FY 14-15 BUDGETED FY 15-15 Grade Title Full -Time Filled Full -Time Part -Time 144 DIRECTOR COMM. DEVELOPMENT 1 1 1 135 PRINCIPAL PLANNER i 1 1 127 ASSOCIATE PLANNER or E 123 ASSISTANT PLANNER 21 2 2 113 ADMINISTRATIVE SECRETARY 1 1 1 107 SENIOR OFFICE ASSISTANT 1 1 1 123 CODE COMPLIANCE SUPERVISOR 1 1 1 118 CODE COMPLIANCE OFFICER II or 114 CODE COMPLIANCE OFFICER 1 4 4 4 113 CODE COMPLIANCE TECHNICIAN 1 1 1 107 SR. OFFICE ASSIST -BUS. LICENSE 0 0 1 104 OFFICE ASSISTANT II 0 0 1 TOTAL 12 12 14 Page 2-93 ANIMAL CONTROL ANIMAL CONTROL DEPARTMENT 1104230 Program Narrative: The Animal Control program provides for animal control within the City of Palm Desert by contracting with Riverside County to provide response regarding stray dogs and cats, pickup, and housing of animals. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 13.14 FY 14-15 FY 14-15 FY 15-16 CHANGE SALARY AND BENEFITS - 0.00% SUPPLIES - 0.00% OTHER SERVICES 220,640 243,006 250,000 245,000 0.82% CAPITAL OUTLAY - 0.00% TOTALS: 1 220,6401 243,006 250,0001 245,0001 0.82% SIGNIFICANT CHANGES: No significant changes. Page 2-94 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 ANIMAL CONTROL DEPARTMENT 1104230 Object Code Account Description 2013-2014 Actuats 2014.2015 Adopted 2014-2015 Projected 2015-2016 Budget 4309000 1 PROFESSIONAL SERVICES 220,640 243.006 250,000 245,000 TOTAL ANIMAL CONTROL 1 220,640 243,006 250,000 245,000 Page 2 95 THIS PAGE INTENTIONALLY LEFT BLANK Page 2-96 SPEC/AL REVENUE FUNDS Special Revenue Funds are used to account for proceeds of specific revenue sources other than expendable trusts that are legally restricted to expenditures for specific purposes. Traffic Safety Fund -Traffic and court fines are collected in these funds. A transfer from this Fund to the General Fund is made at the end of the fiscal year by council action to be applied toward the eligible expenditures permitted by law. Gas Tax Fund - Portions of the tax rate per gallon levied by the State of California on all gasoline purchases are allocated to cities throughout the state. These funds are restricted to expenditures for transit and street -related purposes only. Measure A Fund - In 1988, Riverside County voters approved a half cent sales tax, known as Measure A, to fund a variety of highway improvement, local street and road maintenance, commuter assistance and specialized transit projects. This fund is used to collect this tax and pursuant to the provision of Measure A (Ordinance No. 88-1 of the County of Riverside) it is restricted for local street and road expenditures only. Housing Mitigation Fee - This fund is used to account for fees collected from construction of commercial and office buildings for low & moderate income mitigation purposes. Funds are used strictly for projects and programs that benefit the low and moderate income households. Community Development Block Grant Fund (CDBG) - This fund is used to account for the receipts and expenditures of CDBG funds received from the U. S. Department of Housing and Urban Development (HUD). Child Care Program Fund — This fund is use to collect funds from developers for the purpose of providing child care programs. Public Safety Police Grant Fund - This fund is used to account for state and federal grants given to the City for public safety purposes. Its use is restricted for expenditures related to public safety capital equipment and personnel. Prop. A Fire Tax - This fund is used to account for revenues derived from tax collected within the city for upgrading fire protection and prevention. Its use is restricted for obtaining, furnishing, operating and maintaining fire protection and prevention services (currently under contract with Riverside County Fire Department) equipment or apparatus. New Construction Tax - This fund is used to account for tax collected upon application to the city for a building permit from every person/entity for the construction of any new building or addition or trailer space in the city according to a fee schedule. Its use is restricted for the acquisition and development of public facilities such as parks, playgrounds and public structures. Planned Drainage Funds - This fund is used to account for off -site drainage fees based on an established fee schedule collected prior to approval of the final map in the case of land being subdivided or prior to the issuance of a building permit in the case of construction or improvement of subdivided land. Park & Recreation Facilities Funds - This fund is used to account for fees collected for residential and sub -division developments collected either at the time grading permits are paid or prior to the approval of the final map. Its use is restricted for expenditures related to park development, maintenance and equipment. Page 3-1 Traffic Signals Funds - This fund is used to account for fees collected for residential, commercial and industrial developments collected either at the time grading permits are paid or prior to the approval of the final map. Its use is restricted for expenditures related to the acquisition and maintenance of traffic signals. Fire Facilities Restoration Fund — This fund is used to collect funds from developers for the purpose) of construction, restoration and purchase of equipment for fire stations within the City. Waste -Recycling Fund - This fund is used to account for waste recycling fees collected by waste management. Its use is restricted for expenditures for education and other expenditures related to recycling. Energy Inds endence Program —This fund is used to account for loans to residents and commercial property owners for energy savings equipment. Air Quality Management Fund - This fund accounts for receipts from South Coast Air Quality Management District, one-third of which is disbursed to the Coachella Valley Association of Governments. The remaining two-thirds are spent for programs that promote the goal of attaining Federal and State air quality standards. Aquatic Center Fund - This fund is used to account for the fees collected and expenses incurred in connection with operating the municipal aquatic center in the City of Palm Desert. Art in Public Places Program Funds - This fund accounts for fees collected from residential, commercial and public facilities development except for street and drainage projects. Its use is restricted for the acquisition, installation, improvement and maintenance of artwork to be displayed in the city, the administration of the program and community public art education programs. Golf Course Capital Improvement Fund - This fund accounts for fees collected from our Golf Course Timeshare project. The funds are used for golf course capital improvements, and equipment. Capital Proiects Reserve Fund — This fund is used to account for resources and expenditures for capital improvement projects that are related to the acquisition and development of public facilities, infrastructure and equipment. Buildings Fund —This fund is used to account for resources and expenditures for capital improvement projects that are related to the improvement and maintenance of public facilities and structures. Library Fund - This fund is used to track expenditures related to the City's public library which is operated by the Riverside County Library system. Parkview Office Complex — This fund is used to account for rent received from the City owned office complex. Desert Willow Golf Course Fund -- This fund is used to account for the fees collected and expenses incurred in connection with operating the municipal golf course in the City of Palm Desert. Equipment Replacement Fund - This fund is used as an internal service fund to accumulative funds to replace city vehicles and equipment. - This fund is used to account for funds contributed toward future and current retiree health expenses. 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M CO) � v O C m U 3 LL 0.- V r 2 0 v 0 � > V N�mc�� w (a '° () as CL O c co memo a a 'a r-� a rn CC w •r �- 'o llxl ca m a, C C Lij L_ `° o °d •di a tx C •rm a o a 'CL ~ m a w ca m c v C U c •� lu o c N Page 3-5 0 0 m 12 0 m U) L U 7 li Of C ca .. w 0 CD co co tn ? L fn m CC U U c ct E co M LU t— THIS PAGE INTENTIONALLY LEFT BLANK Page 3-b SPECIAL ASSESSMENT FUNDS Special Assessment Funds are used to account for proceeds of assessments collected from property owners within the respective assessment districts established that are legally restricted to expenditures for the specific purposes of the district formation. Various Landscaping and Lighting District Funds - These funds are used to account for expenditures and receipts of property taxes and service fees levied to the property owners in the various landscaping and lighting districts which were formed to provide landscaping and street lighting maintenance. Individual landscaping and lighting funds are set up for each district. Starting in 2003-2004 the service levels for each of the districts was reduced down based on the funding level agreed to by the property owners. Each level of service is described in the expenditure sheets. Ell Paseo Assessment District - This fund is used to collect assessments on all business establishments located within the boundaries set for the El Paseo parking and business improvement area based on a fee schedule established for the various types of businesses. Collections are made in the same manner and at the same time as the city business license fees. Proceeds from all charges are used for the promotion of business activities in the area. Zone 1 - President's Plaza I - Business Improvement District - Established beginning in 1998/99 after proposition 218 to provide improvements and services within the boundaries of the district. The services include regular maintenance, repair, removal or replacement of all or any part of the improvements including removal of trimmings, rubbish, debris and other solid waste; the cleaning. Zone 2 - Canyon Cove - These parcels receive benefit from the improvements and the maintenance of street lighting encompassing all streets within the Zone and the landscaped area north of Haystack Road. Zone 3 - Vineyards - These parcels receive benefit from the improvements and maintenance of street lighting within the Zone and maintenance of the landscaped area along the West side of Portola Avenue. Zone 4 - Parkview Estates - These parcels receive benefit from the improvements and maintenance of street lighting. Zone 5 - Cook & Country Club Area - These parcels receive benefit from the Tract street lighting, Parkway landscaping and entrance landscaping improvements. This includes Desert Mirage, Sandcastles, Primrose. Zone 6 - Hovley Lane West - These parcels lie generally East of Monterey Avenue and West of Portola Avenue and includes parcels and tracts along Hovley Lane West. These parcels receive benefit from the improvements and maintenance of street lighting, parkway landscaping and some parcels with dry wells. This includes Monterey Meadows, The Glen, Hovley Estates, Sonata I, Sonata II, Hovley Collection, La Paloma, La Paloma II, La Paloma III, Sandpiper Court, Sandpiper West, Hovley West, Diamondback, Palm Court. Zone 7 -Waring Court -These parcels receive benefit from the improvements and maintenance of landscaped parkways along Fred Waring Drive adjacent to the tract. Zone 8 - Palm Gate - These parcels receive benefit from the improvements and maintenance of local street lighting and the landscaped parkways fronting the tract. Zone 9 - The Grove - These parcels receive benefit from the improvements and maintenance of street lighting, landscaping and palm tree trimming within the public right -of ways. Page 4-1 Zone 11 - Portola Place - These parcels receive benefit from the improvements and maintenance of the landscaped parkways extending along Portola Avenue adjacent to the tract. Zone 13 -Palm Desert Country Club - These parcels receive benefit from the improvements and maintenance of entryway landscaping and street lighting. This would include landscaping along Fred Waring Drive and along Hovley Lane East from Oasis to Washington. Zone 14 - K & 8 at Palm Desert - All properties within the Zone benefit from street lighting, landscaping of the retention basin, and dry well maintenance. - These parcels benefit from Tract street lighting and Parkway landscaping improvements. Zone 16 - College View Estates - These parcels benefit from Tract street lighting and Parkway landscaping improvements. This would includes Sundance West, College View Estates I, Petuna I, Sundance East and The Boulders. President's Plaza III Business Improvement District - The district is located south of Highway 111 and north of El Paseo, east of Highway 74. The services include regular maintenance, repair, removal or replacement of all or any part of the improvements including removal of trimmings, rubbish, debris and other solid waste; the cleaning. limprovements. ;improvements. - These parcels benefit from street lighting, parking and landscaping - These parcels benefit from drainage basin Page 4-2 n� COCOLf)t CLOG `LO C09 Cp'i m OO!9 aCi . . . O N $ 0 0 M N N Oa OI 4 r 0 ? r It tlWOIVd tll y N N O . 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Ln o r r U) r 0 O LO v) c! N N -t lv to COtti h COco m m co to cli t? N 1 I S31V1S3 M31A 3031103 '1m� V r t1 td r r c O m N T- N e�f 17 1S3M 3ONVUNns n m N N m a0 m t+! t"7 C9 m vi c Q m Q� 1� O r N N m N N tm OI C" OI N C 01 Rl C -CZO .2 C i E LL iC„ p4 m m a- c mWuyl m QW �Od�.l�y� � U > 3 �C 00w0 CD:J g r m m cmi 0. m m m i7 i `' Q o y...�. c o 3 m m 4 me °l�i�wm�b at C 13 �a a mm =% O. io — o N m m O a to O m o m J c� m apt ip �; Q F` V R r H h F fv m Z IA W .,. �!� C .� n a3 C G mt» .0 tC y Ln V C u Iq Page 4-5 m THIS PAGE INTENTIONALLY LEFT BLANK Page 4-6 DEBT SERVICE ASSESSMENT DISTRICT FUNDS Debt Service Funds are used to account for the accumulation of resources and payment of bond principal and interests from special assessment levies. Improvements. The bonds were issued to provide funds for public improvements and refunding of AD No. 94-2 Sunterrace and AD No. 94-3 Merano. The bonds are not general obligations of the City payable from the assessments collected from the owners of properties located within the district. The bonds were issued to finance the acquisition of certain roadway improvements and water and sewer facilities associated with the Canyons at Bighorn development. The bonds are not general obligations of the City payable from the assessments collected from the owners of properties located within the district. 67 915 000 Community Facilities District No. 2005-1(University Park). The bonds were issued to finance the construction and acquisition of public facilities that benefit the District. The bonds are not general obligations of the City payable from the assessments collected from the owners of orooerties located within the district. Bonds. The bonds were issued to finance certain infrastructure improvements within the City's Section 29 Assessment District. The bonds are not general obligations of the City payable from the assessments collected from the owners of properties located within the district. Mae), The bonds were issued to refund and defease all the outstanding $16,260,000 principal of the Palm Desert Financing Authority 1997 Revenue Bonds. The bonds are not general obligations c the City payable from the assessments collected from the owners of properties located within the district. improvement Bonds. The bonds were issued to finance the construction of utilities undergrounding and pay the cost of issuance. Redevelopment Agency/City Financing Authority. Fund is used to account for the resources and payment of the debt issued by the Palm Desert Financing Authority. Page 5-1 (A O O O z N :) I[7 LL W CD O U CY 7 Q � LLI W >. 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U❑ A W�WW Page 5-2 PROPOSED CAPITAL IMPROVEMENT PROGRAMS and EXISTING PROGRAMS The Capital Improvement Program is a listing of proposed and existing projects for the acquisition and construction of general government resources and intergovernmental grants and reimbursements. These programs are outlined in the proposed five-year capital budget and the existing capital projects. The final approval of each project by Council/Board is based on recommendations by staff after the project has been through a thorough review and approval process by the appropriate committees and/or commission to ensure that concerns of all parties, including the public, affected by the project have been addressed. This section includes: Listing of the Proposed Five -Year Capital Improvement Program including Continuing Appropriations starting in Fiscal Year 2015-2016 to 2019-2020 Continuing appropriations are amounts which have been appropriated in Fiscal Year 2014-15 and are not expected to be expended by June 30, 2015. This applies primarily for capital improvement program budgets and specific programs that overlap fiscal years. When authorized, continuing appropriation totals are added to the new fiscal year budget totals in order to track all approved spending. The exact amount of appropriations for carryovers for each program will be determined at the end of the fiscal year during the preparation of the financial statements. Totals will include appropriations for 1) purchase orders and contracts encumbered totals and 2) unencumbered balances as of June 30, 2015 Page 6-1 0 W O o: Project Name PUBLIC WORKS PROJECTS CITY OF PALM DESERT FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM FY 2016 - 2020 PROJECT FY 14-15 COST Carryover Fund ESTIMATE: as of 1-31-1 1 Monterey Avenue 11-10 Interchange improvements Measure A 2 iRight Tum Lane - Fred Waring Drive to Hwy 111 Measure A Right Turn Lane - Hwy 111 to Fred Waring (Northwest Corner) 3 and Sidewalk Infill ;Measure A 4 (COMBINED WITH ITEM 3: Highway 111 Sidewalk lniill I Measure A 5 IPortala Interchange at Interstate 10 6 Pook Street Widening -Phase II 7 (Resurfacing Streets A Measure A Measure A Gas Tax Construction Tax $12,699,000 $775,000 $300,000 $85,000 $71,993,000 $6,100,000 Annual Project Annual Project $79,198 $543,295 $300,000 $85,000 $15,110,661 i I $1,105,775 $364,198 $141,475 8 Citywide Parking Lot Improvements iGeneral Annual Project $38,945 9 -- -� Nuisance Water Inlet/Drywall Monterey Improvements - Magnesia Falls to Hovley Lane East (Drainage Reserve Measure A Annual Project $6,500,000 $237,565 10 $4,500,000 i 11 Storm Drainage Maintenance Drainage Reserve Annual Project $159,768 Capital Project Reserve 1 $1,046,195 12 Partola Ave Free Right at Fred Waring $1,850,000 $50,000 $135,000 Measure A Traffic Signals - Accessible Pedestrian Program Measure A Annual Project Street Light Installation at Dinah Shore Drive & Portals Avenue Traffic Signal $150,000 13 14 and San Pablo & San Gorgonio - 15 lCitywide Street Striping Jefferson Street Interchange Project @ 1-10 :Measure A Measure A Annual Project $312,500 16 t I- —$239,538 17 San Pablo Right Turn Lane at Fred Waring (Southeast Corner) Gerald Ford East of Cook Improvements Measure A Measure A - y $365,000 $265 000 $365,000 1 B $265 000 Page 6-2 0 FY 15-16 FY 16-17 FY 17-18 FY 18-19 fF0 Year 1 Year 2 Year 3 Year 4 o. Amount Amount Amount -_ Amount [PUBLIC WOSKS PROJECTS. T - 1 2 - 3 4 FY 19-20 Year 5 Grants, Reimbursements, Agreements, MOU's etc. Amount CVAG Participation (Measure A) $2.8M; CMAQ • Grant $1.771 M, DEA-21 $990,000, SLPP $2.8M , RDA Bonds $500,000 if approved by State - CMAO Grant $686,140 & Toll Credit $61,000 5 S2,000,000 - Qualifies for 75% participation from CVAG $54,075M. This could offset the $66M that is unfunded leaving a balance of $10,925M, STP Local $1.275M (Project estimated completion 2020) RDA Bonds $15 Million Transfer to CVAG 6 $3,655,500 These funds are City's local share. Local share of Measure A Funds can be spent on maintenance. CVAG Measure A funds are restricted in terms of maintenance. 7 $1,900,000 $1,900,000 $1,900,000 $1,900,000 S1,900,000 $500,000 - - $201,000 _ _ $500,000 $400,000 8 9 10 $50,000 $50,000 $50,000 $50,000 $50,000 - $2,000,000 11 $100,000 $100,000 $100,000 $100,000 $100,000 12 - $50,000 $50,000 $50,000 f - - $300,000 $300,000 $300,000 - -j $500,000 $50,000 $300,000 13 - 14 $15,000 HSIP Grant $121,200 City's share of bridge cost 15 $300,000 16 17 18 • Page 6-3 Q v W O o: Project Name PUBLIC WORKS PROJECTS i - -- 19 EW REQUEST: San Pablo Ave Street Improvements from Fred taring Drive to Magnesia Falls Drive 20 ADA Curb Ramp Modifications 21 Alessandro Improvements 22 Bridge Inspection Program CITY OF PALM DESERT FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM FY 2016 - 2020 PROJECT COST Fund ESTIMATE: lure A Construction Tax - wre A tat Project Reserve A Traffic Signal Reserve 23 LED Indication Replacement Program (Annual) Measure A 24 IISNS Upgrades Program NEW REQUEST: Civic Center Photovoltaic Systems NEW REQUEST: Traffic Signal at Portola & Dinah Share Measure A — Traffic Signal !Capital Project Reserve Traffic Signal Capital Project Reserve Capital Project Reserve 25 26 27 28 NEW REQUEST: Baja Park CalSense Irrigation NEW REQUEST: Traffic Signal and Sidewalk Repairs - Northwest Comer of Cook Street at Frank Sinatra Drive 29 NEW REQUEST: Washington Street Traffic Upgrade Project NEW REQUEST: Interconnect System Improvement Project Traffic Signal 30 Capital Project Reserve 31 32 _ 33 NEW REQUEST: Line 4 Drainage Preliminary Engineering Drainage Reserve NEW REQUEST: Controller Cabinet Assembly Upgrades Program NEW REQUEST: Citywide Post -Construction Retention Basin Infiltration Analysis Measure A Drainage Reserve _14 NEW REQUEST: Battery Backup System Installations Traffic Signal Reserve 35 NEW REQUEST: Retractable Catch Basin Gates Drainage Reserve 36 PS Art Museum Upgrades PARKIMPROVEMEIN Civic Center Park Improvements New Construction Tax Park Fund Park Fund Reserve Playground Surface Maintenance Park Fund Reserve 37 Resurfacing Basketball Courts Park Fund NEW REQUEST: Turf Edge Retrofit Park Fund Reserve NEW REQUEST: Basketball Drinking Fountain Park Fund Reserve Aquatic Facility T Aquatic Fund $1,400,000 Annual Project $5,623,000 Annual Project Annual Project Annual Projecl $50,000 $150,000 $50,000 $25,000 $150,000 $85,000 $250,000 $336,000 $30,000 $35,000 $10,000 $70,000 Annual Project Annual Project Annual Project $30,000 Annual Project $5,000 Annual Project FY 14-15 Carryover as of 1-31-15 - -- $124,429 $79,117 $218,775 $50,000 e7a nnn ..;e V $18,973 Page 6-4 a 0 U FY 15-16 FY 16-17 FY 17-10 FY 18-19 FY 19-20 Year 1 Year 2 Year 3 Year 4 Year 5 Grants, Reimbursements, Agreements, MOU's a etc. Amount Amount Amount Amount Amount us IC WORKS PROJECT ��- --- 18 $1,400,000 - i 20 $2S,000 $25,000 $25,000 $25,000 $25,000 $50,000 $50,000 $50,000 $S0,000 $50,000 21 $1,882,000 _ $50,000 $100,000 RDA Bands $2.0 Million if approved by the State 22 23 24 $100,000 $50,000 $75,000 $100,000 $100,000 $50,000 $50,000 $50,000 S7s,000 $75,000 $75,000 25 $50,000 26 $150,000 27 $50,000 28 $25,000 - 29 $150,000 - Cost -sharing with other cities $75,000 30 $86,000 31 $250,000 - - Possible RDA Bonds funding 32 $112,000 $112,000 $112,000 33 34 $30,000 $35,000 $10,000 - Cost-sharingwith other cures $15,000 35 36 PARK.IMP.ROVEMENTS $6,000 $6,000 $6,000 $6,000 $6,000 37 $30,000 - - - $10,000 $10,000 $10,000 $10,000 $10,000 $5,000 - $50,000 $50,000 $50,000 $50,000 S50,000 Page 6-5 0 d c� w O e: a Project Name CITY OF PALM DESERT FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM FY 2016 - 2020 PROJECT FY 14-15 COST Carryover Fund ESTIMATE- asnt1 -al As Hovley Soccer park 7 38 NEW REQUEST: Playground Resurfacing ark Fund 540,000 NEW REQUEST: Table Replacements Freedom Perk Recycling $40,000 - NEW REQUEST: Playground Resurfacing Park Fund Reserve $35,000 NEW REQUEST: Basketball Resurfacing Park Fund Reserve $30,000 - 39 NEW REQUEST: Skate Park Conversion to Pavilion Park Fund j $100,000 - NEW REQUEST: Vandal -Resistant Electrical Boxes Park Fund $15,000 - NEW REQUEST: Tennis Court Construction Palma Village Park NEW REQUEST: Playground Shade Cover Structure Unfunded $175,00040 - Park Fund $10,000 41 Joe Mann Park - - - - - 42 Magnesia Fells Park NEW REQUEST: Plalground Surface Maintenance Park Fund 55,000 - — - 43 University Park - NEW REQUEST: Playground Surface Maintenance Cahuilla Park Park Fund Reserve $4,000 44 45 _ Ironwood Park — -- - 46 - -------- --.... 47 Olsen Field48 — —------- Community Gardens EW REQUEST: Planter Retrofit Park Fund $50,000 - $1,641,788 49 50 Homme-Adams Park EW REQUEST: U er Pale Ravlacement OTHER PROJEGS „ El Paseo Multi -Use Community Center iTrust Fund 1 Capital Project Reserve Capital Project Reserve Capital Project Reserve Economic Development — $25,000 $1,700,000 51 Undergrounding Utilities - $150,000 $300.000 n 52 Property Acquisition - 53 54 Fagade Program City Childcare Facility Annual Project $280,000 Childcare Fund $1,500,000 $997,650 55 Course & Clubhouse Restroom Renovations Starwood Transition Area _ Gait Capital $35,000 - 56 Golf Capital Annual Project - 57 Bridge Renovations Golf Capital $30,000 - 58 59 New Weather Station Golf Capital $20,000 - Golf Cart Paths Golf Capital Annual Project - 60 HVAC Replacements Golf Capital Annual Project - Page 6-6 a a U H U FY 15-16 w Year 1 a. Amount FY 16-17 FY 17-18 FY 18-19 FY 19-20 Year 2 Year 3 Year 4 Year 5 Grants, Reimbursements, Agreements, MOU's etc. Amount Amount Amount Amount ARK (MP ROVEMENTS _ _ 38 $40,000 - - - - $40,000 - - - - $36,000 - - - - $30,000 - - - - 39 $100,000 - - - - $15,000 S175,000 40 $10,000 - - - - -.� 41 42 $5,000 - - - 43 $4,000 - - - 44 45 46 47 48 $50,000 $50,000 $50,000 $50,000 $50,000 49 50 $25,000 - 7- - - - - - - - RDA Bonds $800,000 if approved by the State 51 _ RDA Bonds $3.75 Million if approved by the Slate and Assessment District Funding 52- 53 $200,000 $200,000 $200,000 - - 54 $28,000 - - - - 55 - $20,000 $15,000 - - 56 $25,000 $25,000 $25,000 $25,000 $25,000 57 $30,000 - - - 58 $20,000 - - - - 59 $20,000 $20,000 $20,000 $20,000 $20,000 60 $35,000 $35,000 $35,000 $35,000 $35,000 Page 6-7 O C1 W O a Protect Name CITY OF PALM DESERT FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM FY 2016 - 2020 PROJECT FY 14-15 COST Carryover Fund ESTIMATE! as of 1-31-15 OTHER PROJECTS _ 61 IFirecliff - Greens, Fairways & Bunkers Golf Capital $900,000 - 62 Firecliff - Lake Renovations Golf Capital $1,500,000 - 63 Perimeter Landscaping Golf Capital Annual Project l $100,000 --Y - - 64 Clubhouse Roof Renovations Golf Capital 65 Irrigation_ Controller Upgrades Pro Shop Renovations Golf Capital $100,000 - 66 Golf Capital $75,000 - 67 Clubhouse New Carpet Golf Capital _ Golf Capital $40,000- $64,500 - - 68 Restaurant Equipment 69 Computers Golf Capital $25,000 - 70 ONESolution Enterprise Software Equipment Replacement $415,640 71 Public Counter at Code Compliance Capital Project Reserve Capital Project - Reserve� - ----- ----- Fire Fund $9,100 $1,930 - $291,000 - - $65,737 -- - 72 1 E11 Parkway Project 73 -- NEW REQUEST: Fire Station 71 NEW REQUEST: Fire Station 67 NEW REQUEST: Fire Station 33 NEW REQUEST: Fire Gumey NEW REQUEST: Fire - Replace M271 NEW REQUEST: Fire - Refurbish M233 Building Malnt 74 Fire Fund - Building Maint Fire Fund Building Maint 75 76 77 78 Fire Fund - Equipment Replacement F $160,000 Equipment Replacement $123,000 Fire Fund $8,350 - - 79 NEW REQUEST: Fire Marshal - Office & Field Equipment - 80 NEW REQUEST: Parkview, Office Complex -Building Improvements OC Ent rise Building Maint Capital Project Reserve Equipment Replacement Equipment Replacement $250,000 $20,000 - 81 NEW REQUEST, Two new sliding gates 82 Geodetic Survey Control Network NEW REQUEST: Fire Marshal Inspection Vehicle NEW REQUEST: Ditch Witch NEW REQUEST: Work Trucks (11) NEW REQUEST: Citizens on Patrol Vehicle Replacement NEW REQUEST: Equal Logic Storage Area Network (Replace SARI Network) f $79,000 F i $24,000 $80,000 $300,000 $20,000 $79,000 - 83 H86 - - - Equipment Replacement Equipment Replacement Equipment Replacement 87 $85,025 - _ 88 _ NEW REQUEST: Police Motorcycle & Plate Reader Equipment Replacement $37,800iAm - _ HOUSING 89 Acquisition, Rehabilitation & Resale 90 Home Improvement Program T 91 Affordability Covenant Maintenance 92 IHomebuyer Assistance [ agune Pelms F93 Fund Housing Asset F Annual Project (1) _ Annual Project (1) Annual Project (1) - � Unfunded _ Housing Asset Fund Unfunded d -- -- Housing Asset Fund - $25,500 - - Unfunded - Housing Asset Fund Annual Project (1) $315,119 Unfunded - Housing Authority Carryover (1) $6,470 Housing Authority Carryover (1) $388,930 Page 6-8 FY 15-16 FY 16-17 FY 17.18 FY 18-19 FY 19-20 Years Year Year Year Years Grants, Reimbursements, Agreements, MOU's Amount Amount Amount Amount Amount etc. or 61 RP ----. $300,000 $300,000 $300,000 - - - $760,000 $750,000 62 63 $23S,000 $235,000 $235,000 $235,000 $235,000 64 - - • $100.000 65 - - $100,000 - - 66 - $75,000 - - 67 - $40,000 - - 68 - $64,500 - - - 69 $25,000 $25,000 $25,000 - - 70 - - - - - 71 - - - 72 - - - - - CVAG grant reimbursement 100 percent 73 $21,900 • - - - $24,000 74 $3,500 $8,500 75 $11,550 - - - $40,750 76 $6,000 T7 $160,000 78 $123,000 79 $8,350 - - - - - - - - 80 $250,000 81 $20,000 - - - 82 - - - - 83 $24,000 - - - - 84 $80,000 - - - - 85 $150,000 $150,000 - - 86 $20.000 - - 87 $85,025 - - - - 68 $37,600 - - - - 4US 89 N $1,000,000 $1,000,000 $1,000,000 $225,000 $229,500 90 $25,500 $26,010 $260530 $27,061 $27,602 91 $25,500 $26,010 $26,530 $27,061 $27,602 92 $255,000 $260,100 $26S,302 $270,608 $276,020 93 - - - - - Page 6-9 CITY OF PALM DESERT FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM FY 2016 - 2020 3 PROJECT FY 14-15 ix COST Carryover °• Project Name 1 Fund ESTIMATE: as of 1-31-15 'HOUSING :Housing Authority Carryover (1) $1,238,776 94 One Quail Place IHousin y g Authority Carryover (1) $441,234 95 California Villas Housing Authority Carryover (1) $120,211 96 Taos Palms Housing Authority Carryover (1) $12S,057 $1,577,475 97 Carlos Ortega Villas _ - — _ Housing Authority $20,000,000 (1) Housing Authority $3,320,000 (1) $610,851 98 Saaecreat -- 99 10esert Pointe 101 Las Serenss 102 Neighbors Gardens Housing Authority Housing Authority Carryover (1) _ $2,000,000 (1) _ $114,447_ $2,000,000 Housing Authority Carryover (1) $436,480 Housing Authority Canyover (1) $242,882 Housing Authority Carryover (1) $957,670 Housing Authority Carryover (1) $166,139 y 103 Pueblos Housing Authority Carryover (1) $34,646 10_4 Candlewood Housing Authority Carryover (1) $121,186 105 Palm Village Ha MUNDERFONDED - OR NO FUNDING: ; 106 INew North Sphere Fire Station Un 107 Mid -Valley Bike Path Ca n Gerald Ford Drive Drainage Line 313 On 108 AKA: North Sphere Drainage Un DV 109 President's Plaza East & West Parking Lot Rehabilitation T Ca _ n Pa 110 Portola Park (North Sphere) - Bond Funds Future Improvements Un Note: (1) s DUE TO THE CURRENT AND POSSIBLE FUTURE IMPACTS OF AB1X26, PROJECTS LISTED AS CARRYOVERS WILL ONLY BE FUNDED TO THE EXTENT THAT MONEY IS AVAILABLE FOR THE PURPOSE OR PROJECT NOTED. Authority lities. Fund Page 6-10 $28,012 $10,680,000 $5,800,000 $4,400,000 $4,000,000 $1,000,000 GAKKYUVLH General 403,143 Gas Tax - Measure A 22,847,584 Housing Mitigation - CDBG - Childcare Fund 997,650 Police Fund - Fire Fund - New Construction Tax 284,877 Drainage 360,000 Park Fund - raHic Signal 159,380 Fire Facilities 909,605 Recycling - Air Quality - Aquatic Fund - Capital Project Reserve 3,788,211 Drainage Reserve 477,333 Economic Development 280,000 Park Fund Reserve - AIPP - Traffic Signal Reserve Golf Capital Capital - Building Maint - OC Enterprise - Equipment Replacement 415,640 Trust Fund �Housing Authority - 8,609,466 ;Housing Asset Fund 340,619 ,Unfunded 39 873,509 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 Year 1 Year 2 Year 3 Year 4 Year 5 Grants, Reimbursements, Agreements, MOD's etc. Amount Amount Amount Amount Amount lfOUSING 94 - - - - - - 95 - - - - 96 • - - - 97 - - - - - $900,000 $900,000 - - - g8 99 100 - - - - - 101 - - - - - - - - 162 - - 103 - - - - - 104 - - - - - - - - 105 - - NDERFU_ NDED -OR NO FUNDING: 106 $60,000 - - - $9,710,000 - - RDA Bonds $7 Million if approved by the State CMAQ funds $2,200,000 Funding in FY 14115. This project should use drainage funds that are not needed elsewhere. RDA Bonds $8 Million if approved by the State 107 $3 200,000 108 _ 109 110 $500,000 S500,000 possible RDA Bonds if a pproved by the State FD YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 FUND TOTAL 110 500,000 400,000 - - - 1,303,143 211 500,000 - - - - 500,000 213 6,437,000 6,292,500 4,587,000 2,525,000 2,400,000 45,139,084 214 - - - - - - 220 - - - - - - 228 28,000 - - - - 1.025,650 230 51,300 - - - - 51,300 231 75,000 75,000 75,000 75,000 75,000 659,877 232 - - - - 360,000 233 250,000 50,000 550,000 50 000 50,000 950,000 234 315,000 - - - - 474,380 235 60,000 - - - - 969,606 236 241,000 - - - - 241,000 236 - - - - - - 242 50,000 50,000 50,000 50,000 50,000 250,000 400 2,092,000 - - - - 5,880,211 420 390,000 100,000 100,000 100,000 100,000 1,267,333 425 200,000 200,000 200,000 - - 880,000 430 90,000 16,000 16,000 16,000 16,000 154,000 436 - - - - - - 440 35,000 - - - - 35,000 441 690,000 764,500 830,000 1,165,000 1,065.000 4,514,500 450 93,250 - - - - 93,250 510 250,000 - - - - 250,000 530 556,825 273,000 - - - 1,245,465 610 25,000 - - - - 25,000 071 900,000 900,000 - - - 10,409,466 073 1,306,000 1,312,120 1,310,362 549,730 560,724 6,387,555 3,375,000 10,210,000 13,585,000 18,560,375 10 433120 17,936,362 4,530,730 4,316,724 95,650 820 Page 6-11 THIS PAGE INTENTIONALLY LEFT BLANK Page 6-12 PALM DESERT HOUSING AUTHORITY Overview— Prior to dissolution, the Redevelopment Agency allocated 20% of an all tax increment received to provide low and moderate -income housing throughout the city. Housing Authority no longer receives tax increment other than existing bonded debt service. Housing Administration includes only those costs associated with administration of the housing authority assets. The Palm Desert Housing Authority owns and operates over 1100 rental units previously owned by the Redevelopment Agency. Operations include day to day maintenance, leasing and vacancy turnover. For Housing Authority units acquired, developed, rehabilitated, or otherwise assisted, which are required to be available to and occupied by persons and familk whose income is between 20 percent and 65 percent of the area median income. HOUSING ADMINISTRATION HOUSIN%,ADMINISTRA'TION E4ND # :._. _..:. Program Narrative: Prior to dissolution, the Redevelopment Agency allocated 20% of all tax increment received to provide low and moderate - income housing throughout the city. No longer allowed by ABxi 26, Housing Administration now includes only those costs associated with administration of the housing authority assets. Expenditure 2013-2014 2014-2015 2014.2015 2015-2016 Percentage Summary Actuals Adopted Projected Budget Change SALARY AND BENEFITS 728.874 771,950 772 850 795,700 3.08% OTHER SERVICES 4,140 4,630 4 79( 4,630 0.00% TOTALS: 733,0141 776,5801 777,640 800,3301 3.06% SIGNIFICANT CHANGES: Page 7-2 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2015-2016 2013-2014 2014-2015 2014-2015 2015-2016 Org Key Object Account Description Actuals Adopted Projected Budget 8704195 4100100 SALARIES -FULL TIME 497,757 498.750 498,750 508,700 8704195 4100200 SALARIES -OVERTIME - - - - 8704195 4111500 RETIREMENT CONTRIBUTION 133,022 153,400 153.400 166,200 8704195 4111600 MEDICARE CONTRB-EMP 7,321 7,300 7,300 7,400 8704195 4111700 RETIREE HEALTH 15,300 15,300 15,300 8704195 4112000 INS PREM - LTD 4,087 4,000 4,100 4,100 8704195 4112100 INS PREM - HEALTH 80,127 87,200 82,500 82,500 8704195 4112400 INS PREM - LIFE 1,409 1,600 1,600 1,600 8704195 4112500 WORKER'S COMPENSATION 5,151 4,400 9,900 9,900 8704195 4311500 MILEAGE REIMBURSEMENT 323 350 350 350 8704195 4312000 CONFERENCE/SEMINARS 3,336 2,500 2,500 2,500 8704195 4312500 LOCAL MEETINGS - 300 300 300 8704195 4365000 TELEPHONE 480 480 640 480 8704195 4404000 OFFICE EQUIPMENT - I 1,OD0 1,000 1,000 .733,0141 776,5801 777.6401 800,330 HOUSING ADMINISTRATION AUTHORIZED PERSONNEL ADOPTED BUDGET REQUESTED BUDGET 14-15 15-16 Grade Title Full -Time Filled Full -Time Part -Time 140 DIRECTOR OF HOUSING 1 1 1 123 MANAGEMENT ANALYST Il 2 2 2 121 ACCOUNTANTII 0 0 0 113 HOUSING PROGRAMS TECHNICIA 2 2 2 TOTAL 5 5 5 ' 0 Page 7-3 PALM DESERT HOUSING AUTHORITY FtA Program Narrative: The Palm Desert Housing Authority now owns and operates over 1100 rental units previously owned by the Redevelopment Agency. Operations include day today maintenance, leasing, and vacancy turnover. Expenditure 2013-2014 2014-2015 2014-2015 2015.2016 Percentage Summary Actuals Adopted Projected Budget____ Change SUPPLIES 1,248 0 0 0 100.00% OTHER SERVICES 21,868 69,000 67,925 71,500 3,62% CAPITAL OUTLAY 38,733 77,000 61,927 60,000 -22.08% TRANSFER$ OUT 733,014 776,580 789.630 800,330 3.06% TOTALS: 61,8491 146,0001 129,8521 131.5001 0.00% SIGNIFICANT CHANGES: A. Covers expenditures related to administration of Housing Authority such as staffing, training, etc. Page 7-4 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2015-2016 Hour AQIIjIL41ST 4_ ' F!. _.__. Or$ 2013-2014 2014-2015 2014-2015 2015-2016 Org Key Object Account Description Actuals Adopted Projected Budget 8714192 4372000 LIABILITY INSURANCE - 24,000 26,389 26,500 8714195 4101000 MEETING COMPENSATION 4,200 5,000 5,000 5,000 8714195 4211000 OFFICE SUPPLIES - - - - 8714195 4301500 PROF -LEGAL 5,316 25,000 24,993 25,000 B714195 4309000 PROF -OTHER ADMINISTRATION - - 8714195 4309200 PROF -OTHER 10,000 15,000 10,000 15,000 0714195 4321000 LEG REQ. ADVERTISING 2,352 - 1,479 - 8714195 4337000 RIM -OTHER EQUIPMENT - 8714195 4361000 PRINTING 1 DUPLICATING - - 8714195 4366000 POSTAGE & FREIGHT - - 64 . 8714195 4400100 CAP -OFFICE EQUIPMENT 1,248 - - 8714199 4501000 INTERFUND OP TR OUT 733,014 776,580 789.630 800,330 8714475 4331000 RIM-SANTA ROSA APTS 38,733 77,000 61,927 60,000 HOUSING AUTHORITY ADMINISTRATION 794,8631 922,5801 919,482 1 931,830 Page 7-5 HOUSING AUTHORITY - LAGUNA PALMS APTS. FUND # 871 Program Narrative: Laguna Palms Apartments has 48 recently renovated units that are rented at affordable levels for very low, low, and oderate-income families. Expenditure 2013-2014 2014-2015 2014-2015 2015-2016 Percentage Summary Actuals Adopted Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 194,422 206,270 216.334 227,972 10.52°% CAPITAL OUTLAY 2,862 4,869 4,924 - -100.00°% TOTALS: 197,204 211,139 221,258 227,972 7.97% SIGNIFICANT CHANGES: Contract services includes: Pest Control, Gardening and Subcontract cleaning services. Utilities Services includes; Telephone, Trash Removal, Gas & Electric, Water and Sewer. Repairs & Maintenance Includes: Electrical, Plumbing, Carpet &Flooring, Building Supplies, Landscaping, Mechanical Equipment, Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low -Mod Set Aside Fund (870). Page 7-6 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2015-2016 r 2013-2014 2014.2015 2014-2015 2015-2016 Org Key Object Account Description Actuals Adopted Projected Budget Revenue: 3632000 ITOTAL RENTAL INCOME 8718610 - 251.370 242.820 245,992 Ex enditures• 4309000 PAYROLL 79,973 88,729 91,874 96,649 0718610 8718610 4309200 CONTRACT SERVICES 18,010 17,220 21,285 24,480 8718610 4309300 MANAGEMENT FEE 20,125 20,160 20,160 20,160 8718610 4322300 ADVERTISING/PROMOTION 476 420 357 720 8718610 4331000 RIM - BUILDING 21,938 22,201 23,595 26,971 8718610 4351400 UTILITIES 46,505 48,640 50,396 48,900 8718610 4369500 MISCELLANEOUS EXP 7,394 8,900 8,667 10,092 SUBTOTAL EXPENDITURES 1 194,422 206,270 216,3341 ��972, NET OPERATING INCOME• • 117111610 4331100 REPLACEMENT EXPENDITURES 2,862 4,869 4.9241- 8718610 4400100 LAGUNA PALMS CONST/REHAB - - B718610 4405000 CAPITAL IMPROVEMENTS - - - NET • •18,020 Page 7-7 HOUSING AUTHORITY - CATALINA GARDENS APT FUND # 871 I;EQ SINti AL]T IORI Y, �t AT;$L'IiIVA'GARA NSJAP - _ . —._ _ __ . - _:._. _ __- .....—......_ .. _.... PT: -8620 . ....... . Program Narrative: Catalina Gardens Apartment complex has 72 units that are rented at affordable levels for very low, low, and moderate - income seniors. Expenditure 2013-2014 2014-2015 2014-2015 2015-2016 Percentage Summary Actualls Adopted Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 310,101 320,616 313,046 325,487 1.52% CAPITAL OUTLAY 42,064 158,270 36,400 - -100.00% TOTALS: 1 352.1651 478,8861 349,4461 325,487 -32.03% SIGNIFICANT CHANGES: Contract services includes: Pest Control, Gardening and Subcontract cleaning services. Utilities Services Includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer. Repairs & Maintenance includes: Electrical, Plumbing, Carpet &Flooring, Building Supplies, Landscaping, Mechanical Equipment, Pool Maint., Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low -Mod Set Aside Fund (870). Page 7-8 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2015-2016 ril�us�uTornr ara roe __ . 2013-2014 2014-2015 2014-2015 2015-2016 Org Key Object Account Description Actuals Adopted Projected Budget Revenue: 3632000 TOTAL RENTAL INCOME 8718620 286,548 275,816 297,367 Expenditures 4308900 PAYROLL 107,427 114,908 106.365 123,548 8718620 8718620 4309200 CONTRACT SERVICES 58,052 56,844 52,288 46,704 8718620 4309300 MANAGEMENT FEE 30,240 30,240 30,240 30,240 8718620 4322300 ADVERTISINGIPROMOTION 1,439 1,320 1,923 1,800 8718620 4331000 RIM - BUILDING 29,850 37,608 44,306 41,688 8718620 4351400 UTILITIES 66,371 67,045 64,377 67,600 8718620 4369500 MISCELLANEOUS EXP 16,724 12,651 13,547 13,907 313,046 325,487 SUBTOTAL EXPENDITURES 310.101 1 320,6161 NET OPERATING r r i 8718620 4331100 REPLACEMENT EXPENDITURES 42,064 158,270 36,400 8718620 4400100 CATALINA CONSTIREHAB - - - - 5718620 4405000 CAPITAL IMPROVEMENTS - NET • r Page 7-9 HOUSING AUTHORITY - DESERT POINTE FUND # 871 14ou41NG AUTHORITY ORITY-13Eft Po�NTE-=-_"." ___ _ _�.�t - . --._ _ �_—._ . —WW ; Program Narrative: Desert Pointe Apartment complex has 64 units that are rented at affordable levels for very low, low, and moderate - income seniors. Expenditure 2013-2014 2014-2015 2014-2015 2015-2016 Percentage Summary Actuals Adopted Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 250,825 259,710 252,905 270,229 4.05% CAPITAL OUTLAY 9,716 1,571,527 8,570 - -100.00% TOTALS: 260,541 1 1,831,2371 261.4751 270,229 -85.24% SIGNIFICANT CHANGES: Contract services includes: Pest Control, Gardening and Subcontract cleaning services. Utilities Services includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer. Repairs & Maintenance includes: Electrical, Plumbing, Carpet &Flooring, Building Supplies, Landscaping, Mechanical Equipment, Pool Maint., Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low -Mod Set Aside Fund (870). Page 7-10 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2015-2016 HOEIS ,j {OR 71� Y- bli49MV1 -071 863.0 2013-2014 2014-2015 2014.2015 2015-2016 Org Key Object Account Description Actuals Adopted Projected Budget Revenue- 3632000 ITOTAL RENTAL INCOME 8718630 292,108 293.676 302.774 Expenditures: 4309200 CONTRACT SERVICES 33,174 34,476 34,341 36,810 8718630 8718630 4309300 MANAGEMENT FEE 26,845 26,880 26,880 26,880 8718630 4309700 PAYROLL 94,525 92,019 89,580 98,776 8718630 4322300 ADVERTISINGIPROMOTION 18 300 214 240 0718630 4331000 RIM - BUILDING 32,451 39,626 39,019 39,676 8718630 4351400 UTILITIES 56,024 56,534 54,542 56,630 8718630 4369500 MISCELLANEOUS EXP 7,787 9,875 8,329 11,217 SUBTOTAL EXPENDITURES 250,825 259,710 252,905 270,229 NET OPERATING INCOME• 0• 8718630 4331100 REPLACEMENT EXPENDITURES 9,716 71,527 8,570 - 8718630 14405000 4400100 DESERT POINTE CONSTIREHAB - 1.500,000 8718630 CAPITAL IMPROVEMENTS - - - Page 7-11 [: L�P�-� [.I�31iS t. L�] �t � l a S��L� ► Ei�: FUND # 871 140tlSII Gs .`_t Ls ... . Program Narrative: Las Serenas Apartment complex has 150 units that are rented at affordable levels for very low, low, and moderate - income seniors. Expenditure 2013-2014 2014-2015 2014-2015 2015-2016 Percentage Summary Actuals Adopted Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 497,997 494,656 493,548 514,889 4,09% CAPITAL OUTLAY 112,496 362,502 185,433 - -100,00% TOTALS: I 610,493 857,1581 981 514.889 -39.93% SIGNIFICANT CHANGES: Contract services includes: Pest Control, Gardening and Subcontract cleaning services. Utilities Services includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer. Repairs & Maintenance Includes: Electrical, Plumbing, Carpet &Flooring, Building Supplies, Landscaping, Mechanical Equipment, Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low -Mod Set Aside Fund (870). Page 7-12 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2015-2016 HOUSING ' @ 5ENO JL7.1 ... Q840. 2013-2014 2014-2015 2014-2015 2015-2016 Org Key Object Account Description Actuals Adopted Projected Budget Revenge.• 3632000 ITOTAL RENTAL INCOME - 8718640 77? 1PP 774,048 788.065 Expenditures 4309200 CONTRACT SERVICES 77,037 68,580 68,788 71,076 8718640 8718640 4309300 MANAGEMENT FEE 63,000 63,000 63,000 63,000 8718640 4309800 PAYROLL 149,657 154,147 148,809 159,068 8718640 4322300 ADVERTISING/PROMOTION 1,217 1,400 1,402 1,600 8718640 4331000 RIM - BUILDING 61,648 66,944 77,036 75,444 8718640 4351400 UTILITIES 128,132 122,580 114,608 123,209 8718640 4369500 MISCELLANEOUS EXP 17,306 18,005 19,905 21,492 SUBTOTAL EXPENDITURES 497,997 494,656 493,548 514,889 NET OPERATING • 1718640 4331100 REPLACEMENT EXPENDITURES 112,496 362,502 185,433 8718640 14405000 4400100 LAS SERENAS CONST/REHAB - - - 8718640 CAPITAL IMPROVEMENTS - NET • r Page 7-13 HOUSING AUTHORITY - NEIGHBORS GARDEN APT. FUND # 871 HouSIF�Qa�Al'1T QRITY•'NElQHEkOR5�GARLIfrIV..�A'�_... Program Narrative: Neighbors Garden Apartment complex has 24 units that are rented at affordable levels for very low, low, and moderate - income families. Expenditure 2013-2014 2014-2015 2014-2015 2015-2016 Percentage Summary Actuals Adopted Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 95,001 108,379 104,876 110,321 1.79% CAPITAL OUTLAY 3,888 165,139 1,649 - -100.00% TOTALS: 1 98,8891 273.518 106,5251 110.321 -59.67% SIGNIFICANT CHANGES: Contract services includes: Pest Control, Gardening and Subcontract cleaning services. Utilities Services includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer. Repairs & Maintenance includes: Electrical, Plumbing, Carpet &Flooring, Building Supplies, Landscaping, Mechanical Equipment, Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low -Mod Set Aside Fund (670). Page 7-14 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2015-2016 OUSING AUTHORITY � NEfGF(BORSTG�AFiJIL APT.. 671 8f50 2013-2014 2014-2015 2014.2015 2015-2016 Org Key Object Account Description Actuals Adopted Projected Budget Revenue: 3632000 TOTAL RENTAL INCOME 8718650 - 151,575 95,380 135,771 Expenditures.• 4308800 PAYROLL 35,554 35,090 35,012 34,272 8718650 8718650 4309200 CONTRACT SERVICES 9,621 10,020 11,726 13,800 8718650 4309300 MANAGEMENT FEE 10,080 10,080 10,080 10,080 0718650 4322300 ADVERTISINGIPROMOTION - 240 120 240 8718650 4331000 RIM - BUILDING 15,074 26,780 23,220 25,180 8718650 4351400 UTILITIES 21,297 22,462 21,375 22,390 8718650 4369500 MISCELLANEOUS EXP 3,376 3,707 3,343 4,359 SUBTOTAL EXPENDITURES 95,001 108,379 104.876 110,321 NET OPERATING • • 1171,1650 4331100 REPLACEMENT EXPENDITURES 3,888 165.139 1,649 - 8718650 14405000 4400100 CAPITAL BUDGET - - - 8718650 CAPITAL IMPROVEMENTS - - - - NET r r Page 7-15 HOUSING AUTHORITY - ONE QUAIL PLACE APTS. FUND # 871 HOUSING AtrrKORrrY- ONE QUXL PL !D APTS;' �E�"T t3t3B0 Program Narrative: One Quail Place Apartment complex has 384 units that are all rented at affordable levels for very low, low, and moderate -income families. Expenditure 2013-2014 2014-2015 2014-2015 2015-2016 Percentage Summary Actuals Adapted Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 1,691,872 1,701,906 1,601,346 1,672,102 -1.75% CAPITAL OUTLAY 133,390 500.000 79,155 - -100.00°% TOTALS: 1,825,262 2,201,906 1,680,501 1,672,10 --24.06°% SIGNIFICANT CHANGES: Contract services includes: Pest Control, Gardening and Subcontract cleaning services. Utilities Services includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer. Repairs & Maintenance includes: Electrical, Plumbing, Carpet &Flooring, Building Supplies, Landscaping, Mechanical Equipment, Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low -Mod Set Aside Fund (870). Page 7-16 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2015-2016 R0WS-lNGTIAUTH0RffY- QW—QVA-19!�fAPTS, all 86BD 2013-2014 2014-2015 2014-2015 2015-2016 Org Key Object Account Description Actuals Adopted Projected Budget Revenue: 363200D ET FIT RENTAL INCOME 8718660 - 2,515,963 2,453,739 2,414,124 Expenditures: 4309200 CONTRACT SERVICES 178,479 168,120 149,333 125,970 8718660 8718660 4309300 MANAGEMENT FEE 161,105 161,280 161,280 161,280 8718660 4309500 PAYROLL 566,711 626,298 592,477 645,921 8718660 4322300 ADVERTISINGIPROMOTION 1,914 1,400 1,200 1,700 8718660 4331000 RIM - BUILDING 330,684 320,193 295,367 313.988 8718660 4351400 UTILITIES 390,302 364,800 350,137 367.260 8718660 4369500 MISCELLANEOUS EXP 62,677 59,815 51,552 55,983 SUBTOTAL EXPENDITURES 1.691,872 1,701,906 1,601,346 1.672,102 NET OPERATING INCOME• 8718660 4331100 REPLACEMENT EXPENDITURES 133,390 500,000 79,155 - 8718660 14405000 4400100 ONE QUAIL CONSTIREHAB - - - 8718660 CAPITAL IMPROVEMENTS - I- - . NET • • Pane HOUSING AUTHORITY - THE PUEBLOS APTS. FUND # 871 HOUSINGTAUT ORITY--.THE PUEBI:OS-AUS: Afqpt 8670 Program Narrative: The Pueblos Apartment complex has 15 units that are all rented at affordable levels for very low, low, and moderate - income seniors. Expenditure 2013-2014 2014-2015 2014-2015 2015-2016 Percentage Summary Actuals Adopted Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 60.085 71,345 65,649 74,307 4.15% CAPITAL OUTLAY 5.000 10,781 9,286 - -100.00% TOTALS: 1 65,0851 82,1261 74,935 1 74,307 -9.52% SIGNIFICANT CHANGES: Contract services includes: Pest Control, Gardening and Subcontract cleaning services. Utilities Services includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer. Repairs & Maintenance Includes: Electrical, Plumbing, Carpel &Flooring, Building Supplies, Landscaping, Mechanical Equipment, Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low -Mod Set Aside Fund (870). Page 7-18 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2015-2016 fl9Q$INQ A-M 9"--fiHE -. ESEOS-APTS. -871 1Ei670 2013-2014 2014-2015 2014-2015 2015-2016 Org Key Object Account Description Actuals Adopted Projected Budget Revenue: 3632000 TOTAL RENTAL INCOME 8718670 - 60,924 64.315 73,251 Expenditures: 4308700 PAYROLL 27,462 29,622 27,488 33,589 8718670 8718670 4309200 CONTRACT SERVICES 6,355 6,864 6,807 6,540 B718670 4309300 MANAGEMENT FEE 6,300 6,300 6,300 6,300 8718670 4322300 ADVERTISING/PROMOTION 179 240 135 240 8718670 4331000 RIM - BUILDING 6,605 15,531 12,263 13,951 8718670 4351400 UTILITIES 10,522 10,224 10,040 10,560 8718670 4369500 MISCELLANEOUS EXP 2,662 2,564 2,616 3,127 SUBTOTAL EXPENDITURES 60,085 71,345 65.649 74,307 NET OPERATING INCOME 8718670 4331,01) REPLACEMENT EXPENDITURES 5,000 10,781 9,286 - 8718670 14405000 4400100 PUEBLOS CONST/REHAB - - - - 8718670 CAPITAL IMPROVEMENTS - - NET • • O• 0 Page 7-19 HOUSING AUTHORITY - CALIFORNIA VILLAS APTS. FUND # 871 0U K Q1A_t RfTY -;C . ,DRNiA VILLAS'APT$; DEPT. SWD Program Narrative: California Villas Apartment complex has 141 recently renovated units that are rented at affordable levels for very low, low, and moderate -income families. Expenditure 2013-2014 2014-2015 2014-2015 2015-2016 Percentage Summary Actuals Adopted Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 518,853 512,951 518,689 544,882 6.22% CAPITAL OUTLAY 1 11,905 47,8781 9,046 - 1 -100,00% TOTALS: 1 530,7581 560,8291 527,7351 544,882 -2.84% SIGNIFICANT CHANGES: Contract services Includes: Pest Control, Gardening and Subcontract cleaning services. Utilities Services includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer. Repairs & Maintenance includes: Electrical, Plumbing, Carpet &Flooring, Building Supplies, Landscaping, Mechanical Equipment, Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low -Mod Set Aside Fund (870). Page 7-20 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2015-2016 HOUBFNG AlUMUR-C PORN ' Il. �; S .^ - _ — .671 2013-2014 2014-2015 2014-2015 2015-2016 Org Key Object Account Description Actuals Adopted Projected Budget Revenue: 3632000 ITOTAL RENTAL INCOME 8718680 - 6P" 152 678,135 665,130 Expenditures: 4308200 PAYROLL 182,441 186,514 176.350 195,155 8718680 8718680 4309200 CONTRACT SERVICES 52,856 53,832 64,603 64,140 8718680 4309300 MANAGEMENT FEE 59,150 59,220 59,220 59,220 8718680 4322300 ADVERTISING/PROMOTION 333 500 819 800 8718680 4331000 RIM - BUILDING 59,540 50,610 62,417 58,000 8718680 4351400 UTILITIES 143,457 141,595 136,165 145.050 8718680 4369500 MISCELLANEOUS EXP 21,077 20,680 19,115 22,517 SUBTOTAL EXPENDITURES 518,853 512.951 518,689 544,882 NET •• 8718680 4331100 REPLACEMENT EXPENDITURES 11,905 47,878 9,046 - 8718680 14405000 4400100 CALIFORNIA VILLAS CONST/REHA - - - 8718680 CAPITAL IMPROVEMENTS - - - Page 7-21 HOUSING AUTHORITY - TAOS PALMS APTS. FUND # 871 HOUSING .AUTHORITY- TAOS PALMS{APTS. DEPT 0— Program Narrative: Taos Palms Apartment complex has 16 units that are rented at affordable levels for very low, low, and moderate - income families. Expenditure 2013-2014 2014-2015 2014-2015 2015-2016 Percentage Summary Actuals Adopted Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 65,735 75,629 70,616 80,291 6.16% CAPITAL OUTLAY 1 6,238 126,1871 2,260 - -100.00% TOTALS: 1 71,9731 201,816 72,8761 80,291 1 -60.22% SIGNIFICANT CHANGES: Contract services includes: Pest Control, Gardening and Subcontract cleaning services. Utilities Services Includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer. Repairs & Maintenance Includes:Electrical, Plumbing, Carpet &Flooring, Building Supplies, Landscaping, Mechanical Equipment, Painting and Janitorial Supplies. Available Net Income may be used to offset Debt In Low -Mod Set Aside Fund (870). Page 7-22 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2015-2016 HbUS ORII-Y -TAGS PALJu1ia �s<PTS. 871'8690 2013.2014 2014-2015 2014-2015 2015-2016 Org Key Object Account Description Actuals Adopted Projected Budget Revenue: 3632000 TOTAL RENTAL INCOME 75 235 8718680 - 81,451 79,525 Ex enditures• 4308500 PAYROLL 25,623 25,771 25,385 30,199 8718680 8718680 4309200 CONTRACT SERVICES 8,878 9,672 9,326 9,720 8718680 4309300 MANAGEMENT FEE 6,720 6,720 6,720 6,720 8718680 4322300 ADVERTISING/PROMOTION 89 240 120 240 8718680 4331000 RIM - BUILDING 6,896 15,022 12,004 14,852 8718680 4351400 UTILITIES 15,190 16,016 15,286 16,074 8718680 4369500 MISCELLANEOUS EXP 2,339 2,188 1,775 a 481 SUBTOTAL EXPENDITURES 65,735 75,629 70,616 80,291 NET OPERATING INCOME• 117111610 4331110 EXPENDITURES 6,238 126,187 2,260 8718680 TRAEPLACEMENT 4400100 PITAL BUDGET - - - 8718680 4405000 PITAL IMPROVEMENTS - - NET • • Page 7-23 HOUSING AUTHORITY - CARLOS ORTEGA VILLAS FUND # 871 -.OIJSfI�0AUTH0-FY-=0AI,�LQPL0RT,�ECiA'VJGt~AS'.. _ .. Pl_'•----._. 9 . Program Narrative: The Carlos Ortega Villas, previously called Country Village was acquired with 66 units that are normally rented at affordable levels to very low, low, and moderate -income families. Fallowing an in depth study, the dilapidated units have recently been deconstructed and with conceptual design complete, is now in the final design for construction of 72 new units at this site. Construction is expected to being this fiscal year after a Finding of Completion is received. Expenditure 2013-2014 2014-2015 2014-2015 2015-2016 Percentage Summary Actuals Adopted Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES - 20,962 175,204 0.00% CAPITAL OUTLAY 21,1581 12,402,610 - TOTALS: 21.15811 12,423,572 175,2041 0.00% SIGNIFICANT CHANGES: Contract services includes: Pest Control, Gardening and Subcontract cleaning services. Utilities Services includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer. Repairs & Maintenance Includes: Electrical, Plumbing, Carpet &Flooring, Building Supplies, Landscaping, Mechanical Equipment, Painting and Janitorial Supplies. Page 7-24 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2015-2016 wusjl�[c#Aur1RCMT- a9dA1,_ Sri -ss�fi- — 2013.2014 2014.2015 2014-2015 2015.2016 Org Key Object Account Description Actuals Adopted Projected Budget Revenue: 8710691 3632000 ITOTAL RENTAL INCOME - - 240 139,216 Expenditures: 8718691 4308500 PAYROLL 15,288 104,451 8718691 4309200 CONTRACT SERVICES - 14,800 8718691 4309300 MANAGEMENT FEE 20,160 8718691 4322300 ADVERTISINGIPROMOTION - - 1,100 1,890 8718691 4331000 RIM - BUILDING - - - 5,160 8718691 4351400 UTILITIES - 20,120 8718691 4369500 MISCELLANEOUS EXP 4,574 8,623 SUBTOTAL EXPENDITURES - - 20,962 175,204 NET OPERATING • • 8718691 4,131100 REPLACEMENT EXPENDITURES 8718691 4400100 CARLOS ORTEGA VILLAS CONST 14405000 21,158 12,402.610 8718691 CAPITAL IMPROVEMENTS - - - NET • • • Page 7-25 HOUSING AUTHORITY - PALM VILLAGE APTS FUND # 871 DUS[NG-A' 01t'f-1Y-PALM VILLAGE APTS -DE .. 8692 Program Narrative: Palm Village Apartment complex has 36 newly constructed units that are rented at affordable levels for very low, low, and moderate -income families. Expenditure 2013-2014 2014-2015 1 2014-2015 2015-2016 Percentage Summary Actuals Adopted Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 130,744 124,167 121,641 134,763 8,53% CAPITAL OUTLAY 5,531 - 10,272 - TOTALS: 136,275 124,1671, 131,913,1, 134,763 8,53% SIGNIFICANT CHANGES: Contract services Includes: Pest Control, Gardening and Subcontract cleaning services_ Utilities Services includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer. Repairs & Maintenance Includes: Electrical, Plumbing, Carpet &Floor€ng, Building Supplies, Landscaping, Mechanical Equipment, Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low -Mod Set Aside Fund (870). Page 7-26 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2015-2016 HOUSING AUTHOR" �-PALM VLLAGE APTS _ B71 _ - :869 2013-2014 2014-2015 2014-2015 2015-2016 Org Key Object Account Description Actuals Adopted Projected Budget Revenue• 3632000 ITOTAL RENTAL INCOME - 8718692 208,872 210,303 209,028 Expenditures• 4308500 PAYROLL 45,447 51,047 49,350 57,017 8718692 8718692 4309200 CONTRACT SERVICES 12,334 12,156 11,688 11,220 8718692 4309300 MANAGEMENT FEE 15,085 15,120 15,120 15,120 8718692 4322300 ADVERTISING/PROMOTION - 240 120 240 8718692 4331000 RIM - BUILDING 15,174 13,555 15,249 19,150 B718692 4351400 UTILITIES 35,641 27,013 25,860 26,830 8718692 4369500 MISCELLANEOUS EXP 7,063 5,036 4,254 5,186 SUBTOTAL EXPENDITURES 130.744 124,167 121,641 134,763 NET OPERATING INCOME,,Nol,, B718692 4331100 REPLACEMENT EXPENDITURES 5,531 - 10,272 8718692 4400100 PALM VILLAGE CONSWREHAB 14405000 - - 8718692 CAPITAL IMPROVEMENTS - NET • • • Page 7-27 HOUSING AUTHORITY - CANDLEWOOD APARTMENTS FUND # 871 HOUS[1V[3[�U F{DFiIT_Y=.;EANDL DOD 5.........._ . 'DEPT. 0693 Program Narrative: Candlewood Apartments has 30 units that are all rented at affordable levels for very low, low, and moderate -income seniors. Expenditure 2013-2014 2014-2015 2014-2015 2015-2016 Percentage Summary Actuals Adopted Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 133,708 144,951 134,747 154,444 6.55% CAPITAL OUTLAY 119,8101 88,4531 24,426 - -100.00% TOTALS: 1 153,5181 233,404 159,1731, 154,444 -33.83% SIGNIFICANT CHANGES: Contract services includes: Pest Control, Gardening and Subcontract cleaning services. Utilities Services includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer. Repairs & Maintenance fncludes:Electrical, Plumbing, Carpet &Flooring, Building Supplies, Landscaping, Mechanical Equipment, Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low -Mod Set Aside Fund (870). Page 7-28 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2015-2016 HOUS1I O'.'!AUH 1W.- -,CA-I_ _LEWOOD-APTS- 01, 2013-2014 2014-2015 2014-2015 2015-2016 Org Key Object Account Description Actuals Adopted Projected Budget Revenue: 3632000 ITOTAL RENTAL INCOME 8718693 128,784 137,086 144,265 Expenditures: 4308500 PAYROLL 51,357 55,641 51,022 59,783 8718693 8718693 4309200 CONTRACT SERVICES 13,323 15,124 14,060 16,440 8718693 4309300 MANAGEMENT FEE 12,565 12,600 12,600 12,600 8718693 4322300 ADVERTISING/PROMOTION 434 300 300 300 8718693 4331000 RIM - BUILDING 18,994 26,132 24,651 29,302 8718693 4351400 UTILITIES 31,673 30,185 27,180 30,545 8718693 4369500 MISCELLANEOUS EXP 5,362 4,969 4,934 5,474 SUBTOTAL EXPENDITURESL=l 33.708 144,951 134,747 154,444 NET OPERATING INCOME• 0- 8718693 4331100 REPLACEMENT EXPENDITURES 19,810 88,453 24,426 8718693 144050GO 4400100 CANDLEWOOD CONSTIREHAB - - - 8718693 CAPITAL IMPROVEMENTS - NET • • Page 7-29 HOUSING AUTHORITY - LA ROCCA VILLAS FUND # 871 osi GPAuVoRlTY - to FtoccA u-n ._QE rT. Program Narrative: La Rocca Villas has 27 newly constructed units that are rented at affordable levels for very low, low, and moderate - income seniors. Expenditure 2013-2014 2014-2015 2014-2015 2015-2016 Percentage Summary Actuals Adopted Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 103,742 114,884 115,375 127.499 10.98% CAPITAL OUTLAY 480 - 1 20,760 - TOTALS: 104,222 f 114,8841 136,1351 127,4991 10,98% SIGNIFICANT CHANGES: Contract services includes, Pest Control, Gardening and Subcontract cleaning services. Utilities Services includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer. Repairs & Maintenance includes: Electrical, Plumbing, Carpet &Flooring, Building Supplies, Landscaping, Mechanical Equipment, Painting and Janitorial Supplies. Available Net income may be used to offset Debt in Low -Mod Set Aside Fund (870). Page 7-30 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2015.2016 H_OL78IN A �-._O. h f -1 fj -- _ !-dJ -_:_. -- --- 871 6604 2013-2014 2014-2015 2014-2015 2015-2016 Org Key Object Account Description Actuets Adopted Projected Budget Revenue: 3632000 ITOTAL RENTAL INCOME - 139 E�-7 137,123 8718694 134,971 Expenditures., 4308500 PAYROLL 35,746 42,122 39,847 44,255 8718694 8718694 4309200 CONTRACT SERVICES 8,545 8,400 13,329 18,600 8718694 4309300 MANAGEMENT FEE 11,305 11.340 11,340 11,340 8718694 4322300 ADVERTISING/PROMOTION 260 300 269 300 8718694 4331000 RIM - BUILDING 7,175 12,145 11,613 11,910 8718694 4351400 UTILITIES 37,732 38.000 37,029 38,060 8718694 4369500 MISCELLANEOUS EXP 2,979 2,577 1,948 3,034 SUBTOTAL EXPENDITURES 103.742 114,884 115,375 127,499 NET OPERATING • r 8718694 4331100 REPLACEMENT EXPENDITURES 480 20,760 8718694 14405000 4400100 LA ROCCA VILLAS CONST/REHAB - - 8718694 CAPITAL IMPROVEMENTS - - - NET • • 0 Page 7-31 HOUSING AUTHORITY - SAGECREST FUND 4 971 tiQ1JS i G AV W.' RR-4AGEGREST" DEPT: .8696 Program Narrative: Sagecrest Apartment complex has 14 units that are rented at affordable levels for very low, low, and moderate -income families. In 2008-09 the Agency acquired 14 adjacent units that were dilapidated. In order to rehabilitate or rebuild units to be available to very low, low, and moderate -income households. The elimination of Redevelopment has put this project on hold. When suitable funding is identified, the project will reume the planning process. Expenditure 2013-2014 2014-2015 2014-2015 2015-2016 Percentage Summary Actuals Adopted Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 47,545 47.861 46,120 53,789 12.390 CAPITAL OUTLAY - 1 900,000 - 1 900.000 0.00% TOTALS: 47,5451 947,861 46,1 � 953,7891 0.63% SIGNIFICANT CHANGES: Contract services includes: Pest Control, Gardening and Subcontract cleaning services. Utilities Services Includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer. Repairs & Maintenance includes: Electrical, Plumbing, Carpet &Flooring, Building Supplies, Landscaping, Mechanical Equipment, Painting and Janitorial Supplies, A. Bond funded project. Page 7-32 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2015-2016 I'IQUSING AUTHOR T . -.SAI ECRI=ST. ----_wa 2013-2014 2014-2015 2014-2015 2015-2016 Org Key Object Account Description Actuais Adopted Projected Budget Revenue: 3632000 TOTAL RENTAL INCOME 8718695 - 58,968 57,350 55,764 Expenditures: 4308500 PAYROLL 13,876 13,338 13,537 18,215 8718695 8718695 4309200 CONTRACT SERVICES 12,544 9,062 8,040 8,088 8718695 4309300 MANAGEMENT FEE 5,880 5,880 5,880 5,880 8718695 4322300 ADVERTISING/PROMOTION 132 240 134 240 8718695 4331000 R/M - BUILDING 2,018 7,900 7,634 8,880 8718695 4351400 UTILITIES 9,365 9,638 9,663 9,905 8718695 4369500 MISCELLANEOUS EXP dja! 1,803 1,232 2,581 SUBTOTAL EXPENDITURES 47,545 47,861 46,120 53,789 NET OPERATING INCOME• 8718695 4331100 IFIEPLACEMENT EXPENDITURES - - - - 8718695 4400100 ISAGECREST CONST/REHAB 14405000 - 900,000 900,000 8718695 CAPITAL IMPROVEMENTS - - - - NET • • ::•(89B4O25) Page 7-33 PALM DESERT HOUSING AUTHORITY HOUSINCMSYEIyFtiI D A__jVIENMIT% fON Fl1Nb 4 - Program Narrative: The Housing Asset Fund was established pursuant to redevelopment dissolution law to account for expenditures and revenues related to the assets transferred to the successor Housing Entity. Expenditure 2013-2014 2014-2015 2014-2015 2015-2016 Percentage Summary Actuals Adopted Projected Budget Change SUPPLIES 0 0 4,500 5,000 100.00% OTHER SERVICES 21,918 43,300 29,821 38,300 -11.55% CAPITAL OUTLAY 1,041 1,500 2,235 1,500 0.00% TRANSFERS OUT - I - I - - TOTALS: 22,9591 44.8001 36,5561 44,8001 0.00% SIGNIFICANT CHANGES: A. Expenditures previously budgeted in Housing Set -Aside Fund. Page 7-34 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2015-2016 HO.IJSIIV[iFASSETiFU : Dd11DfiA1NfST. iRATION873� 2013-2014 2014-2015 2014-2015 2015-2016 Org Key Object Account Description Actuals Adopted Projected Budget 8734195 4211000 OFFICE SUPPLIES 121 500 500 500 8734195 4301500 PROF -LEGAL 11104 25,000 14,929 20,000 8734195 4302000 AUDIT - - 4,500 5,000 8734195 4309000 PROF -OTHER ADMINISTRATION 2,839 5,000 5,942 5,000 8734195 4321000 REG. LEGAL ADVERTISING 1,703 1,500 2,000 1,500 8734195 4337000 R/M - OTHER ECUIPMENT 6,152 10,000 5,800 10,000 8734195 4361000 PRINTING / DUPLICATING 1,300 650 1,300 8734195 4366000 POSTAGE & FREIGHT 1 041 1,500 2,235 1,500 HOUSING ASSET FUND ADMINISTRATION 22,959 44,800 36 .:_-3 144,800 Page 7-35 THIS PAGE INTENTIONALLY LEFT BLANK Page 7-36 CITY OF PALM DESERT FINANCE DEPARTMENT STAFF REPORT Request: Authorization of Out -of -State Travel in FY 2015/2016 budget Submitted by: Paul S. Gibson, Director of Finance/City Treasurer Date: June 18, 2015 The FY 2015/2016 budget includes out-of-state travel for the departments listed below. The trips are for attendance at national conferences of professional organizations of which the City or department head is a member. Staff requests approval for the following meetings and attendees: Department Organization Destination Attendee City Clerk IIMC Omaha, NE City Clerk or Deputy City Clerk City Council ICSC Las Vegas, NV Councilmember Community Dev. Americans for the Arts Conference Boston, MA Management Analyst Economic Dev. ICMA Seattle, WA Director of Economic Development Assistant City Manager American Marketing Association Austin, TX Tourism & Marketing Manager or Annual Conference Marketing Assistant ICSC Las Vegas, NV Economic Development Manager Director of Economic Development The Lodging Conference Phoenix, AZ Las Vegas, NV Director of Economic Development Director of Public Works Public Works ITE Annual Meeting Transportation Engineer ITE International Meetings Hollywood, FL Director of Public Works APWA Congress Phoenix, AZ Director of Public Works and Capital Improvements Technician National Recreaction and Park Las Vegas, NV Landscape Supervisor Association ITE Technical Conference Tucson, AZ Director of Public Works and Transportation Engineer Autodesk University Las Vegas, NV Transportation Engineer or Senior Engineer ASCE International Conference on Houston, TX Senior Engineer Transportation & Development Special Programs National Community Development Unknown Director of Special Programs Assn. Orlando, FL Director of Special Programs Solid Waste Association of North America Submitted by: Approval: Paul S. Gibson, Finance Director Page 8-I John M. Wohlmuth, City Manager RESOLUTION NO. 2015-62 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, RESCINDING RESOLUTION NO. 2014-70, AND 2015-03 ADOPTING ALLOCATED CLASSIFICATIONS, AUTHORIZED POSITIONS, SALARY SCHEDULE, AND SALARY RANGES, "EXHIBIT A", FOR THE PERIOD OF JULY 1, 2015 THROUGH JUNE 30, 2016. WHEREAS, the City of Palm Desert has met and conferred in good faith with the Palm Desert Employees Organization (PDEO) in accordance with the Meyers-Milias- Brown Act and the City employer - employee relations Ordinance No. 1042; and WHEREAS, the City of Palm Desert has reached agreement and entered into a Memorandum of Understanding with the employees represented by the Palm Desert Employees Organization, for the period July 1, 2014, through June 30, 2017; and WHEREAS, "EXHIBIT A" is consistent with the MOUTAgreement between the Palm Desert Employees Organization and the City of Palm Desert. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM DESERT AS FOLLOWS: SECTION I - SALARY SCHEDULE. RANGES & ALLOCATED CLASSIFICATIONS All employees shall be classified and shall receive compensation for services performed. This compensation shall be in accordance with the established salary schedule and salary ranges for their respective classification as shown below. The City of Palm Desert's Personnel System, Section 2.52 of the Palm Desert Municipal Code prescribes specific terms for appointment and tenure of all City employees. The following allocated classifications, positions and salary ranges in each department are authorized and approved for Fiscal Year 2015-2016. Page 8-2 SALARY RESOLUTION NO. 2015-62 AUTHORIZED POSITIONS FY 201512016 Department 1 Division PTE Classification Sballary Authorized Ranae CITY MANAGER (5) City Manager 1 1 Risk Manager 129 1 Sr. Management Analyst 127 1 Sr. Management Analyst - OR - 127 Management Analyst II - OR - 123 1 Management Analyst 1 120 Administrative Secretary (City Manager) 113 1 Human Resources (3) Human Resources Director - OR - 139 Human Resources Manager 131 1 Human Resources Technician 113 1 Human Resources Assistant 95 1 CITY CLERK (6) City Clerk 139 1 Deputy City Clerk 116 1 Administrative Secretary (C;ty Council) 113 1 Records Technician 113 1 Office Assistant II 104 1 Clerical Assistant 90 1 SPECIAL PROGRAMS (4) Director of Special Programs 137 1 Recycling Technician 113 1 Administrative Secretary 113 1 Office Assistant II 104 1 Director of Finance/City Treasurer 145 1 Accounting/investments Assistant Finance Director 135 1 Deputy City Treasurer 127 1 Senior Financial Analyst 127 1 Management Analyst 11- OR - 123 1 Management Analyst 1 120 Administrative Secretary 113 1 Payroll 11) Accounting Technician II 118 1 Accounts Payable (1) Accounting Technician II 118 1 Accounts Receivable (1) Accounting Technician II 118 1 Purchasing/Fixed Assets (1) Accounting Technician II 118 1 Information Technology (4) Information Systems Manager 135 1 G.I.S. Specialist 114 1 Information Systems Technician 114 2 Page 8-3 SALARY RESOLUTION NO.2015-62 AUTHORIZED POSITIONS FY 2015/2016 De artment I Division FTE Classification • • • Director of Community Development Community Development/ (6) Principal Planner Planning Associate Planner - OR - Assistant Planner Administrative Secretary Senior Office Assistant Salary Authorized Ranee 144 1 135 1 127 2 123 113 1 107 1 Art in Public Places (2) Management Analyst II 123 1 Public Arts Technician 113 1 Code Compliance (6) Code Compliance Supervisor 123 1 Code Compliance Officer I I - OR - 118 4 Code Compliance Officer 1 114 Code Compliance Technician 113 1 Business License (2) Sr. Office Assistant (Business License) 107 1 A Office Assistant 11 104 1 Public Works Administration (16) Director of Public Works 145 1 City Engineer 139 1 Transportation Engineer 130 1 Senior Engineer/City Surveyor 130 1 Senior Engineer - OR - 129 1 Associate Engineer 127 Project Administrator 127 2 B Assistant Engineer 125 1 Public Works Inspector II - OR - 120 3 Public Works Inspector 1 118 Capital Improvement Projects Technician 113 1 Administrative Secretary 113 1 Accounting Technician (Public Works) 113 1 Office Assistant II - OR - 104 1 Office Assistant 1 100 Clerical Assistant 90 1 Landscape Services (5) Landscape Supervisor 123 1 Landscape Specialist 121 1 Landscape Inspector Il - OR - 118 3 Landscape Inspector 1 114 Public Works - Corporation Yard Streets Maintenance (16) Maintenance Services Manager 130 1 Streets Maintenance Supervisor 121 1 Senior Maintenance Worker 111 2 Equipment Operator 1 109 3 Maintenance Worker II - OR - 106 7 Maintenance Worker 1 101 Laborer 11- OR - 87 2 Laborer Page 8-4 Resolution 2015-62 - Salary Resolution Deoartment l Division Traffic Signal Maintenance FTE Classification (3) Traffic Signal Specialist Traffic Signal Technician II Traffic Signal Technician I Salary Authorized Range 121 1 118 1 111 i Building Operations/ Maintenance (2) Building Maintenance Supervisor 114 1 Maintenance Worker II 106 1 �BUILDING AND SAFETY (1 2)m Director of Building & Safety 140 1 Supervising Plans Examiner 123 1 Building Permit Specialist II - OR - 118 2 Building Permit Specialist I 111 Building Inspector 11- OR - 118 5 Building Inspector 1 114 Administrative Secretary 113 1 Building & Safety Technician 111 1 Office Assistant II 104 1 ECONOMIC DEVELOPMENTAssistant City Manager 145 1 Director of Economic Development 137 1 Economic Development Manager 134 1 Marketing and Tourism Manager 131 1 Economic Development Techn cian 1 114 1 Clerical Assistant 90 1 Visitor Center Operations Visitor Center Supervisor 114 1 Customer Service Clerk (full-time) 87 1 Customer Service Clerk (part-time) • 1 3 FTE 87 2 AFFORDABLE • Director of Housing 140 1 Management Analyst II - OR - 123 1 Management Analyst 1 120 Sr. Management Analyst - OR - 127 Management Analyst II 123 1 Housing Programs Technician 113 2 TOTAL ALLOCATED POSITIONS 117 Footnotes: Total FTE =116.3 A: Business License transferred to Community DevelopmentlCode Compliance B: Position changes as outlined in budget session whitepaper. Page 8-5 Resolution 2015-62 - Salary Resolution SECTION II - EXEMPT PERSONNEL The following positions are exempt from overtime provisions as defined by the Fair Labor Standards Act and set forth in the Personnel Rules and Regulations, Section 2.52.305. The positions designated as Group A have a higher level of responsibility and authority and among other things, these positions require spending numerous extra hours at meetings, conferences and work. Group A: City Manager Assistant City Manager City Clerk City Engineer Director of Building & Safety Director of Community Development Director of Economic Development Director of Finance/City Treasurer Director of Housing Director of Public Works Director of Special Programs The following positions are exempt from overtime provisions as defined by the Fair Labor Standards Act and set forth in the Personnel Rules and Regulations, Section 2.52.305. The positions designated as Group B are professional in nature and among other things; these positions require spending occasional extra hours at meetings, conferences and work. Group B• Assistant Finance Director Assistant Engineer Assistant Planner Associate Planner Building Maintenance Supervisor Code Compliance Supervisor Deputy City Treasurer Economic Development Manager Human Resources Manager Information Systems Manager Landscape Supervisor Marketing and Tourism Manager Management Analyst I/II Maintenance Services Manager Page 8-6 Resolution 2015-62 - Salary Resolution Principal Planner Project Administrator Risk Manager Senior Engineer Senior Engineer/City Surveyor Senior Financial Analyst SECTION III - MILEAGE REIMBURSEMENT Senior Management Analyst Supervising Plans Examiner Streets Maintenance Supervisor Transportation Engineer Visitor Information Center Supervisor The mileage reimbursement rate to employees required to use their personal car on City business shall be set by Council and conform to current Internal Revenue Service guidelines. SECTION IV - OTHER COMPENSATION Employees may be eligible for post employment retirement benefits as follows: • A Retiree Health Service Stipend is proscribed in Resolution 2008-02. In accordance with that resolution, employees hired prior to December 31, 2007, receive benefits under Tier One, while qualifying employees hired after January 1, 2008, are eligible to receive benefits under Tier Two. Employees hired after January 1, 2015 are not eligible for either benefit but are instead enrolled in the City's ICMA Retirement Health Savings Account. • The City contracts with the California Public Employees Retirement System (CaIPERS) to provide pension benefits to qualifying employees. Employees hired prior to August 31, 2011, receive benefits under the 2.7% @ 55 formula and employees hired after September 1, 2011, receive benefits under the 2% @ 55 formula, and those hired after January 1, 2013, receive benefits under the 2% @ 62 formula. While this resolution establishes the ranges and gross salary for certain positions in the classified service for the City of Palm Desert, there are other benefits both tangible and intangible that are not addressed in this document. Unless referenced otherwise, all benefits in place on June 30, 2015, will continue as constituted. Page 8-7 Resolution 2015 - 62 - Salary Resolution SECTION V This resolution is effective upon adoption. The provisions relating to salary and other compensation shall be effective and where applicable, accrue on, and from July 1, 2015. PASSED, APPROVED AND ADOPTED by the Palm Desert City Council this 18th day of June 2015 by the following vote, to wit: AYES: HARKIK, JONATHAN, SPIEGEL, TANNER, and WEBER NOES: NONE ABSENT: NONE ABSTAIN: NONE ATTEST: Susan Marie Weber, Mayor RA LE I?. KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNTA Page 8-8 CITY OF PALM DESERT Resolution 2015- SCHEDULE OF SALARY RANGES Attachment "A" EFFECTIVE 7/1/2015 - 6/30/2016 2% COLA GRADE 5% 5% 5% 5% 5% Step 6 3.5% 3.9% step►1 Step 2 Step 3 Step 4 Step 5 Step 8 REGU/ 1 119.67 City Council 1950.75 per month Housing Auth 50.00 per meeting attended (Maximum 4 meetings per month) REGU/ 87 12.48 13.10 13.75 14.45 15.17 I5.94 16.50 17.14 REGU/ 90 17.16 18.03 18.92 19.86 20.86 21.90 22.67 23.55 REGU/ 95 18.51 19.44 20.41 21.43 22.50 23.62 24.45 25.40 REGU/100 22.03 23.16 24.30 25.51 26.80 28.15 29.13 30.25 REGU/101 22.59 23.72 24.91 26.15 27.46 2.8.84 29.84 31.01 REGU/104 24.32 25.53 26.82 28.17 29.58 31.05 32.14 33.37 REGU/106 25.53 26.82 28.17 29.58 31.05 32.60 33.74 35.04 REGU/107 26.19 27.52 28.90 30.33 31.86 33.43 34.59 35.94 REGU1109 27.54 28.92 30.34 31.87 33.44 35.14 36.37 37.77 REGU/111 28.93 30.36 31.89 33.47 35.16 36.91 38.19 39.67 REGU/113 30.36 31.89 33.47 35.16 36.91 38.77 40.12 41.67 REGU/114 31.14 32.69 34.33 36.03 37.84 39.74 41.13 42.71 REGU/118 34.36 36.07 37.89 39.80 41.75 43.84 45.37 47.14 REGU/120 36.11 37.92 39.82 41.77 43.87 46.08 47.69 49.54 REGU/121 37.01 38.87 40.82 42.84 45.00 47.25 4890 50.78 REGU/123 38.89 40.85 42.88 45.03 47.28 49.64 51.37 53.35 REGU/125 40.87 42.90 45.07 47.32 49.70 52.17 54.00 56.08 REGU/127 42.92 45.08 47.33 49.71 52.18 54.80 56.72 58.90 REGU/129 45.10 47.35 49.73 52.20 54.82 57.55 59.56 61.88 REGU/130 46.24 48.54 50.96 53.51 56.20 59.00 61.06 63.42 REGU/131 47.38 49.75 52.23 54.84 57.58 60.46 62.57 64.99 REGU/134 51.03 53.59 56.26 59.08 62.03 65.14 67.42 70.03 REGU/135 52.29 54.92 57.67 60.53 63.56 66.73 69.07 71.75 REGU/137 54.95 57.70 60.57 63.61 66.76 70.13 72.58 75.38 REGU/139 57.73 60.63 63.65 66.83 70.17 73.68 76.25 79.21 REGU/140 59.17 62.11 65.23 68.50 71.91 75.51 78.15 81.19 REGU/144 65.32 68.58 72.00 75.61 79.40 83.36 86.28 89.61 REGU/145 66.96 70.28 73.82 77.50 81.37 85.45 88.44 91.86 Y Rated/ 50 66.32 Page 8-9 City ofPahn Desert Glossary oMhunce and Budger Tc= Accounting System: The total set of records and procedures which are used to record, classify, and report information on the financial status and operations of any entity. Activity: A specific unit of work or service performed. Appropriations: An authorization made by the City Council which permits officials to incur obligations against and to make expenditures of governmental resources. Appropriations are usually made for fixed amounts and are typically granted for a one year period. Appropriations Ordinance: The official enactments by the City Council establishing the legal authority for the City officials to obligate and expend resources. Assessed Valuation: The estimated value placed upon real and personal property by the County Assessor as the basis for levying property taxes. Assets: Property owned by the City which has monetary values. Audit: A systematic examination of resource utilization concluding in a written report. It is a test of managements internal accounting controls and is intended to: - ascertain whether financial statements fairly present Financial positions and results of operations; - test whether transactions have been legally performed; - identify areas for possible improvements in accounting practices and procedures; - ascertain whether transactions have been recorded accurately and consistently, and; - ascertain the managerial conduct of officials responsible for governmental resources. Balance Sheet: A statement purporting to present the financial position of an entity by disclosing its assets, liabilities, and fund equities as of a specific date. Under varying circumstances, assets are carried at a lower of cost or market, a cost less allowance for depreciation, etc. Page 8-10 City ofRlm Desert Glossary ofFhuace and Budget Tc= Base Budget: On going expense for personnel, contractual services, and the replacement of supplies and equipment required to maintain service levels previously authorized by the City Bond (Debt Instrument): A written promise to pay (debt) a specified sum of money (called principal or face value) at a specified future date (called maturity date) along with periodic interest paid at a specified percentage of the principal (interest rate). Bonds are typically used for long-term debt to pay for specific capital expenditures. Budget (Operating): A plan of financial operation embodying an estimate of proposed expenditures for a given period (typically a fiscal year) and the proposed means of Financing them (revenue estimates). The term is also sometimes used to denote the officially approved expenditure ceilings under which the City and its departments operate. Budget Calendar: The schedule of key dates or milestones which the City follows in the preparation and adoption of the budget. Budget Message: A general discussion of the proposed budget (City Managers) presented in writing as a part of, or supplement to, the budget document. The budget message explains principal budget issues against the background of financial experience in recent years and presents recommendations made by the City Manager. Capital Assets: Assets of significant value and having a useful life of more than one year. Capital assets are also called fixed assets. Capital Budget: A plan of proposed capital expenditures and the means of financing them. The capital budget is enacted as part of the City's consolidated budget which includes both operating and capital outlays, and is based on a capital improvement program (CIP). Page 8-11 City ofPahn Desert Glossary ofFinance and Budget Terns Capital Improvement A plan for capital expenditures to be incurred Program: each year over a period of ten future years setting forth each capital project, the amount to be expended in each year, and the method of financing those expenditures. Capital Outlays: Expenditures for the acquisition of capital assets. Includes the cost of land, buildings, permanent improvements, machinery, large tools, rolling and stationary equipment. Capital Projects: Projects which purchase or construct capital assets. Typically a capital project encompasses a purchase of land and/or the construction of a building or facility. Capital Projects Fund: Used to account for financial resources used for the acquisition or construction of major capital facilities (other than those financed by Proprietary Funds). Certificate of Deposit: A negotiable or non-negotiable receipt for monies deposited in a bank or financial institution for a specified period for a specified rate of interest. Commodities: Items of expenditure (in the operating budget) which after use, are consumed or show a material change in their physical condition, and which are generally of limited value and are characterized by rapid depreciation. Office supplies and motor fuel are examples of commodities. Contingency: A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted for. Contractual Services: Are items of expenditure for services the City receives from an internal service fund or an outside company. Utilities, rent, and maintenance service agreements are examples of contractual services. Debt Service% Payment of interest and repayment of principal to holders of the City's debt instruments Page 8-12 City ofPalrn Desetr Glossary ofRunce and Budget Tenn Debt Service Fund: Used to account for the accumulation of resources for and payment of general long-term debt. Deficit: (1) The excess of an entity=s liabilities over its assets (See Fund Balance). (2) The excess of expenditures or expenses over revenues during a single accounting period. Depreciation: (1) Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. (2) That portion of the cost of a capital asset which is charged as an expense during a particular period. Encumbrances: Obligations in the form of purchase orders or contact commitments which are chargeable to an appropriation and for which a part of the appropriation is reserved. They cease to be encumbrances when paid or when an actual liability is set up. Enterprise Fund: Separate financial accounting used for government operations that are financed and operated in a manner similar to business enterprises, and where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public be financed or recovered primarily through user charges, or where the governing body has decided that periodic determination of net income is appropriate for capital maintenance, public policy, management control, or other purposes. Examples if Enterprise Funds are those used for utilities and transit systems. Expenditures: Where accounts are kept on the accrual or modified accrual basis of accounting, the cost of goods received or services rendered whether cash payments have been made or not. Where accounts are kept on a cash basis, expenditures are recognized only when the cash payments for the above purposes are made. Page 8-13 Crry oFPalm Desert Glossary ofFurance and Budget Terms Fiscal Year: The twelve month period beginning July 1st and ending the following June 30th. Fixed Charges: Are items of expenditure for services rendered by internal operations of the City. Rental of City equipment, computer services, building rental, indirect operating expenses and depreciation are examples of fixed charges. Full Faith and Credit: A pledge of the Cities taxing power of a government to repay debt obligations (typically used in reference to General Obligation Bonds or tax supported debt). Fund: An independent fiscal and accounting entity with a self -balancing set of accounts recording cash and/or other resources together with all related liabilities, obligations, reserves, and equities which are segregated for the purpose of carrying on specific activities or attaining certain objectives. Fund Balance: The excess of an entities assets over its liabilities. A negative fund balance sometimes is called a deficit. General Fund: The fund supported by taxes, fees, and other revenues that may be used for any lawful purpose. The general fund accounts for all financial resources except those required to be accounted for in another fund. General Obligation Bonds: When the City pledges in full faith and credit to the repayment of the bonds it issues, then those bonds are general obligation (G.O.) Bonds. Sometimes the term is also used to refer to bonds which are to be repaid from taxes and other general revenues. In California, G.O. bonds must be authorized by public referenda with two-thirds voter approval. Page 8-14 City ofPalm Desen Glossary ofFinance and Budget Terms I ntergovem mental Grants: A contribution of assets (usually cash) by on governmental unit or other organization to another. Typically, these contributions are made to local governments from the State and Federal governments. Grants are usually made for specified purposes. Object of Expenditure: Expenditure classification based upon the types or categories of goods and services purchased. Typical objects and expenditures include: -personnel services (salaries and wages); -contractual services (utilities, maintenance contract, travel) -commodities (supplies) -fixed charges (rental of City equipment, City building rental); and -capital outlays. Operating Funds: Resources derived from recurring revenue sources used to finance ongoing operating expenditures and pay-as-you-go capital projects. Performance Measurers: Specific quantitative measurers of work performed within an activity or program (e.g., total miles of streets cleaned). Also, a specific quantitative measure of results obtained through a program or activity (e.g., reduced incidence of vandalism due to new street lighting program). Personnel Services: Items of expenditures in the operating budget for salaries and wages paid for services performed by City employees the incidental fringe benefit cost associated with City employment, and amounts paid to outside firms, consultants, or individuals for contract personnel services. Rating: The creditworthiness of a city is evaluated by independent agencies. Page 8-15 City ofPalm Desert Glossary ofFhwnce and Budget Tc= Reserve: An account used to indicate that a portion of fund equity is legally restricted for a specific purpose, or set aside for emergencies or unforeseen expenditures not otherwise budgeted for. Reserve accounts can also be used to earmark a portion of fund balance to indicate that it is not appropriate for expenditures. Resources: Total dollars available for appropriations including estimated revenues, fund transfers and beginning fund balances. Revenue: The term designates an increase to a fund=s assets which: -does not increase a liability (e.g. proceeds from a loan); -does not represent a repayment of an expenditure already made; -does not represent a cancellation of certain liabilities; and -does not represent an increase in contributed capital. Revenue Bonds: When a government issues bonds which do not pledge the full faith and credit of the jurisdiction, it issues limited liability revenue bonds. Typically, pledges are made to dedicate one specific revenue source to repay these bonds. In addition to a pledge of revenues, such bonds sometimes may be secured by a lien against property. In Santa Ana, revenues are typically derived form rates charged for utilities. Revenue Estimate: A formal estimate of how much revenue will be earned from a specific revenue source for some future period; typically a future fiscal year. Source of Revenue: Revenues are classified according to their source or point of origin. Special Revenue Fund: Used to account for the proceeds of special revenue sources that are restricted by law (or administrative action) to expenditures for specific purposes. Page 5-16 City ofPahn Desett Glossary ofFinanre and Budget Teams Unit Cost: The cost required to produce a specific product or unit of service (e.g. the cost to purify one thousand gallons of water). User Charges (also Known as User Fees): The payment of a fee for direct receipt of a public service by the party benefitting from the service. Y-Rating: Designates a position which salary has been frozen at a specific salary graded step until the position fits into a lower salary grade. Yield: The rate earned on an investment based on the price paid. Page 8-17 THIS PAGE INTENTIONALLY LEFT BLANK Page 8-18