HomeMy WebLinkAboutElectronic Submittal and Signature Policy1
PALM DESERT PERMIT CENTER
73-510 Fred Waring Drive, Palm Desert, California 92260
(760) 776-6435 - permitcenter@cityofpalmdesert.org
ELECTRONIC PLAN SUBMITTAL & SIGNATURE POLICY
FOR ONLINE OR IN OFFICE USE
This policy establishes electronic plan, document and signature submittal guidelines. All plans submitted to the City
of Palm Desert shall follow these guidelines unless otherwise directed by the Director of Development Services.
Please contact Palm Desert Permit Center for more information at (760) 776-6435.
REQUIREMENTS FOR ELECTRONIC PLAN AND DOCUMENT SUBMITTAL
OVER THE COUNTER - All plans and documents to be submitted shall be provided on a thumb drive in
unzipped files (see file naming conventions on Page 2)
ONLINE - All plans and documents to be submitted via FTP shall be uploaded as unzipped files. (see file
naming conventions on Page 2)
All digital documents shall be in Portable Document Format (PDF) and compatible with Adobe Acrobat 8 or
newer ***Note: PDF Portfolios will not be accepted as part of your submittal package***
Plan files shall be first generation, vector based PDF's which have been directly converted from the
computer aided drafting (CAD) applications (e.g. AutoCAD, ArchiCAD, MicroStation, TurboCAD etc.) in
which they were created
All layers must be flattened
Scanned Plans (i.e. plans, elevations, sections, details) will not be accepted unless the plan sheet was hand
drawn
Scanned plans must be scanned to scale or provide dimensions
Plan sets shall be compiled as one file. Plan sets that are not compiled will not be accepted
PDF document security settings must allow staff to mark up the PDF file and create comments. Electronic
signature restriction settings should not be used on forms or drawings. (See SIGNATURE Policy)
Page Orientation - All plans must be oriented so the top of the page is always at the top of the monitor, and
set to landscape. A north arrow must be provided on all plans
All supplemental information must be oriented so the top of the page is always at the top of the monitor in
either portrait or landscape format based on the supporting documents provided
All supplemental information must be sized at 8-1/2" x 11"
Professional stamps/seals shall be affixed to plans and documents as required (please see DIGITAL
SIGNATURE)
All colors must be removed from all plans and documents (with the exception of grey or hatched shading)
Leave a 4” x 3" space at the top right corner of the building plans for City approval stamp
24" x 36" (Minimum) - Large Construction
PDF exhibits must be generated at a prescribed scale (i.e. ¼" = 1'-0", or 1/8" = 1'-0") in order for staff to
verify dimensions and areas within the file, using built-in measuring tools
11" x 17" (Minimum) - Minor Construction
All revisions must be submitted with a summary by permit number and date
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DIGITAL SIGNATURE FOR DESIGN PROFESSIONALS (ARCHITECTS & ENGINEERS}
Design professionals, such as Architects and Engineers, whose "wet" signature is required for submittal of hard copy
plans will be required to obtain a "digital signature" key for signature of electronically submitted plans.
A "Digital Signature" is required when strong authentication is necessary because it contains encrypted infor mation
that is unique to the signer and can be easily verified. Digital technology requires each signer to have a token, smart
card or other physical device issued by a trusted organization (usually a company certified by a government) that
verifies the signer's identity before issuing the token. With this technology, every document must be opened and
signed one at a time - signatures cannot be applied en masse
For a complete list of approved digital signature certificate authorities, please visit the California Secretary of State
website at:
https://www.sos.ca.gov/administration/regulations/current-regulations/technology/digital-
signatures/approved-certification-authorities/
You may contact individual certificate authorities for their requirements to create a digital signature.
For more information regarding California State Law requirements regarding digital signatures, please visit the
California Secretary of State's website below.
https://www.sos.ca.gov/administration/regulations/current-regulations/technology/digital-
signatures/government-code-16-5/
ELECTRONIC SIGNATURE REQUIREMENTS FOR NON-DESIGN PROFESSIONALS
Non-design professionals shall sign plans via electronic signature.
An "Electronic Signature" can be set up by anyone using common programs such as Adobe and Outlook without an
independent vetting process or electronic key, and most include a stamp of the date and time the signature was
applied. Electronic signatures are accepted and used worldwide for many business transactions including e-mail
signature blocks.
For more information on how to create an Electronic Signature with Digital ID, please visit the following website:
http://www.adobepress.com/articles/article.asp? p=170816l&sea Nu m=4
You may download free Adobe Reader software by clicking on the link below:
https://get.adobe.com/reader/
NAMING CONVENTIONS FORMAT FOR SUBMITTAL ATTACHMENTS
USE All CAPS WHEN NAMING FILES (EXAMPLE)
1st SUBMITTAL-ARCHITECTUAL DRAWINGS
1st SUBMITTAL-STRUCTURAL CALCULATIONS
1st SUBMITTAL-TRUSS CALCULATIONS